Item 4D CITY OF
SOUTHLAKE Item 4D
MEMORANDUM
(January 05, 2016)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Director of Public Works
Subject: Authorize Expenditures for Town Hall Security Camera
Upgrades in the amount of $80,070
Action
Requested: Authorize expenditures with Notification Systems of America, Inc.
for Town Hall Security Camera Upgrades in an amount not to
exceed $80,070.
Background
Information: On December 5, 2014, Tactical Systems Network (TSN) was hired
by the City of Southlake to conduct a Town Hall Risk and
Vulnerability Assessment. The purpose of this study was to be
proactive in preventing possible acts of crime in Town Hall. The
results of the study indicate the Town Hall building needs additional
cameras on the interior and exterior of the building to provide
improved Video Surveillance/CCTV camera coverage.
Currently, Town Hall security cameras are limited to the entrances
of the building and in the elevators. The proposed project is to
install upgraded cameras on all levels of Town Hall and around the
exterior of the building. A total of 28 indoor dome cameras and 18
exterior dome cameras will be installed. The additional cameras will
provide complete and uninterrupted coverage of the lobby,
stairwell, staircases, and hallways throughout the building as well
as the Town Hall perimeter.
As part of this project's scope of services, Notification System of
America, Inc. (NSA) will assist with the programming of the video
management system to include adding a mobile client tablet for use
by the new security guard. The project will also involve the
assistance of the IT department to install HP storage, a Dell server,
CISCO switches, and to assist with configuring the cameras.
City of Southlake Values:
Integrity Innovation♦Accountability♦Commitment to Excellence ♦Teamwork
Item 41)
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Financial
Considerations: The cost for the security camera upgrades with NSA is $80,070.
This project will also require the purchase and installation of HP
storage ($18,718), Dell server ($4,330), and CISCO 3650 switches
($16,420) for a grand total of $119,538. Funding for the Town Hall
security camera upgrade project was approved by City Council in
the FY2016 budget in an amount of $102,307, and is available in
the Town Hall Building Maintenance Account (011199-570200).
The City expenses for this item are within the FY16 adopted
budget. Initially, the project is $17,231 over the amount the City set
aside due to the addition of 2 additional cameras in the Council
Chambers and the need for the CISCO switches to implement the
project. However, Tarrant County will participate in 25%
($29,884.50) of the cost of this program per the previously adopted
Inter-local Agreement for Town Hall operations. Therefore,
additional funds are not needed and the City's expenses are within
the approved budget.
Strategic Link: This item relates to the City's strategy map focus area of Safety
and Security. It specifically relates to the City's Corporate Objective
to achieve the highest standards of safety & security and to provide
high quality services through sustainable business practices.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The City Council may approve or deny this request.
Supporting
Documents: Notification Systems of America, Inc. Standard Quotation
Staff
Recommendation: Authorize expenditures with Notification Systems of America, Inc.
for Town Hall Security Camera Upgrades in an amount not to
exceed $80,070.
Staff Contact: Robert H. Price, P.E., Public Works Director
Cristina McMurray, C.P.M, Public Works Dep. Director/Operations
City of Southlake Values:
Integrity♦Innovation♦Accountability♦Commitment to Excellence ♦Teamwork
a
NOTIFICATION SYSTEMS OF AMERICAInc
License B-09589 ACR 1745
STANDARD QUOTATION
December 18, 2015
To: Kurt Ackerman—City of Southlake From: Jonathan Ellis
NSA, Inc. wishes to provide you with the following quote, based on the exclusions or qualifications listed
below:
Project Name: Camera System Additions—Town Hall
Location: Southlake,Texas
Proposal#: 151222jseTH
SCOPE OF WORK
Provide and Install the following Equipment:
NSA proposes to provide the following material and labor for the installation of a the
following:
Scope:
• Installation of new IP cameras and camera cabling throughout the Town Hall building Estimated cost:
per the attached drawings. A Camera material list is below for reference. Camera Material and Labor:$80,070.00
locations are identified on the drawing.
• In addition to the camera installation,NSA will assist with programming of the ONSSI
video management system to include adding a mobile client tablet for use by the
building guard service.
• NSA will also program and install a manual switch to enable a complete"lock-down'
of the town hall building access control system.
EXCLUSIONS OR QUALIFICATIONS
Work to be performed by NSA Inc.
1. Provide low voltage wiring terminations,and mounting of the equipment for the proposed systems.
2. Provide all equipment or equals of equipment as shown on the bid documents. Any work or equipment not included
in the above referenced bid documents will require a change order to perform.
3. Provide certificate of installation,O&M Manual(s)and as built drawings as specified.
4. All work is based on work being performed during NSA,Inc.'s normal business hours.
Work to be performed by others.
1. The recording server,media server and network switches are provided by Owner.
2. All 120vac and UPS power backups are in place and will be re-used or added by owner if required.
What is not included...
1. Price does not include any required tax.
2. Price does not include any required patching or painting. <<<None Expected>>>
3. Changes in scope of work or design from the proposed project plan that increase the amount of labor or material will
require a change order.
PO Box 1385,Grapevine,Texas 76099 (817)442-5442,Email jonellis@nsainc.pro
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a
NOTIFICATION SYSTEMS OF AMERICAInc
License B-09589 ACR 1745
Pricing of Proposed System
NSA shall provide the material and labor necessary for a complete installation of the proposed system to include a one year
material warranty for the sum of$80,070.00
If approved for purchase please complete the following information and email or fax this document back to NSA for
processing. Thank you!
Payment Terms-Our price is subject to the understanding that we shall be entitled to prompt monthly payment for the value of
material delivered and work installed, that our payments shall be conditioned on owner payment only to the extent of monies
withheld by the owner due to some deficiency on our part, that our retainage shall not exceed 10% nor the percentage of
retainage currently being held by the owner with respect to our work and that our final payment shall be due upon acceptance of
our work. This proposal pricing is valid for at least Thirty (30)days. Should the approval and or funding require more than 30
days,the pricing may be extended by NSA in most cases.
Approval:
Acceptance Signature Date
Print Name Title/Position
Purchase Order#(If applicable)
Project material list:
QTY PART NUMBER DESCRIPTION VENDOR
28 AV2246PM-D-LG Indoor dome camera Arecont
18 AV3255PMIRSH Exterior Dome Camera Arecont
18 MD-WMT2 Pendant Bracket for AV3255 Arecont
4 Q25 Mobotix Hemispheric Mobotix
4 MX-OPT-MH Mobotix Q25 wall mount Mobotix
44 0C-CS-1C-lY Camera License ONSSI
44 SUP-0C-CS-1C-lY SUP for camera ONSSI
6 Cat6 Cat6 Plenum cable Commscope
PO Box 1385,Grapevine,Texas 76099 (817)442-5442,Email jonellis@nsainc.pro
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