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Item 4J Renewal of a Community Services Agreement with Chamber of Commerce Consent Item 4J Hello Members of Council. I want to thank you for the opportunity to present Consent item 4J. 1 Requested Action Approve the Renewal of a Community Services Agreement with Southlake Chamber of Commerce in the amount of $15,000 for the cooperative implementation of Economic Development & Tourism work items The requested action for this item is to approve a renewal to the agreement with the Southlake Chamber of Commerce in the amount of $15,00 to support the City’s Economic Development and Tourism efforts. 2 Agreement Summary Renewal of an agreement in place since 1999 Amount approved in FY 2016 budget same as previous years One item added for new “SKIL” program for CISD students Refinements made to work items to meet goals (Example: BR&E survey, educational classes, speaker event) City - Chamber Cooperative Sprit This approval would extend a Community Services Agreement that has been in place with the Southlake Chamber of Commerce since 1999. The amount of the agreement is the same as in the past. There is one new work item added to the agreement for a newly created program called SKIL -, Southlake Kids Interested in Leadership. This program is to help students become more aware of government and business functions. The Chamber has agreed to set up meetings for students and local businesses and provide one student scholarship. Several other programs initiated for the first time last year will receive special attention for improvement or advancement. One of these items added last year was the Business Retention and Expansion Survey. The report for that project FY 2015 project is being completed now. For FY 2016, the survey process will begin earlier in Q2 so it may be completed in Q3. Also, two trial safety education classes were initiated last year, presented by UNT at VarioSystems. Results of that program will enable us to expand the classes offerings in FY 2016. Also, work began on the development of a prominent speaker event, but because of scheduling conflicts, that event was pushed Q2 of FY 2016. It will be a half-day event with well known business panelists and a luncheon. 3 Continued Scope of Work Items Chamber assistance with BR&E program Monthly presentations at Council Meetings Prominent speaker event with the City Regional broker events Coordinate business-related educational courses As mentioned, items that were added to last year’s work program will be continued with refinements; These include the business retention and expansion survey discussed earlier, Chamber presentations once a month at Council meetings; Chamber co-hosting a prominent speaker event with the City moved to earlier in the year; Chamber co-hosting two regional broker breakfast events – one for commercial and one for residential brokers; and the Chamber and City expansion of the educational course program. 4 FINANCIAL CONSIDERATION Note: additional Hotel Occupancy Tax funds of $7,500 directed toward Chamber Oktoberfest marketing and CEPP funds up to $10,000 for costs related to managing the event. The agreement with the Chamber of Commerce for $15,000 has the monies divided between Economic Development and the Hotel Occupancy Tax (HOT). ED will provide $7,500 and HOT will provide $7,500. As a note, additional HOT funds and CEPP funds are directed specifically to the Chamber of Commerce Oktoberfest marketing and event management. 5 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B4 Provide high quality customer service B5 Improve performance of delivery & operational processes B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization B3 Enhance resident quality of life & business sustainability through tourism The approval of this Community Services Agreement will link this request to the City’s strategy map Critical business outcome CB01: Continue to implement Southlake 2030 Plan by focusing on short-term initiatives; and CB05: Optimize resources through collaboration and partnerships to reduce costs and add service value; and the focus areas attracting and keeping top-tier businesses, improving performance deliver, enhancing resident quality of life and business sustainability through tourism. 6 Contact Shannon Hamons 817-748-8037 7 Thank you for consideration of this item. For questions concerning this item, please contact me at 817-748-8037.