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Item 4JCITY OF © SOUTHLAKE MEMORANDUM October 6, 2015 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4J Approve the Purchase of Equipment Installation Services for DPS Police Vehicles from Professional Safety Systems in the amount of $10,104 Action Requested: Approve the purchase of equipment installation services for DPS Police replacement vehicles from Professional Safety Systems in the amount of $10,104. Background Information: Financial Considerations: Strategic Link: Citizen Input/ Board Review: Legal Review: Alternatives: Supporting Documents: Staff Recommendation Per the Southlake Vehicle Replacement Policy the requested vehicles are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing an interlocal cooperative purchasing agreement with the City of North Richland Hills. De artment Unit # I Vehicle Type Cost Unit # 289, 291, 292, 293, 294 Outfitting Costs for Lighting and 1 Accessories for Police Units $10,104 The City's Vehicle Replacement Committee met in May 2015 to review and discuss vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. The request will be funded through the FY 2016 Vehicle Replacement Fund. C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. None None Deny and retain the old vehicles. This will lead to increased vehicle maintenance cost. Quote from Professional Safety Systems. Approve the purchase of equipment installation services for replacement vehicles for DPS Police from Professional Safety Systems. anis Professional Safety Systems 7235 BAKER BLVD RICHLAND HILLS TEXAS 76180 817-595-3432 VOICE 817-590-0650 FAX Quotation Customer Southlake 2016 Tahoe Buildouts Attention Tim Slifka Address Telephone Email Qty Description Unit Price Extension 4 Labor to Install 4X4 2016 Tahoes with Full Build out, based on Equipment su lied by Southlake 1654 00 6616 00 4 Custom Wiring Harness (Whelen no longer supplies a Wiring Harness for the CenCom 100 00 400 00 4 Labor to Remove Emergency Equipment from Old Unit 472 00 1888 00 1 Labor to Install 4 Corner LED's, Console, Controller, Radio (Not Full Build Out 1100 00 1100 00 1 Custom Wiring Harness (If utilizing a CenCom or Similar Control System) 100 00 100 00 NOTE: These costs are based on the Emergency Vehicle Installation Contract existing between North Richland Hills, Texas and Professional Safety Systems. The contract renews every November with a cost increase allowance of 2.5%. After November 15, the Labor Cost will increase by 2.5%. Please see attached Renewal Letter. WARRANTY: Lifetime on labor Equipment carries manufacturers warranty. Quotation Good until November 15, 2015 Other TOTAL Prepared By: Ramon Goheen Date: September 3, 2015