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Item 4LItem 4L M E M O R A N D U M January 13, 2016 To: City Council From: Shana Yelverton – City Manager Subject: Approve the appointment of Clayton Reed as City Chaplain Action Requested: Approve Resolution No. 16-004 authorizing the City Council to appoint Clayton Reed to the honorary, voluntary position of City Chaplain and providing an effective date. Alternatives: The City Council may approve, amend or deny the appointment of a City Chaplain. Supporting Documents: Attached is Resolution No. 16-004. Financial Considerations: This will be a voluntary position and require no additional funding. Legal Review: N/A Staff Contact: Daniel Cortez, Assistant to the City Manager Item 4L RESOLUTION NO. 16-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, TO CREATE AND APPOINT THE VOLUNTEER POSITION OF CITY CHAPLAIN FOR THE CITY OF SOUTHLAKE AND PROVIDING AN EFFECTIVE DATE. Whereas, the City of Southlake desires to formally create the voluntary position of City Chaplain; and Whereas, this would be an appointed honorary position to be filled by a volunteer only; and Whereas, the duties of City Chaplain would include, but not be limited to: a) Coordinating the provision of invocations at City Council meetings and other City meetings or events as desired by the City; b) Assisting the Departments of Public Safety in their provision of service to the community by providing on scene crisis response, family notifications and by comforting residents, employees or visitors who have experienced trauma, grief, conflict or significant stress, as desired or upon request; and c) Providing support for the City staff and citizens of Southlake as requested during a major crisis or natural disaster. Whereas, the City Chaplain serves at the pleasure of City Council who may discontinue the use of the position at its discretion; and, Whereas, the City Chaplain appointee shall be subject to the provision of City of Southlake volunteer policies and procedures; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT:effe Section 1: The City Council of the City of Southlake is authorized to appoint a City Chaplain at their discretion as an honorary, voluntary position effective immediately. Section 2: The City Council of the City of Southlake is hereby appointing Pastor Clayton Reed as the City Chaplain. PASSED AND APPROVED THIS THE 19TH DAY OF JANUARY 2016. CITY OF SOUTHLAKE, TEXAS _____________________________ Mayor Laura Hill ATTEST: ____________________________ City Secretary, Lori Payne, TRMC