Item 4D Item 4D
CITY OF
SOUTHLAKE
MEMORANDUM
November 19, 2015
TO: Shana Yelverton, City Manager
FROM: Candice Edmondson, Deputy Director of Community Services
SUBJECT: Southlake Parks Development Corporation (SPDC) Matching
Funds request from Southlake Cricket Club for a cricket pitch
at Bob Jones Park
Action Requested: City Council approval of the SPDC Matching Funds request
from Southlake Cricket Club for construction of a cricket
pitch at Bob Jones Park.
Background
Information: The SPDC Matching Funds request from Southlake Cricket
Club is for $1 ,743 toward the construction cost of the cricket
pitch at Bob Jones Park.
Southlake Cricket Club previously requested SPDC
matching funds of $6,916 in September 2014 for the pitch,
which SPDC and City Council approved. The total cost for
the cricket pitch was originally estimated at $13,832 and
included construction of a concrete base and synthetic turf to
match existing grade. A Request for Bid to build the cricket
pitch was released in early 2015, but no responses were
received. Since that time, the best offer staff has received is
two quotes in the total amount of $17,318 to complete the
work. A quote was received from Manning Concrete for
construction of the concrete base in the amount of $7,328,
and a quote was received from Southwest Greens Turf
Company for the synthetic turf in the amount of $9,990.
Southlake Cricket Club has agreed to contribute 50%
($1 ,743) of the additional construction costs which total
$3,486.
Staff has reviewed the request from Southlake Cricket Club
and recommends approval based on the request meeting
the criteria designated within the SPDC Matching Funds
Policy. The Parks and Recreation Board recommended
City of Southlake Values.-
Integrity
alues:Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Item 4D
Shana Yelverton, City Manager
Meeting Date — December 1 , 2015
Page 2 of 3
approval of the cricket pitch project at their meeting in
August 2014.
A copy of the SPDC Matching Funds application is attached
to this memo.
Financial
Considerations: Approval of the matching funds request will assist with off-
setting the construction costs of the cricket pitch.
The current SPDC Matching Funds Budget is approximately
$163,318. If the SPDC Matching Funds request from
Southlake Cricket Club in the amount of $1 ,743 is approved,
an unencumbered balance of approximately $161 ,575 will
remain in the matching funds budget.
Recent requests for SPDC matching funds include:
• Miracle League of Southlake for $2,000 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (October 2015)
• Bob Jones Nature Center Organization for up to
$50,000 towards development of a pollinator garden
at the Bob Jones Nature Center & Preserve
(November 2014)
• Southlake Cricket Club for $6,916 towards the
construction of the cricket pitch at Bob Jones Park
(September 2014)
• Miracle League of Southlake for $1 ,661 .60 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (May 2014)
• 2012/13 Leadership Southlake Class for up to
$25,000 for signage at Bob Jones Nature Center &
Preserve (April 2013)
• Miracle League of Southlake for $10,250 towards
construction cost for the Texas Rangers Miracle
League Field at Bicentennial Park (April 2013)
City of Southlake Values.-
Integrity
alues:Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager Item 4D
Meeting Date — December 1, 2015
Page 3 of 3
Strategic Link: The request is linked to the City's Strategy Map related to
the focus areas of Quality Development and Partnerships
and Volunteerism and meets the Corporate Objectives to
provide attractive and unique spaces for enjoyment of
personal interests, collaborate with select partners to
implement service solutions and invest to provide and
maintain high quality public assets. The request also relates
to Critical Business Outcome CBO5 — optimize resources
through collaboration and partnerships to reduce costs and
add service value.
Citizen Input/
Board Review: Parks and Recreation Board recommended approval of the
cricket pitch project at their meeting in August 2014
SPDC and City Council approved the original matching
funds request in the amount of$6,916 in September 2014
SPDC and City Council will consider the additional matching
funds request in the amount of$1,743 on December 1, 2015
Legal Review: N/A
Alternatives: Alternatives may include the following:
■ Approval of the request as presented
■ Approval of the request with input as desired
■ Decision not to approve request
Supporting
Documents: SPDC Matching Funds Request Application Form
Staff
Recommendation: City Council approval of the SPDC Matching Funds request
from Southlake Cricket Club in the amount of $1,743 for
construction of a cricket pitch at Bob Jones Park.
City of Southlake Values.-
Integrity
alues:Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Item 4D
Revised 03.08.12
PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION
Project Name: CRICKET PITCH AT BOB JONES PARK
Project Location: Bob Jones Park Multi-purpose Field #1
Contact Person: Parvez Malik
Organization: Southlake Cricket Club
Mailing Address: 925 Randol Mill Avenue
City: Southlake State: Texas ZIP: 76092
Phone: 817.249.9666 Cell: Fax:
Additional Contact Person: Phone:
Project Description: Additional matching funds requested for
construction costs to have a Cricket Pitch installed on the Bob
Jones Park multi-purpose Field #1 . The pitch will be
constructed with a concrete base and synthetic turf to match
existing grades. Original request was approved in Sept 2014.
Project Justification:
Proposed Start Date: TB ID Proposed Completion Date: TB
ID
Projected Cost: $3,486 Funds Requested: $1 ,743
Check One: Standard Match OR In-Kind Match %Match Proposed: 100%
�o
Does the individual/organization currently have its portion of the requested funds match? Yes
If not, when does the individual/organization anticipate having its portion of the match?