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2015-05-26CITY OF tp SOUTHLAKE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: May 26, 2015 LOCATION: DPS North Facility 100 E. Dove Road Southlake, Texas 76092 TIME: 6:30 p.m. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: President Bob Mundlin, Vice President Robert Williams, Ken McMillan, William McGuire, Frank Powers, Richard Sandow and Craig Sturtevant. STAFF PRESENT: Assistant City Manager Ben Thatcher, Fire Chief Mike Starr, Interim Police Chief James Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Board Secretary Diana Green. 1. CALL TO ORDER: President Mundlin called the meeting to order at 7:05 p.m. 2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non - agenda items. During this proceeding, the Board will not discuss, consider or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum limit remarks to three minutes or less.) President Mundlin opened the public forum. No one wished to speak so the public forum was closed. 3. CONSIDER: 3A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 10, 2015 CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING. A motion was made to approve the minutes from the February 10, 2015 Crime Control and Prevention District Board meeting as submitted. Motion: Williams Second: McMillian Ayes: Mundlin, McMillan, McGuire, Powers, Sandow, Sturtevant, Williams Nays: None Abstain: None Vote: 7-0 Motion Carried —APPROVED. City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 26, 2015 Crime Control and Prevention District Board Meeting Page 2 of 4 4. DISCUSSION: 4A. PRESENTATION OF THE NEW K-9 (DEMONSTRATION). K-9 Officer Nate Anderson performed two scenarios with K-9 Duco. Duco sniffed out and located drugs in a vehicle and he chased and held a fleeing suspect. Officer Anderson also demonstrated how Duco can switch from being aggressive to friendly and docile. Discussion took place after the demonstration. Questions were addressed by Interim Police Chief Brandon. 4B. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX. Ms. Jackson presented an update on sales tax collections. She informed the Board that there was a large increase in taxes for February 2015. This increase was the result of a onetime payment; a $600,000.00 payment adjustment to the CCPD sales tax from one payer. This payment covered taxes not paid between 2010-2013. The reallocation of the CCPD tax rate was approved; the CCPD tax rate will be decreased to 1/8 of a percent beginning in FY 2016. Ms. Jackson estimates $1.6 million anticipated sales tax collections. Projected sales tax collection will decrease in FY 2018 due to the expiration date of the current CCPD which is due to sunset in April 2018. Ms. Jackson also outlined the ongoing financial obligations of the CCPD. There are two years of debt service payments left — FY 2016 at $2.5 million and FY2017 at $2 million. Also, the SRO program will be funded over the next three years as well as Town Square security. Based on the current obligations, Ms. Jackson projects that the CCPD will have enough funds in reserve to meet current obligations as well as proposed FY 2016 budget request. Discussion took place. Questions were addressed by Ms. Jackson. 4C. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM. Interim Police Chief Brandon presented an update on the School Resource Officer Program. The program continues to function well. The SROs are currently involved with prom and upcoming graduation. Interim Chief Brandon informed the Board that SRO A. Litke will be retiring at the end of the school year and that the Department will be working to replace him before the beginning of the next school year. Questions were addressed by Interim Police Chief Brandon. 4D. PREVIEW OF UPCOMING DISTRICT BUDGET REQUEST. Interim Police Chief Brandon presented to the Board information on dash and body cameras and surveillance cameras positioned the around City. He is requesting budget funds to replace vehicle dash cams and to purchase body cameras. Interim Chief informed the Board that body City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 26, 2015 Crime Control and Prevention District Board Meeting Page 3 of 4 cams are becoming standard issue for police departments. In fact, there is movement in the legislature to make them mandatory. It is the Department's intention to be ahead of that legislation. Dash Cameras The Department would like to replace the current dash cameras (provided by 1-3) because they are several years old, the video quality is poor and the system is not user friendly. A vendor, Watchguard, has been identified who can supply the Department with both dash cams and body cams. Watchguard supplies 25 percent of dash cams in the county. Having one vendor for both cameras would be beneficial for the purpose of capturing and sinking videos, maintenance, and data storage. Watchguard dash cams film both in 720 HD and standard definition and are capable of filming simultaneously. Any data not needed could be stored in standard definition which takes up less storage space. The quote from Watchguard is $167,777.00 which includes replacement of dash cams in twenty marked police vehicles and five motorcycles, data collection, an unlimited number of wireless transfers, microphones, and 16 Tara Bytes of storage. The quote also includes the removal of the current dash cams and the installation of the new Watchguard dash cams. Body Cameras Several different body camera units were tested. The Watchguard body cam was found to be heavy duty; it can record constantly for nine hours and has 32 gigabytes of total memory. Watchguard's quote for body cams is $27,210.00; this would purchase 30 body cams. Thirty cameras would outfit patrol officers who would potentially be deployed at one time with a few extra to have for CID officers if they would had to respond to calls. City Cameras There are a total of 215 cameras in the City (DPS Headquarters, DPS West, DPS North, Public Works, Bicentennial Park and Phase I of the Marq. Phase I of the Marq would add an additional 43 cameras when it comes on line. Video from these cameras is not monitored in real time but video is feed to a DVR system. The data from these cameras is stored for 14 days allowing time for Officers to access and retrieve video. Discussion took place. The Board would like to know how the storage of information would be maintained and what the retention time is on collected information. Questions were addressed by Interim Police Chief Brandon. 4C. UPDATE ON DPS WEST REMODEL. Fire Chief Starr presented recommendations to the Board requesting $2.5 million for repairs and renovations of DPS West. Chief Starr informed the Board that a needs assessment was performed prior to this year but the needs of the facility have changed. He advised that there are cracks in the walls and in the foundation. A foundation study was performed which included drilling into the foundation to obtain core samples. The results of the core sample test came back negative for moisture. Chief Starr also informed the Board that all piping was scoped to check for leaks and there were no leaks found. Soil studies were also performed to determine expansion of the soil and it was determined that the soil has expanded as much as it is going to expand which means that the building is very limited to any further expansion. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 26, 2015 Crime Control and Prevention District Board Meeting Page 4 of 4 RPGA was hired to perform another needs assessment and Lee Lewis was brought in to provide a cost assessment. The cost assessment for repairs, renovation and replacement of the HVAC system and duct work, the exhaust system and replacement of the backup emergency generator (estimated at $65,000) came in' at $1.5 million. Chief Starr informed the Board that he is asking for an additional $1.5 million, in addition to the $1 million already budgeted. Robert Garza with RPGA presented an overview of proposed interior and exterior construction and modifications to be made to the West facility. Discussion took place. The Board would like to visit the West facility and do a walk through before approving any requested funds. Questions were addressed by Fire Chief Starr and Robert Garza. 5. ADJOURNMENT Meeting adjourned af&l1 p.m. Wundlin, President me Control and Prevention District Board Diana Green, Secretary Crime Control and Prevention District Board City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork