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2015-08-11CITY OF SOUTHLAKE Senior Advisory Commission Meeting: August 11, 2015 LOCATION: Senior Center 307 Parkwood Drive Southlake, Texas Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge Kyle; SAC members, David Baltimore, Beverly Blake and Bernice McCauley Commission Members Absent: Jean Boland and Barbara Pappy (Alternatel) Staff Members Present: Director of Community Services Chris Tribble; Deputy Director of Community Services Kate Meacham; Deputy Director of Communication Pilar Schank; and Senior Services Coordinator Soheila Phelps Guests: City Councilmember John Hoffman; Brighton Greene, CARS liaison; Metroport Meals On Wheels liaison Mary King; and former City Council member Jeff Wang 1. CALL TO ORDER Chairman Sporn called the meeting of the Senior Advisory Commission to order at 2:10 p.m. Agenda items were considered out of the regular sequence. 3. DISCUSSION 3A. GUEST SPEAKER: CITY COUNCIL MEMBER JOHN HUFFMAN City Councilmember Huffman shared his personal and political background information, his interest in serving as a councilmember and his goal to be available to all Southlake citizens. He responded to questions from the Commission about affordable housing and commercial growth in Southlake. Former City Council member Jeff Wang addressed the Commission and recommended a senior focus group look into the issue of affordable housing in Southlake. 3B. NAME FOR SENIOR PROGRAMS Deputy Director Meacham explained the process of developing a name for the senior programs and activities to identify the programs to the public and to create appeal to City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the August 11, 2015 Page 2 of 5 individuals ages 55-69. Based on Commission feedback at the July SAC meeting and input from the July Program Focus Groups meeting held July 17, the name "Heritage Club" was proposed for discussion. The Commission discussed the proposed name and their previous collective decision to move away from using the term "senior" in the name. Some members were in favor of the name "Heritage Club" with an added descriptive identifying tag -line; others prefer a name they believe would reflect who the seniors are and what they do, but a specific name was not suggested. Commission members are interested in seeing draft potential marketing graphics of the proposed name and would like to continue the name discussion at a future meeting. 3C. PROGRAM FOCUS GROUPS RESULTS Deputy Director Meacham summarized the results from the July 17, 2015 Program Focus Groups meeting held to gain better insight of the wants and needs of three categories of members where there is opportunity for growth — "Individuals 55 to 69 years old," "men" and "Southlake residents." Some common themes obtained from all groups were: they would like to learn, but not to study; are very interested in historical programs, lectures, programs for singles; fitness; technology information; health and wellness programs; and the men would like competitive opportunities. Director Tribble and Deputy Director Meacham were available to answer questions from Commission members. 3D. FITNESS EQUIPMENT FOR LEGENDS HALL Based on the Senior Advisory Commission previous feedback from their demonstrations and test trials of the Life Fitness, Precor and Strength equipment pieces, Deputy Director Meacham presented proposed options for cardio and strength fitness equipment for Legends Hall. The Commission discussed the options and recommended, depending upon space configuration of the room and equipment alignment, the purchase of three recumbent bikes and two treadmills for cardio workout, if three treadmills cannot be purchased due to space constraints. The Commission also recommended the purchase of a chest press machine for the upper body; the abdominal/back extension piece for the core; and the leg curl/leg extension piece for the lower body. Hand weights will be provided in addition to the fitness equipment. A grand opening is anticipated for December 14, 2015. Legends Hall hours of operation were briefly discussed. The center's hours of operation will remain the same; however, contingent upon City Council approval of the FY 2016 budget, Friday may be added to the center's hours. City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the August 11, 2015 Page 3 of 5 SAC members are interested in touring the new facility and a tour will be arranged in September. 4. REPORTS 4A. FURNITURE FOR LEGENDS HALL Deputy Director Candice Edmondson and Director Chris Tribble provided a presentation of the furniture selected for The Marq Southlake, including the senior center area, and responded to questions from the Commission. Commission members were interested in seeing similar samples of the proposed furniture used in other facilities if possible. SAC member Baltimore requested the furniture dimensions. Additional Bridge tables will be added to total sixteen (16). Resident and non-resident membership and reservation fees for the facility were mentioned. 4E. METROPORT MEALS ON WHEELS MMOW representative Mary King provided the MMOW monthly report and commented on the good attendance at the congregate luncheons and potential impact to volunteer schedules and Monday golf tournament when the luncheon is moved from Tuesday to Monday. Ms. King was available to answer questions. 413. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Deputy Director of Communication Pilar Schank presented the City Manager's Report highlighting mobility projects including closure of the Texas turnaround at Carroll Avenue & SH 114 until October to create an acceleration lane and construction of FM 1938 and FM1709 intersection to add 2 -turn lanes for all directions. Also reported was the filing of the City's Budget on August 15 and City Council recent approval of a 2% increase in the current 10% Homestead Exemption provision for residents. Some Commission members desire a prohibition on U-turns at the intersection of Carroll Avenue and FM 1709. Also mentioned was a possible traffic sight issue on Carroll Avenue (near Chuy's Restaurant) due to overgrown shrubbery. Commission members were encouraged to direct specific traffic concerns to Officer Gaylon Music with the Office of Traffic Management. 4C. COMMUNITY SERVICES Deputy Director Kate Meacham reported on upcoming community events and recreation activities including the tentative opening of the senior center on December 14; a VIP event on December 11; National Senior Center Month events in September including a proclamation; opening of the new playground in Bicentennial Park City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the August 11, 2015 Page 4 of 5 September 12, the next MasterWorks Concert, and the release of the Southlake Scene. 4D. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps reported about September programs and the focus on "LIFE" with special educational and entertaining programs and was available to answer questions. 4F. CALL A RIDE SOUTHLAKE CARS representative Brighton Greene had to leave for another meeting, however the CARS monthly participation trip statistics report was presented by Soheila Phelps. July ridership was up and all ridership demands were met. 4G. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Secretary Nancy Sporn briefly reported Jeff Wang is a new SSFI member and SSFI will be supporting both of the September senior field trips. The "Photo with Elvis" fundraiser event at today's luncheon program was very successful. SSFI will participate next month in the North Texas Giving Day. A recent monetary donation to SSFI was also acknowledged and appreciated. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE JUNE 9, 2015 REGULAR SENIOR ADVISORY COMMISSION MEETING. At last month's consideration of the June 9, 2015 Senior Advisory Commission meeting minutes, a correction was requested to Section 3C. Senior Advisory Commission discussed the language that was proposed for correction and determined to amend the proposed draft language as approved in their motion below. APPROVED A motion was made to approve the minutes of the June 9, 2015 Senior Advisory Commission meeting, correcting the language in Section 3C to the read: "A lengthy discussion was held regarding a new proposed day for the Metroport Meals On Wheels program. It was suggested the conversation continue outside of the meeting." Motion: Baltimore Second: McCauley Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the August 11, 2015 Page 5 of 5 Vote: 6-0 2B. APPROVAL OF THE MINUTES FROM THE JULY 14, 2015 REGULAR SENIOR ADVISORY COMMISSION MEETING. APPROVED A motion was made to accept the minutes of the July 14, 2015 Senior Advisory Commission meeting. Motion: Blake Second: Kyle Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 6-0 5. PUBLIC FORUM - This item was not presented. A draft of the Memorandum of Understanding for senior programs at The Marq Southlake is being developed and will be provided at the next Senior Advisory Commission meeting. 7. ADJOURNMENT APPROVED A motion was made and unanimously approved to adjourn the meeting at 4:50 p.m. Motion: Sporn Second: Blake Ayes: Baltimore, Blake, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 6-0 ncy Spo f n, C it Kate Meachai", bD puty Director Community Se-rViceb A digital recording of this meeting is available upon request from the Office of City Secretary. The digital recorder was not available. City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Sign -in Sheet CITY of August 1 SOUTHLAKE Senior center - David Baltimore (Place 4) Beverly Blake (Place 6) lean Boland (Place 1) Charles Boyd (Place 3), V -Chair Marge Kyle (Place 7), Secretary Bernice McCauley (Place 2) Barbara Pappy (Alt 1) Nancy Sporn (Place 5), Chair Vacant (Alt 2) STAFF Chris Tribble Kate Meacham Steve Moore Soheila Phelps Pilar Schank Ryan McGrail Cassie Tucker GUESTS Brighton Greene (CARS) Eric Phelps (CARS) Mary King (MMOW) Milton Blake City Councilmember John Huffman