Loading...
Item 4C 4C - 1 M E M O R A N D U M September 8, 2015 To: Shana K. Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve permit for Sister Cities International Young Artists and Authors Showcase exhibit January 4, 2016 through February 12, 2016 in Southlake Town Hall lobby Action Requested: City Council approval of a permit to allow an art exhibit, January 4, 2016 February 12, 2016, to be held in Town Hall lobby. Background Information: Southlake Sister Cities has submitted a permit request to host the Sister Cities International Young Artists and Authors Showcase in the Town Hall lobby during January 4, 2016 February 12, 2016. Approval of the permit requires a recommendation from the Southlake Arts Council and final approval by the City Council. Southlake Sister Cities is a local non-profit organization that is an affiliate of Sister Cities International, Inc. and is dedicated to fostering global understanding, friendship and communication through education and exchanges. Currently, the City of Southlake has aSister City agreement with Tome, Japan (1991) and a Friendship City agreement with Suzhou Wuzhong District, China (2010). The art exhibit,January 4, 2016 February 12, 2016,will feature ten (10) award-winning art pieces and four (4) easels with poem/essay displays from the annual Sister Cities International Young Artists and Authors Showcase. The exhibit will be displayed on the walls, and will not exceed 30% of the lobby wall space. The artwork will be hung on wall panels using the same gallery display suspension system used for previously approved wall displays. The easels will be placed on the lobby floor, utilizing the space in the four corners. The pieces will be placed based on the size of the piece and aesthetic concerns related to color and composition. The exhibit will be managed and maintained by City of Southlake staff. City of Southlake Values: Shana Yelverton, City Manager Meeting Date September 15, 2015 4C - 2 Page 2 of 5 The exhibit is sponsored by Southlake Sister Cities, the Southlake Arts Council and the Southlake Public Library. This event will be the fourth such event for the City of Southlake. The exhibit is not afundraising event, but willprovide cultural opportunities for Southlake citizens and visitors to enjoy the talent, skill and perspective of youth from around the world. Staff has reviewed the permit request and is satisfied it meets the provisions of the Public Art Display and Performance Policy. Southlake Arts Council recommended approval (5-0) at their August 4, 2015 meeting. Approval of the permit for the exhibit will have nofinancial impact on the City budget. A copy of the permit is attached for your review. Financial Considerations: Approval of the permit for the exhibit in Town Hall lobby requires no additional funding by the City. Sister Cities International or the artists are not paid for display. Shipping is paid by Southlake Sister Cities. Strategic Link: This permit is linked to the City Council focus area of Partnerships and Volunteerism. The permit also addresses the corporate objectives to promote opportunities for partnerships and volunteer involvement and enhance the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: The proposed permit complies with the Public Art Display and Performance Policy. Southlake Arts Council recommended approval (5-0) August 4, 2015 City Council consideration September 15, 2015 Legal Review: The Permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Alternatives may include the following: Approval of the permit as presented Approval of the permit with modifications City of Southlake Values: Shana Yelverton, City Manager Meeting Date September 15, 2015 4C - 3 Page 3 of 5 Decision not to approve the permit Supporting Documents: Public Art Display Permit Recommendation: City Council approval of the permit to allow the Sister Cities International Young Artists and Authors Showcase exhibit January 4, 2016 through February 12, 2016 in Southlake Town Hall lobby. City of Southlake Values: Shana Yelverton, City Manager Meeting Date September 15, 2015 4C - 4 Page 4 of 5 Southlake Arts Council Public Art Display and/or Performance Facility and Property Use Permit Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. nd City Facility Requested: Southlake Town Hall, 1400 Main Street, Southlake 2 Fl. Main lobby ___________________________________________________________________________________ CONTACT INFORMATION Applicant: Phone: Kiko Ekstrom, Southlake Sister Cities 817-713-9667 Cell Phone:E-Mail: 817-713-9667 kikukoe@earthlink.net Address:City:State:Zip: 3400 Fox Fire Lane Southlake TX 76092 Alternative Contact: Phone: Cassie Tucker, Southlake Arts Council 817-748-8036 Cell Phone: E-Mail: N/A ctucker@ci.southlake.tx.us Address:City:State:Zip: 1400 Main St, Ste. 210 Southlake TX 76092 DISPLAY or PERFORMANCE INFORMATION Requested Date: 1) Exhibit: January 4, 2016 February 12, 2016 Type of Display or Performance: 1) Exhibition of ten (10) framed art pieces and four (4) easel displays from the Sister Cities International Young Artists & Authors Showcase Duration of the Event or Performance: 1) Art Exhibit : Duration 6 weeks, January 4, 2016 February 12, 2016 Detailed Information including a wall or floor plan, display or performance details, including planned activities and/or equipment/special needs required: City of Southlake Values: Shana Yelverton, City Manager Meeting Date September 15, 2015 4C - 5 Page 5 of 5 1) Art Exhibit - The exhibitwill include ten (10) award-winning art pieces and four (4) easels with poem displays from the annual Sister Cities International Young Artists and Authors Showcase. The exhibit will be displayed on the walls, and will not exceed 30% of the lobby wall space. The artwork will be hung on wall panels using the same gallery display suspension system used for previously approved wall displays. The easels will be placed on the lobby floor, utilizing the space in the four corners of the area. The pieces will be placed based on the size of the piece and aesthetic concerns related to color and composition. The exhibit will be managed and maintained by City of Southlake staff. The exhibition is sponsored by Southlake Sister Cities, the Southlake Arts Council, and the Southlake Public Library. Organization(s) Represented: Southlake Sister Cities, Southlake Arts Council, and Southlake Public Library Non-Profit:Yes XNo ___ No Is this display or performance to include a fund raiser? Yes ____ X _ Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s) Please answer the following: Yes Does your organization maintain a Southlake Mailing address or PO Box? X No ______ Yes Do a majority of your members, including officers, reside in Southlake? X No ______ Yes Will your event cause any impact on City Staff or City resources? X No ______ City of Southlake Values: