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Item 4D Item 4D M E M O R A N D U M (August 18,2015) To:Shana Yelverton, City Manager From:Robert H. Price, P.E., Public Works Director Subject:Approve EngineeringServices Agreement with Baird, Hampton&Brown, Inc.for the design of a 12-inch waterline alongSouth Pearson Laneand Union Church Roadfrom FM1709to FM1938and a 12-inchwaterline along East Dove Road from Estes Park to Winfield Estatesin an amount not to exceed $124,325 Action Requested: Approve Engineering Services Agreement with Baird, Hampton & Brown, Inc. for the design of a 12-inch waterline alongSouth Pearson Laneand Union Church Roadfrom FM1709 to FM1938 and a 12-inch waterline along East Dove Road from Estes Park to Winfield Estatesin an amount not to exceed $124,325. Background Information: This agreement is forthe design of waterlines by Baird, Hampton & Brown, Inc.for two different Capital Improvement PlanProjects. The projects are locatedat two separate locations within thecity. The first project is a new12-inch water line located along SouthPearson Lane and Union ChurchRoad.The project is approximately 3,475linear feet longthatwillcomplete the water distribution loopin this area. This project willfill the remaining gapsin the existing water line alongS. Pearson Lane and Union Church Rd.from FM1709 to FM1938.There are severalexisting yet to be platted properties along the corridor that currently lackthe necessary right of way to construct the water line. Staff will negotiate with the property owners to acquireright of wayprior toconstruction. The second project consists of an upgrade of anexisting6- inch water line located between Phase Iof Estes Park and Winfield Estates subdivisionin E.Dove Rdto a 12-inch waterline per the City’s water master plan.The project will include construction of approximately 1,100 linear feet of new 12-inch water linethat ties to existing 12-inch water Item 4D lines oneither side. Right of way acquisition is anticipated for thiswater line constructionas well. Both waterline segments are needed to completethe city’s water distribution system and provide increasedflow volumes and improved water pressures. These projects are identified as Tier II projects in the Southlake 2030 plan. The project scope with Baird, Hampton & Brown, Inc. will include engineering design, preparation ofbid and contract documents required for the projectsand support toCity staff during construction. TaskFee Basic Services fee$86,835 Special Servicesfee37,490 Total fee$124,325 The proposed schedule is to complete the design by Spring 2016 andbeginconstruction inthe Fall 2016.Right of way acquisition and utility relocationswill occur prior to construction. Financial Considerations: Funding for the projectswas approved in the FY2015 Utility Fund budget. Strategic Link: The approval of this Engineering Services Agreementwill link this request to the City’s strategy map relative to the focus area of Infrastructure by investingto provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: Thisis the standard agreement approved by the City Attorney. Alternatives: The City Council may approve or deny the agreement. Item 4D Supporting Documents: Baird, Hampton & Brown, Inc.EngineeringServices Agreement Location Map Staff Recommendation: Approve Engineering Services Agreement with Baird, Hampton & Brown, Inc. for the design of a 12-inch waterline alongSouth Pearson Laneand Union Church Roadfrom FM1709 to FM1938 and a 12-inch waterline along East Dove Road from Estes Park to Winfield Estatesin an amount not to exceed $124,325. StaffContact: Robert H. Price, P.E., Public Works Director Cheryl Taylor, P.E.,City Engineer OmGharty-Chhetri,P.E., Civil Engineer AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made this_____ day of ____________, 20__by and between the City of Southlake, Texas (hereinafter referred to as “CITY”), and Baird, Hampton & Brown(hereinafter referred to as “ENGINEER”). WHEREAS , CITY contemplates the need to construct a 12 inchwaterline along Union Church and Pearson Lanefrom FM1938 to FM1709 and a 12 inchwaterline along East Dove Road from Estes Park to Winfield Estatesand hereinafter referred to as the “Project”. WHEREAS , ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in AttachmentI which is attached hereto and incorporated by reference as if fully set forth herein. I.ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in AttachmentI in accordance with the terms set forth in this Agreement and in AttachmentI. B.Definitions. Services referto the professional services performed by ENGINEER pursuant to thisAgreement. C.Changes. CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER’s cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. Page 1 D.Coordination With Owner. The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY’s possession relative to existing facilities and to the Project. E.Site and Local Conditions. ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER’s employees will be made with CITY. F.Assignment and Subcontractors/Third Party Rights. The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior consent of CITY. G.Independent Contractor. ENGINEER covenants and agrees that it will perform the workhereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H.Disclosure. By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract.Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. Page 2 I.Approval by CITY. Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER’s professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY’s approval of only the general design concept of the Improvements to be constructed. J.Indemnification. ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. K.No Third Party Beneficiary. For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity, notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. L.Successors and Assigns. CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, Page 3 executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. II.ARTICLE CITY’S RESPONSIBILITIES CITY will: 1.Provide full information as to CITY’s requirements for the Project; 2.Assist ENGINEER by placing at ENGINEER’s disposal all information in CITY’s control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3.Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4.Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5.Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER’s work or in Contractor’s work; 6.Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY’s decisions; 7.Provide all information and criteria as to the CITY’s requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8.Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER’s opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9.Arrange for access tothe site and other private or public property as required for the ENGINEER to provide its services. 10.Provide any other information or assistance as outlined in AttachmentI hereto. Page 4 III.ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I,the ENGINEER shall be paid afee with not to exceed amount of $86,835for basic services.Optional special servicesshallbe performed upon City’s request with anot to exceed amount of $37,490with a total not to exceed cost ceiling of $124,325as billed monthly by ENGINEER. IV.ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for costs incurred in accordance with the work performed provided the limits set out in Article IIIhereof have not been exceeded. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER’s invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Remittances shall be made to ENGINEER’s office at 4550 SH 360, Ste 180, Grapevine, Texas,76051. If CITY fails to make payment due ENGINEERwithin thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V.ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such servicesin accordance with ENGINEER’s standard hourly fee (see Attachment I) as determined by the actual costs incurred and by actual time expended, such services to be one or more of the following: 1.Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; 2.Appearances before courts or boards on matters of litigation or hearings related to the Project; 3.Preparation of environmental impact assessments or statements for any governmental agency; Page 5 4.Miscellaneous engineering work for CITY not related to the Project; 5.To provide resident projectconstruction inspection, unless such inspection is not required, in writing, by the CITY; 6.Other services agreed to by the parties in writing attached hereto as Attachment Iand incorporated herein. VI.ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the ENGINEER’s undertaking herein or its performance of services, and it is agreed that the ENGINEER is not a fiduciary with respect to the CITY. VII.ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII.ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience or for any cause upon ten (10) days written notice to the ENGINEER. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. Page 6 IX.ARTICLE OWNERSHIP OF DOCUMENTS 1.All completed or partially completed reports prepared under this Agreement,including the original drawingsin both paper and electronic formats, shall become the property of CITY if this Agreement is terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2.Reuse, change or alteration by CITY or others acting by or on behalf of CITYof such documents without the permission of ENGINEER shall be at CITY’s sole risk. X.ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER’s expense, insurance of the type and of minimum coverage limits as follows: 1.Workers Compensation -Statutory Employer’s Liability -Limits as required by the State of Texas. 2.Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit -$500,000 per occurrence. 3.Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit -$1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY upon execution of this Agreement. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY’s consent, provides or renders services underthis Agreement, ENGINEER shall ensure that the subcontractor’s services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY’s acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of Page 7 this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. XI.ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by May 2016 or earlier. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER’s compensation, it shall be modified accordingly, subject to CITY’s approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII.ARTICLE NOTICE Any notice required under this Agreement will bein writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY:Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax:817-748-8010 If to ENGINEER:Konstantine Bakintas, P.E Baird, Hampton & Brown, Inc. 4550 SH 360, Ste180 Page 8 Grapevine, TX 76051 Phone:817-251-8550 All notice shall be effective upon the date of receipt. XIII.ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV.ARTICLE VENUE-LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in TarrantCounty, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By:_________________________________ Laura Hill,Mayor ATTEST: By:_________________________________ City Secretary ENGINEER: By:_________________________________ Konstantine Bakintas,P.E Page 9 THE STATE OF TEXAS§ COUNTY OF TARRANT§ ______________ Before me on this day personally appeared known to me \[or proved to me on the oath of _______________ or through ___________________ (description of identity card or other document)\] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized ______________________ of _____________________________, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this _____ day of __________, A.D.______. ______________________________________ (SEAL)Notary Public, State of Texas ____________________________________ Notary’s Name Printed Page 10 ATTACHMENT I August5,2015 Ms.CherylTaylor,P.E. DeputyDirectorofPublicWorks/CityEngineer c/oMr.OmChhetri,PE,CFM CityofSouthlake 1400MainStreet,Suite320 Southlake,Texas76092 Tel8177488100,Emailctaylor@ci.southlake.tx.us RE:Engineering&SurveyingServicesfor WATERDISTRIBUTIONSYSTEMIMPROVEMENTS ЊЋͼWaterLineatS.PearsonLane&UnionChurchRoad &ЊЋͼWaterLineonDoveRoadatVictoriaLane CityofSouthlake Ms.Taylor: WearepleasedtohavebeenselectedtoassisttheCityofSouthlakewiththereferencedproject;and lookforwardtoworkingwithboth,youandMr.Chhetri.InthefollowingpagesǞĻ͸ǝĻsummarizedour understandingoftheƦƩƚƆĻĭƷ͸ƭscopeofwork;andofferouropinionofprobableconstructioncost,as wellasadesignandconstructionschedule. Theseitems,aswellasourrevisedprofessionalservicesfeesummary,havebeenpreparedintheform ofExhibitstothe/źƷǤ͸ƭStandardProfessionalServicesContract. Wehopeyoufindtheenclosedinformationcomplete;andlookforwardtogettingstarted. Thankyou, BAIRD,HAMPTON&BROWN,INC. KonstantineBakintas,PE Principal,Sr.CivilEngineer Enclosure:ProjectSummary,Exhibits&Estimates e:\\2015.000.000\\2015.724.000\\docs\\contract\\scopeofwork&feeproposalletter_080515.doc 4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810 TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com Ms. Cheryl Taylor, PE August 5, 2015 Page 2 Baird,Hampton&BrownEngineering&Surveying WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake ProjectSummary Pg.1of2 ScopeofWork: TheCityofSouthlakehasidentifiedtwolocationsrequiringimprovementstothepublicwater distributionsystem.Theseimprovementsconsistof(1)completingofthewaterdistributionsystemloop atS.PearsonLaneandUnionChurchRoad,whichincludesa2,550LFsegment,a550LFsegmentanda 375LFsegmentof12inchwaterline;and(2)replacing1,100LFofanundersized(6inch)waterlinewith anewlargerdiameter(12inch)lineonEastDoveRoadatVictoriaLane;refertotheenclosedExhibitE, Sheets1&2. Allofthesewaterlinesegmentsareneededtocompleteand/orupgradetheĭźƷǤ͸ƭwaterdistribution system,andprovideincreaseflowvolumesandimprovedwaterpressures.Theproposedimprovements willincludefirehydrants,valvesandotherappurtenancestoprovideacompleteandfunctionalsystem meetingƷƚķğǤ͸ƭstandards. Pleasenotethatrightofwayacquisitionisrequiredtolocatethelineswheredesired.Specifically,ǞĻ͸ǝĻ estimatedthatthreerightofwayparcelswillberequiredalongS.PearsonLane,sevenparcelsalong UnionChurchRoad,sevenparcelsalongE.DoveRoad,andpossiblyoneparcelatOakBendCourt. DuringtheConceptDesignstageofthisproject,wewillalsoinvestigatewhetherthe8inchwaterlinein OakBendCourtwasconnectedtothe6inchwaterlineattheCarrollMiddleSchool;refertothe enclosedExhibitE,Sheet2of2.OurinvestigationisanticipatedtoincludecoordinatingwiththeCityof SouthlakeandCarrollISD,reviewingconstructionplans,conductingafieldvisit,andwiththeassistance ofCityofSouthlakeutilitiespersonnelandCarrollMiddleSchoolmaintenancestaff,possiblytestingfora connection. 9ƓŭźƓĻĻƩ͸ƭOpinionofProbableConstructionCost: Fromabudgetaryperspective,andwithoutthebenefitasurvey,ǞĻ͸ǝĻpreparedanOpinionofProbable ConstructionCost;seeExhibitD1.Thisestimatewillberefinedastheprojectmovesforwardtothe ConceptReport,PreliminaryPlansandFinalPlansphases. (3,3475LF)$906,000 S.PearsonLane&UnionChurchRoad 1) DoveRoadatVictoriaLane(1,100LF)$294,000 2) ProjectTotalOpinionofProbableConstructionCost$1,200,000 Note:TheseOpinionsofProbableConstructionCostdonotincludeRightofWayAcquisition 4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810 TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com Ms. Cheryl Taylor, PE August 5, 2015 Page 3 WATERDISTRIBUTIONSYSTEMIMPROVEMENTS CityofSouthlake ProjectSummary Pg.2of2 ProjectSchedule: AdetailedProjectSchedule(ExhibitC1),whichincludessurveying,engineering,biddingand construction,hasbeenpreparedandenclosedherewith.Theschedulehasbeenpreparedwith assumptionsastotheresponsivenessofthefranchiseutilitycompaniesandthetimelinessofcity reviews.Theschedulemaybesummarizedasfollows: PreEngineering&Surveying45workingdays ConceptReportPhase45ͻͻ PreliminaryEngineeringPlans60ͻͻplustimeforutilityadjustments FinalConstructionPlans50ͻͻ Bid&Award75ͻͻ Construction130workingdays TotalProjectSchedule410workingdaysfrom09/07/15thru03/31/17 Note:Theabovescheduleprovidesforapproximatelysixmonthsforrightofwayacquisition ProfessionalServicesFeeEstimate: Baseduponouryearsofexperiencewithsimilarutilityreconstructionprojects,ǞĻ͸ǝĻpreparedthe enclosedProfessionalServicesFees(ExhibitB1)Summary.Thesummarytabulatesindividualtaskstobe performedandtheestimatedmanhoureffortrequiredtocompletethesetasks.Afeeforeachtaskis thendevelopedbymultiplyingthetabulatedhourswiththerespectivehourlyratesforthevarious positionsdescribed.OurstandardhourlyratescheduleisincludedintheAgreementforEngineering Services.Theprofessionalservicesfeesmaybesummarizedasfollows: BASICSERVICES(fixedfee) TopographicSurveyingServices$20,705.00 ConceptDesignReport$16,070.00 &Estimates$41,340.00 Plans,Specs BidProject&RecordDrawings$8,170.00 SubtotalforEngineeringServices$86,285.00 SPECIALSERVICES(hourlyorpereach) LegalROWExhibitsforAcquisition$31,560.00($1,753.33Ea.) Assistancew/NeighborhoodMeeting$1,980.00(hourly) LimitedConstructionSupportServices$3,750.00(hourly) DirectExpenses$750.00(costplus10%) SubtotalforSpecialServices$38,040.00 TOTALFORPROFESSIONALSERVICES$124,325.00 4550SH360,Ste180,Grapevine,Texas76051|Tel:8172518550|Fax:8172518810 TBPEFirm#44|TBPLSFirm#10011302|www.bhbinc.com NA DR SIE PROPOSED 12" WATER LINE RCH RD ION CHU UN PROPOSED PROPOSED 12" WATER LINE 12" WATER LINE 600' 0300' SCALE 1"=600' PROPOSED WATER LINE EXHIBIT E, SHEET 1 OF 2 1400 Main Street, Southlake, TX 76092 Tel: (817) 748-8400 S PEARSON LANE & UNION CHURCH RD 12-INCH WATER LINE 15.724.000 SOUTHLAKE, TX CONNECT EXISTING 8" WATER TO EXISTING 6" WATER 300' 0150' SCALE 1"=300' PROPOSED WATER LINE EXHIBIT E, SHEET 2 OF 2 1400 Main Street, Southlake, TX 76092 Tel: (817) 748-8400 E DOVE RD 12-INCH WATER LINE 15.724.000 SOUTHLAKE, TX BHB Engineering Surveying BHBNo.2015.724.0007/24/2015 4550 S.H. 360, Suite 180 Grapevine, TX 76051 Tel (817) 251-8550, Fax (817) 251-8810 EXHIBIT D-1 ENGINEER'S BUDGETARY OPINION OF PROBABLE CONSTRUCTION COST 12-Inch Water Line / S Pearson Ln. Union Church Rd. / E. Dove Rd. City of Southlake, Texas SHEET 1 OF 2: S Pearson Ln. & Union Church Rd (3,475 LF) Item Item DescriptionQuantityUnitUnit CostTotal no. 1Implement and Maintain Erosion Control Measures1LS7,500$ 7,500$ 2Implement and Maintain Traffic Control1LS7,500$ 7,500$ Connect Proposed 12" Water to Existing 12" Water6EA3,000$ 18,000$ 3 412" PVC Water Pipe By Bore2,700LF225$ 607,500$ 512" PVC Water Pipe By Open Trench775LF60$ 46,500$ 66" PVC Water Pipe By Open Trench200LF35$ 7,000$ 6" Gate Valve w/ Box & Lid8EA900$ 7,200$ 7 812" Gate Valve w/ Box & Lid3EA2,250$ 6,750$ 9Fire Hydrant8EA3,000$ 24,000$ C.I./D.I. Fittings2TON5,000$ 10,000$ 10 11Service Tap11EA750$ 8,250$ 12 Type 'K' Copper Water Service Line110LF25$ 2,750$ 13 Furnish & Set Meter Box11EA200$ 2,200$ 14 Trench Excavation Safety for Water Line Depths > 5'975LF2$ 1,950$ 15 4" Thick Top Soil in Disturbed Areas1,085LF2.25$ 2,441$ 16 Solid Sod for Disturbed Areas1,085LF8$ 8,680$ 17 Permanent Asphalt Pavement Repair100LF55$ 5,500$ 18 Relocate Chain Link Fence650LF22$ 14,300$ Water Line Improvements Sub-Total788,021$ Contingency15.0%117,979$ S Pearson Ln & Union Church Rd Water Line Improvements Total906,000$ SHEET 2 OF 2: Dove Rd. (1,100 LF) Item Item DescriptionQuantityUnitUnit CostTotal no. 1 Implement and Maintain Erosion Control Measures1LS2,500$ 2,500$ 2 Implement and Maintain Traffic Control1LS2,500$ 2,500$ 3 Connect Proposed 8" Water to Existing 6" & 8" Water2EA1,000$ 2,000$ 4 Connect Proposed 12" Water to Existing 12" Water2EA3,000$ 6,000$ 5 12" PVC Water Pipe By Bore725LF225$ 163,125$ 6 12" PVC Water Pipe By Open Trench375LF60$ 22,500$ 7 8" PVC Water Pipe By Open Trench75LF40$ 3,000$ 8 6" PVC Water Pipe By Open Trench50LF35$ 1,750$ 9 6" Gate Valve w/ Box & Lid3EA900$ 2,700$ 10 12" Gate Valve w/ Box & Lid1EA2,250$ 2,250$ 11 Fire Hydrant3EA3,000$ 9,000$ 12 C.I./D.I. Fittings1TON5,000$ 5,000$ 13 Service Tap8EA750$ 6,000$ 14 Type 'K' Copper Water Service Line80LF25$ 2,000$ 15 Furnish & Set Meter Box8EA200$ 1,600$ 16 Trench Excavation Safety for Water Line Depths > 5'450LF2$ 900$ 17 4" Thick Top Soil in Disturbed Areas530LF2.25$ 1,193$ 18 Solid Sod for Disturbed Areas530LF8$ 4,240$ 19 Permanent Asphalt Pavement Repair50LF55$ 2,750$ 20 Driveway Repair100LF50$ 5,000$ 21 Relocate Ornamental Iron Fence125LF75$ 9,375$ Water Line Improvements Sub-Total255,383$ Contingency15.1%38,618$ Dove Rd. Water Line Improvements Total294,000$ Water Line Project Construction Total1,200,000$ PearsonLn&UnionChurchRd12InchBudgetaryOPC_72015Page1of1 BHB Engineering & Survyeing Estimated Man-Hour Effort8/5/2015 4550 SH 360, Ste. 180, Grapevine, TX 76051 Tel 817-251-8550,www.bhbinc.com EXHIBIT B-1 PROFESSIONAL SERVICES FEES: Item / Task Description & Estimated Man-Hour Effort WATER DISTRIBUTION SYSTEM IMPROVEMENTS N. Pearson, Union Church & E. Dove Road July 24, 2015 ProjectProjectProjectEngineeringProjectSurveySurveyDirect Item / Task Description DirectorManagerEngineerCADD/TechSurveyorField CrewCADD/TechClericalCostsAmount (Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)($)($) 210/hr165/hr$110/hr$90/hr$110/hr$140/hr$85/hr$55/hr $ 86,835 BASIC SERVICES (fixed fee amount) $ 20,705 Surveying Services Topographic Surveying142214404011,810 Alignment, ROW & Esmt. Mapping1222816246,100 Set Project Control Points1128842,795 Subtotal =275630646800 $ 16,170 Concept Design Report Review Record Drawings & Visit Site4816253,005 Prepare Water Line Base Drawings416244,580 Opinions of Probable Constr. Cost148122,830 Prepare and Submit Concept Plans142482604,390 Concept Plans Review Conference2421151,365 Subtotal =42058600003100 $ 22,320 Preliminary Plans & Estimates Project Geometric Layout & Control1816164,730 Water Line Plans & Profiles1162440259,115 Traffic Control, Erosion Control & Details416244,580 Opinions of Probable Constr. Cost1488602,530 Submital & Review Meetings2421151,365 Subtotal =53666880001100 $ 19,220 Final Plans, Specs & Estimates Revise Plans & Incorporate Comments212203,450 Water Line Plans & Profiles816164,520 Traffic Control, Erosion Control & Details28122,290 Tech. Specs. & Contract Docs.28244604,640 Final Plans QA/QC w/Site Verification2884253,005 Submital & Review Meeting242151,315 Subtotal =63270520004100 $8,420 Construction Administration & Support Services Bid Project, Tab. Results & Recom.161241002,820 Pre-Con Mtg. & Final Inspection281642504,010 Prepare Record Drawings & CAD Files2481001,590 Subtotal =31632120006250 $ 37,490 SPECIAL SERVICES (Hourly or Per Each) S. Pearson & Unition Chruch ROW - Legal Docs (approx. 10 ea.)284040601017,340 E. Dove Road ROW - Legal Docs (approx. 8 ea.)28323248814,220 Assist w/Neighborhood Meeting (1 ea.)244422002,180 Limited Constr. Admin. Support (Hourly)1816423,750 Subtotal =728208727210822200 $ 124,325 Total for Professional Services2725122610213617636750$ EXHIBITA BASICENGINEERINGSERVICES for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake TheCityofSouthlakehasidentifiedtwolocationsrequiringimprovementstothepublicwaterdistribution system.Theseimprovementsconsistof(1)completingofthewaterdistributionsystemloopatS.Pearson LaneandUnionChurchRoad,whichincludesa2,550LFsegment,a550LFsegmentanda375LFsegmentof 12inchwaterline;and(2)replacing1,100LFofanundersized(6inch)waterlinewithanewlargerdiameter (12inch)lineonEastDoveRoadatVictoriaLane;refertotheenclosedExhibitE,Sheets1&2. Allofthesewaterlinesegmentsareneededtocompleteand/orupgradetheĭźƷǤ͸ƭwaterdistribution system,andprovideincreaseflowvolumesandimprovedwaterpressures.Theproposedimprovementswill includefirehydrants,valvesandotherappurtenancestoprovideacompleteandfunctionalsystemmeeting ƷƚķğǤ͸ƭstandards. Pleasenotethatrightofwayacquisitionisrequiredtolocatethelineswheredesired.Specifically,ǞĻ͸ǝĻ estimatedthatthreerightofwayparcelswillberequiredalongS.PearsonLane,sevenparcelsalongUnion ChurchRoad,sevenparcelsalongE.DoveRoad,andpossiblyoneparcelatOakBendCourt. DuringtheConceptDesignstageofthisproject,wewillalsoinvestigatewhetherthe8inchwaterlineinOak BendCourtwasconnectedtothe6inchwaterlineattheCarrollMiddleSchool;refertotheenclosedExhibit E,Sheet2of2.OurinvestigationisanticipatedtoincludecoordinatingwiththeCityofSouthlakeandCarroll ISD,reviewingconstructionplans,conductingafieldvisit,andwiththeassistanceofCityofSouthlake utilitiespersonnelandCarrollMiddleSchoolmaintenancestaff,possiblytestingforaconnection. ThescopeofworkforBASICEngineeringServicesinvolvesaConceptDesignandProjectPlans, Specifications,ContractDocumentsandEstimatesfortheabovedescribedwaterlineimprovements. I.GENERAL DesignMeetings A. 1.TheENGINEERwillmeetwiththe/L—͸ƭstaffduringtheConcept(30%),Preliminary (65%)andFinalPlan(95%)phasesofthePROJECT. 2.TheENGINEER,ifrequested,willassistthe/L—͸ƭstaffinameetingwithproperty ownersduringthePreliminaryphaseofthePROJECT. ProjectManagement,AdministrationandCoordination B. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 1 of 17 1.TheENGINEERwillestablishandmaintainPROJECTschedulesandbudgets,develop progressreports,prepareinvoices,andmeetwithotherentitiesonanasneeded basisforthedurationofthetwhW9/͸ƭdesign. 2.SupervisionofSubconsultants TheENGINEERwillestablishaworkprogramandscheduleforeachsubconsultant, ifany,atthebeginningofeachphase/sectionofthePROJECT.TheENGINEERwill beresponsibleforthecoordination,supervision,reviewandincorporationofwork performedbysubconsultants. DataCollection C. 1.TheENGINEERwillcollect,compileandevaluateexistingdatacollectedfromthe CITY,orotherentitiesthatsupplyneededexistinginformationforthedesignofthe PROJECT. 2.Texas811(DigTess)willbenotifiedpriortobeginningthesurvey.Utilitiesidentified bypaintorpinflagsonthegroundwillbeincludedinthesurveydatacollected. 3.Alocationmap/schematicwillbeprovidedwiththeConceptReporttotheaffected utilitycompanies.Theseplanswillbeusedbytheutilitycompaniestoshow approximatelocationsoftheirfacilitieswhichareormaybeaffectedbythe PROJECT. 4.TheENGINEERwillsolicitRecord/AsBuiltDrawingsand/orfutureplansforthe followingfacilitiesinthePROJECTarea: i.Roadways ii.WaterLines iii.SanitarySewerLines iv.StormDrainLines v.TelephoneUndergroundand/orOverheadLines vi.ElectricUndergroundand/orOverheadLines vii.NaturalGasLines 5.TheENGINEERwillidentifypotentialutilityconflictsandprovidethisinformationto utilitycompaniesatthePreliminaryPlansphase. II.SURVEYING A.EstablishSurveyControl Establishsurveycontrolalongtheprojectalignmentsasnecessary.Thesecontrolpointswillbe establishedbasedonandtiedtoestablishedCITYhorizontalandverticalcontrolpoints.The horizontalcontrolforthePROJECTwillbeestablishedontheStatePlaneCoordinateSystem ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 2 of 17 (NAD'83SurfaceCoordinates)fromCITYmonumentation,ifavailable.Controlpointswillbe establishedusingGPSand/orconventionalsurveyingmethods. B.SurveyingforEngineeringDesign Performnecessarysurveyingoperationsforthecompletedesignoftheprojectasoutlinedinthis ScopeofServices.Surveyingshallincludethefollowing: a.LocatePublicROWoreasementandtopographicallysurveyvisiblesurfacefeatureswithin theROWofthealignmentoreasement.Locatepropertycornerssufficienttodetermine locationofROWoreasementandanyplattedeasementsthatarewithinorcrossingtheproject limits. b.Topographicsurveywillinclude: 1.CONCRETEFLATWORK 2.CONCRETECURB&GUTTER 3.PAVEMENT(STREETANDDRIVEWAY) 4.LEADWALKS 5.MAILBOXES 6.UTILITYPOLES 7.SIGNPOSTS 8.WATERVALVEBOXLIDS 9.MANHOLELIDS&FLOWLINES 10.MANHOLEINVERTS 11.FIREHYDRANTS 12.CURBINLETCORNERS 13.CURBINLETINVERTS larger) 14.TREES(4inchesand 15.FENCES/WALLS/DECKS 16.ALLMARKEDUTILITIES c.Recordelevationdataatvisiblebreaklinesandataminimumofevery50feet;and provide1ftelevationcontoursasmaybeappropriate. C.ExistingUndergroundand/orOverheadUtilities Utilityowner'swillbecontacted,onanasneededbasis,andrequestedtoassistinlocatingexisting utilitiesidentifiedforthePROJECT.Abovegroundfeaturesofexistingutilitieswithinthelimitsof thePROJECTwillbesurveyedasnotedabove.Thelocationofutilitiesbetweenaboveground featureswillbedeterminedfromvisualinspection,utilityrecords,and/orfromlocations determinedbytherespectiveutilitycompanies.TheutilitieswillbetiedtothePROJECTcontrol pointsanddepthsdeterminedinsufficientdetailtoidentifypotentialconflictswithproposed construction.TheseeffortsequatetoaSubsurfaceUtilityEngineering(SUE)QualityLevel 5ε/,and shallbeperformedinaccordancewithCI/ASCE3802. II.CONCEPTDESIGNPLANS ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 3 of 17 UtilityLine A. 1.Existingandproposedwaterlinelayouts,dimensionsandotherpertinent informationwillbepresentedoverthetopographicsurveyandaerialphotographs. 2.ExistingRightofWayandEasementswillbenoted,andproposedSanitarySewer LineEasementsidentified. 3.Schematicdesignofallproposedpublicsewerlinesandappurtenanceswillbe described. QuantitiesandCostEstimate B. 1.PROJECTquantitieswillbecalculatedandtabulatedforinclusioninthebid proposalandcostestimates. 2.TheENGINEER'sopinionofprobableconstructioncostswillbepreparedforthe entirePROJECTusingcurrentunitcostdata. SubmitConceptReportforReview C. 1.Submitsets(3)printedsetsoftheconceptplansforCITYreview. III.PLANS,SPECS&ESTIMATES PreparePreliminary(65%)DesignPlans A. 1.IncorporateCITYreviewcommentsanddirectivesfromtheConceptReport. 2.DevelopdimensionedwaterLinelayoutsoveractualfieldsurveys. 3.PlansandprofilesshallbeatascaleofnolessthanЊͼўЍЉ͸andnomorethan ЊͼўЋЉ͸ͳprofileswilldocumentallcriticalcrossings. 4.UpdateQuantitiesandCostEstimate 5.Submitthree(3)printedsetsofplansandestimatesforCITYreview 6.AttendprojectreviewmeetingwithCITY PrepareFinal(95%)DesignPlans B. 1.IncorporateCITYreviewcommentsanddirectivesfromthePreliminaryPlans submittal. 2.CompleteSewerLinePlans&Profiles 3.PrepareConstructionDetails 4.PrepareProjectSpecificationandContractDocuments 5.UpdateQuantitiesandCostEstimate 6.Submitthree(3)printedsetsforCITYreview 7.AttendprojectreviewmeetingwithCITY PrepareFinalBidDocuments C. 1.IncorporateCITYreviewcommentsanddirectivesfromtheFinal(95%)Design plans. 2.Providefinalplans,specifications,andcostestimates 3.Submittwo(2)setsoffinalbiddocumentsforCITYapprovalandbidding. IV.CONSTRUCTIONPHASE ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 4 of 17 AssisttheCITYintheadvertisementofthePROJECTforbid.TheCITYshallbearthecostof A. advertisementinanofficialpublication.TheENGINEERshallprovideallnecessaryprinting ofconstructionplans,specificationsandcontractdocumentsforuseinobtainingbids, awardingcontracts,andconstructingthePROJECT. TheENGINEERshallberesponsiblefordispersingallplansandspecificationsfromitsoffice B. toprospectivebidders,andmaintainingaBiddersList. AssisttheCITYintheopeningandtabulationoftheconstructionbidsforthePROJECTand C. recommendtotheCITYtheproperactiononallproposalsreceived. AssistinthepreparationofformalContractDocumentsandincoordinatingtheirexecution D. bytherespectiveparties. Conduct,incompanywiththeContractorandtheCITY,afinalinspectionofthePROJECTfor E. conformancewiththedesignconceptofthePROJECTandcompliancewiththeContract Documents;andapproveinwritingfinalpaymenttotheContractors. PrepareRecordDrawings,withtheassistanceoftheCITY'sResidentPROJECT F. Representative,toreflectavailableinformationastohowtheworkwasconstructed.The CITY'sResidentPROJECTRepresentativewillprovidetheENGINEERaredlinedsetof drawingsdepictingchangesduringconstruction.TheENGINEERshallreviseoriginaldesign drawings,notingchangesduringconstruction,andsubmitone(1)printedsetsofRecord Drawingsandonesetofelectronicfilesinpdfformat,totheCITY. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 5 of 17 EXHIBITACONTINUED SPECIALSERVICES for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake ThescopeofworkforSPECIALEngineeringServicesinvolvesprovidingthenecessaryTopographicSurveying fortheengineeringdesignofthesewerlineimprovements.ThescopeofworkfortheSpecialEngineering Servicesismoregenerallydescribedasfollows: I.SURVEYING A.Easements&RightofWay Preparelegaldescription(ExhibitA)andexhibit(ExhibitB)forrequiredWaterLineEasement and/orRightofWay. II.LIMITEDCONSTRUCTIONADMINISTRATION RepresenttheCITYinthenonresidentadministrationofthePROJECT,asrequested.Inthis B. capacity,theENGINEERshallhavetheauthoritytoexercisewhateverrightstheCITYmay havetodisapproveworkandmaterialsthatfailtoconformtotheContractDocuments whensuchfailuresarebroughttotheENGINEER'sattention. ThisfunctionofENGINEERshallnotbeconstruedassupervisionofthePROJECTanddoes notincludeonsiteactivitiesotherthanoccasionalsitevisitstoobserveoverallPROJECT conditionsorwhenspecificallyrequestedbyCITYtovisitonsiteforaparticularmatter.It particularlydoesnotinvolveperiodic,exhaustiveorcontinuousonsiteinspectiontocheck thequalityorquantityoftheworkormaterial;nordoesitplaceanyresponsibilityonthe ENGINEERforthetechniquesandsequencesofconstructionorthesafetyprecaution incidentthereto,andENGINEERwillnotberesponsibleorliableinanydegreeforthe Contractor'sfailuretoperformtheconstructionworkinaccordancewiththeContract Documents. ConsultandadvisetheCITY;issuesuchinstructionstotheContractorasinthejudgmentof C. theENGINEERarenecessary;andprepareroutinechangeorders,ifrequired. Reviewsamples,catalogdata,schedules,shopdrawings,laboratory,shopandmilltestsof D. materialandequipmentandotherdatawhichtheContractorisrequiredtosubmit,onlyfor conformancewiththedesignconceptofthePROJECTandcompliancewiththeinformation givenbytheContractDocuments;andassemblewrittenguaranteeswhicharerequiredby theContractDocuments. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 6 of 17 III.OtherEngineeringServices Assistw/NeighborhoodMeetingtoinformaffectedpropertyowners. E. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 7 of 17 EXHIBITACONTINUED HOURLYAND/ORADDITIONALENGINEERINGSERVICES for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake I.ADDITIONALEngineeringServices,notincludedinthescopeofwork,includethoseservicesthat mayresultfromsignificantchangesinthegeneralscope,extentorcharacterofthePROJECTorits designincluding,butnotlimitedto,changesinsize,complexity,CITY'sschedule,characterof constructionormethodoffinancing;andrevisingpreviouslyacceptedstudies,reports,design documentsorContractDocumentswhensuchrevisionsarerequiredbychangesinlaws,rules, regulations,ordinances,codesorordersenactedsubsequenttothepreparationofsuchstudies, reportsordocuments,orareduetoanyothercausesbeyondENGINEER'scontrol. II.ADDITIONALEngineeringServicesnotincludedinthescopeofwork,alsoincludeassistancetothe CITYinconnectionwithbidprotests,rebiddingorrenegotiatingcontractsforconstruction, materials,equipmentorservice,orpreparingtoserveorservingasaconsultantorwitnessforCITY inanylitigation,arbitrationorotherlegalproceedinginvolvingthePROJECT. III.HOURLYand/orADDITIONALEngineeringservicesinconnectionwiththePROJECTanddescribed above,andincludingserviceswhicharetobefurnishedonanhourlybasisorbytheCITY,and servicesnototherwiseprovidedforinthisAgreement,willbeprovidedatthefollowingrates: ENGINEERING&LANDSCAPEARCHITECTURELANDSURVEYINGSERVICES Engineering&Management, Principal$210.00/hrSurveyingServices,SeniorRPLS$140.00/hr ProjectManagement$165.00/hrSurveyingServices,RPLS$110.00/hr EngineeringServices,SeniorPE$150.00/hrCAD/TechnicalSurveyServices,SeniorTech.$95.00/hr EngineeringServicesPE$110.00/hrCAD/TechnicalSurveyServices$85.00/hr EngineeringServicesEIT$90.00/hrLandSurveyingResearch$85.00/hr DesignServices,SeniorDesigner$100.00/hrFieldSurveying1PersonCrew$140.00/hr DesignServicesbyDesigner$85.00/hrFieldSurveying2PersonCrew$160.00/hr CAD/DraftingServices$65.00/hrGISTechnicalServices$60.00/hr LandscapeArchitecturalServices LA$110.00/hr ClericalServices$55.00/hr ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 8 of 17 EXHIBITACONTINUED CITYPROVIDEDINFORMATION/SERVICES for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake TheCITYwillprovidethefollowingservicestotheENGINEERintheperformanceofthePROJECTupon request: I.ProvideanyexistingdatatheCITYhasonfileconcerningthePROJECT,ifavailable. II.ProvideanyavailableRecordDrawingsforexistingstreetsanddrainagefacilities,ifavailable. III.ProvideanyavailableRecordDrawingsforexistingwaterandsanitarysewermains,ifavailable. IV.AssisttheENGINEER,asnecessary,inobtaininganyrequireddataandinformationfromlocal franchiseutilitycompanies. V.Providestandarddetailsindigitalformat. VI.AssisttheENGINEERbycoordinatingwiththefranchiseutilitycompaniesandaddressingpotential conflictspriortoconstruction. VII.AssisttheENGINEERbyrequiringappropriateutilitycompaniestoexposeundergroundutilities withintheRightOfWay,if/whenrequired. VIII.GivepromptwrittennoticetoENGINEERwheneverCITYobservesorotherwisebecomesawareof anydevelopmentthataffectsthescopeortimingoftheENGINEER'sservices. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 9 of 17 EXHIBITB COMPENSATION for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake I.COMPENSATION ForandinconsiderationoftheservicestoberenderedbytheENGINEER,theCITYshallpay,andthe ENGINEERshallreceive,thecompensationhereinaftersetforthfortheDesignandConstruction PhasesoftheworkandadditionallyforSpecialEngineeringServicesand/orAdditionalEngineering Services.AllremittancesbyCITYofsuchcompensationshalleitherbemailedordeliveredtothe 9bDLb99w͸ƭoffice. CompensationfortheBasicEngineeringServices(Surveying,ConceptReport,Plans,Specs& A. EstimatesandlimitedConstructionSupportServices)shallbealumpsumfeeof$86,285.00 TheDesignphaseportionoftheBasicEngineeringServicesshallbecomputedat approximately90%ofthetotalBasicServicesCharge;andtheConstructionphaseportion oftheBasicEngineeringServicesshallbecomputedatapproximately10%ofthetotalBasic EngineeringServicesCharge. PaymentfortheDesignphaseportionoftheBasicEngineeringServicesshallbeduein monthlyinstallmentsintheproportiontothatpartoftheservicesintheDesignphase whichhavebeenaccomplished.FinalpaymentforservicesauthorizedintheDesignphase shallbedueatthecompletionoftheseservices. PaymentforanyrequestedAssistance,withNeighborhoodMeetingsorConstruction SupportServicesoftheSpecialServices,shallbedueinmonthlyinstallmentsandperthe contracthourlybillingratesschedule. CompensationforSpecialEngineeringandSurveyingServicesnotcoveredbytheBasic B. EngineeringServicesprovidedhereinaboveshallbeasfollows: RightofWayorUtilityEasementExhibits$1,248perEach Assistw/NeighborhoodMeeting$1,970/Hourly LimitedConstructionAdministration$3,750/Hourly DirectCosts(Printing,Reproduction,etc.) Copies:$0.10/Page ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 10 of 17 DrawingPrints:$1.00/Sheet Plots(Mylar):$10.00/Each OtherDirectCostsAtCostPlus10% CompensationforAdditionalEngineeringServicesnotcoveredbyBasicEngineeringServices C. orSpecialEngineeringServicesprovidedhereinshallbeasfollows: 1.ForallofENGINEER'spersonneltimeappliedtotheAdditionalEngineeringServices andnot itemizedabove,thefollowinghourlyratesshallbeused: ENGINEERING&LANDSCAPEARCHITECTURE Engineering&Management,Principal$210.00/hr ProjectManagement$165.00/hr EngineeringServices,SeniorPE$150.00/hr EngineeringServicesPE$110.00/hr EngineeringServicesEIT$90.00/hr DesignServices,SeniorDesigner$100.00/hr DesignServicesbyDesigner$85.00/hr CAD/DraftingServices$65.00/hr LandscapeArchitecturalServicesLA$110.00/hr ClericalServices$55.00/hr 2.Foralldirectnonlaborand/orsubcontractexpense,includingmileage,traveland livingexpensesatinvoiceorinternalofficecosttimesamultiplierof1.10. PaymentstotheENGINEERforauthorizedAdditionalEngineeringServiceswillbedue monthly,uponpresentationofmonthlystatementbytheENGINEERforsuchservices. II.PAYMENT PaymentstotheENGINEERwillbemadeasfollows: InvoiceandTimeofPayment A. MonthlyinvoiceswillbeissuedbytheENGINEERforallworkperformedunderthis Agreement,andshallbeinproportiontothepercentcompletionofthetotalwork. InvoiceswillbepreparedinaformatapprovedbytheCITY;seeformatonthefollowing page;andaredueandpayablewithin30days. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 11 of 17 ProposedInvoiceFormat ContractPercentAmountPreviouslyAmount Due Item / Task DescriptionAmountCompleteTo DateInvoicedThis Invoice $ 86,285 BASIC SERVICES (fixed fee amount) $ 20,705 Surveying Services Topographic Surveying11,810 Alignment, ROW & Esmt. Mapping6,100 Set Project Control Points2,795 $ 16,070 Concept Design Report Review Record Drawings & Visit Site2,980 Prepare Water Line Base Drawings4,580 Opinions of Probable Constr. Cost2,830 Prepare and Submit Concept Plans4,330 Concept Plans Review Conference1,350 $ 22,220 Preliminary Plans & Estimates Project Geometric Layout & Control4,730 Water Line Plans & Profiles9,090 Traffic Control, Erosion Control & Details4,580 Opinions of Probable Constr. Cost2,470 Submital & Review Meetings1,350 $ 19,120 Final Plans, Specs & Estimates Revise Plans & Incorporate Comments3,450 Water Line Plans & Profiles4,520 Traffic Control, Erosion Control & Details2,290 Tech. Specs. & Contract Docs.4,580 Final Plans QA/QC w/Site Verification2,980 Submital & Review Meeting1,300 $ 8,170 Construction Administration & Support Se Bid Project, Tab. Results & Recom.2,720 Pre-Con Mtg. & Final Inspection3,960 Prepare Record Drawings & CAD Files1,490 $ 38,040 SPECIAL SERVICES (Hourly or Per Each) S. Pearson & Unition Chruch ROW- Legal Docs (approx. 10 ea.)17,340 E. Dove Road ROW- Legal Docs (approx. 8 ea.)14,220 Assist w/Neighborhood Meeting (1 ea.)1,980 Limited Constr. Admin. Support (Hourly)3,750 Riembursable Directs Expenses750 $124,325 Total for Professional Services ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 12 of 17 EXHIBITC PROJECTSCHEDULE for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake PROJECTSCHEDULE AdetailedProjectSchedule,whichincludessurveying,engineering,biddingandconstruction,hasbeen preparedandenclosedherewith.Theschedulehasbeenpreparedwithassumptionsastothe responsivenessofthefranchiseutilitycompaniesandthetimelinessofcityreviews.Theschedulemay besummarizedasfollows: PreEngineering&Surveying45workingdays ConceptReportPhase45ͻͻ PreliminaryEngineeringPlans60ͻͻplustimeforutilityadjustments FinalConstructionPlans50ͻͻ Bid&Award75ͻͻ Construction130workingdays TotalProjectSchedule410workingdaysfrom09/07/15thru03/31/17 Note:Theabovescheduleprovidesforapproximatelysixmonthsforrightofwayacquisition;andapproximately threemonthsforfranchiseutilityadjustments(ifneeded). ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 13 of 17 EXHIBITD OPINIONOFPROBABLECONSTRUCTIONCOST for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake OPINIONOFPROBABLECOST Fromabudgetaryperspective,andwithoutthebenefitasurvey,ǞĻ͸ǝĻpreparedanOpinionofProbable ConstructionCost;seeExhibitD1.Thisestimatewillberefinedastheprojectmovesforwardtothe ConceptReport,PreliminaryPlansandFinalPlansphases. S.PearsonLane&UnionChurchRoad(3,3475LF)$906,000 1) DoveRoadatVictoriaLane(1,100LF)$294,000 2) ProjectTotalOpinionofProbableConstructionCost$1,200,000 Note:TheseOpinionsofProbableConstructionCostdonotincludeRightofWayorEasementAcquisition,or ProfessionalServices. ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 14 of 17 CONFLICTOFINTERESTQUESTIONNAIRE for WATERDISTRIBUTIONSYSTEMIMPROVEMENTS S.PearsonLane&UnionChurchRoad andE.DoveRoadatVictoriaLane CityofSouthlake \[ConflictofInterestQuestionnaireisonthefollowing2pages.\] ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 15 of 17 CONFLICTOFINTERESTQUESTIONNAIREFORMCIQ Forvendororotherpersondoingbusinesswithlocalgovernmentalentity Thisquestionnaireisbeingfiledinaccordancewithchapter176ofthe OFFICEUSEONLY LocalGovernmentCodebyapersondoingbusinesswiththegovernmental entity. DateReceived Bylawthisquestionnairemustbefiledwiththerecordsadministratorof th thelocalgovernmentnotlaterthanthe7businessdayafterthedatethe personbecomesawareoffactsthatrequirethestatementtobefiled.{ĻĻ Section176.006,LocalGovernmentCode. ApersoncommitsanoffenseifthepersonviolatesSection176.006,Local GovernmentCode.AnoffenseunderthissectionisaClassCmisdemeanor. 1 Nameofpersondoingbusinesswithlocalgovernmentalentity. KonstantineBakintas,PE 2 Checkthisboxifyouarefilinganupdatetoapreviousfiledquestionnaire. (Thelawrequiresthatyoufileanupdatedcompletedquestionnairewiththeappropriatefiling authoritynotlaterthanSeptember1oftheyearforwhichanactivitydescribedinSection th 176.006(a),LocalGovernmentCode,ispendingandnotlaterthanthe7businessdayafterthe datetheoriginallyfiledquestionnairebecomesincompleteorinaccurate.) 3 Describeeachaffiliationorbusinessrelationshipwithanemployeeorcontractorofthelocal governmentalentitywhomakesrecommendationstoalocalgovernmentofficerofthelocal governmentalentitywithrespecttoexpenditureofmoney. NONE 4 Describeeachaffiliationorbusinessrelationshipwithapersonwhoisalocalgovernmentofficerand whoappointsoremploysalocalgovernmentofficerofthelocalgovernmentalentitythatisthe subjectofthisquestionnaire. NONE ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 16 of 17 CONFLICTOFINTERESTQUESTIONNAIREFORMCIQ ForvendororotherpersondoingbusinesswithlocalgovernmentalentityPage2 5 Nameoflocalgovernmentofficerwithwhomfilerhasaffiliationorbusinessrelationship.(Complete thissectiononlyiftheanswertoA,B,orCisYES.) Thissection,item5includingsubpartsA,B,C&D,mustbecompletedforeachofficerwithwhomthe filerhasaffiliationorbusinessrelationship.AttachadditionalpagestothisFormCIQasnecessary. A.Isthelocalgovernmentofficernamedinthissectionreceivingorlikelytoreceivetaxableincome fromthefilerofthequestionnaire? YESNO likelytoreceivetaxableincomefromoratthe B.Isthefilerofthequestionnairereceivingor directionofthelocalgovernmentofficernamedinthissectionANDthetaxableincomeisnotfrom thelocalgovernmententity? YESNO C.Isthefilerofthisquestionnaireaffiliatedwithacorporationorotherbusinessentitythatthelocal governmentofficerservesasanofficerordirector,orholdsanownershipof10percentormore? YESNO D.Describeeachaffiliationorbusinessrelationship. 6 Describeanyotheraffiliationorbusinessrelationshipthatmightcauseaconflictofinterest. NONE 7 08/06/15 SignatureofpersondoingbusinesswiththeDate governmentalentity ESCSB,H&B,I. NGINEERINGERVICES FOR THE ITY OF OUTHLAKE BY AIRDAMPTON ROWNNC S. Pearson Lane & Union Church Road & E. Dove Road at Victoria Lane (August 2015) Page 17 of 17