Loading...
Item 4CCITY OF SOUTHLAKE MEMORANDUM (January 19, 2016) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Item 4C Subject: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine Action Requested: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine. Background Information: Various divisions of Public Works require the purchase of aggregate materials such as cement treated road base (CTB), cement treated sand (CTS), and rock. These materials are necessary to repair street failures and to facilitate utility repairs under pavement. Chapter 271 of the Texas Local Government Code allows governmental entities to enter into interlocal agreements with other governmental entities to share contracts which have met the statutory bidding requirements as prescribed by the State of Texas. The City of Southlake has such an agreement with the City of Grapevine. In September 2015, the City of Grapevine renewed existing contract number 392-2012 for the purchase of aggregate materials with Martin Marietta Materials, Inc. While several divisions will take advantage of the contract, the City's Street Division is historically the largest consumer of these products related to pavement reconstruction and drainage maintenance. The total of all the purchases during the twelve month contract will exceed the $50,000 authorization power of the City Manager; therefore, this agreement requires City Council approval. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Page 2 of 3 Item 4C Martin Marietta Materials, Inc. is the sole source provider of CTB and CTS produced in a pug mill plant in the DFW Metroplex and its trademark SuperSlurryTm roadway product. These materials have a shelf life of approximately three hours and therefore, must be purchased locally. With the favorable pricing received in this contract and our experience with the vendor, staff recommends approval of the annual purchase agreement with Martin Marietta Materials, Inc. This renewal includes no increase in the cost of the Martin Marietta Materials, Inc, line items on the original bid. Financial Considerations: Funding for this contract is provided in the FY2016 annual operating budget for Streets Division and the FY2016 CIP budget. Expenditures will not exceed budgeted funds. Prior to Martin Marietta Materials purchasing Texas Industries, Inc (TXI) on July 1, 2014, the City purchased street materials from Martin Marietta Material and TXI. In FY2014, the City spent a combined total of $163,253 with Martin Marietta Materials and TXI. In FY2015, the City spent $154,087, and in FY2016 to date, the City has spent $17,008 with Martin Marietta Materials. Strategic Link: This Item relates to the City's strategy map focus areas of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City's Corporate Objectives to invest to provide and maintain high quality public assets and to collaborate with select partners to implement service solutions. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this purchasing agreement. Supporting Documents: Interlocal government agreement for purchasing Grapevine renewal letter and pricing Announcement of Martin Marietta and TXI Merger Previous year's renewal and pricing Sole Source letter(s) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C Page 3 of 3 Staff Recommendation: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine. Staff Contact: Robert H. Price, P.E., Public Works Director Cristina McMurray, C.P.M, Public Works Dep. Director/Operations City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE MEMORANDUM (January 19, 2016) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Item 4C Subject: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine Action Requested: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine. Background Information: Various divisions of Public Works require the purchase of aggregate materials such as cement treated road base (CTB), cement treated sand (CTS), and rock. These materials are necessary to repair street failures and to facilitate utility repairs under pavement. Chapter 271 of the Texas Local Government Code allows governmental entities to enter into interlocal agreements with other governmental entities to share contracts which have met the statutory bidding requirements as prescribed by the State of Texas. The City of Southlake has such an agreement with the City of Grapevine. In September 2015, the City of Grapevine renewed existing contract number 392-2012 for the purchase of aggregate materials with Martin Marietta Materials, Inc. While several divisions will take advantage of the contract, the City's Street Division is historically the largest consumer of these products related to pavement reconstruction and drainage maintenance. The total of all the purchases during the twelve month contract will exceed the $50,000 authorization power of the City Manager; therefore, this agreement requires City Council approval. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Page 2 of 3 Item 4C Martin Marietta Materials, Inc. is the sole source provider of CTB and CTS produced in a pug mill plant in the DFW Metroplex and its trademark SuperSlurryTm roadway product. These materials have a shelf life of approximately three hours and therefore, must be purchased locally. With the favorable pricing received in this contract and our experience with the vendor, staff recommends approval of the annual purchase agreement with Martin Marietta Materials, Inc. This renewal includes no increase in the cost of the Martin Marietta Materials, Inc, line items on the original bid. Financial Considerations: Funding for this contract is provided in the FY2016 annual operating budget for Streets Division and the FY2016 CIP budget. Expenditures will not exceed budgeted funds. Prior to Martin Marietta Materials purchasing Texas Industries, Inc (TXI) on July 1, 2014, the City purchased street materials from Martin Marietta Material and TXI. In FY2014, the City spent a combined total of $163,253 with Martin Marietta Materials and TXI. In FY2015, the City spent $154,087, and in FY2016 to date, the City has spent $17,008 with Martin Marietta Materials. Strategic Link: This Item relates to the City's strategy map focus areas of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City's Corporate Objectives to invest to provide and maintain high quality public assets and to collaborate with select partners to implement service solutions. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this purchasing agreement. Supporting Documents: Interlocal government agreement for purchasing Grapevine renewal letter and pricing Previous year's renewal and pricing Sole Source letter(s) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 4C Page 3 of 3 Staff Recommendation: Approve an annual purchase agreement with Martin Marietta Materials, Inc. for aggregate street materials through an interlocal agreement with the City of Grapevine. Staff Contact: Robert H. Price, P.E., Public Works Director Cristina McMurray, C.P.M, Public Works Dep. Director/Operations City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork ORIGINAL DOCUMENT CITY�F SOUTHLAKE Council Action: Y N Ord.IRes. No. DateApproved 5. 10 la INTERLOCAL GOVERNMENTAL AGREEMENT FOR PURCHASING This Agreement is made and entered into by and between the cities of Keller, Texas, Southlake, Texas, Colleyville, Texas and Grapevine, Texas (hereinafter referred to as the 'parties'), all of whom are governmental agencies within the State of Texas, acting by and through their duly authorized City Councils or City Managers. WHEREAS, the parties are political subdivisions of the State of Texas and are authorized to enter into an agreement with each other relative to governmental functions and services by the interlocal Cooperating Act, Texas Government Code, Chapter 791; and WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials, equipment, supplies and services which both parties use in carrying out their governmental functions and services will enable the parties to obtain these goods, materials, equipment, supplies and services in better terms and/or prices than by making such purchases individually, and both desire to increase efficiency and effectiveness of such purchasing by acting jointly in competitively procuring selected goods, materials, equipment, supplies and services. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. AGREEMENT This Agreement shall take effect upon execution by both signatories and shall remain in effect among those parties until notification of withdrawal from the Agreement is submitted to the City of Keller. All parties shall have the right to terminate this Agreement upon 30 days written notice. The Agreement may be amended administratively from time to time by existing parties to include additional cities who may wish to join this Agreement under its existing terms. 2. SCOPE AND IMPLEMENTATION It is the intent of the parties that the joint or cooperative purchasing through each other's agreements will be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of the parties that the parties may take part in joint purchase for goods, materials, equipment, supplies and services they may need to carry out their governmental functions, and that all parties will make reasonable efforts to allow the others to make purchases under its agreements. Any purchasing contract or purchase order shall be acknowledged by the supplier and shall be considered as being issued under this Agreement and shall be subject to all of the terms and conditions of this Agreement without the necessity of those being set out or specifically referred to in such purchasing contract or purchase order. 4. COMPUANCE WITH LAWS The parties hereby agree to abide by and obey all applicable local, state and federal laws and requirements, which apply to their respective procurement policies. It is specific -ally understood and agreed that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with all legal requirements for competitive bidding which are applicable to both parties 5. NOTICES Any notices or other communication required or allowed to be given by one party to the other parties pursuant to this Agreement shall be electronically submitted, hand delivered, or mailed by United States Postal Service, proper postage affixed to the addresses shown below: To: City of Keller: Purchasing Technician 1100 Bear Creek Parkway P.O. Box 770 Keller. Texas 76244 Karla Parker (817) 7434030 Email Address: kparker@cityofkeller.com To: City of Southlake Purchasing Manager 1400 Main Street, Suite 440 Southlake, Texas 76092 Tim Slift (817) 748-8312 Email Address: tslifka@ci.southlake.tx.us To: City of Colleyville Strategic Services Manager 100 Main Street Colleyville, Texas 76034 Eric Eliwanger (817) 503-1112 Email Address: eeliwanger@colleyville.com To: City of Grapevine Purchasing Agent 501 Shady Brook Drive, Suite 108 Grapevine, Texas 76051 Bob Smeby (817) 410-3335 bsmeby@grapevinetexas.gov ii En UL 6oV kwwrA AmEMEM EOR PUNCMI NG - Page 2 s. GOVERNING LAW AND VENUE This Agreement shall be governed by and interpreted in accordance with the laws of the State of Texas. This Agreement is entered into and is to be perforated, wholly or in part, in the State of Texas and in Tarrant County, Texas. In any action brought under the agreement, venue shall be exclusively in Tarrant County, Texas. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full forte and effect to the extent possible. 7. MISCELLANEOUS PROVISIONS By execution of this Agreement, each party represents to the others that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services, which it is authorized to perform; b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this Agreement and that any necessary resolutions extending such authority have been duly passed and are now in effect. c. All payments required or permitted to be made by a party will be made from current revenues available to the paying parry; and d. All payments provided hereunder by one party to the other, if any, shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. 8. CONSTRUCTION OF AGREEMENT This Agreement represents the full, final and complete agreement of the parties related to its subject matter and shall supersede any previous interlocal purchasing agreements between the parties. The Agreement may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed by all parties after the date of this Agreement. No representations, inducements, promises, or agreements, oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent ambiguity or conflict among any of the terms or provisions of this Agreement, they shall be construed as nearly as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding purpose of this Agreement is the public purpose of increasing the efficiency and effectiveness of the respective purchases of goods, materials, equipment and supplies by the parties. IHFERW GOVERNMENTAL AGREEMENT FOR PURCHASING Page - - --- -- IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates below. City of Ke /a , Texas: By: NAME: i�7x'✓/- ,T. �DL.+�sr TITLE: DATE: ,o( - City , o City of Colleyville, Texas: APPROVED AS TO FORM AND LEGALITY I�� NAME: M#` n+jL TITLE: `: 15t"+ Colleywile City Council MAY15 W--VERNMENM AGMEMEM FOR PURCHASING Approved City of a Wke,T s: By: NAME: b� h C. e � Y.W TITLE: m &' A W DATE: J V.Y\ e 5, -, -) t -)- ATTEST: ATTEST:: By: NAME II("I eyxt. ra LCY,j TITLE: V 6eaelas� APPR VED S O F M GALITY By: NAME: T/ G', TITLE: ury 6-TT6&N City ofG e, Tex By: �-1 NAME: gYIAY\0 la.M%P,IOW TITLE: Cfbl ft - DATE: j1hi4t 2 ATTEST: By 1 til NAME: Oqj Y o TITLE: C\ secreant APPROVEO BY COUN IL 611511z APPROV S TO FORM AND EGALITY B. NAME: \h • 00 e TITLE: rn C Page 4 LUA Martin Marietta Materials, Inc. Dan Richwine Dan. Richwine@martinmarietta.com 10615 Spangler Road Dallas, Texas 75220 September 17, 2015 Re: CONTRACT RENEWAL LETTER City of Grapevine Contract with Renewals: #392-2012 Contract Title: Aggregate Materials Renewal Options: Third of four, one year optional renewals Renewal period: September 21, 2015 through September 20, 2015 Renewal Purchase Order: 20581 (All invoices must have this P.O. listed) Mr. Richwine: The above referenced contract with P.O. 20210 will expire on September 20, 2015. The City of Grapevine has decided to renew this contract based on your intent to renew conformation with no increase in pricing for line items 3, 4, 20, 21, 22, 25 and 26. All other Terms and Conditions for the renewal period will remain the same. Please sign this Contract Renewal letter and return to Lance Wright at 1whghi�D_grapevinetexas.gov or fax 817-410-3066 within five business days of this notification. All invoices must reference the current Purchase Order 20581 for Aggregate Materials.. Please return with this renewal letter a current Insurance Certificate if required in the contract. The City appreciates your excellent service and commitment to our needs on this contract and we look forward to continuing this successful business relationship. Please contact me with any questions. Sincerely, Lance Wright Purchasing Coordinator Purchasing (817) 41.0-3336; Fax (817) 410-3066 office _`�cictr: ss: 501 Shady Brook Drive, Room 1A Grapevine, Texas 76051 Page 1 of 2 ACCEPTANCE Date:i 21 Signed:,.._a Printed name: Attachment: Renewal Purchase Order Purchasing (817) 410-3336; Fax (817) 410-3066 Office -Wdress: 501 Shady Brook Dri` e, Room t-108, Grapevine, Texas 76051 Page 2 of 2 CITY OF GRAPEVINE P.O. Box 95104 Grapevine, TX 76099 Purchasing Office Phone: (817)410-3336 Fax: (817)410-3066 DELIVERY ADDRESS: PUBLIC WORKS - ADMIN 200 S MAIN ST 1ST FLOOR GRAPEVINE, TX Vendor No.: 6338 PURCHASE ORDER P.O. No.: 20581 Date: 09/16/15 This is a confirmation: ❑ This is an order: ❑ MARTIN MARIETTA MATERIALS INC PO BOX 677061 76051 DALLAS, TX 75267-7061 LWRIGHT Delivery Date: 09/20/16 ITEM NO. QTY DESCRIPTION ACCOUNT NO. UNIT AMOUNT TOTAL AMOUNT 1 1 Renewal of Annual .05 .05 Contract for Aggregate Materials fir line items 3,4,20,21,22,25,26 per the Terms, Conditions and Specifications of RFB 392--2012. Renewal 3 of 4, from September 21, 2015 through September 20, 2016. Renewals Remaining: 1. Requ# 2524 $0.1 100422053123 .05 Requ# 2524 $0.1 116433015351 .05 Requ# 2524 $0.1 17443301415090 .05 Requ# 2524 $0.1 210433013402 .05 Requ# 2524 $0.1 210422053402 .05 Requ# 2524 RenewaJ 3 for Annijal Contracts nr AaarPQa1-P NTatPria c CONDITIONS OF PURCHASE • NO C.O.D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED. • PACKING SLIPS MUST ACCOMPANY SHIPMENT. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKING SLIPS. • SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76099. • THE CITY OF GRAPEVINE IS TAX EXEMPT. • ALL INFORMATION RELATING TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE. VENDOR COPY TOTAL. I .05 Purchasing Agent Martin Marietta Materials RE: Combination of Martin Marietta Materials, Inc. and Texas Industries, Inc. July 2, 2014 Dear CITY OF SOUTIILAKE, Thank you for your continued support since the announcement of the agreemenl;!�?gL5Ye�4 }� }nMkietta Materials, Inc. ("Martin Marietta") and Texas Industries, Inc. ("TXF') to combine the businesses. Today I am writing you to provide an update on the transaction's status, highlight select customer benefits, the combined company offers, introduce Martin Marietta's new Cement Division, and reiterate our unrelenting focus on serving your construction materials needs. I am pleased to announce the closing of the Martin Marietta and TXI combination. Under the terms of the transaction, TXI has become a wholly owned subsidiary of Martin Marietta as of July 1, 2014. Martin Marietta now offers your business more value, choice, and convenience than ever before, and our team is only enhanced with the addition of highly experienced TXI colleagues. In addition, our expanded product line includes aggregates, cement, and ready -mix concrete products across a broader geographic footprint connected by an industry- leading distribution network. As a result, Martin Marietta can supply you more products in more markets. It is also a distinct privilege to introduce Martin Marietta's newly established Cement Division. Led by industry veteran Bob Kidnew, the Cement Division operates two strategically located cement plants in Texas — one in Midlothian and one in New Braunfels — and will work closely with our Southwest Division to provide your business with a wider range of products and expertise. Along with the Southwest Division, the Cement Division is based in Dallas, TX. On behalf of local and regional Martin Marietta team members, we are genuinely excited about the combined company's offering and the prospect of expanding our relationship with you. Our most important job remains meeting your construction materials needs safely and on-time. We will continue to work tirelessly to earn your business and trust. Please contact me, regional management, or your sales representative with any questions. Sincer`ely,y, y Larry Roberts Southwest Division President Martin Marietta Materials, Inc CITY OF SOUTBLAKE C/O FINANCE - A/P 1400 MAIN STREET STE 440 SOUTHI.AKE, TX 76092 Martin Marietta Materials, Inc. Dan Richwine Dan.Richwine@martinmarietta.com 10615 Spangler Road Dallas, Texas 75220 September 17, 2014 Re: CONTRACT RENEWAL LETTER City of Grapevine Contract with Renewals: #392-2012 Contract Title: Aggregate Materials Renewal Options: Second of four, one year optional renewals Renewal period: September 21, 2014 through September 20, 2015 Renewal Purchase Order: 20210 (All invoices must have this P.O. listed) Attention Dan Richwine, The above referenced contract with P.O. 19867 will expire on September 20, 2014_ The City of Grapevine has decided to renew this contract based on your intent to renew conformation with increases in pricing for line items 3, 4, 20, 22, 25 and 26. All other Terms and Conditions for the renewal period will remain the same. Please sign this Contract Renewal letter and return to Lance Wright at Iwr ht ra evinetexas. ov or fax 817-410-3066 within five business days of this notification. All invoices must reference the current Purchase Order 20210 for Aggregate Materials. Please return with this renewal letter a current Insurance Certificate if required in the contract. The City appreciates your excellent service and commitment to our needs on this contract and we look forward to continuing this successful business relationship. Please contact me with any questions. Sincerely, Lance Wright Purchasing Coordinator Purchasing (817) 410-3336; Fax (817) 410-3066 Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 75051 Page 1 of 2 ACCEPTANCE Date: 16 // `( Signed: Printed name: Attachment: Renewal Purchase Order Purchasing (817) 410-3336; Fax (817) 410-3066 Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 76051 Page 2 of 2 CITY OF GRAPEVINE P.Q. Box 95104 Grapevine, TX 76099 Purchasing Office Phone: (817)410-3336 Fax: (817)410-3066 DELIVERY ADDRESS: PUBLIC WORKS - ADMIN 200 S MAIN ST 1ST FLOOR GRAPEVINE, TX 76051 Vendor No.: 6338 PURCHASE ORDER P.O. No.: 20210 Date: 09/17/14 This is a confirmation: ❑ This is an order: ❑ MARTIN MARIETTA MATERIALS INC 10615 SPANGLER ROAD PO BOX 677061 DALLAS, TX 75220 LWRiGHT Delivery Date: 09/20/1,5 ITEM NO. QTY DESCRIPTION ACCOUNT NO. UNIT AMOUNT TOTAL AMOUNT 1 1 Renewal of Annual O5 OS Contract for Aggregate Materials per the Terms, Conditions and Specifications of RFS 392-2012. Renewal 2 of 4, Begining September 21, 2014 through September 20, 2015. Renewal Periods Remaining 2. Requ# 2154 $0.1 1.00422053123 .05 Requ# 2154 $0.1 116433015351 .C5 Requ## 2154 $0.1 17443301415090 .05 Requ#r 2154 $0.1 173488990003 .05 Requ## 2154 $0.1 210422053402 .05 Requ## 2154 2 1 Renewal of Annual _01 .01 Contract for Aggregate Materials per the Tums, Conditions and Specifications of RFB 6d 392-2012. Renewal 2 of Renewaior an Mnuai Contract for Aggreqate MaEeria Is CONDITIONS OF PURCHASE • NO C.O.D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED. • PACKING SLIPS MUST ACCOMPANY SHIPMENT. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKfNG SLIPS, • SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76099. • THE CITY OF GRAPEVINL IS TAX EXEMPT. • ALL INFORMATION RELATfNG TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE. VENDOR COPY TOTAL. Continued Purchasing Agent CITY OF GRAPEVINE P.O. Box 95104 Grapevine, TX 76099 Purchasing Office Phone: (847)410-3336 Fax: (817)410-3066 S;z'%�AG lyra DELIVERY ADDRESS: PUBLIC WORKS - ADMIN 200 S MAIN ST 1ST FLOOR GRAPEVINE, TX 76051 Vendor No.: 6338 PURCHASE ORDER P.O. No.: 20210 Date: 09/17/14 This is a confirmation: ❑ This is an order: ❑ MARTIN MARIETTA MATERIALS INC 10615 SPANGLER ROAD PO BOX 677061 DALLAS, TX 75220 LWRIGHT Delivery Date: 05/20/15 ITEM NO. QTY DESCRIPTION ACCOUNT NO. UNIT AMOUNT TOTAL AMOUNT 4, Begining September 21, 2014 through September 20, 2015. Renewal Periods Remaining 2. Requ# 2154 $0.1 210433013402 .01 �nd Requ# 2154 is Reneli ot an Annuai Cont-ra-ct or Augreqate Materia CONDITIONS OF PURCHASE • NO C.0 D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED. • PACKING SLIPS MUST ACCOMPANY SHIPMENT_ • PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKING SLIPS. • SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76090. • THE CITY OF GRAPEVINE IS TAX EXEMPT. • ALL INFORMATION RELATING TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE. VENDOR COPY TOTAL .06 Purchasing Agent Martin Marietta Oateriais 1805 L Don Dodson Bedford TX 75021 August 29, 2014 City of Grapevine 501 Shady Brook Drive Grapevine, Texas Attn: Lance Wright Ref. Aggregate Materials - P.O. No. 99867 Price Increases Dear Lance: Over the past year and half, we have maintained our pricing even though we have absorbed additional operating costs and raw material costs, It has come to a point where we can no longer honor these prices and must ask the city for a price increase for the following materials. if agreed upon, we will honor these prices throughout the next renewal period. Material Description 2:27 Sand Cement — Delivered 2:27 Sand Cement — Picked Up Cement Treated Base CTB— Picked Up Flexible Base - Delivered Flexible Base - Picked Up Rap Rock 9 to 12 Inches — Delivered Rap Rock 9 to 12 Inches — Picked Up Line New Unit Price Plant 3 $36.55 /ton 4 $25.50 /ton Spangler Road 20 $25.00 /ton Spangler Road 21 $19.50 /ton 22 $ 7.00 /ton Bridgeport, TX 25 $32.75 /ton 26 $16,50 /ton Bridgeport, TX If you have any questions or need anything else, please contact us. Sincerely, Dan Richwine GRAPEMP, 4 TXI Attention: Etta Dean 1341 West Mockingbird Lane Dallas, Texas 75247 September 4, 2013 Re: CONTRACT RENEWAL LETTER City of Grapevine Contract with Renewals: #392-2012 Contract Title: Aggregate Materials Renewal Options: First of four, one year optional renewals Renewal period: September 21, 2013 through September 20, 2014 Renewal Purchase Order! 19867 (All invoices must have this P.O. listed) Dear Ms. Dean, The above referenced contract with P.O. 19550 will expire on September 20, 2013. The City of Grapevine has decided to renew this contract based on your intent to renew conformation with no increase in pricing for line items 3, 4, 20, 22, 25 and 26. Line item 14 will not be renewed. All other Terms and Conditions for the renewal period will remain the same. Please sign this Contract Renewal letter and return to Lance Wright at 1wrig t,@q .Eapeviin or fax 817-410-3066 within five business days of this notification. All invoices must reference the current Purchase Order 19867 for Aggregate Materials. Please return with this renewal letter a current Insurance Certificate if required in the contract The City appreciates your excellent service and commitment to our needs on this contract and we look forward to continuing this successful business relationship. Please contact me with any questions. Sincerely, Lance Wright Purchasing Coordinator Purchasing (8t'7)1110-33j6;Fax (817)410-3066 Ofliec Address: 50t Shady Brook Drive, Rooni 4108, Grapevino,'Texas 76051 Page 1 of 2 ACCEPTANCE Date: 40ZD13 Signed!: Printed name: L-7-rP, Attachment; Renewal Purchase Order Purchasing (81 7) 410-3336; Fax (817) 410-3066 Office Address: 501 Shady Brook Drive, Room U108, Grapcvinc, Texas 76051 Page 2 of 2 Line Quantity UOM Description lAward Response lAward Quantity Awarded Supplier 2 700 ton Manufactured Sand for De-icing Pickup No Award 11 300 cubic yd 80120 Percent Clay-Sand Mixture Delivered No Award 12 300 cubic yd 80120 Percent Clay-Sand Mixture Pickup No Award 18 100 yard Baseball Clay Screened Pickup No Award 28 200 ton Rap Rock 13 to 15 inches Pickup No Award 29 200 tan Lime Slurry Delivered No Award 6 200 ton Top Dressing Sand Bells Savoy, Etc. Pickup $17.00 200 BIG SANDY SAND COMPANY 7 600 ton Tee Box Sand East Texas Silica Delivered $30.00 600 BIG SANDY SAND COMPANY 10 800 cubic yd Screened Sandy Loam Top Soil Pickup $11.00 $00 BIG SANDY SAND COMPANY 1 700 ton Manufactured Sand for De-icing Delivered $14.80 700 DFW MATERIALS 15 800 ton Washed Limestone 1 inch Delivered $19.55 800 DFW MATERIALS 19 3000 ton Cement Treated Base CTB Delivered $31.00 3000 DFW MATERIALS 27 200 ton Rap Rock 13 to 15 inches Delivered $29.49 200 DFW MATERIALS 1.6 800 ton Washed Limestone 1 inch Pickup $11.00 $00 Hanson Aggregates LLC 23 1500 ton Rap Rock 6 to 8 inches Delivered $22.13 1500 Hanson Aggregates LLC 24 1500 ton Rap Rock 6 to 8 inches Pickup $11.00 1500 Hanson Aggregates LLC 9 800 cubic yd Screened Sandy Loam Tap Soil Delivered $22.50 800 Lowery Sand & Gravel Co. Inc. 13 1000 cubic yd Unwashed Cushion Sand Delivered $14.50 1000 Lowery Sand & Gravel Co. Inc. 17 100 yard Baseball Clay Screened Delivered $37.50 100 Lowery Sand & Gravel Co. Inc. 5 200 ton Top Dressing Sand Bells Savoy, Etc. Delivered $28.05 200 Neese Materials, Inc. 8 50 ton Kosse White Sand Trap Sand Delivered $37.98 50 Neese Materials, Inc. 3 1000 ton 2:27 Sand Cement Delivered $34.05 1000 TXI 4 1000 ton 2:27 Sand Cement Pickup $24.00 1000 TXI N WT VW 14 1000 cubic yd Unwashed Cushion Sand Pickup $7.00 1000 TXI LA 20 3000 ton Cement Treated Base CTB Pickup $24.00 3000 TXI 21 1500 1on Flexible Base Delivered $16.50 1500 TXl 22 1500 ton Flexible Base Pickup $6.00 1500 TXI 25 250 ton Rap Rock 9 to 12 inches Delivered $27.50 250 TXI 26 250 ton Rap Rock 9 to 12 inches Pickup $15.50 250 TXI Martin Marietta January 11, 2016 City of Southlake 1400 Main Street Suite 440 Southlake, TX 76092 Attn: Joe Walsh Martin Marietta has a division called Cement Treated Materials (CTM) that produces cementitious products such has cement treated base and cement stabilized sand (backfill). These type of materials are produced at an optimum moisture content that require compaction during placement. Due to the low moisture content, it is best for these products to be produced in a pug mill plant to provide the best consistency. Martin Marietta has been operating a pug mill for over 35 plus years. We have one stationary pug mill plant located in Dallas, TX that produces these type of materials to the general public. To the best of my knowledge, Martin Marietta has the only pug mill plant located in the DFW area that produces cement treated base and cement treated sand to the general public. We currently produce materials for several municipalities throughout Dallas County and Tarrant County. If you a have any questions or need more information, please contact me at 972-409-3242. Sincerely, 40t Dan Richwine Cement Treated Materials 10615 Spangler Road, Dallas, TX 75220 t. (972) 409-3240 f. (972) 501-9304 www.martinmarietta.com SUPERSLURRY- Martin Marietta January 11, 2016 City of Southlake 1400 Main Street Suite 440 Southlake, TX 76092 Attn: Joe Walsh Martin Marietta has a product line called SuperSlurry'" which is a liquefied cementitious system that converts powder products into slurry like Cem-Lime and cement. At a significant cost to itself, Martin Marietta has developed the processes and components necessary to manufacture SuperSlurry products through internal experimentation, expertise and inventiveness. However, because of the proprietary nature of SuperSlurry products and manufacturing processes, Martin Marietta believes it is the sole manufacturer that can provide you with SuperSlurry products or its equivalent. Martin Marietta will license the SuperSlurry production process so that SuperSlurry will be widely available wherever it is needed. However, we intend to protect the proprietary nature of the product and processes so that only licensed suppliers will be allowed to produce and sell SuperSlurry to the quality standards established by Martin Marietta. At the present time, Martin Marietta has not licensed any other manufacturer for SuperSlurry in the Dallas/Fort Worth area, so it remains the sole manufacturer in the north central Texas market area. If you a have any questions or need more information, please contact me at 972-409-3242. Sincerely, t�—' Dan Richwine Cement Treated Materials 10615 Spangler Road, Dallas, TX 75220 t. (972) 409-3240 f. (972) 501-9304 SUPERSLURRY- www.martinmarietta.com —.1—