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Item 4D - 4G Approve Community Services Agreements with APEX Arts League (4D), Arts Council North East (4E), Southlake Sister Cities (4F), and Southlake Historical Society (4G) Item 4D – 4G Good evening Mayor and members of the City Council. I will be presenting Items 4D, 4E, 4F and 4G – Approval of Community Services Agreements with APEX Arts League, Arts Council Northeast, Southlake Sister Cities and Southlake Historical Society 1 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Community partnerships tie into the City’s strategy through the focus area of partnerships and volunteerism. The agreements promote opportunities for partnership and volunteerism, and enable the city to collaborate with select partners to implement service solutions. 2 Requested Action Approve the Community Services Agreements with: APEX Arts League (AAL) Arts Council Northeast Southlake Sister Cities Southlake Historical Society Tonight, staff is requesting City Council approval to renew Community Services Agreements with APEX, Arts Council Northeast, SSC and SHS. Agreements are for three year terms from October 1, 2015 – September 30, 2018. 3 Partnerships w/ non-profit Community organizations to provide programs & services No personnel or capital investments required Standard agreements, previously approved Background The City partners with various non-profit organizations to provide social, educational, economic and cultural programs and services for Southlake citizens and businesses. These partnerships allow the City to provide certain services to the community without having to fund additional personnel and capital investments, as well as the ongoing administrative and operational expenses these services would require. The agreements are standardized, and were developed by City Council and Staff in 2011. The next four slides will provide a summary of services for each of the organizations. 4 Enhances awareness, participation & appreciation of the arts 12 arts programs or events 3 arts educational programs for all ages 3 programs/events with a community arts component APEX APEX’s mission is to enhance appreciation and participation in music and dance, as well as literary, visual and theatrical arts in the region. They will accomplish this by providing twelve free professional programs, three educational programs and three community arts related events each year through the term of the agreement. 5 Supports, encourages and facilitates artistic cultural opportunities Provides info & assistance to artists, arts organizations and the general public MasterWorks Music Series Perform a minimum of 8 concert events to the public Arts Council NorthEast Arts Council Northeast supports, encourages and facilitates artistic cultural opportunities including arts related programs and classes, youth summer art programs, community cultural events and educational programs. Arts Council also provides information and assistance to artists, other arts organizations and the general public. The popular MasterWorks Music Series is also offered through the City’s partnership with Arts Council Northeast. Promote peace through mutual respect, understanding, and cooperation – one individual, one community at a time. Official liaison to Southlake’s Sister/Friendship Cities Annual exchange trips w/ Suzhou Wuzhong, China & Tome, Japan Cultural programming Facilitate official delegation trips Southlake Sister Cities Southlake Sister Cities will act as the official liaison between Southlake’s sister cities and friendship cities, will host visitors from the sister cities and friendship cities, promote the sister cities program and represent Southlake on exchange trips. Promote the preservation, understanding, and appreciation of Southlake’s history Log house programs History tours Educational programming Southlake historical society Southlake Historical Society provides educational and motivational programs to improve the understanding of items, places and persons of historical significance in and around Southlake. The organization acts as the local historical society for Southlake and is dedicated to archiving historical materials, gathering oral history, assisting in historical research and developing historical programs for teachers and students. Proposed FY 2016 Funding: APEX Arts League $ 5,000 Arts Council Northeast $ 22,000 Southlake Sister Cities $ 7,500 Southlake Historical Society $ 0 SAME AS PREVIOUS AGREEMENTS Financial considerations Funding for each Community Services Agreement is included in the proposed FY 2016 annual budget, and will also be included in subsequent budget proposals as required by the term for each agreement. $8,000 to APEX Arts League $22,000 to Arts Council Northeast $7,500 to Southlake Sister Cities (Increased in 2013) City funds were not allocated to the Southlake Historical Society. The total amount allocated for the proposed agreements for FY 2016 is $37,500, which represents no increase from the previous agreement amounts. Funding for the renewal agreements remained the same as the previous agreement. 9 Community organizations reviewed agreement Southlake Arts Council recommended approval of the APEX and Arts Council North East agreements on August 4, 2015 Board review Each of the community services organizations have reviewed their agreement, and the Southlake Arts Council has recommended approval of both art agreements—APEX and Arts Council North East—at their August 4th meeting. 10 Questions? Thank you for letting me present these items to you. I’m available to answer any questions. 11