2015-12-08 ( CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 8, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall —4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Devika Seth, Terri
Messing, Tamara McMillan and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Merlene Ingraham
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson,
Assistant to the Director Cassie Tucker and Communication and Marketing Manager
Vicky Schiber
STAFF ABSENT: None
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:02 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 27, 2015 SOUTHLAKE
ARTS COUNCIL MEETING
Two corrections to the October 27, 2015 meeting minutes were noted.
APPROVED
A motion was made to approve the minutes of October 27, 2015 meeting as
accepted.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Messing, Murray, Seth, Trager
Nays: None
Abstain: McMillan (absent 10/27/15)
Vote: 6-0-1
Motion Carried
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 8, 2015 Southlake Arts Council Meeting
Page 2 of 4
3. CONSIDER
3A. RECOMMENDATION TO AMEND PUBLIC ART AND/OR PERFORMANCE
POLICY TO ALLOW PRICE INFORMATION ON ART EXHIBIT
Assistant to the Director Cassie Tucker presented the proposed revision to the
Policy that will allow price information to be visibly displayed along with the art
work's description on art pieces on exhibit in Town Hall. A sample of the
descriptive information tag was reviewed. The Arts Council discussed possible
future amendments to the Policy. Ms. Tucker answered questions from the Arts
Council.
APPROVED
A motion was made to recommend City Council approve the revised Public Art
and/or Performance Policy as presented to allow price information to be
displayed on art exhibits.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager
Nays: None
Abstain: None
Vote: 7-0
3B. RECOMMENDATION ON CALL TO ARTISTS FOR PUBLIC ART FOR FRANK
EDGAR CORNISH IV PARK
Assistant to the Director Cassie Tucker presented the proposed Call to Artists for
public art in Frank Edgar Cornish IV Park and was available to answer questions.
The process of selecting the art piece and the timeline was reviewed.
The Arts Council discussed the Call to Artists document and had the following
recommendations to include in the Call: the public art piece acknowledge or pay
tribute to design and architecture of Frank Edgar Cornish IV Park; include the
maximum project budget is $70,000; and allow a $500 stipend for a model of final
art pieces.
APPROVED
A motion was made to approve the release of the Call to Artists for Phase I of the
Public Sculpture Program for an art piece to be installed in Frank Edgar Cornish
IV Park, subject to the recommendations for changes made during discussion
(see paragraph above).
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 8, 2015 Southlake Arts Council Meeting
Page 3 of 4
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager
Nays: None
Abstain: None
Vote: 7-0
4. DISCUSSION
Assistant to the Director Cassie Tucker provided updates on the following:
construction of the art piece and developer-driven roundabout project, The Marq
Southlake sculpture pieces, and the proposed Public Art Matching Funds Policy.
4A. FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council discussed plans and responsibilities for the upcoming public art
events: Southlake Arts Council/Apex Event at The Marq on January 23, 2016;
Apex Film Day on May 7, 2016; and the Strokes of Art in the Square reception
and exhibit (reception 2/21/16 and exhibit 2/19-4/22/16).
Communication and Marketing Manager Vicky Schiber was introduced. Ms.
Schiber will be involved in marketing efforts for public art events.
Strokes of Art in the Square — Staff and Apex will investigate possibility to
raffle/auction painted windmill table center pieces by CISD high school art
students as a fundraiser at the Strokes of Art in the Square reception. Music
options were discussed and wind instruments, violin, and harp were suggestions.
Apex Film Day — The Arts Council will be updated on this event at the January
meeting.
Southlake Arts Council/Apex Event at The Marq — Food, decorations,
entertainment, printed programs, sponsorships, and publicity were discussed.
5. PUBLIC FORUM
There was no one to speak during to Public Forum.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:13 p.m.
Motion: Trager
Second: Murray
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the December 8, 2015 Southlake Arts Council Meeting
Page 4 of 4
Ayes: Bartlett, Cook, McMillan, Messing, Murray, Seth and Trager
Nays: None
Abstain: None
Vote: 7-0
Attest
CSI& -)11
1
L slie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork