2015-09-01 SPDC MeetingCITY OF
SOUTH LAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
September 1, 2015
4:30 p.m,
LOCATION: Southlake Town Hall - City Council Chambers
1400 Main Street, Southlake, Texas 76092
REGULAR AGENDA:
1. Call to order.
2. Consent:
A. Approval of the minutes from the April 7, 2015 Southlake Parks
Development Corporation meeting
B. Approval of the minutes from the August 6, 2015 Joint Southlake
Parks Development Corporatio nlPark Board meeting held at 9:00
p.m.
3. Public Forum
(This is the Public's opportunity to address SPDC about non -agenda
items. During Public Forum, SPDC will not discuss, consider or take action
on any items presented. SPDC respectfully ask anyone speaking during
Public Forum to limit remarks to three minutes or less.)
4. Consider:
A. Election of Officers for SPDC
B. Recommendation to Amend the Design Services Agreement with
Barker Rinker Seacat Architecture to include design services for
the Southlake Tennis Center Improvements for an amount not to
exceed $650,000
5. Discussion:
A. Construction Management Report
6. Other Items for Discussion:
A. Sales Tax Report
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Special Southlake Parks Development Corporation Meeting
September 1, 2015
Page 2 of 2
B. SPDC Attendance Report
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on August 28, 2015, by 8:00
p.m. pursuant to Chapter 551 of the Texas Government Code.
��OTH
If you plan to attend thisopub �Ieeti`g and have a -disability that requires special
needs, please advise the"1*4§98retary 48 hours in advance at 817.748.8018
reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
�.
Lori Payne, TRIOC
f.
City Secretary
If you plan to attend thisopub �Ieeti`g and have a -disability that requires special
needs, please advise the"1*4§98retary 48 hours in advance at 817.748.8018
reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION REGULAR MEETING MINUTES:
SEPTEMBER 1, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
BOARD MEMBERS PRESENT: President Randy Williamson, Vice -President Gary Fawks,
Secretary Sherry Berman, and members John Huffman, Shawn McCaskill, Tamara McMillan,
and Tina Wasserman.
BOARD MEMBERS ABSENT: None.
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson, Deputy Director of Community Services Kate
Meacham, Assistant to the Director of Community Services Cassie Tucker, Chief Financial
Officer Sharen Jackson, and Deputy City Secretary Traci Henderson.
1. CALL TO ORDER
President Williamson called the regular meeting of the Southlake Parks Development
Corporation to order at 4:33 p.m.
2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Board
of Directors and are enacted with one motion. President Williamson read the consent
agenda items into the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 7, 2015 SOUTHLAKE PARKS
DEVELOPMENT CORPORATION MEETING.
2B. APPROVAL OF THE MINUTES FROM THE AUGUST 6, 2015 JOINT SOUTHLAKE
PARKS DEVELOPMENT CORPORATION/PARK BOARD MEETING HELD AT 9:00
P.M.
APPROVED
A motion was made to approve the minutes from the April 7, 2015 Southlake Parks
Development Corporation meeting and the minutes from the August 6, 2015 Joint Southlake
Parks Development Corporation/Park Board meeting held at 9:00 p.m.
Motion: Fawks
Second: Huffman
Ayes: Berman, Fawks, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 7-0 (by show of hands)
3. PUBLIC FORUM
President Williamson opened the public forum and asked for anyone wishing to speak to come
forward. There being no one wishing to speak, President Williamson closed the public forum.
Southlake Parks Development Corporation Regular Meeting Minutes — September 1, 2015
Page 1 of 3
4. ITEMS FOR CONSIDERATION:
4A. ELECTION OF OFFICERS FOR SPDC.
President Williamson opened the floor to nominations for President. Sherry Berman nominated
Randy Williamson for President.
Motion: Berman
Second: Wasserman
Ayes: Berman, Fawks, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 7-0
President Williamson opened the floor to nominations for Vice -President. John Huffman
nominated Gary Fawks for Vice -President.
Motion: Huffman
Second: Berman
Ayes: Berman, Fawks, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 7-0
President Williamson opened the floor to nominations for Secretary. Tina Wasserman
nominated Sherry Berman for Secretary.
Motion: Wasserman
Second: Fawks
Ayes: Berman, Fawks, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 7-0
413. RECOMMENDATION TO AMEND THE DESIGN SERVICES AGREEMENT WITH
BARKER RINKER SEACAT ARCHITECTURE TO INCLUDE DESIGN SERVICES FOR
THE SOUTHLAKE TENNIS CENTER IMPROVEMENTS FOR AN AMOUNT NOT TO
EXCEED $650,000.
Director of Community Services Chris Tribble presented information and was available to
answer questions from the Board.
Applicant Kip Jameson with Barker Rinker Seacat Architecture answered questions from the
Board.
Chief Financial Officer Sharen Jackson answered questions from the Board.
A motion was made to approve the recommendation to amend the Design Services Agreement
with Barker Rinker Seacat Architecture to include design services for the Southlake Tennis
Center Improvements for an amount not to exceed $650,000.
Motion: Fawks
Second: Berman
Ayes: Berman, Fawks, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 7-0
5. ITEMS FOR DISCUSSION:
5A. CONSTRUCTION MANAGEMENT REPORT.
Southlake Parks Development Corporation Regular Meeting Minutes — September 1, 2015
Page 2 of 3
Director of Community Services Chris Tribble presented updates on Bob Jones Park Road,
Bicentennial Park and The Marq Southlake and was available to answer questions from the
Board.
6. OTHER ITEMS FOR DISCUSSION:
6A. SALES TAX REPORT.
Chief Financial Officer Sharen Jackson indicated the year to date collection is $5,164,550.00,
this reflects a large payment received in January for an audit that was completed by the State
which was a large payment and results in trending at 23.4% above budget. Removing the one
large payment we are trending at 7% above budget year to date. Ms. Jackson was available to
answer questions from the Board.
61B. SPDC ATTENDANCE REPORT.
The Board did not require a presentation on the attendance log.
7. MEETING ADJOURNED
President Williamson adjourned the meeting 5:01 p.m.
i/
r
Randy Williamson
President
ATTEST:
�� �;'
Traci Henderson
Deputy City Secretary
Southlake Parks Development Corporation Regular Meeting Minutes — September 1, 2015
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