2015-09-08CITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
September 8, 2015
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge
Kyle; SAC members Jean Boland, Bernice McCauley and Barbara Pappy (Alternate1)
Commission Members Absent: David Baltimore, Beverly Blake
Staff Members Present: Director of Community Services Chris Tribble; Deputy Director of
Community Services Kate Meacham; Deputy Director of Communication Pilar Schank; and
Senior Services Coordinator Soheila Phelps
Guests: City Councilmember Shawn McCaskill; Eric Phelps, CARS liaison; and Metroport
Meals On Wheels liaison Mary King
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order at
2:10 p.m.
Agenda items were considered out of the regular sequence.
3. DISCUSSION
3A. GUEST SPEAKER: CITY COUNCIL MEMBER SHAWN MC CASKILL
Place 2 City Council member Shawn McCaskill was the guest speaker at the
September 8, 2015 Senior Advisory Commission meeting. Council member McCaskill
provided his personal, professional and civic background information. He responded
to questions from the Commission regarding the FY 2016 budget, the homestead
exemption, financing of The Marq Southlake Phase 2, tax incentives for Costco,
affordable housing, traffic congestion, and construction issues.
3B. PROCLAMATION OF SENIOR CENTER MONTH
A proclamation to celebrate September as "Senior Center Month" in Southlake was
presented by Councilmember McCaskil at the meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the September 8, 2015
Page 2 of 4
3C. MEMORANDUM OF UNDERSTANDING FOR SENIOR PROGRAMS AT THE
MARO SOUTHLAKE
A Memorandum of Understanding (MOU) for senior programs at The Marq Soutlake
was presented by Deputy Director Meacham for Senior Advisory Commission
information. The MOU was developed to outline the intent the City has regarding the
existing Senior Services programming and activities when moved into the new senior
center, Legends Hall, at The Marq Southlake in December 2015. Director Tribble and
Deputy Director Meacham answered questions from Commission members.
4. CONSIDER
4A. RECOMMENDATION ON A NAME FOR SENIOR PROGRAMS
Deputy Director Meacham reviewed the process of developing a name for the senior
programs and activities to identify the programs to the public. Director Tribble and
Deputy Director Meacham responded to questions from Commission members.
Based on feedback from five previous Commission and focus groups' discussions of
the name, the names presented for consideration were "Heritage Club" and
"Southlake 55+ Club," with multiple variations including tag -lines. The Commission
discussed the name options at great length, but did not arrive at a decision at this
meeting. The consensus was to continue consideration of the name at the next
meeting, allowing for feedback to be received from a survey to be conducted at
senior congregate luncheon.
A formal motion and vote was not held on this item.
5. REPORTS
5A. CITY MANAGER'S OFFICE
Deputy Director of Communication Pilar Schank presented the City Manager's Report
highlighting the upcoming Citizen Survey, the FM 1709, FM 1938 and North White
Chapel construction projects, and the grand opening of Bicentennial Park. Deputy
Director Schank was available to respond to questions from the Commission. A
suggestion was offered that a traffic monitor placed at the high school parking lot on
North White Chapel could help alleviate the traffic congestion of that area.
513. COMMUNITY SERVICES / UPCOMING EVENTS
Director Chris Tribble invited Commission members to the Bicentennial Park and
Playground Grand Opening celebration to be held September 12.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the September 8, 2015
Page 3 of 4
Deputy Director Kate Meacham confirmed a tour of The Marq Southlake has been
arranged for Senior Advisory Commission members for September 23 at 10:00 a.m.
SAC will be invited to a VIP event for The Marq Southlake to be held on December
11. The community open day for The Marq is set for December 12, with The Marq
Southlake and the grand opening of The Legends Hall to be held December 14. The
first dance is scheduled January 21, 2016 at The Marq.
5C. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on senior programs and
activities during the month and was available to answer questions.
5D. METROPORT MEALS ON WHEELS
Senior Services Coordinator Soheila Phelps distributed the MMOW monthly report in
MMOW representative Mary King's absence. Ms. King left the meeting earlier for a
prior commitment. Staff will meet with Ms. King regarding the transition of the
congregate luncheons to The Marq Southlake.
5E. CALL A RIDE SOUTHLAKE
CARS representative Eric Phelps distributed the CARS monthly participation trip
report and summarized the ride fluctuations and statistics during the month. Mr.
Phelps was available to answer questions.
5F. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Secretary Nancy Sporn reported SSFI is involved in
the North Texas Giving Day on September 17, 2015, and opportunities to make
donations were explained. Ms. Sporn was available to answer questions
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 11, 2015 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
APPROVED
A motion was made to approve the minutes of the meeting as submitted.
Motion:
Boyd
Second:
Kyle
Ayes:
Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
Boland, Pappy (absent 8/11/15 meeting)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the September 8, 2015
Page 4 of 4
Vote: 4-0
5. PUBLIC FORUM — There was no one present to speak at public forum.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 3:55 p.m.
Motion:
Sporn
Second:
All
Ayes:
Boland, Boyd, Kyle, McCauley, Pappy and Sporn
Nays:
None
Abstention
None
Vote:
6-0
C1
Nancy S orn, C air
Kate Meacham, Duty Director
Community Service
A digital recording of this meeting is available upon request from the Office of City Secretary. The
digital recorder was not available.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Sign -in Sheet
13CITY OF Sept 8, 2015 @ 2pm
SOUTHLAKE Senior Center — 307 Parkwood Drive
David Baltimore (Place 4)
Beverly Blake (Place 6)
lean Boland (Place 1)
Charles Boyd (Place 3), V -Chair
Marge Kyle (Place 7), Secretary
Bernice McCauley (Place 2)
Barbara Pappy (Alt 1)
Nancy Sporn (Place 5), Chair
Vacant (Alt 2)
STAFF
Chris Tribble
Kate Meacham
Steve Moore
Soheila Phelps
Pilar Schank
Ryan McGrail
Cassie Tucker
GUESTS
Brighton Greene (CARS)
Eric Phelps (CARS)
Mary King (MMOW)
Milton Blake