Item 4B
M E M O R A N D U M
August 26, 2015
To:
Shana Yelverton, City Manager
From:
Chris Tribble, Director of Community Services
Subject:Amend the Design Services Agreement with Barker
Rinker Seacat Architecture to complete design services
for The Marq Southlake Phase 2 and to include design
services for the Southlake Tennis Center Improvements
for an amount not to exceed $2,700,000.
Action
Requested:
City Council approval to amend the designservices
agreement with Barker Rinker Seacat Architecture (BRS) to
complete the design services for The Marq Southlake Phase
2 and to include design services for the Southlake Tennis
Center(STC)improvements as detailed within the Southlake
2030 Parks, Recreation & Open Space/Community Facilities
Master Plan for an amount not to exceed $2,700,000.
Background
Information:
As per the direction of the City Council on June 11, 2013,
staff developed anarchitectural/engineering design services
agreement with BRSfor the Community Recreation Center
project.
On August 6, 2013,staff presented twooptions for the
development of the Community Recreation Center.
Option A
Design Entire Facility&Construct Phase 1
Hold May 2015 Election
Construct Phase2(if voters approve)
Option B
Full Design(Phase1)&Schematic Design
(Phase2)and Construct Phase 1
Hold May 2015 Election
Design & Construct Phase 2 (ifvotersapprove
City of Southlake Values:
Shana Yelverton, City Manager
Meeting Date –September 1, 2015
Page 2of 5
The City Council chose to approvethe Design Services
Agreement with BRS for complete design for Phase 1 and
Schematic Design for Phase 2of the Community Recreation
Center project.
The scope of the original agreement is complete with the
exception of the Construction Administration phase that will
wrap up in mid-December 2015 with the completion of
Phase 1:
Schematic Design Phase 1 andPhase 2 (Complete)
Design Development Phase 1 (Complete)
Construction Documents Phase 1 (Complete)
Construction Administration Phase 1 (Underway)
As noted above, the original design services agreement
included Schematic Design (i.e., the first level of design) for
Phase 2.
Thisitem, presented for consideration by the City Councilis
to approve an amendment to thecurrent designservices
agreementwith BRSto complete the design services for The
Marq Southlake Phase 2 and to include design services for
the Southlake Tennis Center improvements as detailed
within the Southlake 2030 Parks, Recreation & Open
Space/Community Facilities Master Plan.
Staff recommends adding the tennis center component to
carry forward the architectural design of The Marq to the
new tennis center building also located within Bicentennial
Park.
The general scope of the amended Design Services
Agreementincludes:
Schematic Design for STCImprovements
Design Development for The Marq Phase 2& STC
Construction Documents for The Marq Phase 2 &
STC
Construction Administration for The Marq Phase 2 &
STC
City of Southlake Values:
Shana Yelverton, City Manager
Meeting Date –September 1, 2015
Page 3of 5
The current anticipated design and construction schedule for
the project is as follows:
Sept 2015 –Sept 2016Design(STC/The Marq Phase 2)
Sept 2016 –July 2017Construction (STC)
Sept 2016 –Dec 2017Construction (The Marq Phase 2)
Financial
Consideration:
The Marq Phase 2
Funding in the amount of$2,000,000 is currently allocated
with the FY 2015 General Fund CIP Capital Budget for The
Marq Southlake Phase 2.
On May 9, 2015,Southlake voters approved the adoption of
a Type A economic development corporation to build Phase
2 of The Marq Southlake.The “Community Enhancement &
Development Corporation” will be the primary funding source
fortheconstruction of the facility.
The proposed design services fee for The Marq Phase 2 is
$2,042,196.
Tennis CenterImprovements
Funding in the amount of $385,000 is currently allocated
within the FY 2015 SPDC CIPCapital Budgetfor
Bicentennial Park Phase 3 Improvements which includes the
Southlake Tennis Centerimprovements.
On August 6, 2015, as part of the FY 2016 budget process,
the Parks & Recreation Board and SPDC both
recommended that $116,529, which was originally allocated
for the Safety Town Park Development project,be
reallocatedto the Bicentennial Park Phase 3 Improvements
projectwithin the Proposed FY 2016-2020 SPDC Capital
Improvement Program.
The Parks & Recreation Board and SPDC also
recommendedthe FY 2016-2020 SPDC Capital
Improvement Program and FY 2016 SPDC Capital Budget
City of Southlake Values:
Shana Yelverton, City Manager
Meeting Date –September 1, 2015
Page 4of 5
which includes $3,000,000 for the Bicentennial Park Phase 3
Improvements project.
The $116,529 reallocation and the proposed $3,000,000 for
Bicentennial Park Phase 3 will be considered by the City
Council as part ofthe budget adoption process on
September 1, 2015 and September 15, 2015.
If approved, the funding available for thetennis center
improvements proposed within the Bicentennial Park Phase
3 project will total $3,116,529 for FY 2016.
The design services fee for the Tennis Center Improvements
is $642,562
The proposed amendment to the designservices agreement
with BRS to completethe design services for The Marq
Southlake Phase 2 and to include design services for the
Southlake Tennis Center improvementsis for a total amount
not to exceed $2,700,000.
Strategic Link:
This item is linked to the City’s Strategy Map related to the
focusarea of Infrastructureand QualityDevelopmentand
meets the corporate objectives to Provide Attractive and
Unique Spaces for Enjoyment of Personal Interestsand
Invest to Provide and Maintain High Quality Public Assets.It
also addresses the City’s Critical Business Outcomes CB01
toContinueto Implement Southlake 2030 Plan by Focusing
on Short-Term Initiatives.
Citizen Input/
Board Review:
On May 9, 2015, Southlake voters approved the adoption of
a Type A economic development corporation to build Phase
2 of The Marq Southlake. The “Community Enhancement &
Development Corporation” will be the primary funding source
for the construction of the facility.
At their Joint Meeting on August 6, 2015, both the Parks &
Recreation Board (4-0) and SPDC (6-0) recommended
approval of the Proposed FY 2016-2020 SPDC Capital
Improvement Program and FY 2016 SPDC Capital Budget
as presented with an amendment to move $116,529 from
City of Southlake Values:
Shana Yelverton, City Manager
Meeting Date –September 1, 2015
Page 5of 5
the prior year’s budget for Safety Town to Bicentennial Park
Phase 3.
On September 1, 2015, the SPDC will consider the
amendment tothe designservices agreement with BRSto
complete the design services for the Southlake Tennis
Center improvements.
City Council considerationSeptember 1, 2015
Legal Review:
City Attorney reviewed the designservices agreement.
Alternatives:
Alternatives may include:
City Council approval of amendment as presented
City Council approval of amendment with input as
desired
City Council non-approval
Supporting
Documents:
Copy of Proposalsfrom BRS for AmendedDesign
Services
Staff
Recommendation:
City Council approval of the amendment to the design
services agreement with Barker Rinker Seacat Architecture
to complete the design services for The Marq Southlake
Phase 2 and to include design services for the Southlake
TennisCenter improvements for an amount not to exceed
$2,700,000.
City of Southlake Values:
Chris Tribble
August 24, 2015
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