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Item 4F Authorize expenditures with Empire Today, LLC. in an amount not to exceed $100,000. Item 4F Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4F, to authorize expenditures with Empire Today, LLC. in an amount not to exceed $100,000. 1 Requested Action Authorize expenditures with Empire Today, LLC. in an amount not to exceed $100,000. Staff recommends that City Council authorize expenses with Empire Today, LLC. for new Town Hall carpeting in fiscal year 2016 in an amount not to exceed $100,000. 2 Facility Maintenance Division Maintain buildings in good working condition Aesthetically pleasing for public use and enjoyment The Facilities division is responsible for the maintenance of all City facilities, and is tasked with keeping these buildings in good working condition, and aesthetically pleasing for public use and enjoyment. As such, the Facilities division is working to replace the worn carpet throughout Town Hall over the course of several years. The existing carpet is original to the building and is approximately 15 years old. In the previous two fiscal years, the worn carpet in the Council Chambers, Executive Conference Room, City Manager’s Office, City Secretary’s Office, Building Inspections Suite, County Commissioner’s Office, Community Services, and Utility Billing was replaced with new carpet. This completed the replacement of carpet on the entire 2nd and 4th floors of Town Hall. 3 Funding available in Town Hall Maintenance Fund Carpeting to be replaced in remaining areas of 1st and 3rd floors. Facility Maintenance Division As part of the FY 16 budget, City Council authorized funds in the Town Hall maintenance account for the installation of new carpeting in the remaining areas on both the 1st and 3rd floors of Town Hall. The remaining area’s include Passports Office, the 3rd Floor Constables Office, the Reproduction Room, PW/Planning/ED, and Tarrant County Tax Office. Tarrant County has agreed to reimburse the City for the cost of carpeting in their offices. Due to the 8 – 10 week lead time for the carpet which is made to order in Georgia, staff plans to make a bulk purchase for the aforementioned areas on the 1st and 3rd floors. This will also ensure that the product is from the same lot and identical in color. Furthermore, the manufacturer has informed the city that they are discontinuing this pattern and color of carpet; therefore, this is the last opportunity to complete any remaining areas.   4 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement The maintenance of the city’s building facilities links to the city’s strategy map relative to focus area of Infrastructure. The specific corporate objective that is met by this approval is investing to provide and maintain high quality public assets. 5 Bob Price 817-748-8097 6 For questions concerning this item, contact Bob Price at 817-748-8097. Thank you.