Item 4B CITY OF Item 413
SOUTHLAKE
MEMORANDUM
(January 05, 2016)
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Award construction contract to GRod Construction, LLC
for the Love Henry Court drainage Improvements project
in an amount not to exceed $187,402
Action
Requested: Award construction contract to GRod Construction, LLC for
the Love Henry Court drainage Improvements project in an
amount not to exceed $187,402.
Background
Information: The Love Henry Court drainage Improvements project is
located north of Southlake Blvd, between Sandlin Manor
subdivision and Bicentennial Park, and east of Shady Oaks
Drive. The project was developed as a result of numerous
complaints that the City received regarding flooding on Love
Henry Court during rain events. Runoff from approximately
14 acres drains to a low point location at Love Henry Court
and is conveyed downstream to the Bicentennial Park with
an existing 18 inch pipe. The existing pipe lies within a 20
feet drainage easement. A drainage study of the current
system revealed that the existing inlets and pipe combination
are undersized (i.e. insufficient capacities); therefore,
resulting in water depth exceeding the curb at the low point.
As part of Bicentennial Park improvements, a 48-inch storm
sewer pipe was constructed to accept the flow from the
upstream. The proposed project essentially extends this 48-
inch pipe to the sump/low point location at Love Henry Court.
20 foot long Inlets are proposed to replace the existing 10
foot inlets. The engineering firm of Teague Nall & Perkins
was retained by the City to perform the drainage analysis
and designthe proposed improvements. Temporary
easements required for construction have been acquired by
the City Staff. Relocation of an electric transformer by Tri-
County Electric that is in conflict with the proposed
improvements is currently underway.
Nine (9) bids were received on December 15, 2015. The
bids have been reviewed by the consulting engineer and the
City Staff and are tabulated as follow:
BIDDER BID AMOUNT
GRod Construction, LLC $187,402.00
North Texas Contracting, Inc. $198,790.00
Fort Worth Civil Constructors $206,408.00
White Water Construction $209,099.00
Wilson Contractor $212,000.00
XIT Paving & Construction, Inc. $238,070.00
Rey-Mar Construction $248.152.00
Dowager Utility Construction $251 .274.00
DCI Contracting $304.464.00
Attached to this memorandum submitted for your
consideration is a letter from the consulting engineer
recommending award of this contract to GRod Construction
LLC. Three references were verified by the consultant and
City staff on similar work performed by the contractor with
other cities.
The construction is anticipated to begin in February 2016
with 60 calendar days in the contract for completion of the
construction. No significant traffic impact is anticipated from
this project.
In addition, once the construction of the project is complete
under this contract, Public Works staff will work with the
Community Services staff to restore the landscaping within
the easement. Funds for the landscaping work is also
included in the project budget.
Financial
Considerations: Funding for this project is available in the approved FY 2012
Capital Improvement Plan. This project is funded by the
Stormwater Utility System Fund with a total budget of
$340,000. To date, the City has expended $64,000 on
engineering design, and utility relocation expenses.
Strategic Link: The award of this construction contract links to the city's
strategy map relative to the focus area of Infrastructure. The
specific corporate objective that is met by this contract is to
invest to provide and maintain high quality public assets by
ensuring integrity of storm water drainage system to
minimize loss of public and private property.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: The City Council may approve or deny the authorization of
this construction contract.
Supporting
Documents: Bid Tabulation
Engineers Recommendation Letter
Project Location Map
Staff
Recommendation: Award construction contract to GRod Construction, LLC for
the Love Henry Court drainage Improvements project in an
amount not to exceed $187,402.
Staff Contact: Robert H. Price, P.E., Public Works Director
Om Gharty Chhetri, P.E., Civil Engineer
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tnp
December 16, 2015 league nnll&perklns vt w.tnpimcom
engineers
surveyors
landscape architects
Om Chhetri, P.E.
Department of Public Works
City of Southlake
1400 Main Street, Suite 320
Southlake, TX 76092
RE: Recommendation of Award For Storm Drainage Improvements For Love Henry Court
Om,
Bids for the referenced project were received and opened publicly on Tuesday, December 15,
2015 at the City of Southlake. A total of nine bids were received. Below is a summary of the bids. A
detailed bid tabulation is also attached.
Bidder Total Bid Amount
1 GRod Construction $ 187,402.00
2 North Texas Contracting $ 198,790.00
3 Fort Worth Civil Constructors $ 206,408.00
4 White Water Construction $ 209,099.00
5 Wilson Contractor $ 212,000.00
6 XIT Paving&Construction $ 238,070.00
7 Rey-Mar Construction $ 248,152.00
8 Dowager Utility Construction $ 251,274.00
9 DCI Contracting $ 304,464.00
The Engineer's opinion of probable construction cost was $238,366. GRod Construction was the low
of the nine bidders with a total bid of $187,A02. We checked the bids for errors and omissions and
found none.
We have reviewed GRod's bid along with their references. Teague Nall and Perkins (TNP) has
worked with Guillermo Rodriguez, owner of GRod Construction, on previous projects in other cities,
and he has always performed at an acceptable level. TNP's experience with Mr. Rodriguez
occurred while he was employed with another contractor. He has since started his own construction
company, GRod Construction. We have also contacted the following references for GRod
Construction and received favorable reviews for the work that GRod performed for those entities on
similar type projects. The general tone of responses was that GRod's quality of work is good.
• Denton County Manuel Trevizo 940-391-61 19
• City of McKinney Matt Verner A69-667-7280
It is our opinion that the size and scope of this project is within GRod's capabilities.
Based on our evaluation, we have found nothing to warrant the disqualification of GRod
Construction's bid and therefore recommend that the Love Henry Court storm drainage project be
Fort Worth-1 100 Macon Street-Fort Worth,Texas 76102-81 7.336.5773 +� Dallas-17304 Preston Road,Suite 1340-Dallas,Texas 75252-214.461.9867
Denton-1517 Centre Place Drive,Suite 320-Denton,Texas 76205-940.383.4177 Sherman-200 North Travis Street,Suite 500-Sherman,Texas 75090 903.870.1089
Registered by the Texas Board of Professional Engineers,Firm No.F-230 Registered by the Texas Board of Professional Surveyors,Firm No.100116-00
Recommendation of Award for Storm Drainage Improvements for Love Henry Court Page 2 of 2
awarded to GRod Construction. The award should be contingent on procurement of insurance and
bonds by GRod Construction.
Please call if you have any questions or need additional information.
Sincerely,
tnp
teague nail&perkins
Jonathan Bengfor . .
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