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2015-10-08 P&Z MeetingCITY OF SOUTHLAKE TEXAS PLANNING AND ZONING COMMISSION MEETING: OCTOBER 8, 2015 LOCATION. 1400 Main Street, Southlake, Texas 76092 Work Session — Executive Conference Room, Suite 268 of Town Hall Or City Council Chambers of Town Hall Regular Session — City Council Chambers of Town Hall WORK SESSION: 5:30 P.M. 1. Call to Order. 2. Recap of City Council's action and discussion on Planning & Zoning recommended cases. 3. Discussion of all items on tonight's meeting agenda. 4. Adjournment. REGULAR SESSION: 6:30 P.M. or immediately following the Planning and Zoning Commission work sessions. 1. Call to Order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at anV time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the City Attornev as to the posted subject matter of this Planning and Zonina Commission meetin . Section 551.071: Consultation with attorney. B. Reconvene: Action necessary on items discussed in Executive Session. 3. Consider approval of the minutes for the Planning and Zoning Commission meeting held on September 17, 2016. 4. Administrative Comments. Planning & Zoning Commission Agenda October 8, 2015 Page 1 of 3 CITY OF SOUTIHLAKE TEXAS REGULAR AGENDA: 5. Consider: ZA15-072 Site Plan for Mainstreet Transitional Facility Carel Post -Acute Care on property being described as Lot 2, Block 1 of the Bonola Family Addition, an addition to the City of Southlake, Tarrant County, Texas located on 5.68 acres at 2540 E. State Highway 114, Southlake, Texas. Current Zoning: "C-3" General Commercial District (notification and advertisement showed the current zoning as "C-2" Local Retail Commercial District) SPIN Neighborhood #4. PUBLIC HEARING 6. Consider: ZA15-081 Site Plan for Alliance Drywall on property described as Tracts 113110A, 1 B6C1, 11310C and 1136C2, Harrison Decker Survey, Abstract No. 438, City of Southlake, Tarrant County, Texas and located at 1207 and 1209 Timberline Ct., Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING 7. Consider: ZA15-106 Site Plan for Del Frisco's Grille on property being described as Lot 3 (now known as Lot 5), Block 1 R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas located at 1200 E. Southlake Blvd., Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING 8. Consider: ZA15-107, Specific Use Permit for The Parkview Residences - Option 1 on property described as Lot 4, Block 4R1, Southlake Town Square Addition, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 1471 Federal Way, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING 9. Consider: ZA15-108, Specific Use Permit for The Parkview Residences - Option 2 on property described as Lot 4, Block 4R1, Southlake Town Square Addition, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 1471 Federal Way, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING 10. Consider: Appointment of two (2) members of the Planning and Zoning Commission to serve on the 2035 Corridor Planning Committee. 11. Consider: Meeting Adjournment. Planning & Zoning Commission Agenda October 8, 2015 Page 2 of 3 CITY OF SOUTHLAKE TEXAS A quorum of the City Council may be present at this meeting. CERTIFICATE hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 2, 2015, by 6:00 p.m., pursuant to the Texas Government Code, Chapter 551. -10 2�4� e `O�• s Lori Payne, TRWIC City Secretary-,, '0a.„•••..o•° If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. EXECUTIVE SESSION Section 551.071: Consultation with attorney: The Planning and Zoning Commission may conduct a private consultation with its attorney when the Planning and Zoning Commission seeks the advice of its attorney concerning any item on this agenda or on a matter in which the duty of the attorney to the Planning and Zoning Commission under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. Planning & Zoning Commission Agenda October 8, 2015 Page 3 of 3 CITY OF SOUTH LADE TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING OCTOBER 8, 2015 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT: Chairman Parrish, Vice Chairman Forman, Daniel Kubiak, Chris Greer, Eric Ransom, and Michael Springer. STAFF PRESENT: Deputy Director, Dennis Killough; Steven Anderson, Civil Engineer; Om Chhetri, Civil Engineer; Richard Schell, Principal Planner; Lorrie Fletcher, Planner I and Holly Blake, Commission Secretary. WORK SESSION: Item No. 1 — Call to Order: Vice Chairman Forman called the work session to order at 5:50 pm. Item No. 2 — Recap of City Council's action and discussion on Planning and Zoning recommended cases. Item No. 3— Discussion of all items on tonight's meeting agenda. Item No. 4 - Overview of City Council approved Resolution No. 15-007, a resolution of the City of Southlake, Texas which approved the agreement, terms and conditions of a 380 agreement with SRH Hospitality Southlake Investment, LLC (Westin Hotel) to promote economic development and stimulate business and commercial activity in the City. Item No. 5 — Adjournment Chairman Parrish adjourned the work session at 6:40 pm. REGULAR SESSION: Agenda Item No. 1 — Call to Order: Chairman Parrish called the regular session to order at 6:50 pm. Agenda Item No. 2 — Executive Session: A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071. Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the City Attorney as to the posted subiect matter of this Plannina and Zonina Commission meetina. Section 551.071: Consultation with attorney Planning and Zoning Commission Meeting Minutes — October 8, 2015 Page 1 of 9 B. Reconvene: Action necessary on items discussed in Executive Session. The Commission entered into Executive Session at 6:15 pm. No action was taken and Executive Session was adjourned at 6:50 pm. Agenda Item No 3 —Approval of minutes dated September 17, 2015. Motion to approve the minutes dated September 17, 2015 as presented. Motion: Forman Second: Springer Ayes: Forman, Springer, Ransom, Kubiak, and Greer. Nays: None Abstain: Parrish Approved: 5-0-1 Agenda Item No. 4 — Administrative Comments. Dennis Killough announced the Citizen Survey. REGULAR AGENDA: Agenda Item No. 5: ZA15-072 Site Plan for Mainstreet Transitional Facility Care/ Post -Acute Care on property being described as Lot 2, Block 1 of the Bonola Family Addition, an addition to the City of Southlake, Tarrant County, Texas located on 5.68 acres at 2540 E. State Highway 114, Southlake, Texas. Current Zoning: "C-3" General Commercial District (notification and advertisement showed the current zoning as "C-2" Local Retail Commercial District) SPIN Neighborhood #4. PUBLIC HEARING Richard Schell, Principal Planner presented Item No. 5, ZA15-072. Chairman Parrish asked about TxDot. Dennis Killough stated that the applicant will have to speak on that. Dillion Tarr, Development Director for Mainstreet, 14329 Clay Terrace Blvd., Carmel, IN came forward. Chairman Parrish asked about communication with TxDot. Mr. Tarr stated that an application has been sent in but they have not made a determination yet. Vice Chairman asked about the reasoning for being over parked. Mr. Tarr stated that the parking will be needed specifically for staff and visitors. Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 2 of 9 Commissioner Greer asked about a fountain for the pond. Mr. Tarr stated that due to the size of the pond, a fountain would be needed to keep the water from becoming stagnated. Commissioner Greer asked about the material that the retention wall is made of. Mr. Tarr stated a stack blocked wall. Commissioner Greer asked about the roof and asphalt shingles. Perhaps a wood composition or slate would be better. Mr. Tarr stated that it would not be financially feasible. Vice Chairman Forman stated that more detail for the retaining wall is needed. Mr. Tarr stated that it is a split face look with a stone look. Commissioner Kubiak recognized the SPIN notes regarding feedback of a driveway on Shady Lane. Mr. Tarr stated that the main concerns that came from SPIN were sirens, ambulance traffic and noise. However, this facility will have minimum ambulance traffic. Commissioner Kubiak stated that more trees are needed for buffering and tree islands. Mr. Tarr stated that the retaining wall will be 10 -ft. to 12 -ft. tall and is open to adding additional trees. Mr. Tarr continued to explain the use of "Transitional Care" is short term stay. Chairman Parrish opened the public hearing. David Dowd, 2900 Hillcastle Lane, came forward. Mr. Dowd expressed his concern about traffic, oxygen delivery, excessive trash including bio degradable, and ambulance noise. Mr. Dowd continued to state that the variances being requested are too excessive and should not be approved. Robert Fusella, 409 Shady Lane, came forward. Mr. Fusella stated that this development will land lock his property and asked for clarification regarding the roads. Dan Absher, 410 Shady Lane, came forward. Mr. Absher stated that the development looks unappealing and believes it doesn't fit with Southlake standard. Also, Mr. Absher is concerned about the drainage and flooding of his property, excessive lighting, excessive noise and trash pick-up early in the morning. Mr. Absher also expressed concern about the existing greenery and future landscape. Glenda Kay Absher, 410 Shady Lane — Comment card in opposition but did not wish to speak. Dr. Bonola, 1800 Barrington in Westlake came forward. Dr. Bonola stated that he Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 3 of 9 owned this property and the property adjacent to the east. Dr. Bonola continued to state that he has had no complaints about trash pick-up at his dental office along with bio hazard pick-up. In regards to the composition roof, the dental office has one and believes it looks nice. There will be no exits or trash pick-up on Shady Lane. David Stanhope, 2530 Greenbough Lane, came forward. Mr. Stanhope stated that at the SPIN meeting, the applicant had indicated that there will be no variances requested. However, this has changed. Mr. Stanhope believes that the entire tree ordinance is being ignored along with the setbacks. Mr. Stanhope continued to state that there is too much parking and doesn't like the shingles on the roof. Glenda Kay Absher, 410 Shady Lane came forward. Mrs. Absher stated that the dental office cannot be compared to this facility, specifically the amount of trash that will be generated. Carol Laturno, 413 Shady Lane came forward. The drainage is already bad and the area gets flooded regularly. Ms. Laturno is concerned about the trees and is concerned about being landlocked. Dr. Bonola came forward again. Dr. Bonola stated that this is commercial property and will be used as such. The detention pond will be fixed. Chairman Parrish closed the public hearing. Mr. Tarr came back forward. In regards to traffic, this development is a low intense use for the property and the traffic will be minimal. Commissioner Kubiak asked staff to give context regarding permitted use and intensity of use for C-3. Dennis Killough went over C-3 zoning definition and uses. Mr. Tarr addressed emergency vehicles traffic, resident and staff traffic. In regards to access off of Shady Lane, there will be no access from Shady Lane. The drainage and pond that is being proposed will function according to city standards. Commissioner Kubiak asked Public Works to confirm. Om Chhetri confirmed that the detention pond and drainage study meets city standards. Mr. Tarr continued and addressed landscaping. Mr. Tarr explained that landscape plan and explained the variance that is being requested. Commissioner Kubiak asked about the landscape along the northern boundary and the northwestern corner. Commissioner Kubiak suggested taking from parking to assist in additional trees and landscaping. Mr. Tarr explained that the tree removal is necessary to remove due to the pond. He believes they would not survive. Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 4 of 9 Commissioner Forman asked about possible options to avoid the first two variances. Mr. Tarr explained the topography is the reason for the first two variances. Commissioner Springer asked why the driveway isn't more west. Mr. Tarr stated TxDot. Commissioner Springer also commented that the percentage of trees that are being removed is too great, specifically due to the low number of trees that are being put back and the species of trees. The caliper needs to be increased along with better placement. Mr. Tarr disagreed. Commissioner Kubiak expressed that there needs to be more of an effort to save some of those trees or add to the landscape to increase the buffer. Mr. Tarr stated that they are willing to work with staff to meet the intent. Commissioner Kubiak asked about the northern side of this development and whether or not it is developable. Dennis Killough stated regulation regarding fire access and what the right-of-way dedication would be and subdivision ordinance regulations. The land use for the property to the north is low density. Commissioner Kubiak clarified that this application does not leave that site any worse off. However, landscaping, parking, and the retention wall needs to be addressed. Commissioner Forman is concerned about the variances that are being requested and agrees with Commissioner Springer on the trees. Commissioner Greer agrees and believes that material and sample boards are beneficial, has concerns about the retention pond and the retaining wall. Chairman Parrish gave the applicant their options. Mr. Tarr explained his variances further. In regards to stacking depth he asked for assistance in the explanation from staff. Dennis explained stacking depth based on the ordinance and how it is measured. Mr. Tarr stated that the stacking depth variance can be changed to save some trees and reduce some parking. Commissioner Kubiak stated that he would like to see the applicant come back with additional information that addresses these issues. Chairman Parrish gave the applicant his options again. Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 5 of 9 The applicant chose to move forward. Motion to deny ZA15-072. Motion: Forman Second: Greer Ayes: Forman, Springer, Nays: Ransom Abstain: None Approved: 5-1-0 Kubiak, Greer and Parrish Agenda Item No. 6: ZA15-081 Site Plan for Alliance Drywall on property described as Tracts 11310A, 1136C1, 11310C and 1136C2, Harrison Decker Survey, Abstract No. 438, City of Southlake, Tarrant County, Texas and located at 1207 and 1209 Timberline Ct., Southlake, Texas. Current Zoning: 1-1" Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING Richard Schell, Principal Planner presented Item No. 6, ZA15-081. William Houp, 816 Royal Terrace, Hurst, came forward. Mr. Houp explained the elevations and articulation of the building. Commissioner Springer asked for additional colors in the stone. Mr. Houp agreed. Commissioner Kubiak asked if this was owner — user space. Mr. Houp stated that Alliance will take up some space with additional space available for leasing. Commissioner Forman asked if the elevation changes with color would be available by City Council. Chairman Parrish opened and closed the public hearing. Motion to approve ZA15-081 subject to Site Plan Review Summary No. 2 dated October 2, 2015 and staff report dated October 2, 2015 and noting the applicant's willingness to address the west elevations with some type of articulation or different materials. Motion: Forman Second: Ransom Ayes: Forman, Springer, Kubiak, Greer, Ransom and Parrish Nays: None Abstain: None Approved: 6-0-0 Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 6 of 9 Agenda Item No. 7: ZA15-106 Site Plan for Del Frisco's Grille on property being described as Lot 3 (now known as Lot 5), Block 1 R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant County, Texas located at 1200 E. Southlake Blvd., Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING Lorrie Fletcher, Planner I, presented Item No. 11, ZA15-106. Dana Foley, 8419 Stable Glen Drive, Dallas, came forward. Commissioner Springer asked about regular glass instead of this. Ms. Foley stated that the patio is very popular and believes this is a better feature and will keep it as a patio feature for the restaurant. Commissioner Greer asked if the retractor will clutter up the outside articulation of the building. Ms. Foley stated that when it is up it is tight, but when closed it is not noticeable. Commissioner Greer asked if garage door types were considered. Ms. Foley stated that they were looked at but the structure would not allow it without further construction and it looks softer. Commissioner Kubiak likes the look and believes it increase the use of the patio. Chairman Parrish opened and closed the public hearing. Commissioner Springer doesn't believe it is a good fit. Motion to approve ZA15-106 subject to staff report dated October 2, 2015. Motion: Forman Second: Ransom Ayes: Forman, Kubiak, Greer, Ransom and Parrish Nays: Springer Abstain: None Approved: 5-1-0 Agenda Item No. 8: ZA15-107, Specific Use Permit for The Parkview Residences - Option 1 on property described as Lot 4, Block 4R1, Southlake Town Square Addition, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 1471 Federal Way, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 7 of 9 Richard Schell, Principal Planner presented Item No. 8, ZA15-107 and Item 9, ZA15- 108 together. Frank Bliss, 108 Quail Run Rd, came forward. Mr. Bliss explained the reason for the options and gave a separate presentation. Chairman Parrish opened and closed the public hearing. Motion to approve ZA15-107, subject to the staff report dated October 2, 2015 and Site Plan Review Summary No. 1 dated October 2, 2015, specifically approving the variance requested and noting the change in the requested date for the variance from April 30, 2016 to November 20, 2016 and also noting in the request itself that the date has changed from April 30, 2016 to November 20, 2016. Motion: Forman Second: Kubiak Ayes: Forman, Kubiak, Greer, Ransom, Springer and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 9: ZA15-108, Specific Use Permit for The Parkview Residences - Option 2 on property described as Lot 4, Block 4R1, Southlake Town Square Addition, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 1471 Federal Way, Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN Neighborhood #8. PUBLIC HEARING Motion to approve ZA15-108, subject to the staff report dated October 2, 2015 and Site Plan Review Summary No. 1 dated October 2, 2015, specifically approving the variance requested and noting the change in the requested date for the variance from April 30, 2016 to November 20, 2016 and also noting in the request itself that the date has changed from April 30, 2016 to November 20, 2016. Motion: Forman Second: Kubiak Ayes: Forman, Kubiak, Greer, Ransom, Springer and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 10: Appointment of two (2) members of the Planning and Zoning Commission to serve on the 2035 Corridor Planning Committee. Motion to appoint Commissioner Springer and Commissioner Greer. Motion: Forman Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 8 of 9 Second: Ransom Ayes: Forman, Kubiak, Greer, Ransom, Springer and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 11: Meeting Adjournment. Meeting Adjourned at 9:19 pm. D. Todd Parrish ATTEST: Chairman Holly Blake Commission Secretary Planning and Zoning Commission Meeting Minutes —October 8, 2015 Page 9 of 9