Item 4A CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: NOVEMBER 3, 2015
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic
Development and Tourism Shannon Hamons, Deputy Director of Community Services
Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police
Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Director of Information Technology Greg Hendricks, Senior Director of Planning
and Development Services Ken Baker, Director of Public Works Bob Price, Municipal
Judge Carol Montgomery, Associate Municipal Judge Gary Hach, Municipal Court
Manager Kristin White, Court Clerks Jodi Bolton, Melanie Canter, Whitney Spence,
Camille Ross, Laura Alsina, Sara Villalobos, Financial Systems Support Analyst
Humberto Arriaga, Battalion Chief Ryan Arthur, Officer Colton Tuttle, GIS Analyst
Patrick Whitham, Deputy Director of Planning and Development Services Dennis
Killough, Planner Lorrie Fletcher, Landscape and Zoning Inspector Seantay Carpenter,
and Landscape Administrator Keith Martin, City Attorney E. Allen Taylor, and City
Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Assistant City Manager Ben Thatcher gave the invocation. Mayor Hill led the pledge of
allegiance to the United States and Texas Flags.
3. LOCAL BUSINESS REPORT
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There was no Local Business Report presented.
4. HONORS AND RECOGNITIONS
A. PROCLAMATION FOR MUNICIPAL COURT WEEK
Mayor Hill presented a proclamation in recognition of Municipal Court Week to
Municipal Judge Carol Montgomery, Associate Municipal Judge Gary Hach, Municipal
Court Manager Kristin White, and Court Clerks Jodi Bolton, Melanie Canter, Whitney
Spence, Camille Ross, Laura Alsina, and Sara Villalobos.
B. PROCLAMATION FOR VETERAN'S DAY
Mayor Hill presented a proclamation in recognition of Veteran's Day to several City staff
members who are Veterans: Financial Systems Support Analyst Humberto Arriaga,
Battalion Chief Ryan Arthur, Officer Colton Tuttle, Planner Lorrie Fletcher, and GIS
Analyst Patrick Whitham.
C. PROCLAMATION FOR ARBOR DAY
Mayor Hill presented a proclamation in recognition of Arbor Day to several City Staff
members: Senior Director of Planning and Development Services Ken Baker, Deputy
Director of Planning and Development Services Dennis Killough, Landscape and Zoning
Inspector Seantay Carpenter, and Landscape Administrator Keith Martin.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:21 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .071 , consultation with city attorney,
Section 551 .072, deliberation regarding real property. City Council adjourned for
Executive Session at 6:21 p.m. Executive Session began at 6:27 p.m. and concluded at
7:13 p.m.
2B. RECONVENE
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Mayor Hill reconvened the meeting at 7:20 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
3A. MAYOR'S REPORT
Mayor Hill honored and recognized former City Councilmember Greg Standerfer who
recently passed away.
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
3131. "DID YOU KNOW?" -- PROFILE OF THE SOUTHLAKE FIRE DEPARTMENT
City Manager Shana Yelverton made initial comments and introduced Fire Chief Mike
Starr who highlighted recent successful initiatives within the Southlake Fire Department.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE NOVEMBER 3, 2015 REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE DECEMBER 15, 2015 CITY COUNCIL MEETING.
4C. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES FOR AN
AMOUNT NOT TO EXCEED $130,000.
4D. APPROVE CONTRACT WITH EAGLE AVL FOR AUDIOVISUAL SERVICES
AT CITY SPECIAL EVENTS IN AN AMOUNT NOT TO EXCEED $100,234.
4E. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4F. APPROVE THE EXTENSION OF THE HISTORICAL ART EXHIBIT UNTIL
SEPTEMBER 30, 2016.
4G. APPROVE THE UPDATED AGREEMENT BETWEEN SOUTHLAKE DPS
CITIZENS ASSOCIATION (SDCA) AND THE CITY OF SOUTHLAKE.
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4H. APPROVE THE 2015-2016 METROPORT TEEN COURT INTERLOCAL
AGREEMENT.
41. APPROVE ANNUAL SUPPORT AND MAINTENANCE AGREEMENT WITH
ACCELA INC. IN THE AMOUNT OF $55,246.
4J. APPROVE A COMMUNITY SERVICES AGREEMENT WITH THE SOUTHLAKE
CHAMBER OF COMMERCE.
Council discussed this item during the work session. Director of Economic Development
and Tourism Shannon Hamons presented the item and was available to answer
Council's questions. Chamber of Commerce Chairman Ian MacLean and President
Mark Guilbert answered Council's questions.
After discussion of item 4J, Council left the item on the consent agenda.
4K. ORDINANCE NO. 1131, 1St READING, ADOPT ORDINANCE TO ABANDON
AN 0.2534 ACRE DRAINAGE EASEMENT, RECORDED IN D213130362 AND
BEING A PORTION OF THE 2.950 ACRES OF LAND DESCRIBED IN THE
DEED TO WILLIAM R. AND ZENA RUCKER AS RECORDED IN VOLUME
12069, PAGE 1671 IN THE DEED RECORDS OF TARRANT COUNTY. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD NOVEMBER 17, 2015.)
4L. APPROVE THE ABSENCES FOR KATE SMITH FROM THE OCTOBER 8,
2015 AND OCTOBER 22, 2015 PLANNING AND ZONING COMMISSION
MEETINGS.
TABLED ITEMS:
4M. ZA15-092, SITE PLAN FOR KIMBALL HIGHLAND ON PROPERTY
DESCRIBED AS LOT 38, FRANCIS THROOP NO. 1511 ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 1200 NORTH KIMBALL AVENUE, SOUTHLAKE, TEXAS ON
3.2 ACRES. CURRENT ZONING: "B-1" BUSINESS SERVICE PARK
DISTRICT. SPIN #4. PUBLIC HEARING (AT THE REQUEST OF THE
APPLICANT, THIS ITEM HAS BEEN TABLED UNTIL THE NOVEMBER 17,
2015 CITY COUNCIL MEETING.)
6B. ZA15-072, SITE PLAN FOR MAINSTREET TRANSITIONAL FACILITY
CARE/POST-ACUTE CARE ON PROPERTY BEING DESCRIBED AS LOT 2,
BLOCK 1 OF THE BONOLA FAMILY ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 2540 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS ON 5.68 ACRES. CURRENT
ZONING: "C-3" LOCAL RETAIL COMMERCIAL DISTRICT. SPIN #4. PUBLIC
HEARING (AT THE REQUEST OF THE APPLICANT, THIS ITEM HAS BEEN
TABLED UNTIL THE NOVEMBER 17, 2015 CITY COUNCIL MEETING.)
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APPROVED
A motion was made to approve the consent agenda as presented and tabling item 4M
at the applicant's request to the November 17, 2015 City Council meeting and tabling
item 6B at the applicant's request to the November 17, 2015 City Council meeting.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
Mayor Hill announced that item 6E would be moved up on the agenda and considered
next.
6E. ORDINANCE NO. 735A, 2nd READING, AN ORDINANCE REVISING THE
BICYCLE HELMET ORDINANCE. PUBLIC HEARING
APPROVED
Police Chief James Brandon presented item and was available to answer questions
from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Glenda Redeemer, 1101 South Main Street, Fort Worth, Texas spoke in support and on
behalf of Tarrant County Public Health.
Kendall Costello, 803 Wentwood Drive, Southlake, Texas spoke in support.
Councilmember Shafi read a letter into the record from resident Karen Wright Malone,
701 Longford Drive, Southlake, Texas.
Mayor Hill closed the public hearing.
A motion was made to approve Ordinance No. 735A, 2nd Reading, an ordinance
revising the Bicycle Helmet Ordinance.
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Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ARTICLE IIIA "BICYCLES" OF CHAPTER 18 OF
THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS, AS
AMENDED; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE
OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A PENALTY FOR VIOLATIONS; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6A. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
6B. ZA15-072, SITE PLAN FOR MAINSTREET TRANSITIONAL FACILITY
CARE/POST-ACUTE CARE ON PROPERTY BEING DESCRIBED AS LOT 2,
BLOCK 1 OF THE BONOLA FAMILY ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 2540 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS ON 5.68 ACRES. CURRENT
ZONING: "C-3" LOCAL RETAIL COMMERCIAL DISTRICT. SPIN #4. PUBLIC
HEARING
TABLED
At the applicant's request, this item was moved to the consent agenda to table to the
November 17, 2015 City Council meeting.
6C. ORDINANCE NO. 635-C, 2nd READING, AMENDING CHAPTER 2, ARTICLE
VI, CODE OF ETHICS AND CONDUCT OF THE CODE OF ORDINANCES OF
THE CITY OF SOUTHLAKE TO COMPLY WITH PROVISIONS OF CHAPTER
176 OF THE TEXAS LOCAL GOVERNMENT CODE AS AMENDED BY HB 23.
PUBLIC HEARING
APPROVED
Director of Human Resources Stacey Black presented item and was available to answer
questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
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A motion was made to approve Ordinance No. 635-C, 2nd Reading, Amending Chapter
2, Article VI, Code of Ethics and Conduct of the Code of Ordinances of the City of
Southlake to comply with provisions of Chapter 176 of the Texas Local Government
Code as amended by HB 23.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
CHAPTER 2, ARTICLE VI, CODE OF ETHICS AND CONDUCT OF THE CODE
OF ORDINANCES OF THE CITY OF SOUTHLAKE, TO AMEND SECTION 2-
265 DISCLOSURE OF INTEREST TO COMPLY WITH CHAPTER 176 OF THE
TEXAS LOCAL GOVERNMENT CODE; PROVIDING THAT THIS ORDINANCE
SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION AS REQUIRED BY
LAW; AND PROVIDING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 1129, 2nd READING, ADOPTING THE STANDARDS OF
CARE FOR 2016 FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Deputy Director of Community Services Kate Meacham presented item and was
available to answer questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1129, 2nd Reading, Adopting the
Standards of Care for 2016 for the recreation programs for elementary school age
children operated by the Community Services Department.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE
RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN
OPERATED BY THE CITY; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
6E. ORDINANCE NO. 735A, 2nd READING, AN ORDINANCE REVISING THE
BICYCLE HELMET ORDINANCE. PUBLIC HEARING
Item 6E was considered and approved earlier in the evening.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
Councilmember Gary Fawks recused himself from agenda item 7A and left the room.
7A. ORDINANCE NO. 480-705 (ZA15-104), 1St READING, ZONING CHANGE AND
SITE PLAN FOR LOWE'S ON PROPERTY DESCRIBED AS LOT 5, BLOCK 1,
KIMBALL/1709 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOCATED AT 201 NORTH KIMBALL AVENUE,
SOUTHLAKE, TEXAS ON 14.7 ACRES. CURRENT ZONING: "C-3" GENERAL
COMMERCIAL DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN #8. (IF APPROVED, THE PUBLIC HEARING WILL BE
HELD ON NOVEMBER 17, 2015.)
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicants Jimmy Fechter with Adams Engineering and Matthew Minton with Lowe's
Companies presented this item and answered Council's questions.
A motion was made to table Ordinance No. 480-705 (ZA15-104), 1 st Reading, Zoning
Change and Site Plan for Lowe's to the December 1 , 2015 City Council meeting at the
applicant's request.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 6-0 (to table)
Councilmember Gary Fawks rejoined the meeting.
7B. ORDINANCE NO. 480-536A (ZA15-093), 1St READING, ZONING CHANGE
AND SITE PLAN FOR CORNERSTONE CROSSING BUSINESS PARK ON
PROPERTY BEING DESCRIBED AS LOTS 1R1, 1R2, 2R1, 2R2, AND 2R3,
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BLOCK 3 OF THE CORNERSTONE BUSINESS PARK ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
LOCATED AT 508, 512, AND 516 SILICON DRIVE AND 410 AND 416 SOUTH
NOLEN DRIVE, ALSO ADDRESSED AS 500 AND 510 SILICON DRIVE,
SOUTHLAKE, TEXAS ON 3.17 ACRES. CURRENT ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. SPIN #8. (IF APPROVED, THE PUBLIC HEARING
WILL BE HELD ON NOVEMBER 17, 2015.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Skip Blake presented this item and answered Council's questions.
A motion was made to approve Ordinance No. 480-536a (ZA15-093), 1St Reading,
Zoning Change and Site Plan for Cornerstone Crossing Business Park subject to Staff
Report dated October 27, 2015 and Site Plan Review Summary No. 4, dated October
23, 2015 and noting the following:
• Building elevations and the landscape plan are approved as presented this
evening;
• SP-1 regulations are approved as presented on Attachment C, page 5 of the staff
report;
• Requiring that 40% of the tree cover remain (as determined by the Landscape
Administrator) or trees are mitigated as required by the Tree Preservation
Ordinance;
• And noting the previous variance (driveway stacking) and conditions approved
with zoning case ZA 07-139 and outlined in the staff report remain in effect.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER SV15-007, SIGN VARIANCE TO THE MASTER SIGN PLAN FOR
PARK VILLAGE, AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR
GLORIA'S LATIN CUISINE LOCATED AT 1121 EAST SOUTHLAKE
BOULEVARD, SOUTHLAKE, TEXAS.
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented item and
was available to answer questions from Council.
Applicant Richard Brown, 3201 Manor Way, Dallas, Texas presented this item and
answered Council's questions.
A motion was made to approve SV15-007, Sign Variance to the Master Sign Plan for
Park Village, and Sign Ordinance No. 704, as amended, for Gloria's Latin Cuisine
subject to Staff Report dated October 27, 2015 and granting the following:
• Fascia Sign Illumination (requesting red LED halo illumination for "Gloria's,"
rather than halo illumination that is white, as required by the Master Sign Plan for
Park Village.);
• Fascia Sign Letter Type (requesting flat black aluminum plate with pushed
through % inch letters for "Latin Cuisine" rather than all letters on channels as
specified in the Master Sign Plan for Park Village.);
• And subject to the renderings presented to Council.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 9:14 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
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