Item 4A lugCITY OF
SOUTHLAK.-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: DECEMBER 1, 2015
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant City Manager
Alison Ortowski, Deputy Director of Communication Pilar Schank, Assistant to the City
Manager Daniel Cortez, Chief Financial Officer Sharen Jackson, Director of Economic
Development and Tourism Shannon Hamons, Director of Community Services Chris
Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of
Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief
Mike Starr, Deputy Fire Chief/Fire Marshal Kelly Clements, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works
Bob Price, Deputy Director of Public Works Operations Cristina McMurray, City Attorney
E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
David Whitington gave the invocation. Mayor Hill led the pledge of allegiance to the
United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
REGULAR SESSION:
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
Page 1 of 13
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 5:38 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .071 , consultation with city attorney. City
Council adjourned for Executive Session at 5:38 p.m., however, there was no need for
executive session to be held as Council just ate a quick dinner.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:11 p.m.
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
No report was given.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE NOVEMBER 17, 2015 REGULAR CITY
COUNCIL MEETING.
Councilmember Fawks abstained from voting on item 4A.
4B. RENEW ANNUAL PURCHASING AGREEMENTS FOR UTILITY PARTS WITH
ATLAS UTILITY SUPPLY AND H.D. SUPPLY WATERWORKS.
4C. AUTHORIZE EXPENDITURES WITH BRANDT ENGINEERING IN FY2016, IN
AN AMOUNT NOT TO EXCEED $90,000 FOR THE ELECTRICAL FINISH OUT
OF THE DPS NORTH IT DISASTER RECOVERY DATA CENTER.
4D. APPROVE A SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC)
MATCHING FUNDS REQUEST FROM SOUTHLAKE CRICKET CLUB FOR
CONSTRUCTION OF A CRICKET PITCH AT BOB JONES PARK.
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Page 2 of 13
4E. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER
L.L.P., FOR AUDIT SERVICES.
4F. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4G. ORDINANCE NO. 1132, 1ST READING, CHANGING THE STREET NAME OF
EAST KIRKWOOD BOULEVARD, LOCATED WEST OF NORTH WHITE
CHAPEL BOULEVARD AND EAST OF STATE HIGHWAY 114, TO WEST
KIRKWOOD BOULEVARD. (IFAPPROVED, THE PUBLIC HEARING WILL BE
HELD ON JANUARY 5, 2016.)
4H. APPROVE A ONE YEAR PLAT EXTENSION OF THE PLAT REVISION FOR
LOT 1R, BLOCK B, MTP-IBM ADDITION NO. 1 (ZA13-124) ON PROPERTY
DESCRIBED AS LOT 1, BLOCK B, MTP-IBM ADDITION NO. 1, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 1 EAST KIRKWOOD BOULEVARD.
41. RESOLUTION NO. 15-054, CAST VOTE FOR TARRANT APPRAISAL
DISTRICT (TAD) BOARD OF DIRECTORS.
During the work session, Council agreed to cast all 42 votes for Mark Wood.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, CASTING 42 VOTES FOR A CANDIDATE FOR APPOINTMENT TO
THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND
PROVIDING AN EFFECTIVE DATE.
4J. RESOLUTION NO. 15-057, CAST VOTE FOR DENTON CENTRAL
APPRAISAL DISTRICT (DCAD) BOARD OF DIRECTORS.
During the work session, Council agreed to cast the allotted two votes for David Terre.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, CASTING TWO VOTES FOR A CANDIDATE FOR APPOINTMENT TO
THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS
AND PROVIDING AN EFFECTIVE DATE.
4K. RESOLUTION NO. 15-058, AMEND A LIBRARY BOARD MEMBER
APPOINTMENT.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
Page 3 of 13
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, AMENDING A LIBRARY BOARD MEMBER APPOINTMENT, AND
PROVIDING AN EFFECTIVE DATE.
TABLED ITEMS:
4L. ORDINANCE NO. 1130 (CP15-002), 1s' READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL ON PROPERTY DESCRIBED AS LOT 1R1 AND 2, BLOCK 1,
OWENS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND TRACTS 3H, 311-111, 3J, 3J1, 3J1B, 3J2,
3J1C, AND 3J1A, LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686,
CITY OF SOUTHLAKE, TEXAS LOCATED AT 800 WEST SOUTHLAKE
BOULEVARD, 250 SHADY OAKS DRIVE AND 980, 1000, 1100, 1110, AND
1120 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD" RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #6. (THIS ITEM HAS BEEN
TABLED TO THE JANUARY 7, 2016 PLANNING AND ZONING COMMISSION
MEETING. IF APPROVED AT THAT MEETING, IT WILL BE CONSIDERED ON
THE JANUARY 19, 2016 CITY COUNCIL MEETING AGENDA.)
4M. ORDINANCE NO. 480-707 (ZA15-105), 1St READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR GLENMORE ON PROPERTY DESCRIBED AS
LOT 1R1 AND 2, BLOCK 1, OWENS ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACTS 3H, 311-111, 3J,
3J1, 3J1B, 3J2, 3J1C, AND 3J1A, LITTLEBERRY G. HALL SURVEY,
ABSTRACT NO. 686, CITY OF SOUTHLAKE, TEXAS LOCATED AT 800
WEST SOUTHLAKE BOULEVARD, 250 SHADY OAKS DRIVE AND 980, 1000,
1100, 1110, AND 1120 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #6. (THIS
ITEM HAS BEEN TABLED TO THE JANUARY 7, 2016 PLANNING AND
ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT
WILL BE CONSIDERED ON THE JANUARY 19, 2016 CITY COUNCIL
MEETING AGENDA.)
4N. ORDINANCE NO. 480-705 (ZA15-104), 1St READING, ZONING CHANGE AND
SITE PLAN FOR LOWE'S ON PROPERTY DESCRIBED AS LOT 5, BLOCK 1,
KIMBALL/1709 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOCATED AT 201 NORTH KIMBALL AVENUE,
SOUTHLAKE, TEXAS ON 14.7 ACRES. CURRENT ZONING: "C-3" GENERAL
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
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COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN #8. (AT THE APPLICANT'S REQUEST, THIS ITEM
WAS TABLED AT THE NOVEMBER 17, 2015 CITY COUNCIL MEETING TO
THE JANUARY 5, 2016 CITY COUNCIL MEETING. IF APPROVED, THE
PUBLIC HEARING WILL BE HELD ON JANUARY 19, 2016.)
40. RESOLUTION NO. 15-052, (ZA15-109), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY BEING
DESCRIBED AS LOT 57, BLOCK 4, SOUTH RIDGE LAKES ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 402 SOUTHRIDGE LAKES PARKWAY, SOUTHLAKE, TEXAS.
CURRENT ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT.
(NOTIFICATION AND ADVERTISEMENT SHOWED THE CURRENT ZONING
AS "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT.)
SPIN #6. PUBLIC HEARING (AT THE APPLICANT'S REQUEST, THIS ITEM
WAS TABLED AT THE NOVEMBER 17, 2015 CITY COUNCIL MEETING TO
THE JANUARY 5, 2016 CITY COUNCIL MEETING.)
4P. ZA15-120, SITE PLAN FOR MARSH EYE CENTER ON PROPERTY BEING
DESCRIBED AS LOT 12R2, BLOCK 2, DIAMOND CIRCLE ESTATE
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 670 EAST SOUTHLAKE BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "C-2" LOCAL RETAIL
COMMERCIAL DISTRICT. SPIN #7. PUBLIC HEARING (THIS ITEM WAS
WITHDRAWN BY THE APPLICANT.)
4Q. RESOLUTION NO. 15-055 (ZA15-124), SPECIFIC USE PERMIT FOR
EQUESTRIAN RIDING STABLES ON PROPERTY DESCRIBED AS TRACTS
3131 AND 3C1, J. J. FRESHOUR SURVEY, ABSTRACT NO. 521,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800
LODESTAR DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. SPIN #11. PUBLIC HEARING (THIS ITEM HAS
BEEN TABLED TO THE JANUARY 7, 2016 PLANNING AND ZONING
COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT WILL BE
CONSIDERED ON THE JANUARY 19, 2016 CITY COUNCIL MEETING
AGENDA.)
4R. ZA15-072, SITE PLAN FOR MAINSTREET TRANSITIONAL FACILITY CARE /
POST-ACUTE CARE ON PROPERTY BEING DESCRIBED AS LOT 2 BLOCK
1 OF THE BONOLA FAMILY ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2540 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS ON 5.68 ACRES. CURRENT
ZONING: "C-3" GENERAL COMMERCIAL DISTRICT. SPIN #4. PUBLIC
HEARING (AT THE APPLICANT'S REQUEST, THIS ITEM HAS BEEN
TABLED TO THE JANUARY 5, 2016 CITY COUNCIL MEETING.)
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
Page 5 of 13
APPROVED
A motion was made to approve the consent agenda as presented and noting the
following:
• Item No. 4H, subject to Staff report dated November 23, 2015, extending the plat
to expire on December 19, 2016;
• Item No. 41, casting all 42 votes for the Tarrant Appraisal District Board of
Directors candidate Mark Wood;
• Item No. 4J, casting all two votes for the Denton Central Appraisal District Board
of Directors candidate David Terre;
• Items 4L — 40, to table as noted on agenda;
• Item 4P to withdraw; and,
• Items 4Q — 4R, to table as noted on agenda.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks (all but Item 4A), Hill, Huffman, McCaskill, Shafi,
Williamson
Approved: 7-0
Vote for Item 4A:
Ayes: Bledsoe, Hill, Huffman, McCaskill, Shafi, Williamson
Abstain: Fawks
Approved: 6-0-1
As noted on the agenda, Mayor Hill announced that she will wait until after 7:00 p.m. to
open the Public Forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
6B. ZA15-092, SITE PLAN FOR KIMBALL HIGHLAND ON PROPERTY
DESCRIBED AS LOT 38, FRANCIS THROOP NO. 1511 ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 1200 NORTH KIMBALL AVENUE, SOUTHLAKE, TEXAS ON
3.2 ACRES. CURRENT ZONING: "113-1" BUSINESS SERVICE PARK
DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council. Fire Chief Mike Starr also answered
questions from Council.
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Page 6 of 13
Applicant John Dancer presented this item and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Elizabeth Huffman, 1991 East Highland Street, Southlake, Texas submitted a comment
card in opposition but did not speak.
Jeannie Cook, 1981 East Highland Street, Southlake, Texas spoke in opposition.
Mayor Hill closed the public hearing.
A motion was made to approve ZA15-092, Site Plan for Kimball Highland subject to
Staff report dated November 23, 2015 and Site Plan Review Summary No. 4, dated
November 23, 2015 and subject to the following:
• Granting the variance request for relief from required fencing along northern
boundary;
• Noting Council's approval of Option # 2 (as described in the TIA Study): Full
opening drive at Tumbleweed/Kimball and a limited right in and right out at
Cripple Creek Trail/Kimball subject to approval of the City Engineer; allowing an
emergency access only on Highland with an emergency gate and grass-crete,
recognizing that no variance to the driveway ordinance is needed as the access
will only serve the Southlake Departments of Public Safety;
• Noting the removal of five parking spaces on the southwest edge of the site
taking the total number of parking spaces from 133 to 128 and noting that area
will be replaced with landscaping consistent with the presentation at the City
Council meeting;
• Noting that all driveways and fire lanes will be completed with the initial Phase
One construction;
• Noting that the western boundary fencing will be wood and masonry consistent
with the presentation at the City Council meeting;
• Noting the applicant's willingness to replace the proposed Bald Cypress trees
with Live Oaks; and,
• Noting that any electrical or mechanical equipment that is visible from Kimball
Avenue will be 100% screened with mature plantings (at time of planting) subject
to City staff approval.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
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Page 7 of 13
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6C. ZA15-126, SITE PLAN FOR CARROLL POINTE ON PROPERTY DESCRIBED
AS LOT 1R, GREENWAY-CARROLL ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1201
EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-
3" GENERAL COMMERCIAL DISTRICT. SPIN #8. PUBLIC HEARING
TABLED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Grant Wickard with GFF Architects presented this item and answered
Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
After discussion, Mr. Wickard asked to table this item to the January 5, 2016 City
Council meeting. Director Baker stated that the January 5, 2016 meeting is very full and
there is a possibility this item may get bumped to the January 19, 2016 meeting.
A motion was made to table ZA15-126, Site Plan for Carroll Pointe to the January 5,
2016 City Council meeting but stating that there is a possibility it may get bumped to the
January 19, 2016 City Council meeting.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0 (to table)
6D. ZA15-121, SITE PLAN FOR MORRISON OFFICE PARK ON PROPERTY
BEING DESCRIBED AS LOT 2, BLOCK 1, MORRISON OFFICE PARK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 300 MORRISON PARK DRIVE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6D
and 6E and was available to answer questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
Page 8 of 13
Applicant Michael J. Wright of MJ Wright and Associates presented items 6D and 6E
and answered Council's questions.
Mayor Hill opened the public hearings for both items 6D and 6E and asked for anyone
wishing to speak on the items to come forward.
David Dowd, 2900 Hillcastle, Southlake, Texas asked questions regarding one story
buildings versus multi-story buildings.
Mayor Hill closed the public hearings for both items 6D and 6E.
A motion was made to approve ZA15-121 , Site Plan for Morrison Office Park on
property being described as Lot 2, Block 1 subject to Staff Report dated November 23,
2015 and subject to Site Plan Review Summary No. 2 dated November 13, 2015
approving the elevations and site plan as presented and noting applicant's willingness
to eliminate the dumpster on Lot 2 along State Highway 114 and noting the applicant's
willingness to provide window shutters at designer's discretion on the front (south
elevation) of the building.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
6E. ZA15-123, SITE PLAN FOR MORRISON OFFICE PARK ON PROPERTY
BEING DESCRIBED AS LOT 6, BLOCK 1, MORRISON OFFICE PARK
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 315 MORRISON PARK DRIVE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6D
and 6E and was available to answer questions from Council.
Applicant Michael J. Wright of MJ Wright and Associates presented items 6D and 6E
and answered Council's questions.
As previously stated in Item 6D, Mayor Hill opened the public hearings for both items 6D
and 6E simultaneously.
A motion was made to approve ZA15-123, Site Plan for Morrison Office Park on
property being described as Lot 6, Block 1 , Morrison Office Park Addition subject to
Staff Report dated November 23, 2015 and subject to Site Plan Review Summary No. 2
dated November 13, 2015 and noting approval of the elevations and site plan as
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
Page 9 of 13
presented and noting the applicant's willingness to provide window shutters at
designer's discretion on the front (south elevation) of the building.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
6F. RESOLUTION NO. 15-056 (ZA15-129), SPECIFIC USE PERMIT FOR A
TEMPORARY SALES FACILITY ON LOT 28, BLOCK A, SOUTHLAKE GLEN
(FORMERLY KNOWN AS GATEWAY LAKES) ON PROPERTY CURRENTLY
DESCRIBED LOT 1, BLOCK 3, GATEWAY CHURCH — 114 CAMPUS AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
GENERALLY LOCATED AT 2000 EAST KIRKWOOD BOULEVARD AND
SPECIFICALLY LOCATED AT 909 GLEN LAKES DRIVE, SOUTHLAKE,
TEXAS. CURRENT ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN
#4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Ryan Bishaw presented this item and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Resolution No. 15-056 (ZA15-129), Specific Use Permit
for a Temporary Sales Facility on Lot 28, Block A, Southlake Glen (formerly known as
Gateway Lakes) on property currently described Lot 1 , Block 3, Gateway Church — 114
Campus an addition to the City of Southlake, Tarrant County, Texas, generally located
at 2000 East Kirkwood Boulevard and specifically located at 909 Glen Lakes Drive
subject to Staff report dated November 23, 2015 and subject to the following:
• The temporary sales facility will be removed prior to June 30th, 2016;
• The temporary sales facility will be removed earlier than that date if the model
home on the adjacent lot is complete and certificate of occupancy is issued by
the City;
• The temporary facility will meet the regulations in Section 45.18.1 (b), (c), (d),
and (e) of the Zoning Ordinance; and,
• Noting this approval would move the temporary sales facility to Lot 27.
