Item 4D
SPDC Matching Funds Request from Southlake Cricket Club
Item 4D
Honorable Mayor and members of the City Council, this is Item 4D which is a request for Southlake Parks Development Corporation Matching Funds from the Southlake Cricket Club
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Requested Action
City Council approval of the SPDC Matching Funds request in the amount of $1,743 from Southlake Cricket Club for a cricket pitch at Bob Jones Park
With this item, staff is seeking City Council approval of the SPDC Matching Funds request in the amount of $1,743 from Southlake Cricket Club for construction of a cricket pitch at Bob
Jones Park.
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SPDC Matching Funds in the amount of $6,916 previously approved
Original estimated cost of cricket pitch was $13,832
Concrete base
Synthetic Turf
Request for Bid released in 2015;
no responses received
Background
Proposed location of pitch
Southlake Cricket Club previously requested SPDC matching funds of $6,916 in September 2014 for the pitch, which SPDC and City Council approved. The total cost for the cricket pitch
was originally estimated at $13,832 and included construction of a concrete base and synthetic turf to match existing grade. A Request for Bid to build the cricket pitch was released
in early 2015, but no responses were received.
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Two quotes received totaling $17,318
Manning Concrete - $7,328
Southwest Greens Turf Company - $9,990
Southlake Cricket Club will contribute 50% of additional construction costs which
total $3,486
Staff recommends approval
Background
Since that time, the best offer staff has received is two quotes in the total amount of $17,318 to complete the work. A quote was received from Manning Concrete for construction of the
concrete base in the amount of $7,328, and a quote was received from Southwest Greens Turf Company for the synthetic turf in the amount of $9,990. Southlake Cricket Club has agreed
to contribute 50% ($1,743) of the additional construction costs which total $3,486.
Staff has reviewed the request from Southlake Cricket Club and recommends approval based on the
request meeting the criteria designated within the SPDC Matching Funds Policy. A copy of the SPDC Matching Funds application was included in the packet.
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Available SPDC Matching Funds $163,318
Southlake Cricket Club Request $ 1,743
Balance $161,575
Approval assists with off-setting construction costs
Financial Considerations
The current SPDC Matching Funds Budget is approximately $163,318. If the SPDC Matching Funds request from Southlake Cricket Club in the amount of $1,743 is approved, an unencumbered
balance of approximately $161,575 will remain in the matching funds budget.
Approval of the matching funds request will assist with off-setting the construction costs of the cricket
pitch.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
The request is linked to the City’s Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the Corporate Objectives to provide attractive
and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets.
The request also relates to Critical Business Outcome CBO5 – optimize resources through collaboration and partnerships to reduce costs and add service value.
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Review Process
Park Board recommended approval 7-0 August 12, 2014
SPDC & City Council original approval September 2014
SPDC & City Council consideration of additional request December 1, 2015
Parks and Recreation Board recommended approval of the cricket pitch project at their meeting in August 2014
SPDC and City Council approved the original matching funds request in the
amount of $6,916 in September 2014
SPDC and City Council will consider the additional matching funds request in the amount of $1,743 on December 1, 2015
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Questions? Candice Edmondson – 817.748.311
I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8311. Thank you.
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