Item 4CCITY OF
SOUTHLAKE
MEMORANDUM
(January 19, 2016)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Item 4C
Subject: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an
interlocal agreement with the City of Grapevine
Action
Requested: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an interlocal
agreement with the City of Grapevine.
Background
Information: Various divisions of Public Works require the purchase of
aggregate materials such as cement treated road base (CTB),
cement treated sand (CTS), and rock. These materials are
necessary to repair street failures and to facilitate utility repairs
under pavement.
Chapter 271 of the Texas Local Government Code allows
governmental entities to enter into interlocal agreements with other
governmental entities to share contracts which have met the
statutory bidding requirements as prescribed by the State of Texas.
The City of Southlake has such an agreement with the City of
Grapevine. In September 2015, the City of Grapevine renewed
existing contract number 392-2012 for the purchase of aggregate
materials with Martin Marietta Materials, Inc.
While several divisions will take advantage of the contract, the
City's Street Division is historically the largest consumer of these
products related to pavement reconstruction and drainage
maintenance. The total of all the purchases during the twelve
month contract will exceed the $50,000 authorization power of the
City Manager; therefore, this agreement requires City Council
approval.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Page 2 of 3
Item 4C
Martin Marietta Materials, Inc. is the sole source provider of CTB
and CTS produced in a pug mill plant in the DFW Metroplex and its
trademark SuperSlurryTm roadway product. These materials have a
shelf life of approximately three hours and therefore, must be
purchased locally.
With the favorable pricing received in this contract and our
experience with the vendor, staff recommends approval of the
annual purchase agreement with Martin Marietta Materials, Inc.
This renewal includes no increase in the cost of the Martin Marietta
Materials, Inc, line items on the original bid.
Financial
Considerations: Funding for this contract is provided in the FY2016 annual
operating budget for Streets Division and the FY2016 CIP budget.
Expenditures will not exceed budgeted funds.
Prior to Martin Marietta Materials purchasing Texas Industries, Inc
(TXI) on July 1, 2014, the City purchased street materials from
Martin Marietta Material and TXI. In FY2014, the City spent a
combined total of $163,253 with Martin Marietta Materials and TXI.
In FY2015, the City spent $154,087, and in FY2016 to date, the
City has spent $17,008 with Martin Marietta Materials.
Strategic Link: This Item relates to the City's strategy map focus areas of
Infrastructure and Partnerships & Volunteerism. It specifically
relates to the City's Corporate Objectives to invest to provide and
maintain high quality public assets and to collaborate with select
partners to implement service solutions.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this purchasing agreement.
Supporting
Documents: Interlocal government agreement for purchasing
Grapevine renewal letter and pricing
Announcement of Martin Marietta and TXI Merger
Previous year's renewal and pricing
Sole Source letter(s)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4C
Page 3 of 3
Staff
Recommendation: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an interlocal
agreement with the City of Grapevine.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cristina McMurray, C.P.M, Public Works Dep. Director/Operations
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
MEMORANDUM
(January 19, 2016)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Item 4C
Subject: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an
interlocal agreement with the City of Grapevine
Action
Requested: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an interlocal
agreement with the City of Grapevine.
Background
Information: Various divisions of Public Works require the purchase of
aggregate materials such as cement treated road base (CTB),
cement treated sand (CTS), and rock. These materials are
necessary to repair street failures and to facilitate utility repairs
under pavement.
Chapter 271 of the Texas Local Government Code allows
governmental entities to enter into interlocal agreements with other
governmental entities to share contracts which have met the
statutory bidding requirements as prescribed by the State of Texas.
The City of Southlake has such an agreement with the City of
Grapevine. In September 2015, the City of Grapevine renewed
existing contract number 392-2012 for the purchase of aggregate
materials with Martin Marietta Materials, Inc.
While several divisions will take advantage of the contract, the
City's Street Division is historically the largest consumer of these
products related to pavement reconstruction and drainage
maintenance. The total of all the purchases during the twelve
month contract will exceed the $50,000 authorization power of the
City Manager; therefore, this agreement requires City Council
approval.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Page 2 of 3
Item 4C
Martin Marietta Materials, Inc. is the sole source provider of CTB
and CTS produced in a pug mill plant in the DFW Metroplex and its
trademark SuperSlurryTm roadway product. These materials have a
shelf life of approximately three hours and therefore, must be
purchased locally.
With the favorable pricing received in this contract and our
experience with the vendor, staff recommends approval of the
annual purchase agreement with Martin Marietta Materials, Inc.
This renewal includes no increase in the cost of the Martin Marietta
Materials, Inc, line items on the original bid.
Financial
Considerations: Funding for this contract is provided in the FY2016 annual
operating budget for Streets Division and the FY2016 CIP budget.
Expenditures will not exceed budgeted funds.
Prior to Martin Marietta Materials purchasing Texas Industries, Inc
(TXI) on July 1, 2014, the City purchased street materials from
Martin Marietta Material and TXI. In FY2014, the City spent a
combined total of $163,253 with Martin Marietta Materials and TXI.
In FY2015, the City spent $154,087, and in FY2016 to date, the
City has spent $17,008 with Martin Marietta Materials.
Strategic Link: This Item relates to the City's strategy map focus areas of
Infrastructure and Partnerships & Volunteerism. It specifically
relates to the City's Corporate Objectives to invest to provide and
maintain high quality public assets and to collaborate with select
partners to implement service solutions.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this purchasing agreement.
Supporting
Documents: Interlocal government agreement for purchasing
Grapevine renewal letter and pricing
Previous year's renewal and pricing
Sole Source letter(s)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4C
Page 3 of 3
Staff
Recommendation: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an interlocal
agreement with the City of Grapevine.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cristina McMurray, C.P.M, Public Works Dep. Director/Operations
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
ORIGINAL DOCUMENT
CITY�F SOUTHLAKE
Council Action: Y N Ord.IRes. No.
DateApproved 5. 10 la
INTERLOCAL GOVERNMENTAL AGREEMENT FOR PURCHASING
This Agreement is made and entered into by and between the cities of Keller, Texas, Southlake,
Texas, Colleyville, Texas and Grapevine, Texas (hereinafter referred to as the 'parties'), all of
whom are governmental agencies within the State of Texas, acting by and through their duly
authorized City Councils or City Managers.
WHEREAS, the parties are political subdivisions of the State of Texas and are authorized to enter
into an agreement with each other relative to governmental functions and services by the interlocal
Cooperating Act, Texas Government Code, Chapter 791; and
WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials,
equipment, supplies and services which both parties use in carrying out their governmental
functions and services will enable the parties to obtain these goods, materials, equipment, supplies
and services in better terms and/or prices than by making such purchases individually, and both
desire to increase efficiency and effectiveness of such purchasing by acting jointly in competitively
procuring selected goods, materials, equipment, supplies and services.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the parties agree as follows:
1.
AGREEMENT
This Agreement shall take effect upon execution by both signatories and shall remain in effect
among those parties until notification of withdrawal from the Agreement is submitted to the City of
Keller. All parties shall have the right to terminate this Agreement upon 30 days written notice. The
Agreement may be amended administratively from time to time by existing parties to include
additional cities who may wish to join this Agreement under its existing terms.
2.
SCOPE AND IMPLEMENTATION
It is the intent of the parties that the joint or cooperative purchasing through each other's
agreements will be as broad as is allowed by applicable state statutes. Unless otherwise
prevented by law, it is the intent of the parties that the parties may take part in joint purchase for
goods, materials, equipment, supplies and services they may need to carry out their governmental
functions, and that all parties will make reasonable efforts to allow the others to make purchases
under its agreements. Any purchasing contract or purchase order shall be acknowledged by the
supplier and shall be considered as being issued under this Agreement and shall be subject to all
of the terms and conditions of this Agreement without the necessity of those being set out or
specifically referred to in such purchasing contract or purchase order.
4.
COMPUANCE WITH LAWS
The parties hereby agree to abide by and obey all applicable local, state and federal laws and
requirements, which apply to their respective procurement policies. It is specific -ally understood and
agreed that whichever party is handling the preparation and processing of the joint invitations for
bid shall comply with all legal requirements for competitive bidding which are applicable to both
parties
5.
NOTICES
Any notices or other communication required or allowed to be given by one party to the other
parties pursuant to this Agreement shall be electronically submitted, hand delivered, or mailed by
United States Postal Service, proper postage affixed to the addresses shown below:
To: City of Keller:
Purchasing Technician
1100 Bear Creek Parkway
P.O. Box 770
Keller. Texas 76244
Karla Parker (817) 7434030
Email Address: kparker@cityofkeller.com
To: City of Southlake
Purchasing Manager
1400 Main Street, Suite 440
Southlake, Texas 76092
Tim Slift (817) 748-8312
Email Address: tslifka@ci.southlake.tx.us
To: City of Colleyville
Strategic Services Manager
100 Main Street
Colleyville, Texas 76034
Eric Eliwanger (817) 503-1112
Email Address: eeliwanger@colleyville.com
To: City of Grapevine
Purchasing Agent
501 Shady Brook Drive, Suite 108
Grapevine, Texas 76051
Bob Smeby (817) 410-3335
bsmeby@grapevinetexas.gov
ii En UL 6oV kwwrA AmEMEM EOR PUNCMI NG - Page 2
s.
GOVERNING LAW AND VENUE
This Agreement shall be governed by and interpreted in accordance with the laws of the State of
Texas. This Agreement is entered into and is to be perforated, wholly or in part, in the State of
Texas and in Tarrant County, Texas. In any action brought under the agreement, venue shall be
exclusively in Tarrant County, Texas. In the event that any portion of this Agreement shall be found
to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain
valid and in full forte and effect to the extent possible.
7.
MISCELLANEOUS PROVISIONS
By execution of this Agreement, each party represents to the others that:
a. In performing its duties and obligations hereunder, it will be carrying out one or more
governmental functions or services, which it is authorized to perform;
b. The undersigned officer or agent of the party has been properly authorized by that party's
governing body to execute this Agreement and that any necessary resolutions extending
such authority have been duly passed and are now in effect.
c. All payments required or permitted to be made by a party will be made from current
revenues available to the paying parry; and
d. All payments provided hereunder by one party to the other, if any, shall be such amounts
as to fairly compensate the other party for the services or functions performed hereunder.
8.
CONSTRUCTION OF AGREEMENT
This Agreement represents the full, final and complete agreement of the parties related to its
subject matter and shall supersede any previous interlocal purchasing agreements between the
parties. The Agreement may not be added to, contradicted or otherwise modified by evidence of
prior or contemporaneous agreement or subsequent oral agreements or statements of either of the
parties, nor by any writing not signed by all parties after the date of this Agreement. No
representations, inducements, promises, or agreements, oral or otherwise, not embodied or
incorporated herein shall be of any force or effect. In case of any apparent ambiguity or conflict
among any of the terms or provisions of this Agreement, they shall be construed as nearly as
possible as to effectuate each and all of such terms or provisions keeping in mind that the
overriding purpose of this Agreement is the public purpose of increasing the efficiency and
effectiveness of the respective purchases of goods, materials, equipment and supplies by the
parties.
IHFERW GOVERNMENTAL AGREEMENT FOR PURCHASING Page - - --- --
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates below.
City of Ke /a , Texas:
By:
NAME: i�7x'✓/- ,T. �DL.+�sr
TITLE:
DATE: ,o( -
City
, o
City of Colleyville, Texas:
APPROVED AS TO FORM AND LEGALITY
I��
NAME: M#` n+jL
TITLE: `: 15t"+
Colleywile City Council
MAY15 W--VERNMENM AGMEMEM FOR PURCHASING
Approved
City of a
Wke,T s:
By:
NAME:
b� h C. e � Y.W
TITLE:
m &' A W
DATE:
J V.Y\ e 5, -, -) t -)-
ATTEST: ATTEST::
By:
NAME II("I eyxt. ra LCY,j
TITLE: V 6eaelas�
APPR VED S O F M GALITY
By:
NAME: T/ G',
TITLE: ury 6-TT6&N
City ofG e, Tex
By: �-1
NAME: gYIAY\0 la.M%P,IOW
TITLE: Cfbl ft -
DATE: j1hi4t 2
ATTEST:
By 1 til
NAME: Oqj Y o
TITLE: C\ secreant
APPROVEO BY COUN IL 611511z
APPROV S TO FORM AND EGALITY
B.
NAME: \h • 00 e
TITLE: rn C
Page 4
LUA
Martin Marietta Materials, Inc.
Dan Richwine
Dan. Richwine@martinmarietta.com
10615 Spangler Road
Dallas, Texas 75220
September 17, 2015
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: #392-2012
Contract Title: Aggregate Materials
Renewal Options: Third of four, one year optional renewals
Renewal period: September 21, 2015 through September 20, 2015
Renewal Purchase Order: 20581 (All invoices must have this P.O. listed)
Mr. Richwine:
The above referenced contract with P.O. 20210 will expire on September 20,
2015. The City of Grapevine has decided to renew this contract based on your
intent to renew conformation with no increase in pricing for line items 3, 4, 20, 21,
22, 25 and 26. All other Terms and Conditions for the renewal period will remain
the same.
Please sign this Contract Renewal letter and return to Lance Wright at
1whghi�D_grapevinetexas.gov or fax 817-410-3066 within five business days of
this notification. All invoices must reference the current Purchase Order 20581
for Aggregate Materials..
Please return with this renewal letter a current Insurance Certificate if required in
the contract. The City appreciates your excellent service and commitment to our
needs on this contract and we look forward to continuing this successful business
relationship.
Please contact me with any questions.
Sincerely,
Lance Wright
Purchasing Coordinator
Purchasing (817) 41.0-3336; Fax (817) 410-3066
office _`�cictr: ss: 501 Shady Brook Drive, Room 1A Grapevine, Texas 76051
Page 1 of 2
ACCEPTANCE
Date:i 21
Signed:,.._a
Printed name:
Attachment: Renewal Purchase Order
Purchasing (817) 410-3336; Fax (817) 410-3066
Office -Wdress: 501 Shady Brook Dri` e, Room t-108, Grapevine, Texas 76051
Page 2 of 2
CITY OF GRAPEVINE
P.O. Box 95104
Grapevine, TX 76099
Purchasing Office
Phone: (817)410-3336
Fax: (817)410-3066
DELIVERY ADDRESS:
PUBLIC WORKS - ADMIN
200 S MAIN ST
1ST FLOOR
GRAPEVINE, TX
Vendor No.:
6338
PURCHASE ORDER
P.O. No.: 20581
Date: 09/16/15
This is a confirmation: ❑
This is an order: ❑
MARTIN MARIETTA MATERIALS INC
PO BOX 677061
76051 DALLAS, TX 75267-7061
LWRIGHT
Delivery Date:
09/20/16
ITEM
NO.
QTY
DESCRIPTION
ACCOUNT
NO.
UNIT
AMOUNT
TOTAL
AMOUNT
1
1
Renewal of Annual
.05
.05
Contract for Aggregate
Materials fir line
items
3,4,20,21,22,25,26 per
the Terms, Conditions
and Specifications of
RFB 392--2012. Renewal
3 of 4, from September
21, 2015 through
September 20, 2016.
Renewals Remaining: 1.
Requ#
2524
$0.1
100422053123
.05
Requ#
2524
$0.1
116433015351
.05
Requ#
2524
$0.1
17443301415090
.05
Requ#
2524
$0.1
210433013402
.05
Requ#
2524
$0.1
210422053402
.05
Requ#
2524
RenewaJ
3
for Annijal Contracts nr
AaarPQa1-P NTatPria c
CONDITIONS OF PURCHASE
• NO C.O.D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED.
• PACKING SLIPS MUST ACCOMPANY SHIPMENT.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKING SLIPS.
• SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76099.
• THE CITY OF GRAPEVINE IS TAX EXEMPT.
• ALL INFORMATION RELATING TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE.
VENDOR COPY
TOTAL. I .05
Purchasing Agent
Martin Marietta Materials
RE: Combination of Martin Marietta Materials, Inc. and Texas Industries, Inc. July 2, 2014
Dear CITY OF SOUTIILAKE,
Thank you for your continued support since the announcement of the agreemenl;!�?gL5Ye�4 }� }nMkietta Materials, Inc.
("Martin Marietta") and Texas Industries, Inc. ("TXF') to combine the businesses.
Today I am writing you to provide an update on the transaction's status, highlight select customer benefits, the combined
company offers, introduce Martin Marietta's new Cement Division, and reiterate our unrelenting focus on serving your
construction materials needs.
I am pleased to announce the closing of the Martin Marietta and TXI combination. Under the terms of the transaction,
TXI has become a wholly owned subsidiary of Martin Marietta as of July 1, 2014.
Martin Marietta now offers your business more value, choice, and convenience than ever before, and our team is only
enhanced with the addition of highly experienced TXI colleagues. In addition, our expanded product line includes
aggregates, cement, and ready -mix concrete products across a broader geographic footprint connected by an industry-
leading distribution network. As a result, Martin Marietta can supply you more products in more markets.
It is also a distinct privilege to introduce Martin Marietta's newly established Cement Division. Led by industry veteran
Bob Kidnew, the Cement Division operates two strategically located cement plants in Texas — one in Midlothian and one
in New Braunfels — and will work closely with our Southwest Division to provide your business with a wider range of
products and expertise. Along with the Southwest Division, the Cement Division is based in Dallas, TX.
On behalf of local and regional Martin Marietta team members, we are genuinely excited about the combined company's
offering and the prospect of expanding our relationship with you. Our most important job remains meeting your
construction materials needs safely and on-time. We will continue to work tirelessly to earn your business and trust.
Please contact me, regional management, or your sales representative with any questions.
Sincer`ely,y,
y
Larry Roberts
Southwest Division President
Martin Marietta Materials, Inc
CITY OF SOUTBLAKE
C/O FINANCE - A/P
1400 MAIN STREET STE 440
SOUTHI.AKE, TX 76092
Martin Marietta Materials, Inc.
Dan Richwine
Dan.Richwine@martinmarietta.com
10615 Spangler Road
Dallas, Texas 75220
September 17, 2014
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: #392-2012
Contract Title: Aggregate Materials
Renewal Options: Second of four, one year optional renewals
Renewal period: September 21, 2014 through September 20, 2015
Renewal Purchase Order: 20210 (All invoices must have this P.O. listed)
Attention Dan Richwine,
The above referenced contract with P.O. 19867 will expire on September 20,
2014_ The City of Grapevine has decided to renew this contract based on your
intent to renew conformation with increases in pricing for line items 3, 4, 20, 22,
25 and 26. All other Terms and Conditions for the renewal period will remain the
same.
Please sign this Contract Renewal letter and return to Lance Wright at
Iwr ht ra evinetexas. ov or fax 817-410-3066 within five business days of
this notification.
All invoices must reference the current Purchase Order 20210 for Aggregate
Materials.
Please return with this renewal letter a current Insurance Certificate if required in
the contract. The City appreciates your excellent service and commitment to our
needs on this contract and we look forward to continuing this successful business
relationship.
Please contact me with any questions.
Sincerely,
Lance Wright
Purchasing Coordinator
Purchasing (817) 410-3336; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 75051
Page 1 of 2
ACCEPTANCE
Date: 16 // `(
Signed:
Printed name:
Attachment: Renewal Purchase Order
Purchasing (817) 410-3336; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room #108, Grapevine, Texas 76051
Page 2 of 2
CITY OF GRAPEVINE
P.Q. Box 95104
Grapevine, TX 76099
Purchasing Office
Phone: (817)410-3336
Fax: (817)410-3066
DELIVERY ADDRESS:
PUBLIC WORKS - ADMIN
200 S MAIN ST
1ST FLOOR
GRAPEVINE, TX 76051
Vendor No.:
6338
PURCHASE ORDER
P.O. No.: 20210
Date: 09/17/14
This is a confirmation: ❑
This is an order: ❑
MARTIN MARIETTA MATERIALS INC
10615 SPANGLER ROAD
PO BOX 677061
DALLAS, TX 75220
LWRiGHT
Delivery Date:
09/20/1,5
ITEM
NO.
QTY
DESCRIPTION
ACCOUNT
NO.
UNIT
AMOUNT
TOTAL
AMOUNT
1
1
Renewal of Annual
O5
OS
Contract for Aggregate
Materials per the
Terms, Conditions and
Specifications of RFS
392-2012. Renewal 2 of
4, Begining September
21, 2014 through
September 20, 2015.
Renewal Periods
Remaining 2.
Requ#
2154
$0.1
1.00422053123
.05
Requ#
2154
$0.1
116433015351
.C5
Requ##
2154
$0.1
17443301415090
.05
Requ#r
2154
$0.1
173488990003
.05
Requ##
2154
$0.1
210422053402
.05
Requ##
2154
2
1
Renewal of Annual
_01
.01
Contract for Aggregate
Materials per the
Tums, Conditions and
Specifications of RFB
6d
392-2012. Renewal 2 of
Renewaior
an Mnuai Contract for
Aggreqate MaEeria
Is
CONDITIONS OF PURCHASE
• NO C.O.D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED.
• PACKING SLIPS MUST ACCOMPANY SHIPMENT.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKfNG SLIPS,
• SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76099.
• THE CITY OF GRAPEVINL IS TAX EXEMPT.
• ALL INFORMATION RELATfNG TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE.
VENDOR COPY
TOTAL. Continued
Purchasing Agent
CITY OF GRAPEVINE
P.O. Box 95104
Grapevine, TX 76099
Purchasing Office
Phone: (847)410-3336
Fax: (817)410-3066
S;z'%�AG lyra
DELIVERY ADDRESS:
PUBLIC WORKS - ADMIN
200 S MAIN ST
1ST FLOOR
GRAPEVINE, TX 76051
Vendor No.:
6338
PURCHASE ORDER
P.O. No.: 20210
Date: 09/17/14
This is a confirmation: ❑
This is an order: ❑
MARTIN MARIETTA MATERIALS INC
10615 SPANGLER ROAD
PO BOX 677061
DALLAS, TX 75220
LWRIGHT
Delivery Date:
05/20/15
ITEM
NO.
QTY
DESCRIPTION
ACCOUNT
NO.
UNIT
AMOUNT
TOTAL
AMOUNT
4, Begining September
21, 2014 through
September 20, 2015.
Renewal Periods
Remaining 2.
Requ#
2154
$0.1
210433013402
.01
�nd
Requ#
2154
is
Reneli
ot an Annuai Cont-ra-ct
or Augreqate Materia
CONDITIONS OF PURCHASE
• NO C.0 D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED.
• PACKING SLIPS MUST ACCOMPANY SHIPMENT_
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACKING SLIPS.
• SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76090.
• THE CITY OF GRAPEVINE IS TAX EXEMPT.
• ALL INFORMATION RELATING TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE.
VENDOR COPY
TOTAL .06
Purchasing Agent
Martin Marietta Oateriais
1805 L Don Dodson Bedford TX 75021
August 29, 2014
City of Grapevine
501 Shady Brook Drive
Grapevine, Texas
Attn: Lance Wright
Ref. Aggregate Materials - P.O. No. 99867
Price Increases
Dear Lance:
Over the past year and half, we have maintained our pricing even though we have absorbed
additional operating costs and raw material costs, It has come to a point where we can no longer
honor these prices and must ask the city for a price increase for the following materials. if agreed
upon, we will honor these prices throughout the next renewal period.
Material Description
2:27 Sand Cement — Delivered
2:27 Sand Cement — Picked Up
Cement Treated Base CTB— Picked Up
Flexible Base - Delivered
Flexible Base - Picked Up
Rap Rock 9 to 12 Inches — Delivered
Rap Rock 9 to 12 Inches — Picked Up
Line
New Unit Price
Plant
3
$36.55 /ton
4
$25.50 /ton
Spangler Road
20
$25.00 /ton
Spangler Road
21
$19.50 /ton
22
$ 7.00 /ton
Bridgeport, TX
25
$32.75 /ton
26
$16,50 /ton
Bridgeport, TX
If you have any questions or need anything else, please contact us.
Sincerely,
Dan Richwine
GRAPEMP,
4
TXI
Attention: Etta Dean
1341 West Mockingbird Lane
Dallas, Texas 75247
September 4, 2013
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: #392-2012
Contract Title: Aggregate Materials
Renewal Options: First of four, one year optional renewals
Renewal period: September 21, 2013 through September 20, 2014
Renewal Purchase Order! 19867 (All invoices must have this P.O. listed)
Dear Ms. Dean,
The above referenced contract with P.O. 19550 will expire on September 20,
2013. The City of Grapevine has decided to renew this contract based on your
intent to renew conformation with no increase in pricing for line items 3, 4, 20, 22,
25 and 26. Line item 14 will not be renewed. All other Terms and Conditions for
the renewal period will remain the same.
Please sign this Contract Renewal letter and return to Lance Wright at
1wrig t,@q
.Eapeviin or fax 817-410-3066 within five business days of
this notification.
All invoices must reference the current Purchase Order 19867 for Aggregate
Materials.
Please return with this renewal letter a current Insurance Certificate if required in
the contract The City appreciates your excellent service and commitment to our
needs on this contract and we look forward to continuing this successful business
relationship.
Please contact me with any questions.
Sincerely,
Lance Wright
Purchasing Coordinator
Purchasing (8t'7)1110-33j6;Fax (817)410-3066
Ofliec Address: 50t Shady Brook Drive, Rooni 4108, Grapevino,'Texas 76051
Page 1 of 2
ACCEPTANCE
Date: 40ZD13
Signed!:
Printed name: L-7-rP,
Attachment; Renewal Purchase Order
Purchasing (81 7) 410-3336; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room U108, Grapcvinc, Texas 76051
Page 2 of 2
Line Quantity UOM
Description
lAward Response lAward Quantity Awarded Supplier
2
700 ton
Manufactured Sand for De-icing Pickup
No Award
11
300 cubic yd
80120 Percent Clay-Sand Mixture Delivered
No Award
12
300 cubic yd
80120 Percent Clay-Sand Mixture Pickup
No Award
18
100 yard
Baseball Clay Screened Pickup
No Award
28
200 ton
Rap Rock 13 to 15 inches Pickup
No Award
29
200 tan
Lime Slurry Delivered
No Award
6
200 ton
Top Dressing Sand Bells Savoy, Etc. Pickup
$17.00
200 BIG SANDY SAND COMPANY
7
600 ton
Tee Box Sand East Texas Silica Delivered
$30.00
600 BIG SANDY SAND COMPANY
10
800 cubic yd
Screened Sandy Loam Top Soil Pickup
$11.00
$00 BIG SANDY SAND COMPANY
1
700 ton
Manufactured Sand for De-icing Delivered
$14.80
700 DFW MATERIALS
15
800 ton
Washed Limestone 1 inch Delivered
$19.55
800 DFW MATERIALS
19
3000 ton
Cement Treated Base CTB Delivered
$31.00
3000 DFW MATERIALS
27
200 ton
Rap Rock 13 to 15 inches Delivered
$29.49
200 DFW MATERIALS
1.6
800 ton
Washed Limestone 1 inch Pickup
$11.00
$00 Hanson Aggregates LLC
23
1500 ton
Rap Rock 6 to 8 inches Delivered
$22.13
1500 Hanson Aggregates LLC
24
1500 ton
Rap Rock 6 to 8 inches Pickup
$11.00
1500 Hanson Aggregates LLC
9
800 cubic yd
Screened Sandy Loam Tap Soil Delivered
$22.50
800 Lowery Sand & Gravel Co. Inc.
13
1000 cubic yd
Unwashed Cushion Sand Delivered
$14.50
1000 Lowery Sand & Gravel Co. Inc.
17
100 yard
Baseball Clay Screened Delivered
$37.50
100 Lowery Sand & Gravel Co. Inc.
5
200 ton
Top Dressing Sand Bells Savoy, Etc. Delivered
$28.05
200 Neese Materials, Inc.
8
50 ton
Kosse White Sand Trap Sand Delivered
$37.98
50 Neese Materials, Inc.
3
1000 ton
2:27 Sand Cement Delivered
$34.05
1000 TXI
4
1000 ton
2:27 Sand Cement Pickup
$24.00
1000 TXI
N WT VW
14
1000 cubic yd
Unwashed Cushion Sand Pickup
$7.00
1000 TXI LA
20
3000 ton
Cement Treated Base CTB Pickup
$24.00
3000 TXI
21
1500 1on
Flexible Base Delivered
$16.50
1500 TXl
22
1500 ton
Flexible Base Pickup
$6.00
1500 TXI
25
250 ton
Rap Rock 9 to 12 inches Delivered
$27.50
250 TXI
26
250 ton
Rap Rock 9 to 12 inches Pickup
$15.50
250 TXI
Martin
Marietta
January 11, 2016
City of Southlake
1400 Main Street
Suite 440
Southlake, TX 76092
Attn: Joe Walsh
Martin Marietta has a division called Cement Treated Materials (CTM) that produces cementitious products
such has cement treated base and cement stabilized sand (backfill). These type of materials are produced
at an optimum moisture content that require compaction during placement. Due to the low moisture
content, it is best for these products to be produced in a pug mill plant to provide the best consistency.
Martin Marietta has been operating a pug mill for over 35 plus years. We have one stationary pug mill
plant located in Dallas, TX that produces these type of materials to the general public. To the best of my
knowledge, Martin Marietta has the only pug mill plant located in the DFW area that produces cement
treated base and cement treated sand to the general public. We currently produce materials for several
municipalities throughout Dallas County and Tarrant County.
If you a have any questions or need more information, please contact me at 972-409-3242.
Sincerely,
40t
Dan Richwine
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240 f. (972) 501-9304
www.martinmarietta.com
SUPERSLURRY-
Martin
Marietta
January 11, 2016
City of Southlake
1400 Main Street
Suite 440
Southlake, TX 76092
Attn: Joe Walsh
Martin Marietta has a product line called SuperSlurry'" which is a liquefied cementitious system that converts
powder products into slurry like Cem-Lime and cement. At a significant cost to itself, Martin Marietta has
developed the processes and components necessary to manufacture SuperSlurry products through internal
experimentation, expertise and inventiveness. However, because of the proprietary nature of SuperSlurry
products and manufacturing processes, Martin Marietta believes it is the sole manufacturer that can provide
you with SuperSlurry products or its equivalent.
Martin Marietta will license the SuperSlurry production process so that SuperSlurry will be widely available
wherever it is needed. However, we intend to protect the proprietary nature of the product and processes so
that only licensed suppliers will be allowed to produce and sell SuperSlurry to the quality standards established
by Martin Marietta. At the present time, Martin Marietta has not licensed any other manufacturer for
SuperSlurry in the Dallas/Fort Worth area, so it remains the sole manufacturer in the north central Texas market
area.
If you a have any questions or need more information, please contact me at 972-409-3242.
Sincerely,
t�—'
Dan Richwine
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240 f. (972) 501-9304 SUPERSLURRY-
www.martinmarietta.com —.1—