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Item 4E Approve annual purchase agreement with Manning Concrete Sawing through an inter local agreement with the City of Grapevine in amount not to exceed $975,000 Item 4 E Good evening Honorable Mayor and members of the City Council. My name is Cristina McMurray, Deputy Director of Public Works and I will be presenting Item 4E for your consideration. 1 Requested Action Approve annual purchase agreement with Manning Concrete Sawing through an inter local agreement with the City of Grapevine in amount not to exceed $975,000 Staff requests that City Council: Approve an annual purchase agreement with Manning Concrete Sawing through an inter local agreement with the City of Grapevine in amount not to exceed $975,000. 2 Manning Concrete Sawing Contract Services Pavement repair Sidewalk construction Retaining walls Drainage structures Curb & Gutter Grapevine Interlocal Agreement Bid # 378-2012 Various divisions of Southlake Public Works routinely require the services of a concrete contractor for the repair of and the placement of new concrete sidewalk, pavement and other concrete structures throughout the year. Chapter 271 of the Texas Local Government Code permits governmental entities to enter into interlocal agreements to share contracts which have met the statutory bidding requirements. The City of Southlake has such an agreement with a number of cities including the City of Grapevine. In April 2015 the City of Grapevine renewed bid number 378-2012 for concrete service with Manning Concrete Sawing. 3 Manning Concrete Sawing Typical Projects Pavement repairs Utility repairs Drainage repairs Retaining walls Channel reinforcement While several divisions will take advantage of the contract, the City’s Street Division is historically the largest consumer of these services. The total of all the purchases during the twelve month agreement will exceed the $50,000 authorization power of the City Manager as will individual projects such as the extension of State St. in Town Square from Federal Way to Division Street. 4 Manning Concrete Sawing Funding – 2015 Operations Budget and CIP Because of the favorable pricing received in this contract and our experience with the contractor staff recommends approval of the annual purchase agreement with Manning Concrete Sawing through the Interlocal purchase agreement with the City of Grapevine. Funding for projects under this contract is provided in the annual operating budget for Public Works Operations and the 2015 CIP. 5 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement The approval of the agreement links to the city’s strategy map relative to focus areas of Infrastructure and Partnerships & Volunteerism. The specific corporate objectives that are met by these services are to provide and maintain high quality public assets, and to collaborate with select partners to implement service solutions. 6 Bob Price 817-748-8097 7 For questions concerning this item, please contact Bob Price at 817-748-8097. Thank you for your attention.