Item 4D
Item 4D
M E M O R A N D U M
(August 18,2015)
To:Shana Yelverton, City Manager
From:Robert H. Price, P.E., Public Works Director
Subject:Approve EngineeringServices Agreement with Baird,
Hampton&Brown, Inc.for the design of a 12-inch
waterline alongSouth Pearson Laneand Union Church
Roadfrom FM1709to FM1938and a 12-inchwaterline
along East Dove Road from Estes Park to Winfield
Estatesin an amount not to exceed $124,325
Action
Requested:
Approve Engineering Services Agreement with Baird,
Hampton & Brown, Inc. for the design of a 12-inch waterline
alongSouth Pearson Laneand Union Church Roadfrom
FM1709 to FM1938 and a 12-inch waterline along East Dove
Road from Estes Park to Winfield Estatesin an amount not
to exceed $124,325.
Background
Information:
This agreement is forthe design of waterlines by Baird,
Hampton & Brown, Inc.for two different Capital Improvement
PlanProjects. The projects are locatedat two separate
locations within thecity.
The first project is a new12-inch water line located along
SouthPearson Lane and Union ChurchRoad.The project is
approximately 3,475linear feet longthatwillcomplete the
water distribution loopin this area. This project willfill the
remaining gapsin the existing water line alongS. Pearson
Lane and Union Church Rd.from FM1709 to FM1938.There
are severalexisting yet to be platted properties along the
corridor that currently lackthe necessary right of way to
construct the water line. Staff will negotiate with the property
owners to acquireright of wayprior toconstruction.
The second project consists of an upgrade of anexisting6-
inch water line located between Phase Iof Estes Park and
Winfield Estates subdivisionin E.Dove Rdto a 12-inch
waterline per the City’s water master plan.The project will
include construction of approximately 1,100 linear feet of
new 12-inch water linethat ties to existing 12-inch water
Item 4D
lines oneither side. Right of way acquisition is anticipated for
thiswater line constructionas well.
Both waterline segments are needed to completethe city’s
water distribution system and provide increasedflow
volumes and improved water pressures. These projects are
identified as Tier II projects in the Southlake 2030 plan.
The project scope with Baird, Hampton & Brown, Inc. will
include engineering design, preparation ofbid and contract
documents required for the projectsand support toCity staff
during construction.
TaskFee
Basic Services fee$86,835
Special Servicesfee37,490
Total fee$124,325
The proposed schedule is to complete the design by Spring
2016 andbeginconstruction inthe Fall 2016.Right of way
acquisition and utility relocationswill occur prior to
construction.
Financial
Considerations:
Funding for the projectswas approved in the FY2015 Utility
Fund budget.
Strategic Link:
The approval of this Engineering Services Agreementwill
link this request to the City’s strategy map relative to the
focus area of Infrastructure by investingto provide and
maintain high quality public assets.
Citizen Input/
Board Review:
None
Legal Review:
Thisis the standard agreement approved by the City
Attorney.
Alternatives:
The City Council may approve or deny the agreement.
Item 4D
Supporting
Documents:
Baird, Hampton & Brown, Inc.EngineeringServices
Agreement
Location Map
Staff
Recommendation:
Approve Engineering Services Agreement with Baird,
Hampton & Brown, Inc. for the design of a 12-inch waterline
alongSouth Pearson Laneand Union Church Roadfrom
FM1709 to FM1938 and a 12-inch waterline along East Dove
Road from Estes Park to Winfield Estatesin an amount not
to exceed $124,325.
StaffContact:
Robert H. Price, P.E., Public Works Director
Cheryl Taylor, P.E.,City Engineer
OmGharty-Chhetri,P.E., Civil Engineer
AGREEMENT FOR ENGINEERING SERVICES
THIS AGREEMENT is made this_____ day of ____________, 20__by and
between the City of Southlake, Texas (hereinafter referred to as “CITY”), and Baird,
Hampton & Brown(hereinafter referred to as “ENGINEER”).
WHEREAS
, CITY contemplates the need to construct a 12 inchwaterline along
Union Church and Pearson Lanefrom FM1938 to FM1709 and a 12 inchwaterline
along East Dove Road from Estes Park to Winfield Estatesand hereinafter referred to
as the “Project”.
WHEREAS
, ENGINEER is qualified, able, and desirous of performing the
necessary engineering work upon which the Project is based and is willing and able to
work with CITY staff to organize and coordinate the professional services necessary to
complete the Project.
NOW, THEREFORE,
CITY engages ENGINEER to perform, and ENGINEER
agrees to perform, the engineering work for the Project, as more fully described herein
below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as
compensation, the payments on the dates and in the amounts herein specified, all in
accordance with the terms more fully set out below and as provided in AttachmentI
which is attached hereto and incorporated by reference as if fully set forth herein.
I.ARTICLE
ENGINEERING SERVICES
A. Scope of Work
ENGINEER will provide the supervision, direction, personnel and equipment to
perform the engineering Services outlined in AttachmentI in accordance with the terms
set forth in this Agreement and in AttachmentI.
B.Definitions.
Services referto the professional services performed by ENGINEER pursuant to
thisAgreement.
C.Changes.
CITY, without invalidating the Agreement, may order changes within the general
scope of the work required by the Agreement by altering, adding to and/or deducting
from the work to be performed. If any change causes an increase or decrease in
ENGINEER’s cost of, or the time required for, the performance of any part of the
Services under the Agreement, an equitable adjustment will be made by mutual
agreement and this Agreement shall be modified in writing accordingly.
Page 1
D.Coordination With Owner.
The CITY shall make available to ENGINEER for use in performing Services
hereunder all existing plans, maps, field notes, statistics computations and other data in
the CITY’s possession relative to existing facilities and to the Project.
E.Site and Local Conditions.
ENGINEER has the right to examine the site in order to become acquainted with
local conditions and accepts conditions at the site unless otherwise noted in writing to
the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER
from its responsibilities specified hereunder. Necessary arrangement for access to any
site by ENGINEER’s employees will be made with CITY.
F.Assignment and Subcontractors/Third Party Rights.
The rights and obligations covered herein are personal to each party hereto and
not to any third party and for this reason neither this Agreement nor any contract
hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER
subcontract any of its obligations under this Agreement without the prior consent of
CITY.
G.Independent Contractor.
ENGINEER covenants and agrees that it will perform the workhereunder as an
independent contractor, and not as an officer, agent, servant, or employee of CITY; that
ENGINEER shall have exclusive control of and exclusive right to control the details of
the work performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, employees, contractors,
subcontractors, and consultants; that the doctrine of respondent superior shall not apply
as between CITY and ENGINEER, its officers, agents, employees, contractors,
subcontractors, and consultants, and nothing herein shall be construed as creating a
partnership or joint enterprise between CITY and ENGINEER.
H.Disclosure.
By signature of this contract, ENGINEER warrants to CITY that it has made full
disclosure in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interests, direct or indirect, in property abutting the
proposed Project and business relations with abutting property owners. ENGINEER
further warrants that it will make disclosure in writing of any conflicts of interest that
develop subsequent to the signing of this contract and prior to final payment under the
contract.Finally, Engineer warrants that it has submitted to the City a completed
Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local
Government Code.
Page 2
I.Approval by CITY.
Approval by CITY of this Agreement shall not constitute or be deemed to be a
release of the responsibility and liability of ENGINEER, its officers, agents, employees,
and subcontractors for the accuracy and competency of the Services performed under
this Agreement, including but not limited to surveys, designs, working drawings and
specifications and other engineering documents.
Such approval shall not be deemed to be an assumption of such responsibility
and liability by CITY for any negligent act, error, or omission in the performance of
ENGINEER’s professional services or in the conduct or preparation of the subsurface
investigations, surveys, designs, working drawings and specifications or other
engineering documents by ENGINEER, its officers, agents, employees and
subcontractors, it being the intent of the parties that approval by CITY signifies the
CITY’s approval of only the general design concept of the Improvements to be
constructed.
J.Indemnification.
ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD
HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND
ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON
OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION
OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES,
INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH
REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL,
AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY
AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH
CLAIMS AND DEMANDS.
K.No Third Party Beneficiary.
For purposes of this Agreement, including its intended operation and effect, the
parties specifically agree and contract that: (1) this Agreement only affects
matters/disputes between the parties to this Agreement, and is in no way intended by
the parties to benefit or otherwise affect any third person or entity, notwithstanding the
fact that such third person or entities may be in a contractual relationship with CITY and
ENGINEER, or both; and (2) the terms of this Agreement are not intended to release,
either by contract or operation of law, any third person or entity from obligations they
owe to either CITY or ENGINEER.
L.Successors and Assigns.
CITY and ENGINEER each bind themselves and their successors, executors,
administrators and assigns to the other party to this Agreement and to the successors,
Page 3
executors, administrators and assigns of such other party with respect to all covenants
of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in
this Agreement without prior written consent of the other.
II.ARTICLE
CITY’S RESPONSIBILITIES
CITY will:
1.Provide full information as to CITY’s requirements for the Project;
2.Assist ENGINEER by placing at ENGINEER’s disposal all information in
CITY’s control or knowledge which is pertinent to the Project, including
executed right-of-way easements and final field survey data;
3.Examine all work presented by ENGINEER and respond within
reasonable time and in writing to the material submitted by ENGINEER;
4.Pay all costs incident to advertising for obtaining bids or proposals from
Contractors;
5.Give prompt written notice to ENGINEER whenever CITY observes or
otherwise becomes aware of any defect in ENGINEER’s work or in
Contractor’s work;
6.Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY’s
decisions;
7.Provide all information and criteria as to the CITY’s requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction.
8.Provide to the ENGINEER all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
ENGINEER’s opinion, such as site survey and engineering data,
environmental impact assessments or statements, zoning or other land
use regulations, etc., upon all of which the ENGINEER may rely; and
9.Arrange for access tothe site and other private or public property as
required for the ENGINEER to provide its services.
10.Provide any other information or assistance as outlined in AttachmentI
hereto.
Page 4
III.ARTICLE
COMPENSATION FOR ENGINEERING SERVICES
The CITY shall compensate ENGINEER for services rendered under this
Agreement, in accordance with the following:
For the completion of the work contemplated in Article I,the ENGINEER shall be
paid afee with not to exceed amount of $86,835for basic services.Optional special
servicesshallbe performed upon City’s request with anot to exceed amount of
$37,490with a total not to exceed cost ceiling of $124,325as billed monthly by
ENGINEER.
IV.ARTICLE
TIMES OF BILLING AND PAYMENT
The ENGINEER shall bill CITY monthly for costs incurred in accordance with the
work performed provided the limits set out in Article IIIhereof have not been exceeded.
Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared
and correct invoice from ENGINEER. ENGINEER’s invoices shall be accompanied by
such records or other written proof as CITY deems necessary to verify the billings.
Remittances shall be made to ENGINEER’s office at 4550 SH 360, Ste 180, Grapevine,
Texas,76051.
If CITY fails to make payment due ENGINEERwithin thirty (30) days of the day when
payment for services and expenses is due under the terms of this Agreement,
ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in
Chapter 2251 of the Texas Government Code.
V.ARTICLE
ADDITIONAL ENGINEERING SERVICES
In addition to performing the engineering services set out in Article I, hereof,
ENGINEER agrees to perform additional services as requested by CITY from time to
time and CITY agrees to compensate ENGINEER for such servicesin accordance with
ENGINEER’s standard hourly fee (see Attachment I) as determined by the actual costs
incurred and by actual time expended, such services to be one or more of the following:
1.Make or prepare detailed description of sites, maps, or drawings related
thereto and outside the scope of the Project;
2.Appearances before courts or boards on matters of litigation or hearings
related to the Project;
3.Preparation of environmental impact assessments or statements for any
governmental agency;
Page 5
4.Miscellaneous engineering work for CITY not related to the Project;
5.To provide resident projectconstruction inspection, unless such
inspection is not required, in writing, by the CITY;
6.Other services agreed to by the parties in writing attached hereto as
Attachment Iand incorporated herein.
VI.ARTICLE
STANDARD OF CARE
In performing its professional services, the ENGINEER will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members
of its profession in the same locality at the time the services are provided. No warranty,
express or implied, is made or intended by the ENGINEER’s undertaking herein or its
performance of services, and it is agreed that the ENGINEER is not a fiduciary with
respect to the CITY.
VII.ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and ENGINEER, and
shall remain in force until work is completed on the Project or until terminated under the
provisions hereinafter provided in Article VIII.
VIII.ARTICLE
TERMINATION
The CITY may terminate this Agreement at any time for convenience or for any
cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice
the ENGINEER shall immediately discontinue all services and work and the placing of
all orders or the entering into contracts for supplies, assistance, facilities, and materials
in connection with the performance of this Agreement and shall proceed to cancel
promptly all existing contracts insofar as they are chargeable to this Agreement.
The ENGINEER, upon termination, shall be paid for all services rendered
through the date of termination together with any additional reimbursable expense then
due.
Page 6
IX.ARTICLE
OWNERSHIP OF DOCUMENTS
1.All completed or partially completed reports prepared under this
Agreement,including the original drawingsin both paper and electronic
formats, shall become the property of CITY if this Agreement is
terminated. Upon completion and payment of the contract, the final
design, drawings, specifications and documents in both paper and
electronic formats shall be owned by CITY.
2.Reuse, change or alteration by CITY or others acting by or on behalf of
CITYof such documents without the permission of ENGINEER shall be at
CITY’s sole risk.
X.ARTICLE
INSURANCE
ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER’s
expense, insurance of the type and of minimum coverage limits as follows:
1.Workers Compensation -Statutory Employer’s Liability -Limits as
required by the State of Texas.
2.Comprehensive General Liability, Bodily Injury and Property Damage
including contractual liability in a combined single limit -$500,000 per
occurrence.
3.Comprehensive Automotive Liability, Bodily Injury and Property Damage
in a combined single limit -$1,000,000 per accident.
Certificates of insurance for the above coverage in a form acceptable to CITY,
evidencing the coverage required above, shall be provided to CITY upon execution of
this Agreement. Such certificates shall provide that the insurer will give CITY not less
than ten (10) days notice of any material changes in or cancellation of coverage. In the
event any subcontractor of ENGINEER, with or without CITY’s consent, provides or
renders services underthis Agreement, ENGINEER shall ensure that the
subcontractor’s services are covered by the same insurance limits as set forth above.
ENGINEER shall not commence work under this Agreement until it has obtained
Professional Liability (Errors and Omissions) Insurance as required hereunder and such
insurance coverage has been approved by CITY. Such insurance shall be in the
minimum amount of $1,000,000 and shall include coverage of Contractually Assumed
Liability. The insurance coverage prescribed herein shall be maintained until one (1)
year after CITY’s acceptance of the construction project and shall not be canceled
without prior written notice to CITY. In this connection, upon the signing and return of
Page 7
this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as
evidence that the insurance coverage required herein has been obtained by
ENGINEER, and such certificate shall contain the provision that such insurance shall
not be cancelled or modified without thirty (30) days prior written notice to CITY.
ENGINEER shall notify CITY within ten (10) days of any modification or alteration in
such Professional Liability (Errors and Omissions) Insurance.
XI.ARTICLE
AUTHORIZATION, PROGRESS AND COMPLETION
CITY and ENGINEER agree that the Project is planned to be completed by May
2016 or earlier. ENGINEER shall employ manpower and other resources, and use
professional skill and diligence to meet the schedule; however, ENGINEER shall not be
responsible for schedule delays resulting from conditions beyond its control. By mutual
agreement, CITY and ENGINEER may modify the Project schedule during the course
of the Project and if such modifications affect ENGINEER’s compensation, it shall be
modified accordingly, subject to CITY’s approval.
It is understood that this Agreement contemplates full and complete engineering
services for this Project, including any and all Services necessary to complete the work.
For additional Engineering Services, the authorization by CITY shall be in writing and
shall include the definition of the services to be provided, the schedule for commencing
and completing the services, and the basis for compensation as agreed upon by CITY
and ENGINEER.
XII.ARTICLE
NOTICE
Any notice required under this Agreement will bein writing and given either
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY:Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax:817-748-8010
If to ENGINEER:Konstantine Bakintas, P.E
Baird, Hampton & Brown, Inc.
4550 SH 360, Ste180
Page 8
Grapevine, TX 76051
Phone:817-251-8550
All notice shall be effective upon the date of receipt.
XIII.ARTICLE
SEVERABILITY
In the event that any provision of this Agreement shall be found to be void or
unenforceable, such finding shall not be construed to render any other provisions of this
Agreement either void or unenforceable. All provisions, which are void or
unenforceable, shall not substantially affect the rights or obligations granted to or
undertaken by either party.
XIV.ARTICLE
VENUE-LAW
Venue of any suit or cause of action under this Agreement shall lie exclusively in
TarrantCounty, Texas. This Agreement shall be construed in accordance with the laws
of the State of Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to be
executed in two equal originals on the date and year first above mentioned.
CITY OF SOUTHLAKE:
By:_________________________________
Laura Hill,Mayor
ATTEST:
By:_________________________________
City Secretary
ENGINEER:
By:_________________________________
Konstantine Bakintas,P.E
Page 9
THE STATE OF TEXAS§
COUNTY OF TARRANT§
______________
Before me on this day personally appeared known to me \[or
proved to me on the oath of _______________ or through ___________________
(description of identity card or other document)\] to be the person whose name is
subscribed to the foregoing instrument and that he/she is the duly authorized
______________________ of _____________________________, and acknowledged
to me that he/she executed the same for the purposes and consideration therein
expressed.
Given under my hand and seal of office this _____ day of __________,
A.D.______.
______________________________________
(SEAL)Notary Public, State of Texas
____________________________________
Notary’s Name Printed
Page 10
ATTACHMENT I
August5,2015
Ms.CherylTaylor,P.E.
DeputyDirectorofPublicWorks/CityEngineer
c/oMr.OmChhetri,PE,CFM
CityofSouthlake
1400MainStreet,Suite320
Southlake,Texas76092
Tel8177488100,Emailctaylor@ci.southlake.tx.us
RE:Engineering&SurveyingServicesfor
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
ЊЋͼWaterLineatS.PearsonLane&UnionChurchRoad
&ЊЋͼWaterLineonDoveRoadatVictoriaLane
CityofSouthlake
Ms.Taylor:
WearepleasedtohavebeenselectedtoassisttheCityofSouthlakewiththereferencedproject;and
lookforwardtoworkingwithboth,youandMr.Chhetri.InthefollowingpagesǞĻǝĻsummarizedour
understandingoftheƦƩƚƆĻĭƷƭscopeofwork;andofferouropinionofprobableconstructioncost,as
wellasadesignandconstructionschedule.
Theseitems,aswellasourrevisedprofessionalservicesfeesummary,havebeenpreparedintheform
ofExhibitstothe/źƷǤƭStandardProfessionalServicesContract.
Wehopeyoufindtheenclosedinformationcomplete;andlookforwardtogettingstarted.
Thankyou,
BAIRD,HAMPTON&BROWN,INC.
KonstantineBakintas,PE
Principal,Sr.CivilEngineer
Enclosure:ProjectSummary,Exhibits&Estimates
e:\\2015.000.000\\2015.724.000\\docs\\contract\\scopeofwork&feeproposalletter_080515.doc
4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810
TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com
Ms. Cheryl Taylor, PE
August 5, 2015
Page 2
Baird,Hampton&BrownEngineering&Surveying
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
ProjectSummary
Pg.1of2
ScopeofWork:
TheCityofSouthlakehasidentifiedtwolocationsrequiringimprovementstothepublicwater
distributionsystem.Theseimprovementsconsistof(1)completingofthewaterdistributionsystemloop
atS.PearsonLaneandUnionChurchRoad,whichincludesa2,550LFsegment,a550LFsegmentanda
375LFsegmentof12inchwaterline;and(2)replacing1,100LFofanundersized(6inch)waterlinewith
anewlargerdiameter(12inch)lineonEastDoveRoadatVictoriaLane;refertotheenclosedExhibitE,
Sheets1&2.
Allofthesewaterlinesegmentsareneededtocompleteand/orupgradetheĭźƷǤƭwaterdistribution
system,andprovideincreaseflowvolumesandimprovedwaterpressures.Theproposedimprovements
willincludefirehydrants,valvesandotherappurtenancestoprovideacompleteandfunctionalsystem
meetingƷƚķğǤƭstandards.
Pleasenotethatrightofwayacquisitionisrequiredtolocatethelineswheredesired.Specifically,ǞĻǝĻ
estimatedthatthreerightofwayparcelswillberequiredalongS.PearsonLane,sevenparcelsalong
UnionChurchRoad,sevenparcelsalongE.DoveRoad,andpossiblyoneparcelatOakBendCourt.
DuringtheConceptDesignstageofthisproject,wewillalsoinvestigatewhetherthe8inchwaterlinein
OakBendCourtwasconnectedtothe6inchwaterlineattheCarrollMiddleSchool;refertothe
enclosedExhibitE,Sheet2of2.OurinvestigationisanticipatedtoincludecoordinatingwiththeCityof
SouthlakeandCarrollISD,reviewingconstructionplans,conductingafieldvisit,andwiththeassistance
ofCityofSouthlakeutilitiespersonnelandCarrollMiddleSchoolmaintenancestaff,possiblytestingfora
connection.
9ƓŭźƓĻĻƩƭOpinionofProbableConstructionCost:
Fromabudgetaryperspective,andwithoutthebenefitasurvey,ǞĻǝĻpreparedanOpinionofProbable
ConstructionCost;seeExhibitD1.Thisestimatewillberefinedastheprojectmovesforwardtothe
ConceptReport,PreliminaryPlansandFinalPlansphases.
(3,3475LF)$906,000
S.PearsonLane&UnionChurchRoad
1)
DoveRoadatVictoriaLane(1,100LF)$294,000
2)
ProjectTotalOpinionofProbableConstructionCost$1,200,000
Note:TheseOpinionsofProbableConstructionCostdonotincludeRightofWayAcquisition
4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810
TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com
Ms. Cheryl Taylor, PE
August 5, 2015
Page 3
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
CityofSouthlake
ProjectSummary
Pg.2of2
ProjectSchedule:
AdetailedProjectSchedule(ExhibitC1),whichincludessurveying,engineering,biddingand
construction,hasbeenpreparedandenclosedherewith.Theschedulehasbeenpreparedwith
assumptionsastotheresponsivenessofthefranchiseutilitycompaniesandthetimelinessofcity
reviews.Theschedulemaybesummarizedasfollows:
PreEngineering&Surveying45workingdays
ConceptReportPhase45ͻͻ
PreliminaryEngineeringPlans60ͻͻplustimeforutilityadjustments
FinalConstructionPlans50ͻͻ
Bid&Award75ͻͻ
Construction130workingdays
TotalProjectSchedule410workingdaysfrom09/07/15thru03/31/17
Note:Theabovescheduleprovidesforapproximatelysixmonthsforrightofwayacquisition
ProfessionalServicesFeeEstimate:
Baseduponouryearsofexperiencewithsimilarutilityreconstructionprojects,ǞĻǝĻpreparedthe
enclosedProfessionalServicesFees(ExhibitB1)Summary.Thesummarytabulatesindividualtaskstobe
performedandtheestimatedmanhoureffortrequiredtocompletethesetasks.Afeeforeachtaskis
thendevelopedbymultiplyingthetabulatedhourswiththerespectivehourlyratesforthevarious
positionsdescribed.OurstandardhourlyratescheduleisincludedintheAgreementforEngineering
Services.Theprofessionalservicesfeesmaybesummarizedasfollows:
BASICSERVICES(fixedfee)
TopographicSurveyingServices$20,705.00
ConceptDesignReport$16,070.00
&Estimates$41,340.00
Plans,Specs
BidProject&RecordDrawings$8,170.00
SubtotalforEngineeringServices$86,285.00
SPECIALSERVICES(hourlyorpereach)
LegalROWExhibitsforAcquisition$31,560.00($1,753.33Ea.)
Assistancew/NeighborhoodMeeting$1,980.00(hourly)
LimitedConstructionSupportServices$3,750.00(hourly)
DirectExpenses$750.00(costplus10%)
SubtotalforSpecialServices$38,040.00
TOTALFORPROFESSIONALSERVICES$124,325.00
4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810
TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com
NA DR
SIE
PROPOSED
12" WATER LINE
RCH RD
ION CHU
UN
PROPOSED
PROPOSED
12" WATER LINE
12" WATER LINE
600'
0300'
SCALE 1"=600'
PROPOSED WATER LINE
EXHIBIT E, SHEET 1 OF 2
1400 Main Street, Southlake, TX 76092
Tel: (817) 748-8400
S PEARSON LANE & UNION CHURCH RD
12-INCH WATER LINE
15.724.000
SOUTHLAKE, TX
CONNECT EXISTING
8" WATER TO EXISTING
6" WATER
300'
0150'
SCALE 1"=300'
PROPOSED WATER LINE
EXHIBIT E, SHEET 2 OF 2
1400 Main Street, Southlake, TX 76092
Tel: (817) 748-8400
E DOVE RD
12-INCH WATER LINE
15.724.000
SOUTHLAKE, TX
BHB Engineering Surveying
BHBNo.2015.724.0007/24/2015
4550 S.H. 360, Suite 180 Grapevine, TX 76051
Tel (817) 251-8550, Fax (817) 251-8810
EXHIBIT D-1
ENGINEER'S BUDGETARY OPINION OF PROBABLE CONSTRUCTION COST
12-Inch Water Line
/
S Pearson Ln. Union Church Rd. / E. Dove Rd.
City of Southlake, Texas
SHEET 1 OF 2: S Pearson Ln. & Union Church Rd (3,475 LF)
Item
Item DescriptionQuantityUnitUnit CostTotal
no.
1Implement and Maintain Erosion Control Measures1LS7,500$ 7,500$
2Implement and Maintain Traffic Control1LS7,500$ 7,500$
Connect Proposed 12" Water to Existing 12" Water6EA3,000$ 18,000$
3
412" PVC Water Pipe By Bore2,700LF225$ 607,500$
512" PVC Water Pipe By Open Trench775LF60$ 46,500$
66" PVC Water Pipe By Open Trench200LF35$ 7,000$
6" Gate Valve w/ Box & Lid8EA900$ 7,200$
7
812" Gate Valve w/ Box & Lid3EA2,250$ 6,750$
9Fire Hydrant8EA3,000$ 24,000$
C.I./D.I. Fittings2TON5,000$ 10,000$
10
11Service Tap11EA750$ 8,250$
12
Type 'K' Copper Water Service Line110LF25$ 2,750$
13
Furnish & Set Meter Box11EA200$ 2,200$
14
Trench Excavation Safety for Water Line Depths > 5'975LF2$ 1,950$
15
4" Thick Top Soil in Disturbed Areas1,085LF2.25$ 2,441$
16
Solid Sod for Disturbed Areas1,085LF8$ 8,680$
17
Permanent Asphalt Pavement Repair100LF55$ 5,500$
18
Relocate Chain Link Fence650LF22$ 14,300$
Water Line Improvements Sub-Total788,021$
Contingency15.0%117,979$
S Pearson Ln & Union Church Rd Water Line Improvements Total906,000$
SHEET 2 OF 2: Dove Rd. (1,100 LF)
Item
Item DescriptionQuantityUnitUnit CostTotal
no.
1
Implement and Maintain Erosion Control Measures1LS2,500$ 2,500$
2
Implement and Maintain Traffic Control1LS2,500$ 2,500$
3
Connect Proposed 8" Water to Existing 6" & 8" Water2EA1,000$ 2,000$
4
Connect Proposed 12" Water to Existing 12" Water2EA3,000$ 6,000$
5
12" PVC Water Pipe By Bore725LF225$ 163,125$
6
12" PVC Water Pipe By Open Trench375LF60$ 22,500$
7
8" PVC Water Pipe By Open Trench75LF40$ 3,000$
8
6" PVC Water Pipe By Open Trench50LF35$ 1,750$
9
6" Gate Valve w/ Box & Lid3EA900$ 2,700$
10
12" Gate Valve w/ Box & Lid1EA2,250$ 2,250$
11
Fire Hydrant3EA3,000$ 9,000$
12
C.I./D.I. Fittings1TON5,000$ 5,000$
13
Service Tap8EA750$ 6,000$
14
Type 'K' Copper Water Service Line80LF25$ 2,000$
15
Furnish & Set Meter Box8EA200$ 1,600$
16
Trench Excavation Safety for Water Line Depths > 5'450LF2$ 900$
17
4" Thick Top Soil in Disturbed Areas530LF2.25$ 1,193$
18
Solid Sod for Disturbed Areas530LF8$ 4,240$
19
Permanent Asphalt Pavement Repair50LF55$ 2,750$
20
Driveway Repair100LF50$ 5,000$
21
Relocate Ornamental Iron Fence125LF75$ 9,375$
Water Line Improvements Sub-Total255,383$
Contingency15.1%38,618$
Dove Rd. Water Line Improvements Total294,000$
Water Line Project Construction Total1,200,000$
PearsonLn&UnionChurchRd12InchBudgetaryOPC_72015Page1of1
BHB Engineering & Survyeing
Estimated Man-Hour Effort8/5/2015
4550 SH 360, Ste. 180, Grapevine, TX 76051
Tel 817-251-8550,www.bhbinc.com
EXHIBIT B-1
PROFESSIONAL SERVICES FEES: Item / Task Description & Estimated Man-Hour Effort
WATER DISTRIBUTION SYSTEM IMPROVEMENTS
N. Pearson, Union Church & E. Dove Road
July 24, 2015
ProjectProjectProjectEngineeringProjectSurveySurveyDirect
Item / Task Description
DirectorManagerEngineerCADD/TechSurveyorField CrewCADD/TechClericalCostsAmount
(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)($)($)
210/hr165/hr$110/hr$90/hr$110/hr$140/hr$85/hr$55/hr
$ 86,835
BASIC SERVICES (fixed fee amount)
$ 20,705
Surveying Services
Topographic Surveying142214404011,810
Alignment, ROW & Esmt. Mapping1222816246,100
Set Project Control Points1128842,795
Subtotal =275630646800
$ 16,170
Concept Design Report
Review Record Drawings & Visit Site4816253,005
Prepare Water Line Base Drawings416244,580
Opinions of Probable Constr. Cost148122,830
Prepare and Submit Concept Plans142482604,390
Concept Plans Review Conference2421151,365
Subtotal =42058600003100
$ 22,320
Preliminary Plans & Estimates
Project Geometric Layout & Control1816164,730
Water Line Plans & Profiles1162440259,115
Traffic Control, Erosion Control & Details416244,580
Opinions of Probable Constr. Cost1488602,530
Submital & Review Meetings2421151,365
Subtotal =53666880001100
$ 19,220
Final Plans, Specs & Estimates
Revise Plans & Incorporate Comments212203,450
Water Line Plans & Profiles816164,520
Traffic Control, Erosion Control & Details28122,290
Tech. Specs. & Contract Docs.28244604,640
Final Plans QA/QC w/Site Verification2884253,005
Submital & Review Meeting242151,315
Subtotal =63270520004100
$8,420
Construction Administration & Support Services
Bid Project, Tab. Results & Recom.161241002,820
Pre-Con Mtg. & Final Inspection281642504,010
Prepare Record Drawings & CAD Files2481001,590
Subtotal =31632120006250
$ 37,490
SPECIAL SERVICES (Hourly or Per Each)
S. Pearson & Unition Chruch ROW -
Legal Docs (approx. 10 ea.)284040601017,340
E. Dove Road ROW -
Legal Docs (approx. 8 ea.)28323248814,220
Assist w/Neighborhood Meeting (1 ea.)244422002,180
Limited Constr. Admin. Support (Hourly)1816423,750
Subtotal =728208727210822200
$ 124,325
Total for Professional Services2725122610213617636750$
EXHIBITA
BASICENGINEERINGSERVICES
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
TheCityofSouthlakehasidentifiedtwolocationsrequiringimprovementstothepublicwaterdistribution
system.Theseimprovementsconsistof(1)completingofthewaterdistributionsystemloopatS.Pearson
LaneandUnionChurchRoad,whichincludesa2,550LFsegment,a550LFsegmentanda375LFsegmentof
12inchwaterline;and(2)replacing1,100LFofanundersized(6inch)waterlinewithanewlargerdiameter
(12inch)lineonEastDoveRoadatVictoriaLane;refertotheenclosedExhibitE,Sheets1&2.
Allofthesewaterlinesegmentsareneededtocompleteand/orupgradetheĭźƷǤƭwaterdistribution
system,andprovideincreaseflowvolumesandimprovedwaterpressures.Theproposedimprovementswill
includefirehydrants,valvesandotherappurtenancestoprovideacompleteandfunctionalsystemmeeting
ƷƚķğǤƭstandards.
Pleasenotethatrightofwayacquisitionisrequiredtolocatethelineswheredesired.Specifically,ǞĻǝĻ
estimatedthatthreerightofwayparcelswillberequiredalongS.PearsonLane,sevenparcelsalongUnion
ChurchRoad,sevenparcelsalongE.DoveRoad,andpossiblyoneparcelatOakBendCourt.
DuringtheConceptDesignstageofthisproject,wewillalsoinvestigatewhetherthe8inchwaterlineinOak
BendCourtwasconnectedtothe6inchwaterlineattheCarrollMiddleSchool;refertotheenclosedExhibit
E,Sheet2of2.OurinvestigationisanticipatedtoincludecoordinatingwiththeCityofSouthlakeandCarroll
ISD,reviewingconstructionplans,conductingafieldvisit,andwiththeassistanceofCityofSouthlake
utilitiespersonnelandCarrollMiddleSchoolmaintenancestaff,possiblytestingforaconnection.
ThescopeofworkforBASICEngineeringServicesinvolvesaConceptDesignandProjectPlans,
Specifications,ContractDocumentsandEstimatesfortheabovedescribedwaterlineimprovements.
I.GENERAL
DesignMeetings
A.
1.TheENGINEERwillmeetwiththe/LƭstaffduringtheConcept(30%),Preliminary
(65%)andFinalPlan(95%)phasesofthePROJECT.
2.TheENGINEER,ifrequested,willassistthe/Lƭstaffinameetingwithproperty
ownersduringthePreliminaryphaseofthePROJECT.
ProjectManagement,AdministrationandCoordination
B.
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1.TheENGINEERwillestablishandmaintainPROJECTschedulesandbudgets,develop
progressreports,prepareinvoices,andmeetwithotherentitiesonanasneeded
basisforthedurationofthetwhW9/ƭdesign.
2.SupervisionofSubconsultants
TheENGINEERwillestablishaworkprogramandscheduleforeachsubconsultant,
ifany,atthebeginningofeachphase/sectionofthePROJECT.TheENGINEERwill
beresponsibleforthecoordination,supervision,reviewandincorporationofwork
performedbysubconsultants.
DataCollection
C.
1.TheENGINEERwillcollect,compileandevaluateexistingdatacollectedfromthe
CITY,orotherentitiesthatsupplyneededexistinginformationforthedesignofthe
PROJECT.
2.Texas811(DigTess)willbenotifiedpriortobeginningthesurvey.Utilitiesidentified
bypaintorpinflagsonthegroundwillbeincludedinthesurveydatacollected.
3.Alocationmap/schematicwillbeprovidedwiththeConceptReporttotheaffected
utilitycompanies.Theseplanswillbeusedbytheutilitycompaniestoshow
approximatelocationsoftheirfacilitieswhichareormaybeaffectedbythe
PROJECT.
4.TheENGINEERwillsolicitRecord/AsBuiltDrawingsand/orfutureplansforthe
followingfacilitiesinthePROJECTarea:
i.Roadways
ii.WaterLines
iii.SanitarySewerLines
iv.StormDrainLines
v.TelephoneUndergroundand/orOverheadLines
vi.ElectricUndergroundand/orOverheadLines
vii.NaturalGasLines
5.TheENGINEERwillidentifypotentialutilityconflictsandprovidethisinformationto
utilitycompaniesatthePreliminaryPlansphase.
II.SURVEYING
A.EstablishSurveyControl
Establishsurveycontrolalongtheprojectalignmentsasnecessary.Thesecontrolpointswillbe
establishedbasedonandtiedtoestablishedCITYhorizontalandverticalcontrolpoints.The
horizontalcontrolforthePROJECTwillbeestablishedontheStatePlaneCoordinateSystem
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(NAD'83SurfaceCoordinates)fromCITYmonumentation,ifavailable.Controlpointswillbe
establishedusingGPSand/orconventionalsurveyingmethods.
B.SurveyingforEngineeringDesign
Performnecessarysurveyingoperationsforthecompletedesignoftheprojectasoutlinedinthis
ScopeofServices.Surveyingshallincludethefollowing:
a.LocatePublicROWoreasementandtopographicallysurveyvisiblesurfacefeatureswithin
theROWofthealignmentoreasement.Locatepropertycornerssufficienttodetermine
locationofROWoreasementandanyplattedeasementsthatarewithinorcrossingtheproject
limits.
b.Topographicsurveywillinclude:
1.CONCRETEFLATWORK
2.CONCRETECURB&GUTTER
3.PAVEMENT(STREETANDDRIVEWAY)
4.LEADWALKS
5.MAILBOXES
6.UTILITYPOLES
7.SIGNPOSTS
8.WATERVALVEBOXLIDS
9.MANHOLELIDS&FLOWLINES
10.MANHOLEINVERTS
11.FIREHYDRANTS
12.CURBINLETCORNERS
13.CURBINLETINVERTS
larger)
14.TREES(4inchesand
15.FENCES/WALLS/DECKS
16.ALLMARKEDUTILITIES
c.Recordelevationdataatvisiblebreaklinesandataminimumofevery50feet;and
provide1ftelevationcontoursasmaybeappropriate.
C.ExistingUndergroundand/orOverheadUtilities
Utilityowner'swillbecontacted,onanasneededbasis,andrequestedtoassistinlocatingexisting
utilitiesidentifiedforthePROJECT.Abovegroundfeaturesofexistingutilitieswithinthelimitsof
thePROJECTwillbesurveyedasnotedabove.Thelocationofutilitiesbetweenaboveground
featureswillbedeterminedfromvisualinspection,utilityrecords,and/orfromlocations
determinedbytherespectiveutilitycompanies.TheutilitieswillbetiedtothePROJECTcontrol
pointsanddepthsdeterminedinsufficientdetailtoidentifypotentialconflictswithproposed
construction.TheseeffortsequatetoaSubsurfaceUtilityEngineering(SUE)QualityLevel 5ε/,and
shallbeperformedinaccordancewithCI/ASCE3802.
II.CONCEPTDESIGNPLANS
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UtilityLine
A.
1.Existingandproposedwaterlinelayouts,dimensionsandotherpertinent
informationwillbepresentedoverthetopographicsurveyandaerialphotographs.
2.ExistingRightofWayandEasementswillbenoted,andproposedSanitarySewer
LineEasementsidentified.
3.Schematicdesignofallproposedpublicsewerlinesandappurtenanceswillbe
described.
QuantitiesandCostEstimate
B.
1.PROJECTquantitieswillbecalculatedandtabulatedforinclusioninthebid
proposalandcostestimates.
2.TheENGINEER'sopinionofprobableconstructioncostswillbepreparedforthe
entirePROJECTusingcurrentunitcostdata.
SubmitConceptReportforReview
C.
1.Submitsets(3)printedsetsoftheconceptplansforCITYreview.
III.PLANS,SPECS&ESTIMATES
PreparePreliminary(65%)DesignPlans
A.
1.IncorporateCITYreviewcommentsanddirectivesfromtheConceptReport.
2.DevelopdimensionedwaterLinelayoutsoveractualfieldsurveys.
3.PlansandprofilesshallbeatascaleofnolessthanЊͼўЍЉandnomorethan
ЊͼўЋЉͳprofileswilldocumentallcriticalcrossings.
4.UpdateQuantitiesandCostEstimate
5.Submitthree(3)printedsetsofplansandestimatesforCITYreview
6.AttendprojectreviewmeetingwithCITY
PrepareFinal(95%)DesignPlans
B.
1.IncorporateCITYreviewcommentsanddirectivesfromthePreliminaryPlans
submittal.
2.CompleteSewerLinePlans&Profiles
3.PrepareConstructionDetails
4.PrepareProjectSpecificationandContractDocuments
5.UpdateQuantitiesandCostEstimate
6.Submitthree(3)printedsetsforCITYreview
7.AttendprojectreviewmeetingwithCITY
PrepareFinalBidDocuments
C.
1.IncorporateCITYreviewcommentsanddirectivesfromtheFinal(95%)Design
plans.
2.Providefinalplans,specifications,andcostestimates
3.Submittwo(2)setsoffinalbiddocumentsforCITYapprovalandbidding.
IV.CONSTRUCTIONPHASE
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AssisttheCITYintheadvertisementofthePROJECTforbid.TheCITYshallbearthecostof
A.
advertisementinanofficialpublication.TheENGINEERshallprovideallnecessaryprinting
ofconstructionplans,specificationsandcontractdocumentsforuseinobtainingbids,
awardingcontracts,andconstructingthePROJECT.
TheENGINEERshallberesponsiblefordispersingallplansandspecificationsfromitsoffice
B.
toprospectivebidders,andmaintainingaBiddersList.
AssisttheCITYintheopeningandtabulationoftheconstructionbidsforthePROJECTand
C.
recommendtotheCITYtheproperactiononallproposalsreceived.
AssistinthepreparationofformalContractDocumentsandincoordinatingtheirexecution
D.
bytherespectiveparties.
Conduct,incompanywiththeContractorandtheCITY,afinalinspectionofthePROJECTfor
E.
conformancewiththedesignconceptofthePROJECTandcompliancewiththeContract
Documents;andapproveinwritingfinalpaymenttotheContractors.
PrepareRecordDrawings,withtheassistanceoftheCITY'sResidentPROJECT
F.
Representative,toreflectavailableinformationastohowtheworkwasconstructed.The
CITY'sResidentPROJECTRepresentativewillprovidetheENGINEERaredlinedsetof
drawingsdepictingchangesduringconstruction.TheENGINEERshallreviseoriginaldesign
drawings,notingchangesduringconstruction,andsubmitone(1)printedsetsofRecord
Drawingsandonesetofelectronicfilesinpdfformat,totheCITY.
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EXHIBITACONTINUED
SPECIALSERVICES
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
ThescopeofworkforSPECIALEngineeringServicesinvolvesprovidingthenecessaryTopographicSurveying
fortheengineeringdesignofthesewerlineimprovements.ThescopeofworkfortheSpecialEngineering
Servicesismoregenerallydescribedasfollows:
I.SURVEYING
A.Easements&RightofWay
Preparelegaldescription(ExhibitA)andexhibit(ExhibitB)forrequiredWaterLineEasement
and/orRightofWay.
II.LIMITEDCONSTRUCTIONADMINISTRATION
RepresenttheCITYinthenonresidentadministrationofthePROJECT,asrequested.Inthis
B.
capacity,theENGINEERshallhavetheauthoritytoexercisewhateverrightstheCITYmay
havetodisapproveworkandmaterialsthatfailtoconformtotheContractDocuments
whensuchfailuresarebroughttotheENGINEER'sattention.
ThisfunctionofENGINEERshallnotbeconstruedassupervisionofthePROJECTanddoes
notincludeonsiteactivitiesotherthanoccasionalsitevisitstoobserveoverallPROJECT
conditionsorwhenspecificallyrequestedbyCITYtovisitonsiteforaparticularmatter.It
particularlydoesnotinvolveperiodic,exhaustiveorcontinuousonsiteinspectiontocheck
thequalityorquantityoftheworkormaterial;nordoesitplaceanyresponsibilityonthe
ENGINEERforthetechniquesandsequencesofconstructionorthesafetyprecaution
incidentthereto,andENGINEERwillnotberesponsibleorliableinanydegreeforthe
Contractor'sfailuretoperformtheconstructionworkinaccordancewiththeContract
Documents.
ConsultandadvisetheCITY;issuesuchinstructionstotheContractorasinthejudgmentof
C.
theENGINEERarenecessary;andprepareroutinechangeorders,ifrequired.
Reviewsamples,catalogdata,schedules,shopdrawings,laboratory,shopandmilltestsof
D.
materialandequipmentandotherdatawhichtheContractorisrequiredtosubmit,onlyfor
conformancewiththedesignconceptofthePROJECTandcompliancewiththeinformation
givenbytheContractDocuments;andassemblewrittenguaranteeswhicharerequiredby
theContractDocuments.
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III.OtherEngineeringServices
Assistw/NeighborhoodMeetingtoinformaffectedpropertyowners.
E.
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EXHIBITACONTINUED
HOURLYAND/ORADDITIONALENGINEERINGSERVICES
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
I.ADDITIONALEngineeringServices,notincludedinthescopeofwork,includethoseservicesthat
mayresultfromsignificantchangesinthegeneralscope,extentorcharacterofthePROJECTorits
designincluding,butnotlimitedto,changesinsize,complexity,CITY'sschedule,characterof
constructionormethodoffinancing;andrevisingpreviouslyacceptedstudies,reports,design
documentsorContractDocumentswhensuchrevisionsarerequiredbychangesinlaws,rules,
regulations,ordinances,codesorordersenactedsubsequenttothepreparationofsuchstudies,
reportsordocuments,orareduetoanyothercausesbeyondENGINEER'scontrol.
II.ADDITIONALEngineeringServicesnotincludedinthescopeofwork,alsoincludeassistancetothe
CITYinconnectionwithbidprotests,rebiddingorrenegotiatingcontractsforconstruction,
materials,equipmentorservice,orpreparingtoserveorservingasaconsultantorwitnessforCITY
inanylitigation,arbitrationorotherlegalproceedinginvolvingthePROJECT.
III.HOURLYand/orADDITIONALEngineeringservicesinconnectionwiththePROJECTanddescribed
above,andincludingserviceswhicharetobefurnishedonanhourlybasisorbytheCITY,and
servicesnototherwiseprovidedforinthisAgreement,willbeprovidedatthefollowingrates:
ENGINEERING&LANDSCAPEARCHITECTURELANDSURVEYINGSERVICES
Engineering&Management,
Principal$210.00/hrSurveyingServices,SeniorRPLS$140.00/hr
ProjectManagement$165.00/hrSurveyingServices,RPLS$110.00/hr
EngineeringServices,SeniorPE$150.00/hrCAD/TechnicalSurveyServices,SeniorTech.$95.00/hr
EngineeringServicesPE$110.00/hrCAD/TechnicalSurveyServices$85.00/hr
EngineeringServicesEIT$90.00/hrLandSurveyingResearch$85.00/hr
DesignServices,SeniorDesigner$100.00/hrFieldSurveying1PersonCrew$140.00/hr
DesignServicesbyDesigner$85.00/hrFieldSurveying2PersonCrew$160.00/hr
CAD/DraftingServices$65.00/hrGISTechnicalServices$60.00/hr
LandscapeArchitecturalServices
LA$110.00/hr
ClericalServices$55.00/hr
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EXHIBITACONTINUED
CITYPROVIDEDINFORMATION/SERVICES
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
TheCITYwillprovidethefollowingservicestotheENGINEERintheperformanceofthePROJECTupon
request:
I.ProvideanyexistingdatatheCITYhasonfileconcerningthePROJECT,ifavailable.
II.ProvideanyavailableRecordDrawingsforexistingstreetsanddrainagefacilities,ifavailable.
III.ProvideanyavailableRecordDrawingsforexistingwaterandsanitarysewermains,ifavailable.
IV.AssisttheENGINEER,asnecessary,inobtaininganyrequireddataandinformationfromlocal
franchiseutilitycompanies.
V.Providestandarddetailsindigitalformat.
VI.AssisttheENGINEERbycoordinatingwiththefranchiseutilitycompaniesandaddressingpotential
conflictspriortoconstruction.
VII.AssisttheENGINEERbyrequiringappropriateutilitycompaniestoexposeundergroundutilities
withintheRightOfWay,if/whenrequired.
VIII.GivepromptwrittennoticetoENGINEERwheneverCITYobservesorotherwisebecomesawareof
anydevelopmentthataffectsthescopeortimingoftheENGINEER'sservices.
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EXHIBITB
COMPENSATION
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
I.COMPENSATION
ForandinconsiderationoftheservicestoberenderedbytheENGINEER,theCITYshallpay,andthe
ENGINEERshallreceive,thecompensationhereinaftersetforthfortheDesignandConstruction
PhasesoftheworkandadditionallyforSpecialEngineeringServicesand/orAdditionalEngineering
Services.AllremittancesbyCITYofsuchcompensationshalleitherbemailedordeliveredtothe
9bDLb99wƭoffice.
CompensationfortheBasicEngineeringServices(Surveying,ConceptReport,Plans,Specs&
A.
EstimatesandlimitedConstructionSupportServices)shallbealumpsumfeeof$86,285.00
TheDesignphaseportionoftheBasicEngineeringServicesshallbecomputedat
approximately90%ofthetotalBasicServicesCharge;andtheConstructionphaseportion
oftheBasicEngineeringServicesshallbecomputedatapproximately10%ofthetotalBasic
EngineeringServicesCharge.
PaymentfortheDesignphaseportionoftheBasicEngineeringServicesshallbeduein
monthlyinstallmentsintheproportiontothatpartoftheservicesintheDesignphase
whichhavebeenaccomplished.FinalpaymentforservicesauthorizedintheDesignphase
shallbedueatthecompletionoftheseservices.
PaymentforanyrequestedAssistance,withNeighborhoodMeetingsorConstruction
SupportServicesoftheSpecialServices,shallbedueinmonthlyinstallmentsandperthe
contracthourlybillingratesschedule.
CompensationforSpecialEngineeringandSurveyingServicesnotcoveredbytheBasic
B.
EngineeringServicesprovidedhereinaboveshallbeasfollows:
RightofWayorUtilityEasementExhibits$1,248perEach
Assistw/NeighborhoodMeeting$1,970/Hourly
LimitedConstructionAdministration$3,750/Hourly
DirectCosts(Printing,Reproduction,etc.)
Copies:$0.10/Page
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DrawingPrints:$1.00/Sheet
Plots(Mylar):$10.00/Each
OtherDirectCostsAtCostPlus10%
CompensationforAdditionalEngineeringServicesnotcoveredbyBasicEngineeringServices
C.
orSpecialEngineeringServicesprovidedhereinshallbeasfollows:
1.ForallofENGINEER'spersonneltimeappliedtotheAdditionalEngineeringServices
andnot
itemizedabove,thefollowinghourlyratesshallbeused:
ENGINEERING&LANDSCAPEARCHITECTURE
Engineering&Management,Principal$210.00/hr
ProjectManagement$165.00/hr
EngineeringServices,SeniorPE$150.00/hr
EngineeringServicesPE$110.00/hr
EngineeringServicesEIT$90.00/hr
DesignServices,SeniorDesigner$100.00/hr
DesignServicesbyDesigner$85.00/hr
CAD/DraftingServices$65.00/hr
LandscapeArchitecturalServicesLA$110.00/hr
ClericalServices$55.00/hr
2.Foralldirectnonlaborand/orsubcontractexpense,includingmileage,traveland
livingexpensesatinvoiceorinternalofficecosttimesamultiplierof1.10.
PaymentstotheENGINEERforauthorizedAdditionalEngineeringServiceswillbedue
monthly,uponpresentationofmonthlystatementbytheENGINEERforsuchservices.
II.PAYMENT
PaymentstotheENGINEERwillbemadeasfollows:
InvoiceandTimeofPayment
A.
MonthlyinvoiceswillbeissuedbytheENGINEERforallworkperformedunderthis
Agreement,andshallbeinproportiontothepercentcompletionofthetotalwork.
InvoiceswillbepreparedinaformatapprovedbytheCITY;seeformatonthefollowing
page;andaredueandpayablewithin30days.
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ProposedInvoiceFormat
ContractPercentAmountPreviouslyAmount Due
Item / Task DescriptionAmountCompleteTo DateInvoicedThis Invoice
$ 86,285
BASIC SERVICES (fixed fee amount)
$ 20,705
Surveying Services
Topographic Surveying11,810
Alignment, ROW & Esmt. Mapping6,100
Set Project Control Points2,795
$ 16,070
Concept Design Report
Review Record Drawings & Visit Site2,980
Prepare Water Line Base Drawings4,580
Opinions of Probable Constr. Cost2,830
Prepare and Submit Concept Plans4,330
Concept Plans Review Conference1,350
$ 22,220
Preliminary Plans & Estimates
Project Geometric Layout & Control4,730
Water Line Plans & Profiles9,090
Traffic Control, Erosion Control & Details4,580
Opinions of Probable Constr. Cost2,470
Submital & Review Meetings1,350
$ 19,120
Final Plans, Specs & Estimates
Revise Plans & Incorporate Comments3,450
Water Line Plans & Profiles4,520
Traffic Control, Erosion Control & Details2,290
Tech. Specs. & Contract Docs.4,580
Final Plans QA/QC w/Site Verification2,980
Submital & Review Meeting1,300
$ 8,170
Construction Administration & Support Se
Bid Project, Tab. Results & Recom.2,720
Pre-Con Mtg. & Final Inspection3,960
Prepare Record Drawings & CAD Files1,490
$ 38,040
SPECIAL SERVICES (Hourly or Per Each)
S. Pearson & Unition Chruch ROW-
Legal Docs (approx. 10 ea.)17,340
E. Dove Road ROW-
Legal Docs (approx. 8 ea.)14,220
Assist w/Neighborhood Meeting (1 ea.)1,980
Limited Constr. Admin. Support (Hourly)3,750
Riembursable Directs Expenses750
$124,325
Total for Professional Services
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NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC
S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 12 of 17
EXHIBITC
PROJECTSCHEDULE
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
PROJECTSCHEDULE
AdetailedProjectSchedule,whichincludessurveying,engineering,biddingandconstruction,hasbeen
preparedandenclosedherewith.Theschedulehasbeenpreparedwithassumptionsastothe
responsivenessofthefranchiseutilitycompaniesandthetimelinessofcityreviews.Theschedulemay
besummarizedasfollows:
PreEngineering&Surveying45workingdays
ConceptReportPhase45ͻͻ
PreliminaryEngineeringPlans60ͻͻplustimeforutilityadjustments
FinalConstructionPlans50ͻͻ
Bid&Award75ͻͻ
Construction130workingdays
TotalProjectSchedule410workingdaysfrom09/07/15thru03/31/17
Note:Theabovescheduleprovidesforapproximatelysixmonthsforrightofwayacquisition;andapproximately
threemonthsforfranchiseutilityadjustments(ifneeded).
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EXHIBITD
OPINIONOFPROBABLECONSTRUCTIONCOST
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
OPINIONOFPROBABLECOST
Fromabudgetaryperspective,andwithoutthebenefitasurvey,ǞĻǝĻpreparedanOpinionofProbable
ConstructionCost;seeExhibitD1.Thisestimatewillberefinedastheprojectmovesforwardtothe
ConceptReport,PreliminaryPlansandFinalPlansphases.
S.PearsonLane&UnionChurchRoad(3,3475LF)$906,000
1)
DoveRoadatVictoriaLane(1,100LF)$294,000
2)
ProjectTotalOpinionofProbableConstructionCost$1,200,000
Note:TheseOpinionsofProbableConstructionCostdonotincludeRightofWayorEasementAcquisition,or
ProfessionalServices.
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NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC
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CONFLICTOFINTERESTQUESTIONNAIRE
for
WATERDISTRIBUTIONSYSTEMIMPROVEMENTS
S.PearsonLane&UnionChurchRoad
andE.DoveRoadatVictoriaLane
CityofSouthlake
\[ConflictofInterestQuestionnaireisonthefollowing2pages.\]
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S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 15 of 17
CONFLICTOFINTERESTQUESTIONNAIREFORMCIQ
Forvendororotherpersondoingbusinesswithlocalgovernmentalentity
Thisquestionnaireisbeingfiledinaccordancewithchapter176ofthe OFFICEUSEONLY
LocalGovernmentCodebyapersondoingbusinesswiththegovernmental
entity.
DateReceived
Bylawthisquestionnairemustbefiledwiththerecordsadministratorof
th
thelocalgovernmentnotlaterthanthe7businessdayafterthedatethe
personbecomesawareoffactsthatrequirethestatementtobefiled.{ĻĻ
Section176.006,LocalGovernmentCode.
ApersoncommitsanoffenseifthepersonviolatesSection176.006,Local
GovernmentCode.AnoffenseunderthissectionisaClassCmisdemeanor.
1
Nameofpersondoingbusinesswithlocalgovernmentalentity.
KonstantineBakintas,PE
2
Checkthisboxifyouarefilinganupdatetoapreviousfiledquestionnaire.
(Thelawrequiresthatyoufileanupdatedcompletedquestionnairewiththeappropriatefiling
authoritynotlaterthanSeptember1oftheyearforwhichanactivitydescribedinSection
th
176.006(a),LocalGovernmentCode,ispendingandnotlaterthanthe7businessdayafterthe
datetheoriginallyfiledquestionnairebecomesincompleteorinaccurate.)
3
Describeeachaffiliationorbusinessrelationshipwithanemployeeorcontractorofthelocal
governmentalentitywhomakesrecommendationstoalocalgovernmentofficerofthelocal
governmentalentitywithrespecttoexpenditureofmoney.
NONE
4
Describeeachaffiliationorbusinessrelationshipwithapersonwhoisalocalgovernmentofficerand
whoappointsoremploysalocalgovernmentofficerofthelocalgovernmentalentitythatisthe
subjectofthisquestionnaire.
NONE
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S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 16 of 17
CONFLICTOFINTERESTQUESTIONNAIREFORMCIQ
ForvendororotherpersondoingbusinesswithlocalgovernmentalentityPage2
5
Nameoflocalgovernmentofficerwithwhomfilerhasaffiliationorbusinessrelationship.(Complete
thissectiononlyiftheanswertoA,B,orCisYES.)
Thissection,item5includingsubpartsA,B,C&D,mustbecompletedforeachofficerwithwhomthe
filerhasaffiliationorbusinessrelationship.AttachadditionalpagestothisFormCIQasnecessary.
A.Isthelocalgovernmentofficernamedinthissectionreceivingorlikelytoreceivetaxableincome
fromthefilerofthequestionnaire?
YESNO
likelytoreceivetaxableincomefromoratthe
B.Isthefilerofthequestionnairereceivingor
directionofthelocalgovernmentofficernamedinthissectionANDthetaxableincomeisnotfrom
thelocalgovernmententity?
YESNO
C.Isthefilerofthisquestionnaireaffiliatedwithacorporationorotherbusinessentitythatthelocal
governmentofficerservesasanofficerordirector,orholdsanownershipof10percentormore?
YESNO
D.Describeeachaffiliationorbusinessrelationship.
6
Describeanyotheraffiliationorbusinessrelationshipthatmightcauseaconflictofinterest.
NONE
7
08/06/15
SignatureofpersondoingbusinesswiththeDate
governmentalentity
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