2015-08-11CITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
August 11, 2015
LOCATION: Senior Center
307 Parkwood Drive
Southlake, Texas
Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge
Kyle; SAC members, David Baltimore, Beverly Blake and Bernice McCauley
Commission Members Absent: Jean Boland and Barbara Pappy (Alternatel)
Staff Members Present: Director of Community Services Chris Tribble; Deputy Director of
Community Services Kate Meacham; Deputy Director of Communication Pilar Schank; and
Senior Services Coordinator Soheila Phelps
Guests: City Councilmember John Hoffman; Brighton Greene, CARS liaison; Metroport
Meals On Wheels liaison Mary King; and former City Council member Jeff Wang
1. CALL TO ORDER
Chairman Sporn called the meeting of the Senior Advisory Commission to order at
2:10 p.m.
Agenda items were considered out of the regular sequence.
3. DISCUSSION
3A. GUEST SPEAKER: CITY COUNCIL MEMBER JOHN HUFFMAN
City Councilmember Huffman shared his personal and political background
information, his interest in serving as a councilmember and his goal to be available to
all Southlake citizens. He responded to questions from the Commission about
affordable housing and commercial growth in Southlake.
Former City Council member Jeff Wang addressed the Commission and
recommended a senior focus group look into the issue of affordable housing in
Southlake.
3B. NAME FOR SENIOR PROGRAMS
Deputy Director Meacham explained the process of developing a name for the senior
programs and activities to identify the programs to the public and to create appeal to
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 11, 2015
Page 2 of 5
individuals ages 55-69. Based on Commission feedback at the July SAC meeting and
input from the July Program Focus Groups meeting held July 17, the name "Heritage
Club" was proposed for discussion.
The Commission discussed the proposed name and their previous collective decision
to move away from using the term "senior" in the name. Some members were in
favor of the name "Heritage Club" with an added descriptive identifying tag -line;
others prefer a name they believe would reflect who the seniors are and what they
do, but a specific name was not suggested.
Commission members are interested in seeing draft potential marketing graphics of
the proposed name and would like to continue the name discussion at a future
meeting.
3C. PROGRAM FOCUS GROUPS RESULTS
Deputy Director Meacham summarized the results from the July 17, 2015 Program
Focus Groups meeting held to gain better insight of the wants and needs of three
categories of members where there is opportunity for growth — "Individuals 55 to 69
years old," "men" and "Southlake residents." Some common themes obtained from all
groups were: they would like to learn, but not to study; are very interested in historical
programs, lectures, programs for singles; fitness; technology information; health and
wellness programs; and the men would like competitive opportunities. Director
Tribble and Deputy Director Meacham were available to answer questions from
Commission members.
3D. FITNESS EQUIPMENT FOR LEGENDS HALL
Based on the Senior Advisory Commission previous feedback from their
demonstrations and test trials of the Life Fitness, Precor and Strength equipment
pieces, Deputy Director Meacham presented proposed options for cardio and
strength fitness equipment for Legends Hall.
The Commission discussed the options and recommended, depending upon space
configuration of the room and equipment alignment, the purchase of three recumbent
bikes and two treadmills for cardio workout, if three treadmills cannot be purchased
due to space constraints. The Commission also recommended the purchase of a
chest press machine for the upper body; the abdominal/back extension piece for the
core; and the leg curl/leg extension piece for the lower body. Hand weights will be
provided in addition to the fitness equipment.
A grand opening is anticipated for December 14, 2015. Legends Hall hours of
operation were briefly discussed. The center's hours of operation will remain the
same; however, contingent upon City Council approval of the FY 2016 budget, Friday
may be added to the center's hours.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 11, 2015
Page 3 of 5
SAC members are interested in touring the new facility and a tour will be arranged in
September.
4. REPORTS
4A. FURNITURE FOR LEGENDS HALL
Deputy Director Candice Edmondson and Director Chris Tribble provided a
presentation of the furniture selected for The Marq Southlake, including the senior
center area, and responded to questions from the Commission.
Commission members were interested in seeing similar samples of the proposed
furniture used in other facilities if possible. SAC member Baltimore requested the
furniture dimensions. Additional Bridge tables will be added to total sixteen (16).
Resident and non-resident membership and reservation fees for the facility were
mentioned.
4E. METROPORT MEALS ON WHEELS
MMOW representative Mary King provided the MMOW monthly report and
commented on the good attendance at the congregate luncheons and potential
impact to volunteer schedules and Monday golf tournament when the luncheon is
moved from Tuesday to Monday. Ms. King was available to answer questions.
