2016-01-19 CITY OF
SOUTHLA14CE
TEXAS
REGULAR CITY COUNCIL MEETING JANUARY 19 2016
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LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Honors and Recognitions
A. Recognition of outgoing board and commission members
5. Countryside Bible Church Trail Design Concepts
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
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1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
1. Section 5.51.071: Consultation with city attorney
a. Seek the advice of the city attorney regarding the regulation
of unmanned aircraft (drones).
b. Seek advice of the city attorney regarding a claim made by
residents of Continental Park Estates in relation to a
drainage issue.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19,2016
Page 2 of 9
C, Seek advice of the city attorney on a vesting claim in
reference to Case ZA15-072, Site Plan for Mainstreet
Transitional Facility Care 1 Post-Acute Care.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Development Activity Report (FY2015 summary and FY2016 Q1
Report)
2. Update on police body-worn cameras
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the January 5, 2016 regular City Council meeting.
B. Ordinance No. 1133, 15t Reading, Adopt ordinance to dedicate a
permanent municipal utility easement on City-owned property Lot 11,
Block 3R of the Cimmarron Acres Addition. (If approved, the public
hearing will be held February 2, 2096.)
C. Approve an annual purchase agreement with Martin Marietta Materials,
Inc. for aggregate street materials through an interlocal agreement with
the City of Grapevine.
D. Approve an annual purchase agreement with various vendors for the
purchase of asphalt through an interlocal agreement with Tarrant County.
E. Approve an annual purchase agreement with Stripe-A-Zone, Inc. for
pavement markings through an interlocal agreement with the City of
Grand Prairie in an amount not to exceed $100,000.
F. Approve Engineering Services Agreement with RPS for the design of the
Southlake N1 Trinity River Authority (TRA) metering station in the amount
of$81,300.
City of Southlake values:
Integrity♦ Innovation 1 Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake f
City Council meeting agenda
January 19,2016
Page 3 of 9
G. Variance to the Subdivision Ordinance No. 483, Section 4.01(1), as
amended, regarding plat expiration, requesting to extend the validity of
cases ZA13-037, Preliminary Plat and ZA13-074, Plat Revision for
Southlake Meadows (fka Savannah Estates) located at the northwest
corner of West State Highway 114 and West Dove Road.
H. ZA15-132, Preliminary Plat for Lots 1 and 2, Block 1, E.C. White Addition
on property being described as Tract 11 E of the Thomas Easter Survey,
Abstract No. 474, City of Southlake, Tarrant County, Texas located at
2450 Crooked Lane, Southlake, Tarrant County, Texas. Current Zoning:
"SF-1A" Single Family Residential District and "AG" Agricultural District.
SPIN #8.
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I. Approve contract for video services with Jason Tamplin in the amount of
$68,500.
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J. Approve the purchase of Munis application support and maintenance from
Tyler Technologies in the amount of$86,492.
K. Plat Extension for ZA15-006, Plat Showing for Lot 12, A. H. Chivers
Addition No. 299 on property described as Tract 4G, Absolom H. Chivers
Survey, Abstract No. 299, City of Southlake, Tarrant County, Texas and
located at 1200 North Carroll Avenue, Southlake, Tarrant County, Texas.
Current Zoning: "S-P-1" Detailed Site Plan District. SPIN #3.
L. Resolution No. 16-004, Appointment of Clayton Reed as City Chaplain.
M. Cancel the March 15, 2016 City Council meeting.
Tabled Items:
N. Ordinance No. 1130 (CP15-002), 1st Reading, Land Use Plan Amendment
from Low Density Residential to Medium Density Residential on property
described as Lot 1 R1 and 2, Block 1, Owens Addition, an addition to the
City of Southlake, Tarrant County, Texas and Tracts 3H, 31-11, 3J, 3J1,
3J113, 3J2, 3J1C, and 3J1A, Littleberry G. Hall Survey, Abstract No. 686,
City of Southlake, Texas located at 800 West Southlake Boulevard, 250
Shady Oaks Drive and 980, 1000, 1100, 1110, and 1120 West Southlake
Boulevard, Southlake, Texas. Current Zoning: "AG" Agricultural District
and "SF-1A" Single Family Residential District. Requested Zoning: "R-
PUD" Residential Planned Unit Development District. SPIN #6. (This item
has been tabled to the January 21, 2016 Planning and Zoning
Commission meeting. If approved at that meeting, it will be considered on
the February 2, 2016 City Council meeting agenda.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence 1 Teamwork
City of Southlake
City Council meeting agenda
January 19,2016
Page 4of9
O. Ordinance No. 480-707 (ZA15-105), 16t Reading, Zoning Change and
Development Plan for Glenmore on property described as Lot 1 R1 and 2,
Block 1, Owens Addition, an addition to the City of Southlake, Tarrant
County, Texas and Tracts 3H, 3H1, 3J, 3J1, 3J1B, 3J2, MC, and MA,
Littleberry G. Hall Survey, Abstract No. 686, City of Southlake, Texas
located at 800 West Southlake Boulevard, 250 Shady Oaks Drive and
980, 1000, 9100, 1110, and 1120 West Southlake Boulevard, Southlake,
Texas. Current Zoning: "AG" Agricultural District and "SFAK Single
Family Residential District. Requested Zoning: "R-PUD" Residential
Planned Unit Development District. SPIN #6. (This item has been tabled to
the January 21, 2016 Planning and Zoning Commission meeting. If
approved at that meeting, it will be considered on the February 2, 2016
City Council meeting agenda.)
P. Resolution No. 15-052, (ZA15-109), Specific Use Permit for a Residential
Solar Energy System on property being described as Lot 57, Block 4,
South Ridge Lakes Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 402 Southridge Lakes Parkway, Southlake,
Texas. Current Zoning: "SF-20A" Single Family Residential District.
(Notification and advertisement showed the current zoning as "R-PUD"
Residential Planned Unit Development District.) SPIN #6. PUBLIC
HEARING (The applicant has requested to table to the February 2, 2016
regular City Council meeting.)
Q. ZA15-134, Preliminary Plat for Lots 2R1 and 2R2, H. Granberry.No. 581
Addition on property described as Lot 2R, H. Granberry No. 581 Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at
720 South White Chapel Boulevard, Southlake, Texas. Current Zoning:
"RE" Single Family Residential Estate District. SPIN #10. (The applicant
has requested to table to the February 2, 2016 regular City Council
meeting.)
R. ZA15-133, Plat Revision for Lots 2R1 and 2R2, H. Granberry No. 581
Addition on property described as Lot 2R, H. Granberry No. 581 Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at
720 South White Chapel Boulevard, Southlake, Texas. Current Zoning:
"RE" Single Family Residential Estate District. SPIN #10. (The applicant
has requested to table to the February 2, 2016 regular City Council
meeting.)
REGULAR AGENDA:
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
January 19, 2016
Page 5 of 9
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 15-055 (ZA15-124), Specific Use Permit for equestrian
riding stables on property described as Tracts 3131 and 3C1, J. J.
Freshour Survey, Abstract No. 521, Southlake, Tarrant County, Texas and
located at 800 Lodestar Drive, Southlake, Texas. Current Zoning: "AG"
Agricultural District. SPIN #11. PUBLIC HEARING
B. ZA15-136 Site Plan for Ward Retail Building on property described as Lot
34, F. Throop No. 1511 Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 2199 East Dove Road in Southlake,
Texas. Current Zoning: "CA" Neighborhood Commercial District. SPIN #4.
PUBLIC HEARING
C. Resolution No. 16-001 (ZA15-147), Specific Use Permit, Outdoor Sales or
Service for `Tropical Sno' shaved ice stand on property described as Lot
34, F. Throop No. 1511 Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 2199 East Dove Road, Southlake,
Texas. Current Zoning: "CA" Neighborhood Commercial District. SPIN #4.
PUBLIC HEARING
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D. Ordinance No. 480-706 (ZA15-097), 2nd Reading, Zoning Change and
Concept Plan for Pecan Creek Offices on property described as Lot 4,
Block 1, Pecan Creek, an addition to the City of Southlake, Tarrant
County, Texas and located at 731 Zena Rucker Road, Southlake, Texas.
Current Zoning: "S-P-2" Generalized Site Plan District. Requested Zoning:
"S-P-2" Generalized Site Plan District. SPIN #9. PUBLIC HEARING
E. Ordinance No. 717-F, 2nd Reading, Amending Chapter 18, Section 18-79
of the Southlake City Code of Ordinances, designating a 25 mph speed
limit within Southlake Glen subdivision. PUBLIC HEARING
7. Ordinances, first readings, and related items:
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City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2016
Page 6 of 9
A. Ordinance No. 1136 (CP15-003), 1St Reading, Land Use Plan Amendment
to Medium Density Residential on property described as Tracts 7A1, 7A2,
WA, 7A1A1, and 713, being portions of Lot 7, R. P. Estes Subdivision
and Tracts 1A and 1A1, James B. Martin Survey, Abstract No. 1134, City
of Southlake, Tarrant County, Texas and located at 800, 848 and 812
West State Highway 114, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Requested Zoning: "R-PUD" Residential Planned Unit
Development District. SPIN #5. (If approved, the public hearing will be
held on February 2, 2016.)
B. Ordinance No. 480-709 (ZA15-137), 1St Reading, Zoning Change and
Development Plan for Southlake Meadows Phase Ill on property
described as Tracts 7A1, 7A2, 7A1A, 7A1A1, and 7B, being portions of
Lot 7, R. P. Estes Subdivision and Tracts 1A and 1A1, James B. Martin
Survey, Abstract No. 1134, City of Southlake, Tarrant County, Texas and
located at 800, 848 and 812 West State Highway 114, Southlake, Texas.
Current Zoning: "AG" Agricultural District. Requested Zoning: "R-PUD"
Residential Planned Unit Development District. SPIN #5. (If approved, the
public hearing will be held on February 2, 2016.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. This item was intentionally left blank.
B. This item was intentionally Ieft blank.
C. SV15-010, Variance to the Master Sign Plan regulations for Park Village
for The Juice Bar located at 1161 East Southlake Boulevard, Suite 284,
Southlake, Texas.
D. MSP15-005, Master Sign Plan for Children's Health located at 470 East
State Highway 114, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
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City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2016
Page 7 of 9
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 15, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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JL-Pa"'X7'L��
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Lori Payne, T C e �-
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City Secretary G
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If you plan to attend this p�1b{�C rrgt, a �, ld have a disability that requires special needs, please advise
the City Secretary's Office 48 l?adG��ftt'advance of 817-748-8096 and reasonable accommodations will be
made to assist you.
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 19, 2016
Page 8 of 9
EXECUTIVE SESSION
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Section 551.071: Consultation with attorng . The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100 3110 and 3112 East Southlake
9 p p Y � ,
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. M.K. Painting, Inc. v. City of Southlake, Texas.
8. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
9. Lincoln et.al. v. City of Colleyville, Texas et.al.; Civil Action No. 4:15-CV-00819-A.
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Section 551.072: Deliberation re ardinreal property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regardinq prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation re ardin ersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity 1 innovation ♦Accountability♦ Commitment to Excellence + Teamwork
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City of Southlake
City Council meeting agenda j
January 19, 2016
Page 9 of 9
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Section 551.087: Deliberation regarding economic development negotiations. The City ,
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183M: Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
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Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork