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Item 6E/6F(,e f (,Or ite ' N r w li 6 arc custc)mizabie system C€TY OF SC"THLAKE Zena Rucker Roadway Participation Request Bob Price <bprice@c[.southlake.tx.us> Tom Matthews <tatthews@fourpeaksdev.com> Tue, Sep 1, 2015 at 1:22 PM To: Bob Price <bprice@ci.southlake.tx.us> Cc: "Laura K. Hill" <Mayor@ci.southlake.tx.us>, Ken Baker <kbaker@ci.southlake.tx.us>, Shana Yelverton <SYelverton@ci.southlake.tx.us>, Dale Clark <dc@wcdevelopment.com> Bob, Dale has been out of town and I wanted to first review with him the attached letter and spread sheets for the cost participation. Having a cost sharing agreement with the City that addresses the proportionality of us making the right of way dedication and making the improvements to Zena Rucker is critical for our moving forward with this project. There are two issues at hand; one is the cost sharing for that span of Zena Rucker Road across the north side of Matthews Court. The other is the decision to cause the completion of Zena Rucker Road from its current eastern terminus at Tower Blvd. to where the road will end with the completion of Matthews Court. We will agree to pay for this section of the road now, and build it with the construction of Matthews Court if we can reach agreement with the City for the repayment of that cost, plus an agreed upon interest rate, within three years. Bob, I will make myself available to meet anytime today to review this letter and cost numbers. Also, I will make myself available to answer any questions the Council may have during their Executive Session this evening in order to move this issue forward. If you feel the zoning and preliminary plat application should be tabled at tonight's council meeting, I will follow your advice in that regard but it is our hope we can all move forward together. From: Bob Price [mailto:bprice@ci.southlake.tx.us] Sent: Monday, August 31, 2015 6:36 PM To: Tom Matthews <tmatthews@fourpeaksdev.com> Cc: Laura K. Hill <Mayor@ci.southlake.tx.us>; Ken Baker <kbaker@ci.southlake.tx.us>; Shana Yelverton <SYelverton@ci.south [ake.tx.us> Subject: Zena Rucker Roadway Participation Request [Quoted text hidden] 3 attachments Bob Price, Cost Sharing Letter, 8-31-15.doc 31K in Rucker Road Breakdown.pdf 21OK mn Rucker Road Cost Estimate.pdf 198K PRELIMINARY DEVELOPMENT COST ESTIMATE PREPARED BY JBI PARTNERS, INC. ON AUGUST 26, 2015 MATTHEWS COURT - RUCKER ROAD SOUTHLAKE, TEXAS JBI PROJECT NO. WCDO05 _RESPONSIBLE PARTY WEST RUCKER CITY DEVELOPER TOTAL APPROXIMATE ACRES 0.08 APPROXIMATE LENGTH OF STREET (If) 60 A. EROSION CONTROL $829 $0 $829 B. EARTHWORK C. PAVING $1,608 $0 $0 $12,434 $1,608 $12,434 D. WATER SYSTEM $0 $7,424 $7,424 _ E. SANITARY SEWER SYSTEM _ $0 $0 $0 F. DRAINAGE SYSTEM $127,939 $0 $127,939 F1. DRAINAGE SYSTEM (Creek erosion control measures - need to verify budget) $0 $0 $0 G. RETAINING WALLS (None Assumed) $0 $0 $0 H. ELECTRIC / GAS SERVICE (assumed $5000/LOT - need to verify_) $0 $0 $0 I. STREET LIGHTS (assumed $6,000/EA - verify w/ provider) _ $0 $0 $0 J. ENGINEERING & SURVEYING $15,645 $2,383 $18,028 _ K. CITY ENGINEERING REVIEW FEE (2%) $2,608 $397 $3,005 L. CITY CONSTRUCTION INSPECTION FEES (3%) $3,911 $596 $4,507 M. CITY DRAINAGE STRUCTURE FEE ($309.83/ACRE) (Need to verify) $25 $0 $25 N. CITY STREET LIGHT FEE (need to confirm) $0 $0 $0 O. 10% CONTINGENCY $15,256 $2,323 $17,580 TOTAL INFRASTRUCTURE $167,821 $25,566 $193,378 NOTES & ASSUMPTIONS: 1 Cost estimate is based on preliminary Concept Plan for Matthews Court by JBI Partners, Inc. dated July 22, 2015. 2 Earthwork estimates are based on a preliminary data and need further study. 3 Estimated costs for gas, electric, and street lights are included in this estimate. Need to verify with providers. 4 Hardscape, landscape, irrigation, grassing or trees along proposed right-of-ways & open spaces is not included in this cost estimate. 5 Construction management fees have not been included in this estimate. 6 Rock excavation is not included in this cost estimate. A geotechnical investigation is required to confirm. 7 Soil remediation for sulfates or high PVRs (water injection &/or moisture conditioning) is not included in this cost estimate. Geotechnice investigation is needed to confirm. 8 Unit pricing is based on present day pricing seen in the marketplace. Subject to change. 9 Impact fees are not included in this estimate. All due at time of building permits) 10 Payment and performance bonds are not included in this estimate. 11 Tree surveying and tree mitigation costs are included in this estimate. 12 This estimate does not include the cost of enhancement of the multi -barrel RCB. 13 This estimate does not include the cost of Planning, Zoning, Preliminary Platting, or Drainage Study. Page 1 of 1 PRELIMINARY DEVELOPMENT COST ESTIMATE PREPARED BY JBI PARTNERS, INC. ON AUGUST 26, 2015 MATTHEWS COURT - RUCKER ROAD SOUTHLAKE, TEXAS JBI PROJECT NO. WCDO05 APPROXIMATE ACRES APPROXIMATE LENGTH OF STREET (If) A. EROSION CONTROL RESPONSIBLE PARTY CITY DEVELOPER $4,568 $4,568 ONSITE RUCKER TOTAL 0.66 407 $9,136 B. EARTHWORK $3,722 $3,722 $7,445 _ C. PAVING -- -- - - D. WATER SYSTEM - ----$69,378 $0 $69,378 $34,340 $138,755 $34,340 _ E. SANITARY SEWER SYSTEM $0 $0 $0 F. DRAINAGE SYSTEM $32,557 $32,557 $65,114 F1 DRAINAGE SYSTEM (Creek erosion control measures - need to verify budget) $0 $0 $0 G. RETAINING WALLS (None Assumed) $0 $0 $0 H. ELECTRIC / GAS SERVICE (assumed $5000/LOT - need to verify) I. STREET LIGHTS (assumed $6,000/EA - verify w/ provider) $0 $0 $0 $0 $0 $0 J. ENGINEERING & SURVEYING _ _ $13,227 $17,348 $30,575 K. CITY ENGINEERING REVIEW FEE (2%) $2,204 $2,891 $5,096 L. CITY CONSTRUCTION INSPECTION FEES (3%) $3,307 $4,337 $7,644 M. CITY DRAINAGE STRUCTURE FEE ($309.83/ACRE) (Need to verify) $0 $174 $174 N. CITY STREET LIGHT FEE (need to confirm) $0 $0 $0 O. 10% CONTINGENCY $12,896 $16,931 $29,828 TOTAL INFRASTRUCTURE r _ _ _. $141,859 $186,246 $328,105 NOTES & ASSUMPTIONS: 1 Cost estimate is based on preliminary Concept Plan for Matthews Court by JBI Partners, Inc. dated July 22, 2015. 2 Earthwork estimates are based on a preliminary data and need further study. 3 Estimated costs for gas, electric, and street lights are included in this estimate. Need to verify with providers. 4 Hardscape, landscape, irrigation, grassing or trees along proposed right-of-ways & open spaces is not included in this cost estimate. 5 Construction management fees have not been included in this estimate. 6 Rock excavation is not included in this cost estimate. A geotechnical investigation is required to confirm. 