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Item 4B Amend Design Services Agreement w/BRS for The Marq Phase 2 and STC Improvements Item 4B 1 Requested Action Amend Architectural/Engineering Design Services Agreement The Marq Southlake Phase 2 and STC $2,700,000 2 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement 3 Background June 11, 2013 City Council Directed staff to Develop Design for Phased Construction Phase 1 Community/Seniors Phase 2 Rec/Fitness/Aquatics 4 Background August 6, 2013 City Council Approved Design Services Agreement with Barker Rinker Seacat Architecture ($1,720,000) Phase 1 Full Design & Phase 2 Schematic Design Construct Phase 1 Hold May 2015 Election Design and Construct Phase 2 (if voters approve) 5 The Marq Phase 1 Design 6 The Marq Phase 1 Construction 7 The Marq Phase 2 Schematic Design Completed February 2014 8 Background Current Design Services Scope is Complete Phase 1 Full Design Phase 2 Schematic Design 9 Phase 3 2030 PROS/CF RECOMMENDATIONS New Southlake Tennis Center Building Covered Tennis Court(s) Synthetic Turf at Hockey Rink Sand Volleyball Courts w/Shade Sports Field Lighting (Field 11) Tennis Court Lighting (Courts on Hill) Sports Field/Court Enhancements Landscape, Turf & Irrigation Enhancements Trails Bicentennial Park Phase 3 Project Cost $8,000,000 Ops Costs $100,000 Year FY 2015-18 10 STC Feasibility Study Concept Plan Completed August 2013 Tier 1 Recommendation 11 New Tennis Center Building (4,700 sf) (Existing Building is approximately 2,700 sf) Covered Back Porch/Outdoor Seating (2,600 sf) (2) Covered Tennis Courts with Court Lights Landscape, Turf & Irrigation Enhancements FF&E Park Amenities/Shade Security Cameras & WiFi STC Project Scope 12 Design Services Amendment Staff Recommends Amending the Design Services Agreement Schematic Design (STC) Design Development (Marq Ph 2 & STC) Construction Documents (Marq Ph 2 & STC) Construction Administration (Marq Ph 2 & STC) 13 Project Schedule Anticipated Schedule Design (STC & The Marq Phase 2) Sept 2015 – Sept 2016 STC Construction Sept 2016 – July 2017 The Marq Phase 2 Construction Sept 2016 – Dec 2017 Savings to Construct Both Simultaneously (Sept 2016) 14 Financial Consideration The Marq Phase 2 Funding FY 2015 GF CIP ($2,000,000) Community Enhancement & Development Corporation (Primary Funding Source) Southlake Tennis Center Funding* FY 2015 SPDC CIP $385,000 Proposed FY 2016 SPDC CIP Reallocation from Safety Town ($116,529) Proposed FY 2016 SPDC CIP Capital Budget ($3,000,000) * Within Bicentennial Park Phase 3 Improvements Project 15 Financial Consideration Proposed Design Services Fee Amendment The Marq Phase 2 $2,042,196 Southlake Tennis Center $ 642,562 $2,684,758 Staff recommends amending the agreement for an amount not to exceed $2,700,000. Note: Design services fee is based on estimated cost of work 16 Citizen Input & Board Review May 9, 2015 Southlake voters approved Type A economic development corporation to build Phase 2 of The Marq Southlake. August 5, 2015 Park Board (4-0) and SPDC (6-0) recommended the Proposed FY 2016-20 SPDC CIP and FY 2016 Capital Budget September 1, 2015 SPDC Consideration (STC) City Council Consideration (The Marq Phase 2 and STC) 17 Questions? Chris Tribble (817) 748-8021 18 A&E Cost Analysis Average Architectural Design Services Fees Average Fees for $5M-$10M Construction Cost = 10.4% - 12.79% (11.95%) Average Fees for $25M-$50M = 9.8% - 12.49% (8.1%) A Guide to Determining Appropriate Fees for the Services of an Architect (The Royal Architectural Institute of Canada © 2009) 19