Motion: Williamson
Second: Bledsoe
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Page 10 of 13
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A TEMPORARY SALES
FACILITY ON PROPERTY DESCRIBED AS LOT 28, BLOCK A, SOUTHLAKE
GLEN, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED
AT 909 GLEN LAKES DRIVE, SOUTHLAKE, TEXAS, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE
APPROVED PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
7A. ORDINANCE NO. 480-706 (ZA15-097), 1St READING, ZONING CHANGE AND
CONCEPT PLAN FOR PECAN CREEK OFFICES ON PROPERTY
DESCRIBED AS LOT 4, BLOCK 1, PECAN CREEK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 731
ZENA RUCKER ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN #9. (IF APPROVED, THE
PUBLIC HEARING WILL BE HELD ON JANUARY 5, 2016.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Skip Blake of Blake Architects presented this item and answered Council's
questions.
A motion was made to approve Ordinance No. 480-706 (ZA15-097), 1St Reading,
Zoning Change and Concept Plan for Pecan Creek Offices subject to Staff report dated
November 23, 2015 and subject to Site Plan Review Summary No. 3, dated November
13, 2015 and granting the following variance request: lot lines as shown in the packet
materials in order to provide the required number of parking on a lot by lot basis;
approval of the SP-2 regulations and building concepts as presented, noting applicant's
agreement to fully complete the main circular drive and corresponding landscape during
the initial construction phase; noting Council's expectations that the architectural style
demonstrated tonight to be consistent with future site plan renderings; noting that staff
will contact waste management services to explore possibilities for dumpster location
based upon requirements which will be reported back to Council at second reading;
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Page 11 of 13
noting applicant's willingness at second reading to provide a landscape plan between
the front parking and Zena Rucker Road; noting that the property owners or the
designated office property association is responsible for property and pond
maintenance; and noting that all HVAC and mechanical equipment will be installed on
the south side of the property with full landscape screening.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER SV15-009, SIGN VARIANCE TO THE MASTER SIGN PLAN FOR
SOUTHLAKE TOWN SQUARE, PHASE I, FOR FUSION ACADEMY LOCATED
AT 301 STATE STREET, SUITE 200, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Matt Wilson of Chandler Signs, 3201 Manor Way, Dallas, Texas presented
this item and answered Council's questions.
A motion was made to approve SV15-009, Sign Variance to the Master Sign Plan for
Southlake Town Square, Phase I, for Fusion Academy located at 301 State Street,
Suite 200 subject to Staff Report dated November 23, 2015 and granting the following
variance request: two attached fascia signs will have a maximum letter height of 18-
inches for the letter 'T', 17 1/8-inches for the letter "i", and all other letters will be 12-
inches. The proposed signs are located on the north and east elevations.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .074, deliberation regarding personnel
matters. City Council adjourned for Executive Session at 9:22 p.m. Executive Session
began at 9:30 p.m. and concluded at 10:20 p.m.
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Page 12 of 13
Mayor Hill reconvened the meeting at 10:20 p.m. Mayor Hill asked if any action was
necessary from Executive Session.
Motion was made to approve a renewal of a contract with Lori Payne for the position of
City Secretary for a period of two years beginning January 1 , 2016 with a 4% merit
increase and 1 .5% cost of living increase for a total increase of 5.5%.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 10:21 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 1, 2015
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