7 Soil remediation for sulfates or high PVRs (water injection &/or moisture conditioning) is not included in this cost estimate. Geotechnical investigation is needed to confirm. 8 Unit pricing is based on present day pricing seen in the marketplace. Subject to change. 9 Impact fees are not included in this estimate. All due at time of building permits) 10 Payment and performance bonds are not included in this estimate. 11 Tree surveying and tree mitigation costs are included in this estimate. 12 This estimate does not include the cost of enhancement of the multi -barrel RCB. 13 This estimate does not include the cost of Planning, Zoning, Preliminary Platting, or Drainage Study. Page 1 of 1 PRELIMINARY DEVELOPMENT COST ESTIMATE PREPARED BY JBI PARTNERS, INC. ON AUGUST 26, 2015 MATTHEWS COURT - RUCKER ROAD SOUTHLAKE, TEXAS JBI PROJECT NO. WCD005 APPROXIMATE ACRES APPROXIMATE LENGTH OF STREET (If) A. EROSION CONTROL _RESPONSIBLE PARTY CITY DEVELOPER $4,346 $0 EAST RUCKER TOTAL 0.80 579 $4,346 B. EARTHWORK $10,690 $0 $10,690 _ C. PAVING $150,418 _ $0 $150,418 D. WATER SYSTEM $34,658 $0 $34,658 E. SANITARY SEWER SYSTEM $0 $0 $0 _ F. DRAINAGE SYSTEM $33,358 $0 $33,358 F1 DRAINAGE SYSTEM (Creek erosion control measures - need to verify budget) $0 $0 $0 G. RETAINING WALLS (None Assumed) $0 $0 $0 H. ELECTRIC / GAS SERVICE (assumed $5000/LOT - need to verify) $0 $0 _ $0 I. STREET LIGHTS (assumed $6,000/EA - verify w/ provider) $6,000 $0 $6,000 J. ENGINEERING & SURVEYING $28,016 $0 $28,016 K. CITY ENGINEERING REVIEW FEE (2%) $4,669 $0 $4,669 L. CITY CONSTRUCTION INSPECTION FEES (3%) $7,004 $0 $7,004 M. CITY DRAINAGE STRUCTURE FEE ($309.83/ACRE) (Need to verify)_ $248 $0 $248 N. CITY STREET LIGHT FEE (need to confirm) $2,000 $0 $2,000 O. 10% CONTINGENCY $28,141 $0 $28,141 TOTAL INFRASTRUCTURE $309,648 $0 $309,548 NOTES & ASSUMPTIONS: 1 Cost estimate is based on preliminary Concept Plan for Matthews Court by JBI Partners, Inc. dated July 22, 2015. 2 Earthwork estimates are based on a preliminary data and need further study. 3 Estimated costs for gas, electric, and street lights are included in this estimate. Need to verify with providers. 4 Hardscape, landscape, irrigation, grassing or trees along proposed right-of-ways & open spaces is not included in this cost estimate. 5 Construction management fees have not been included in this estimate. 6 Rock excavation is not included in this cost estimate. A geotechnical investigation is required to confirm. 7 Soil remediation for sulfates or high PVRs (water injection Wor moisture conditioning) is not included in this cost estimate. Geotechnical investigation is needed to confirm. 8 Unit pricing is based on present day pricing seen in the marketplace. Subject to change. 9 Impact fees are not included in this estimate. All due at time of building permits) 10 Payment and performance bonds are not included in this estimate. 11 Tree surveying and tree mitigation costs are included in this estimate. 12 This estimate does not include the cost of enhancement of the multi -barrel RCB. 13 This estimate does not include the cost of Planning, Zoning, Preliminary Platting, or Drainage Study. Page 1 of 1 PRELIMINARY DEVELOPMENT COST ESTIMATE PREPARED BY JBI PARTNERS, INC. ON AUGUST 7, 2015 MATTHEWS COURT - RUCKER ROAD SOUTHLAKE, TEXAS JBI PROJECT NO. WCDO06 WEST ONSITE EAST RUCKER RUCKER RUCKER TOTAL APPROXIMATE ACRES 0.08 0.56 0.80 1.44 APPROXIMATE LENGTH OF STREET (If) 60 407 679 A. EROSION CONTROL $829 $9,136 $4,346 $14,310 B. EARTHWORK $1,608 $7,445 $10,690 $19,743 C. PAVING $12,434 $138,755 $150,418 $301,607 D. WATER SYSTEM $7,424 $34,340 $34,658 $76,422 E. SANITARY SEWER SYSTEM $0 $0 $0 $0 F. DRAINAGE SYSTEM $127,939 $65,114 $33,358 $226,411 F1. DRAINAGE SYSTEM (Creek erosion control measures - need to verify budget) $0 $0 $0 $0 G. RETAINING WALLS (None Assumed) $0 $0 $0 $0 H. ELECTRIC / GAS SERVICE (assumed $5000/LOT - need to verify) $0 $0 $0 $0 I. STREET LIGHTS (assumed $6,000/EA - verify w/ provider) $0 $0 $6,000 $6,000 J. ENGINEERING & SURVEYING $18,028 $30,575 $28,016 $76,619 K. CITY ENGINEERING REVIEW FEE (2%) $3,005 $5,096 $4,669 $12,770 L. CITY CONSTRUCTION INSPECTION FEES (3%) $4,507 $7,644 $7,004 $19,155 M. CITY DRAINAGE STRUCTURE FEE ($309.83/ACRE) (Need to verify) $25 $174 $248 $446 N. CITY STREET LIGHT FEE (need to confirm) $0 $0 $2,000 $2,000 O. 10% CONTINGENCY $17,580 $29,828 $28,141 $75,548 TOTAL INFRASTRUCTURE $193,378 $328,105 $309,548 $831,030 NOTES & ASSUMPTIONS: 1 Cost estimate is based on preliminary Concept Plan for Matthews Court by JBI Partners, Inc. dated July 22, 2015. 2 Earthwork estimates are based on a preliminary data and need further study. 3 Estimated costs for gas, electric, and street lights are included in this estimate. Need to verify with providers. 4 Hardscape, landscape, irrigation, grassing or trees along proposed right-of-ways & open spaces is not included in this cost estimate. 5 Construction management fees have not been included in this estimate. 6 Rock excavation is not included in this cost estimate. A geotechnical investigation is required to confirm. 7 Soil remediation for sulfates or high PVRs (water injection &/or moisture conditioning) is not included in this cost estimate. Geotechnical investigation is needed to confirm. 8 Unit pricing is based on present day pricing seen in the marketplace. Subject to change. 9 Impact fees are not included in this estimate. All due at time of building permits) 10 Payment and performance bonds are not included in this estimate. 11 Tree surveying and tree mitigation costs are included in this estimate. 12 This estimate does not include the cost of enhancement of the multi -barrel RCB. 13 This estimate does not include the cost of Planning, Zoning, Preliminary Platting, or Drainage Study. Page 1 of 4 MATTHEWS COURT - WEST RUCKER WEST SOUTHLAKE, TEXAS SECTION JBI PROJECT NO. WCDO05 DATE: 8/7/15 Approximate acres: 0.08 Approximate length streets (ft): 60 A. Erosion Control Units Cost Quantity Total 1 Stabilized construction entrance EA $2,000.00 0 $0 2 Silt fence prior to earthwork LF $1.45 120 $174 3 Inlet protection EA $165.00 0 $0 4 Rock check dam EA $750.00 0 $0 5 Silt fence & curlex matting at streets after paving LF $2.75 120 $330 6 Seed disturbed area AC $325.00 1.00 $325 7 SWPPP book and inspections LS $6,500.00 0 $0 TOTAL $829 B. Earthwork Units Cost Quantity Total 1 Clearing & grubbing AC $850.00 0.08 $68 2 Unclassified street & lot excavation CY $3.50 400 $1,400 3 Lot benching LOT $0.00 0 $0 4 Post paving - final lot grading LOT $0.00 0 $0 5 Earthwork density testing CY $0.35 400 $140 TOTAL $1,608 C. Paving Units Cost Quantity Total 1 6" 3000 psi concrete with integral curb SY $41.00 181 $7,421 2 6"(34lbs./sy) lime stabilized subgrade SY $3.50 193 $676 3 Hydrated lime material TN $165.00 4 $660 4 Enhanced pavement at entrance LS $0.00 1 $0 5 Connect to existing pavement LF $22.00 27 $594 6 Street signs & poles EA $800.00 1 $800 7 Barrier free ramps EA $1,500.00 0 $0 8 Street barricade LF $50.00 0 $0 9 8' concrete hike & bike trail SF $5.50 0 $0 10 4 wide sidewalk SF $4.50 480 $2,160 11 Maintenance bond (1 % of total $) LS $123 TOTAL $12,434 D. Water System Units Cost Quantity Total 1 8" PVC Pipe LF $32.00 60 $1,920 2 8" Valves EA $1,350.00 1 $1,350 3 6" Valves EA $950.00 0 $0 4 Fire hydrant EA $3,450.00 0 $0 5 Fittings TON $6,500.00 0.10 $650 6 1" Domestic service EA $875.00 0 $0 7 2" Irrigation service EA $1,750.00 0 $0 8 Irrigation sleeves LF $10.00 0 $0 9 Casing under multi -box CY $80.00 30 $2,400 10 Connect to existing pipe EA $850.00 1 $850 11 Trench safety LF $0.50 60 $30 12 Testing LF $2.50 60 $150 13 Maintenance bond (1 % of total $) LS $74 TOTAL $7,424 E. Sanitary Sewer System Units Cost Quantity Total TOTAL $0 F. Drainage System Units Cost Quantity Total 1 3 barrel 7 x 3 RCB LF $840.00 70 $58,800 2 Wingwall at 3 - Tx 3' RCB EA $15,500.00 2 $31,000 3 Handrail on Wingwall at 3 - Tx 3' RCB LF $135.00 130 $17,550 4 Grade -to -drain LF $15.00 200 $3,000 5 Rock rip -rap SY $90.00 180 $16,200 6 Trench safety LF $0.25 70 $18 7 Testing LF $1.50 70 $105 8 Maintenance bond (1% of total $) LS $1,267 TOTAL $127,939 ► MATTHEWS COURT - ONSITE RUCKER SOUTHLAKE, TEXAS ONSITE JBI PROJECT NO. WCD005 DATE: 817/15 Approximate acres: 0.56 Approximate length streets (ft): 407 A. Erosion Control Units Cost Quantity Total 1 Stabilized construction entrance EA $2,000.00 0 $0 2 Silt fence prior to earthwork LF $1.45 407 $590 3 Inlet protection EA $165.00 8 $1,320 4 Rock check dam EA $750.00 0 $0 5 Silt fence & curlex matting at streets after paving LF $2.75 855 $2,350 6 Seed disturbed area AC $325.00 5.00 $1,625 7 SWPPP book and inspections LS $6,500.00 0.5 $3,250 TOTAL $9,136 B. Earthwork Units Cost Quantity Total 1 Clearing & grubbing AC $860.00 0.56 $476 2 Unclassified street & lot excavation CY $3.50 1,810 $6,335 3 Lot benching LOT $0.00 0 $0 4 Post paving - final lot grading LOT $0.00 0 $0 5 Earthwork density testing CY $0.35 1,810 $634 TOTAL $7,446 C. Paving Units Cost Quantity Total 1 8" 3000 psi concrete with integral curb SY $54.50 1,312 $71,504 2 6" 3000 psi concrete with integral curb SY $41.00 206 $8,446 3 6"(34lbs./sy) lime stabilized subgrade SY $3.50 1,604 $5,614 4 Hydrated lime material TN $165.00 27 $4,455 5 Enhanced pavement at entrance LS $0.00 1 $0 6 Connect to existing pavement LF $22.00 0 $0 7 Street signs & poles EA $800.00 2 $1,600 8 Barrier free ramps EA $1,500.00 2 $3,000 9 Street barricade LF $50.00 0 $0 10 8' concrete hike & bike trail SF $5.50 3,860 $21,230 11 4' wide sidewalk along common areas SF $4.50 4,785 $21,533 12 Maintenance bond (1 % of total $) LS $1,374 TOTAL $138,756 D. Water System Units Cost Quantity Total 1 8" PVC Pipe LF $32.00 515 $16,480 2 8" Valves EA $1,350.00 3 $4,050 3 6" Valves FA $950.00 1 $950 4 Fire hydrant EA $3,450.00 1 $3,450 5 Fittings TON $6,500.00 0.75 $4,875 6 1" Domestic service EA $875.00 0 $0 7 2" Irrigation service EA $1,750.00 1 $1,750 8 Irrigation sleeves LF $10.00 40 $400 9 Cement treated sand backfill CY $25.00 20 $500 10 Connect to existing pipe FA $850.00 0 $0 11 Trench safety LF $0.50 515 $258 12 Testing LF $2.50 515 $1,288 13 Maintenance bond (1 % of total $) LS $340 TOTAL $34,340 E. Sanitary Sewer System Units Cost Quantity Total TOTAL $0 F. Drainage System Units Cost Quantity Total 1 30" RCP LF $80.00 208 $16,640 2 24" RCP LF $65.00 196 $12,740 3 21" RCP LF $55.00 70 $3,850 4 18" RCP LF $50.00 177 $8,850 5 10' Curb Inlet EA $3,450.00 4 $13,800 6 4' x 4' Drop inlet FA $2,950.00 1 $2,950 7 Manhole EA $4,000.00 1 $4,000 8 Headwall at RCP FA $2,000.00 0 $0 9 Grade -to -drain LF $12.50 0 $0 10 Rock rip -rap SY $90.00 0 $0 11 Cement treated sand backfill CY $25.00 20 $500 12 Trench safety LF $0.25 651 $163 13 Testing LF $1.50 651 $977 14 Maintenance bond (1 % of total $) LS $645 TOTAL $65,114 MATTHEWS COURT - EAST RUCKER SOUTHLAKE, TEXAS ONSITE JBI PROJECT NO. WCD005 DATE: 8/7116 Approximate acres: 0.80 Approximate length streets (ft): 579 A. Erosion Control Units Cost Quantity Total 1 Stabilized construction entrance EA $2,000.00 0 $0 2 Silt fence prior to earthwork LF $1.45 579 $840 3 Inlet protection EA $165.00 0 $0 4 Rock check dam EA $750.00 0 $0 5 Silt fence & curlex matting at streets after paving LF $2.75 1,216 $3,344 6 Seed disturbed area AC $325.00 0.50 $163 7 SWPPP book and inspections LS $6,500.00 0 $0 TOTAL $4,346 B. Earthwork Units Cost Quantity Total 1 Clearing & grubbing AC $850.00 0.80 $680 2 Unclassified street & lot excavation CY $3.50 2,600 $9,100 3 Lot benching LOT $0.00 0 $0 4 Post paving - final lot grading LOT $0.00 0 $0 5 Earthwork density testing CY $0.35 2,600 $910 TOTAL $10,690 C. Paving Units Cost Quantity Total 1 8" 3000 psi concrete with integral curb SY $54.50 2,396 $130,582 2 6"(341bs./sy) lime stabilized subgrade SY $3.50 2,525 $8,838 3 Hydrated lime material TN $165.00 43 $7,095 4 Enhanced pavement at entrance LS $0.00 0 $0 5 Street signs & poles EA $800.00 2 $1,600 6 Barrier free ramps EA $1,500.00 0 $0 7 Connect to existing pavement LF $22.00 37 $814 8 8' concrete hike & bike trail SF $5.50 0 $0 9 4' wide sidewalk along common areas SF $4.50 0 $0 10 Maintenance bond (1% of total $) LS $1,489 TOTAL $150,418 D. Water System Units Cost Quantity Total 1 8" PVC Pipe LF $32.00 579 $18,528 2 8" Valves EA $1,350.00 2 $2,700 3 6" Valves EA $900.00 1 $900 4 Fire hydrant EA $3,450.00 1 $3,450 5 Fittings TON $6,500.00 1.00 $6,500 6 1" Domestic service EA $875.00 0 $0 7 2" Irrigation service EA $1,750.00 0 $0 8 Irrigation sleeves LF $10.00 0 $0 9 Cement treated sand backfill CY $25.00 20 $500 10 Connect to existing pipe EA $850.00 0 $0 11 Trench safety LF $0.50 579 $290 12 Testing LF $2.50 579 $1,448 13 Maintenance bond (1 % of total $) LS $343 TOTAL $34,658 E. Sanitary Sewer System Units Cost Quantity Total TOTAL $0 F. Drainage System Units Cost Quantity Total 1 30" RCP LF $80.00 0 $0 2 24" RCP LF $65.00 290 $18,850 3 21" RCP LF $55.00 40 $2,200 4 18" RCP LF $50.00 0 $0 5 10' Curb Inlet EA $3,450.00 2 $6,900 6 4' x 4' Drop inlet EA $2,950.00 0 $0 7 Manhole EA $4,000.00 1 $4,000 8 Headwall at RCP EA $2,000.00 0 $0 9 Grade -to -drain LF $12.50 0 $0 10 Rock rip -rap SY $90.00 0 $0 11 Cement treated sand backfill CY $25.00 20 $500 12 Trench safety LF $0.25 330 $83 13 Testing LF $1.50 330 $495 14 Maintenance bond (1 % of total $) LS $330 TOTAL $33,358