2015-06-24CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: June 24, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Vice -Chair Lori Burr; Southlake Library
Board members, Whitney Johannessen, Cheri Ross, and Kim Roberts
SOUTHLAKE LIBRARY BOARD ABSENT: Brenda Flores, Ayako Miyazaki, (Christina
Esparza resigned)
STAFF PRESENT: Cynthia Pfledderer, City Librarian, Maria Cameron, Librarian Adult
Services
OTHERS PRESENT: Ronell Smith
1. CALL TO ORDER
Library Board Vice -Chair Burr called the meeting of the Southlake Library Board
to order at 6:02 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Burr read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 22, 2015 SOUTHLAKE
LIBRARY BOARD MEETING.
APPROVED
A motion was made to approve the minutes from the April 22, 2015 Southlake
Library Board meeting.
Motion:
Roberts
Second:
Ross
Ayes:
Burr and Johannessen
Nays:
None
Abstain:
Miyazaki and Flores
Vote:
3-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 24, 2015 Southlake Library Board Meeting
Page 2 of 3
3. CONSIDER
3A. PROPOSED FY 2016 BUDGET
City Librarian Pfledderer discussed the proposed library operating budget for
fiscal year 2016. There will be a total increase request of $49,300 to include an
increase of $4,200 for the Library Event Contract Services Budget (Program
budget); $42,000 to the Library Contract Services Budget ($40,000 is a one-time
increase for a Library Feasibility Study and $2,000 for miscellaneous services)
$100 to the Credit Card Fee budget (Paypal fees), and $3,000 to the Library
materials budget. This will bring the Library operating budget to $191,100
APPROVED
A motion was made to recommend approval of the Proposed Budget to the City
Council.
Motion:
Ross
Second:
Johannessen
Ayes:
Burr and Roberts
Nays:
None
Abstain:
Miyazaki and Flores
Vote:
3-0
Motion Carried.
4. REPORTS
4A. CITY LIBRARIAN'S REPORT
1. SUMMER READING PROGRAM
City Librarian Pfledderer gave a report on the status of the Summer Reading
program. Despite rainout of the Summer Kickoff, 2,107 visitors came to the
Library during the three-hour period, 817 summer readers were registered and
975 registered by the end of the first day. Current registrations by the date of
meeting totaled over 3,000.
4B. LIBRARY STATISTICS
City Librarian Pfledderer provided the Library statistics and discussed the overall
growth of circulation. There is a decrease in Story Time attendance and a grant
is pending for a special program to build attendance. Marketing efforts will begin
to include regular programming like Story Time.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 24, 2015 Southlake Library Board Meeting
Page 3 of 3
5. DISCUSSION
5A. JULY LIBRARY BOARD MEETING
City Librarian Pfledderer proposed to cancel the July Library Board meeting in
conjunction with other Boards and City Council, which do not meet in July. It was
determined that there were no pressing issues to discuss and the Board decided
to cancel the July meeting.
5B. LIBRARY ENGAGEMENT SURVEY
City Librarian Pfledderer discussed the Library Engagement Survey which was
sent to the Library Board to complete. The Survey is not for the general public
but for targeted individuals and groups in the community to identify important
concerns affecting citizens. This information is useful to the Library when
considering programs, services and materials. Board members shared their
insights and discussed common themes. The Library will review the results and
consider how to proceed with this type of survey.
6. PUBLIC FORUM — Vice -Chair Burr opened the public forum at 7:19 p.m. and
asked for anyone wishing to speak to come forward. Mr. Ronell Smith,
Southlake Citizen, spoke to the appeal of Southlake for new residents. He has
lived in Southlake for one year after living in other states and other cities in the
Dallas area. His family finds the convenience of many shops and activities in
Southlake to be a wonderful environment and he wishes to support the
development of the community. Vice -Chair Burr thanked Mr. Smith for his insight
and closed the public forum at 7:29 p.m.
7. ADJOURNMENT
The meeting was adjourned by Board Member Burr at 7:29 p.m.
Attest:
r
Brenda Flores, hair C nthia Pfledde er
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork