Item 4H
Facilities Utilization Agreement with Southlake Baseball Association
Item 4H
Item 4H is the renewal of a Facilities Utilization Agreement with the Southlake Baseball Association.
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Approval of FUA for
Southlake Baseball
Association (SBA)
Requested Action
The purpose of this item is to seek City Council’s approval of a two-year Facilities Utilization Agreements (FUA) with Southlake Baseball Association.
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Background Information
The City coordinates to provide youth athletic leagues for residents with six Southlake youth athletic associations
Use of City fields authorized through FUA
Separate agreement with
each association
FUAs revised to update and clarify provisions
The City coordinates with various youth athletic associations to offer a variety of youth athletic leagues through an arrangement referred to as a facilities utilization agreement (FUA).
Separate agreements are held with each association participating in the use of City-owned fields and facilities.
Revisions have been made to the proposed FUA to clarify and update the
language to reflect current practice.
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Southlake Baseball Association FUA TERM
Jan 1, 2016 – Dec 31, 2017
The proposed FUA with Southlake Baseball Association will provide athletic fields for the youth athletic program for 2016 and 2017. The current FUA will expire December 31, 2015.
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SBA FUA REVISION
Proposed FUA with SBA essentially same Agreement entered into previously with Association with exception of the following revisions:
Email address athleticfields@ci.southlake.tx.us
added to FUA
Communications section added to FUA (Section 14)
Concession Stand Scorecard added in Exhibit B (#4) of FUA
Tournament section added in Appendix (Section 6)
Defined 'Practice'
v. 'Game' fields for Baseball
Added 'Non-Priority' Use of Miracle League Field for Baseball
Separated Spring/Summer Classic Season into two separate seasons (Spring Classic and Summer
Classic)
The following briefly highlights some of the major revisions.
Email address athleticfields@ci.southlake.tx.us added to FUA
Communications section added to FUA (Section 14)
Concession
Stand Scorecard added in Exhibit B (#4) of FUA
Tournament section added in Appendix (Section 6)
Defined 'Practice' v. 'Game' fields for Baseball
Added 'Non-Priority' Use of Miracle
League Field for Baseball
Separated Spring/Summer Classic Season into two separate seasons (Spring Classic and Summer Classic)
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Financial Considerations
SBA will pay field maintenance fees to assist the City with offsetting a portion of the maintenance and operations costs. At a November 15, 2010 FUA Work Shop, the fees were established
by representatives from each of the associations.
Southlake Resident - $12 per player, per season AND Non-Resident - $17 per player, per season
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
The proposed FUA with SBA delivers on the focus area of Performance Management & Service Delivery and meets the corporate objectives to Collaborate with select partners to implement
service solutions.
It also addresses Critical Business Outcome 5 – optimize resources through collaboration and partnerships to reduce costs and add service value.
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Meetings held with SBA representatives regarding proposed FUA and changes to management of tournaments
Park Board recommended
approval (7-0) Nov 9, 2015
City Council consideration
Nov 17, 2015
Citizen / Board Review
A copy of the proposed FUA was included in your packet for consideration.
The proposed FUA has been reviewed by SBA and was recommended for approval by the Park Board 11/9/15.
Staff
recommends approval of the proposed Facilities Utilization Agreement with Southlake Baseball Association for 2016-17 and asks for City Council’s consideration at this time.
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Questions? Kate Meacham (817) 748-8018
That concludes the presentation. I’m available to answer any questions you may have
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