Item 4K CITY OF
SOUTHLAKE
MEMORANDUM
November 25, 2015
To: Shana Yelverton, City Manager
From: Lori Payne, City Secretary
Subject: Resolution No. 15-058, Amend a Library Board member
appointment
Action
Requested: Amend a Library Board member appointment
Background
Information: The purpose of this item is to allow for City Council to amend a
Library Board member appointment made on October 20, 2015.
One of the appointments made at that meeting, Ms. Ayako
Miyazaki, is not a registered voter. Voter registration is one of the
eligibility requirements listed in the Board and Commission Training
Manual. Approval of this resolution would correct that appointment.
Financial
Considerations: Non-applicable
Strategic Link: C5: Promote opportunities for partnerships and volunteer
involvement
Citizen Input/
Board Review: Non-applicable
Legal Review: Non-applicable
Alternatives: None
Supporting
Documents: Resolution No. 15-058
Eligibility requirements as listed in the Board and Commission
Training Manual
Staff
Recommendation: Approve Resolution No. 15-058, Amend a Library Board member
appointment
RESOLUTION NO. 15-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AMENDING A LIBRARY BOARD
MEMBER APPOINTMENT, AND PROVIDING AN
EFFECTIVE DATE.
Whereas, the City Council appoints members of the public to various boards,
commissions, and committees to serve a two-year term, unless indicated otherwise;
and,
Whereas, each appointee shall be a citizen of Southlake and be a registered
voter; and,
Whereas, on October 20, 2015, an appointment was made to the Library Board
for an applicant who is not a registered voter; and,
Whereas, Council desires to amend the action of that appointment; now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1 . All the findings in the preamble are found to be true and correct and the
City Council does hereby incorporate said findings into the body of this
resolution as if copied in its entirety.
Section 2. The following appointment to the Library Board made on October 20, 2015
is amended as the applicant does not meet eligibility requirements:
Ayako Miyazaki Place 4
Section 3. This resolution is hereby effective upon passage and approval by the City
Council.
PASSED AND APPROVED THIS THE 1St DAY OF DECEMBER 2015.
CITY OF SOUTHLAKE, TEXAS
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
GUIDELINES
WELCOME
Welcome to the City of Southlake!Your selection as an active member of a board or commission provides you with a
valuable opportunity for public service and we thank you for your contribution.Although the specific duties of each board
vary widely,there are certain responsibilities common to all board and commission members.To this end,the Southlake
City Council has adopted this code of conduct and other policies contained within to encourage public confidence in the
integrity of local government and its fair and effective operation. These guidelines will assist you in maximizing your
contribution to our community.
It isthe intention of the City Counci I thatthis document applyto all advisory or policy making groups(boards,commissions,
committees, and other advisory groups) that are appointed by City Council. For simplicity in presenting these policies,
the term "board"will represent all these groups unless otherwise specifically noted.
ELIGIBILITY
All Southlake residents who are registered voters in the City, except youth representatives who hold no publicly elected
office,are eligible for appointment or reappointmentto a board.Any potential applicant who is in arrears on any amounts
in the payment of taxes or other liability due the City, may be disqualified from consideration.
A resident is eligible to vote if he or she is a United States citizen who is a resident of the State of Texas and who has
resided in the City of Southlake for at least six(6) months, is at least eighteen (18)years of age(unless specifically noted
otherwise in the board's enabling ordinance), is mentally competent and has not been convicted of a felony.All eligible
candidates applying for an appointment must complete an application form and submit it to the City Secretary's Office
prior to any advertised deadline.
For purposes of this policy, a "liability due the City" shall include but not be limited to a utility payment that is go days
overdue and a payment plan is not in place; a municipal court citation that has gone into warrant; or any other liability
where the person has been provided notice that payment is due to the City and such payment has not been made within
the prescribed timeframe.
A resident that is party to any pending litigation or claim against the City, or having a criminal record considered to be
serious by the City Council may be disqualified from appointment or reappointment.
It is the responsibility of the applicant to make known on the appointment application whether or not he/she has any
outstanding liabilities due the City or has any pending litigation or claim against the City. It is also the responsibility of
current appointees to disclose to City Council any information or issue affecting their current eligibility status at any time
during theirterm on a city board.
City employees shall not be eligible to serve on a City board unless the ordinance or resolution creating the board or
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GUIDELINES
commission specifically authorizes such service.
REQUIREMENTS FOR BOARD MEMBERS
Board members should have:
• The expertise necessary to accomplish the board's objectives.
• A reputation for integrity and community service.
• An interest or experience in the board's area of service.
• Sufficient time available to prepare for and attend meetings.
• A willingness to serve in accordance with the City's articulated values.
REPRESENTATION OF A BOARD
The residents and businesses of the City of Southlake are entitled to have fair,ethical and accountable local government.
Such a government requires that public officials:
• Comply with both the letter and the spirit of the laws and policies affecting operations of the government.
• Be independent, impartial and fair in theirjudgment and actions.
• Use their public office for the public good, not for personal gain.
• Conduct public deliberations and processes openly, unless legally confidential in an atmosphere of respect and
civility.
• Adhere strictly to the provisions of the City charter.
As an individual member of a board,you must not publicly represent your own views or recommendations as those of the
board or commission unless the majority of the body has officially voted to approve such action. Board members making
recommendations or expressing views which have not been approved by a majority of the board should indicate they are
expressing individual opinions and are not speaking on behalf of the board or the City.
Public statements should contain no promises that may be construed to be binding on a board, staff, or the City Council.
When making a public statement, members should remind listeners that board actions are recommendations (unless
otherwise provided by law) and that final action will be taken by the City Council. Remember that your actions and
statements as a board member assume special significance, and if not responsibly discharged, could result in a situation
detrimental to the City's best interests.
Although board members may be selected, in part, on the basis of representing specific interest groups, each member
should represent the overall public good and not that of an exclusive group or interest.
The Council selects people with diverse backgrounds and experiences to serve on boards. Moreover, the appointees
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