413. CITY MANAGER'S OFFICE & COMMUNITY SERVICES
Deputy Director of Communication Pilar Schank presented the City Manager's Report
highlighting mobility projects including closure of the Texas turnaround at Carroll
Avenue & SH 114 until October to create an acceleration lane and construction of FM
1938 and FM1709 intersection to add 2 -turn lanes for all directions. Also reported
was the filing of the City's Budget on August 15 and City Council recent approval of a
2% increase in the current 10% Homestead Exemption provision for residents.
Some Commission members desire a prohibition on U-turns at the intersection of
Carroll Avenue and FM 1709. Also mentioned was a possible traffic sight issue on
Carroll Avenue (near Chuy's Restaurant) due to overgrown shrubbery. Commission
members were encouraged to direct specific traffic concerns to Officer Gaylon Music
with the Office of Traffic Management.
4C. COMMUNITY SERVICES
Deputy Director Kate Meacham reported on upcoming community events and
recreation activities including the tentative opening of the senior center on December
14; a VIP event on December 11; National Senior Center Month events in September
including a proclamation; opening of the new playground in Bicentennial Park
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 11, 2015
Page 4 of 5
September 12, the next MasterWorks Concert, and the release of the Southlake
Scene.
4D. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported about September programs
and the focus on "LIFE" with special educational and entertaining programs and was
available to answer questions.
4F. CALL A RIDE SOUTHLAKE
CARS representative Brighton Greene had to leave for another meeting, however the
CARS monthly participation trip statistics report was presented by Soheila Phelps.
July ridership was up and all ridership demands were met.
4G. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc., Secretary Nancy Sporn briefly reported Jeff Wang is
a new SSFI member and SSFI will be supporting both of the September senior field
trips. The "Photo with Elvis" fundraiser event at today's luncheon program was very
successful. SSFI will participate next month in the North Texas Giving Day. A recent
monetary donation to SSFI was also acknowledged and appreciated.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 9, 2015 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
At last month's consideration of the June 9, 2015 Senior Advisory Commission
meeting minutes, a correction was requested to Section 3C. Senior Advisory
Commission discussed the language that was proposed for correction and
determined to amend the proposed draft language as approved in their motion below.
APPROVED
A motion was made to approve the minutes of the June 9, 2015 Senior Advisory
Commission meeting, correcting the language in Section 3C to the read: "A lengthy
discussion was held regarding a new proposed day for the Metroport Meals On
Wheels program. It was suggested the conversation continue outside of the meeting."
Motion:
Baltimore
Second:
McCauley
Ayes:
Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
None
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the August 11, 2015
Page 5 of 5
Vote: 6-0
2B. APPROVAL OF THE MINUTES FROM THE JULY 14, 2015 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
APPROVED
A motion was made to accept the minutes of the July 14, 2015 Senior Advisory
Commission meeting.
Motion:
Blake
Second:
Kyle
Ayes:
Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
None
Vote:
6-0
5. PUBLIC FORUM - This item was not presented.
A draft of the Memorandum of Understanding for senior programs at The Marq Southlake is
being developed and will be provided at the next Senior Advisory Commission meeting.
7. ADJOURNMENT
APPROVED
A motion was made and unanimously approved to adjourn the meeting at 4:50 p.m.
Motion:
Sporn
Second:
Blake
Ayes:
Baltimore, Blake, Boyd, Kyle, McCauley and Sporn
Nays:
None
Abstention
None
Vote:
6-0
ncy Spo f n, C it Kate Meachai", bD puty Director
Community Se-rViceb
A digital recording of this meeting is available upon request from the Office of City Secretary. The
digital recorder was not available.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission Sign -in Sheet
CITY of August 1
SOUTHLAKE Senior center -
David Baltimore (Place 4)
Beverly Blake (Place 6)
lean Boland (Place 1)
Charles Boyd (Place 3), V -Chair
Marge Kyle (Place 7), Secretary
Bernice McCauley (Place 2)
Barbara Pappy (Alt 1)
Nancy Sporn (Place 5), Chair
Vacant (Alt 2)
STAFF
Chris Tribble
Kate Meacham
Steve Moore
Soheila Phelps
Pilar Schank
Ryan McGrail
Cassie Tucker
GUESTS
Brighton Greene (CARS)
Eric Phelps (CARS)
Mary King (MMOW)
Milton Blake
City Councilmember John Huffman