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Item 4I Approval of City Travel Policy Item 4I Good evening Honorable Mayor and members of the City Council. Item 4I, approval of City Travel Policy 1 Requested Action Approval of the amended City Travel Policy Staff recommends that City Council approve the amended travel policy. The current policy was approved on December 3, 1996. 2 Daily maximum allowable meal & incidental expense rates US General Services Administration (GSA) vs $35 per day Travelers expenditures Temporary travel card vs reimbursement checks Utilization of State travel contract Ensure best pricing Policy Revision 3 Financial Considerations GSA rates for meals & incidentals State travel contract Using rate set by the GSA will increase allowable spending on meals & incidental expenses however utilization of the state travel contract will provide best pricing on travel accommodations and the city will realize savings from the efficiencies gained in other areas of the amended policy. 4 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement This item relates to the City’s strategy map focus area of provide Financial Stewardship. It specifically relates to the City’s Corporate Objective to establish and maintain effective internal controls. The Finance department's objective that is met with this item is to develop and implement appropriate internal controls. 5 Question? Sharen Jackson 817-748-8042 6 Please feel free to contact me should you have any questions. Thank you for your attention.