2015-08-04 leCITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, AUGUST 4, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall —4A
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika Cook
and Southlake Arts Council members, Merlene Ingraham, Tamara McMillan and Terri
Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray
STAFF PRESENT: Deputy Director of Community Services Candice Edmondson and
Assistant to the Director Cassie Tucker
STAFF ABSENT: None
OTHERS PRESENT: Wendi Bernau, White's Chapel United Methodist Church
1. CALL TO ORDER
Chairman Bartlett called the meeting of the Southlake Arts Council to order at
6:36 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 23, 2015 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the June 23, 2015 meeting minutes.
APPROVED
A motion was made to approve the minutes of June 23, 2015 meeting.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Messing, McMillan
Nays: None
Abstain: None
Vote: 4-0
Motion Carried
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 2 of 4
Southlake Arts Council member Merlene Ingraham arrived at 6:37 p.m.
3. CONSIDER
3A. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH APEX ARTS LEAGUE FOR THE TERM OCTOBER 1,
2015 — SEPTEMBER 30, 2018
3B. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH ARTS COUNCIL NORTHEAST FOR THE TERM
OCTOBER 1, 2015 — SEPTEMBER 30, 2018
Assistant to the Director Cassie Tucker presented information on the community
services agreements with Apex Arts League and Arts Council Northeast for
renewal. The agreements were discussed and staff responded to questions from
the board.
The Agreements are for three year terms to expire September 30, 2018. In
consideration for the services rendered by Apex Arts League and Arts Council
Northeast on behalf of Southlake citizens, the City agrees to an annual payment
to Apex Arts League of $5,000 and an additional $3,000 for cultural arts
programming, and an annual payment to Arts Council Northeast of $22,000,
subject to City Council approval.
City Council will consider the community services agreements at their meeting on
September 15, 2015.
APPROVED
A motion was made to recommend City Council approve the community services
agreements with Apex Arts League and Arts Council Northeast as presented.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
3C. RECOMMENDATION ON PERMIT TO ALLOW SISTER CITIES
INTERNATIONAL YOUNG ARTISTS AND AUTHORS SHOWCASE EXHIBIT
JANUARY 4, 2016 THROUGH FEBRUARY 12, 2016 IN SOUTHLAKE TOWN
HALL LOBBY
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence • Teamwork
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 3 of 4
Assistant to the Director Cassie Tucker presented information on the permit for
Sister Cities International Young Artists and Authors exhibit January 4, 2016 —
February 12, 2016 in Southlake Town Hall lobby. The permit was discussed and
staff responded to questions from the board.
APPROVED
A motion was made to recommend City Council approve the permit to allow
Sister Cities International Young Artists and Authors Showcase exhibit January
4, 2016 through February 12, 2016 in Southlake Town Hall lobby.
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 6-0
Motion Carried.
4. DISCUSSION
4A. FUTURE PUBLIC ART OPPORTUNITIES
The Arts Council made plans and assignments for the upcoming public art events
including the fall, "A Walk Through Time: Historical Photographs of Southlake"
Town Hall Art Exhibit September 10, 2015 — October 23, 2015; the Arts
Council/Apex Event at The Marq on January 23, 2016; potential juried art exhibit
February 2016; and an Arts Council and Apex sponsored film day May 7, 2016.
5. PUBLIC FORUM
Wendi Bernau, representative of White's Chapel United Methodist Church, spoke
about the church's efforts to develop and present the arts in the church and in the
community for adults.
A VIP Grand Opening cocktail reception for The Marq Southlake is being planned
for December 11, 2015.
Staff will investigate the process to change the meeting time for the Arts Council
from 6pm to 6:30 pm if that is the desire of the Arts Council.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:27 p.m.
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the August 4, 2015 Southlake Arts Council Meeting
Page 4 of 4
Motion: Cook
Second: McMillan
Ayes: Bartlett, Cook, Ingraham, Messing and McMillan
Nays: None
Abstain: None
Vote: 5-0
Motion Carried.
` Att t:
J f(60 C
eslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4th Floor, 4A
Tuesday, August 4, 2015 @ 6:30pm
Leslie Bartlett, Chair, Place 1
to ., (4 Merlene Ingraham, Place 2
7(l
Jesika Cook, Secretary, Place 3
Y` Terri Messing, Place 4
Vacant, Place 5
Miriam Murray, Vice Chair, Place 6
.J-� Tamara McMillan, Place 7
Vacant, Alternate 1
Candice Edmondson (staff liaison)
c.,1" Cassie Tucker (staff liaison)
Guests: