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Item 4BCITY OF SOUTHLAKE MEMORANDUM (October 06, 2015) To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Director of Public Works Item 413 Subject: Renew an Interlocal Agreement with Tarrant County for the construction of Brumlow Avenue improvements in the amount of $200,000 Action Requested: Renew an Interlocal Agreement with Tarrant County for the construction of Brumlow Avenue improvements in the amount of $200,000. Background Information: The Brumlow Avenue Improvements project includes the widening of approximately 1,400 linear feet of the existing roadway north of State Highway 26 (SH 26). The improvements on SH 26 at Pool Road in Grapevine will include dual left turn lanes from SH 26 onto Brumlow Avenue, as well as two (2) through lanes northbound on Pool Road into Southlake. These improvements will provide the necessary transition needed to accommodate the proposed traffic patterns into Southlake. Two lanes of traffic (one lane in each direction) are proposed to be opened throughout construction. This is a combined effort between the City of Southlake and Tarrant County. The City and the County entered into an Inter local Agreement (ILA) on March 2014. The Inter local agreement outlines the provisions in which Tarrant County will reimburse the City of Southlake $200,000 for the construction of the improvements. It was renewed on February 18, 2014 for a period of one year. This item is to approve another extension of the ILA set to expire in September 2016. The construction contract was awarded to Pavecon Public Works LP with a bid amount of $646,708.25. The construction began in August 2015 and is anticipated to be completed by Spring 2016. Financial Considerations: Tarrant County will be contributing $200,000 to the construction costs associated with this project. To date, the City has spent $176,000 on engineering design, fence and irrigation relocation expenses. Strategic Link: The Brumlow Avenue Improvements link to the City's strategy map relative to the corporate focus areas of Infrastructure and Mobility by investing to provide and maintain high quality public assets. This item also is tied to the Critical Business Outcome CB05: Optimize resources through collaboration and partnerships to reduce costs and add service value. Citizen Input/ Board Review: N/A Legal Review: The original ILA was approved by the City Attorney. Alternatives: The City Council may approve the Interlocal Agreement or deny it. Supporting Documents: Location Map Inter local Agreement Staff Recommendation: Renew an Inter local Agreement with Tarrant County for the construction of Brumlow Avenue improvements in the amount of $200,000 Staff Contact: Robert H. Price, P.E., Public Works Director Om Gharty Chhetri, P.E., Civil Engineer o� E'CONTINENTAL I dKO , N-L-F i9 a ,nl.. —8 Lu f2l"L ow �. „dHART ST., SANDSLONECT [ w! rws } Lu It Z MONARCHI WAY Ism " m� E '• r,,.+�' - 'r+, a ' e:�m�+��� � ai � ice° `,,� d �a 1AR6i`r - .� y 1 PROVINCE LN G y ` m p, I'�� STATE OF TEXAS § § Second Renewal of Interlocal Agreement § Court Order No. 117276 COUNTY OF TARRANT § Project: Brumlow Avenue BACKGROUND 1. Tarrant County ("COUNTY') and the City of Southlake ("CITY`) entered into an Interlocal Agreement approved by Tarrant County Commissioners Court Order No. 117276, for the cooperative funding of improvements to Brumlow Avenue ("Project`) as described in the 2006 Tarrant County Bond Program. 2. The COUNTY and CITY renewed that Interlocal Agreement on November 4, 2014, under Tarrant County Commissioners Court Order No. 118917. 3. The Project is incomplete and the parties desire to renew the Interlocal Agreement for the 2016 Fiscal Year. Therefore, the COUNTY and CITY agree to the following: I. The COUNTY and the CITY renew the Interlocal Agreement for the COUNTYs 2016 Fiscal Year, with the Interlocal Agreement expiring September 30, 2016, or upon completion of the Project as determined by the COUNTY, whichever occurs sooner. 2. The COUNTY and CITY agree to the revised payment schedules attached to this Second Renewal. 3. All terms and conditions of the original Interlocal Agreement and subsequent amendments remain in effect except to the extent modified by this Second Renewal. APPROVED on this day the Tarrant County. TARRANT COUNTY STATE OF TEXAS County .fudge day of Commissioners Court Order No. CITY Signature 20-----f by Interlocal Agmement Transportation Bond 2006-2007 Page 1 APPROVED AS TO FORM: Criminal District Attorney's Office* *By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. instead those parties should seek contract review from independent counsel. APPROVED AS TO FORMAND CONTEMN City Attorney CERTIFICATION OF AVAILABLE FUNDS IN THE AMOUNT Certification of Funds Available as follows: Fiscal year ending September 30, 2012 $ Fiscal year ending September 30, 2013 $ Fiscal year ending September 30, 2014 $ Fiscal year ending September 30, 2015 $ Fiscal year ending September 30, 2016 $200,000 $200,000 Auditor's office Interjocal Agreement Transportabon Bond 2006-2007 Page 2 OF ATTACHMENT A Proiect Information . City: City of Southlake Project Name: Brumlow Widening Proposed Proiect Schedule Start Date Duration (mo) End Date Design: - - ROW Acquisition: - - - Utility Relocation: - - - Construction: Aug -2015 6 Jan -2016 COUNTY payments by completed phase are contingent upon the COUNTY'S reasonable determination that the work regarding the project phase for which payment is expected is successfully completed, as determined by the COUNTY. COUNTY plans to issue debt for all phases of this project, therefore payment remains contingent on debt issuance in accordance with applicable law. Once Construction commences, COUNTY payment shall be made by fiscal quarter prorated over the life of the construction but contingent upon reasonable progress in construction as may be determined by the COUNTY. Proposed County Pavment by Phase Design: $ ROW Acquisition: $ Utility Relocation: $ Construction: $200,000 County Funding Total: $200,000 Pro osed Cog& Payment by Calendar uarter SUBJECT TO CHANGE 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 1 st Quarter 2nd Ouarter 3rd Ouarter 4th Onarter Interlocal Agreement Tr ns ortation Bond 2006-2007 Page 3 $ $ $ $ $ $ $ $ $ $ $ $ $200,000 $ $ $ Interlocal Agreement Tr ns ortation Bond 2006-2007 Page 3 Interlocal Agreement Tr ns o tion Bond 2006-2007 Page 4