Loading...
2015-07-14CITY OF SOUTHLAKE Senior Advisory Commission Meeting: July 14, 2015 LOCATION: Senior Center 307 Parkwood Drive Southlake, Texas Members Present: Chairman Nancy Sporn, Vice Chairman Charlie Boyd, Secretary Marge Kyle; SAC members, David Baltimore, Beverly Blake, Jean Boland and Bernice McCauley Commission Members Absent: Barbara Pappy (Alternate1) Staff Members Present: Director of Community Services Chris Tribble; Deputy Director of Community Services Kate Meacham; Deputy Director of Communication Pilar Schank; Steve Moore, Recreation Superintendent; and Senior Services Coordinator Soheila Phelps Guests: Eric Phelps, CARS liaison; Director of Economic Development & Tourism Shannon Hamons 1. CALL TO ORDER Chairman Sporn called the meeting of the Senior Advisory Commission to order at 1:03 p.m. Agenda items were considered out of the regular sequence. 3. DISCUSSION 3A. GUEST SPEAKER: SHANNON HAMONS, DIRECTOR OF ECONOMIC DEVELOPMENT & TOURISM Director of Economic Development & Tourism Shannon Hamons presented comprehensive information and distributed materials about the latest commercial, corporate and residential developments in Southlake and responded to questions from the Commission. 313. CHAIR RECAP OF ASSISTANT CITY MANAGER MEETING — Senior Advisory Commission (SAC) Chair Nancy Sporn gave an overview of the SAC officers meeting with Assistant City Manager Ben Thatcher and Director of Community Services Chris Tribble held June 19, 2015. The meeting was held to discuss the philosophy of the City regarding senior center programs as activities transition into The Marq Southlake. There is concern revenue -generating rentals of facility rooms may impact senior program's space needs. Changing the day for the senior center Metroport City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the July 14, 2015 Page 2 of 6 Meals On Wheels lunch program was part of the meeting discussion. A Memo of Understanding to address issues will be developed and presented for discussion and Senior Advisory Commission recommendation at an upcoming meeting. Staff responded to questions regarding adjustments in programming times and room allocations that may occur at The Marq Southlake that create improved and expanded programming opportunities. At Assistant City Manager Thatcher's request, SAC member David Baltimore will present information about the Senior Advisory Commission to the Community Engagement Committee at a fall meeting. 3C. FITNESS EQUIPMENT Senior Advisory Commission members discussed fitness equipment for Legends Hall and provided staff feedback on the Precor brand of cardio equipment (Elliptical, Recumbent Bike, and Treadmill) most recently tested. Commission members liked video screens for equipment pieces; preferred the recumbent bike with back support; and felt the Precor Elliptical machine was too difficult to get on/off and to operate. A summary based on Senior Advisory Commission feedback from their demonstrations of the Life Fitness, Precor and Strength equipment pieces, and a proposed equipment package, will be presented for Senior Advisory Commission recommendation at the next meeting. 3D. SENIOR ACTIVITIES CENTER NAME Senior Advisory Commission members discussed naming the senior programs a name with broad appeal to attract individuals ages 55-69. The Commission reviewed a list of random terms and names other cities use for senior programs and were asked to select preferences or dislikes to help determine the style and similar types of words that may be considered for Southlake's senior programs. Some names offered by Senior Advisory Commission members include: "55+Club of Southlake," "55+Activities Center... stay active, stay involved, stay connected," "Southlake Active Life," "Balanced Living," and "Southlake Active Social Center." Suggested names may be forwarded to Senior Services Coordinator Soheila Phelps or presented at the next SAC meeting. Name options based on Commission feedback will be presented at the August meeting. 3E. PROGRAM FOCUS GROUPS OVERVIEW A Program Focus Groups meeting will be held Friday, July 17 to get better insight on the wants and needs of specific member groups that were identified in the member survey as member categories with the need to grow. The three groups are 1) City of Southlake Values.- Integrity alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the July 14, 2015 Page 3 of 6 individuals 55 to 69 years old, 2) Men and 3) Southlake Residents. Results of the focus groups meeting will be shared at a future SAC meeting. 3F. THE MARQ GRAND OPENING EVENT Monday, December 14, 2015, has tentatively been set as the first day for senior programs and activities to be held in Legends Hall at The Marq Southlake. The Commission brainstormed ideas to make the first day in the new facility special and to showcase the wide variety of activities offered. The consensus was to have 4-5 mini, 20 -minute classes, in the morning for visitors to rotate from one demonstration to the next, followed by a special lunch and entertainment. An evening dance/open house will be planned for the official grand opening event in January 2016, date to be determined. Save -the -date notices will be sent as soon as dates for the events are confirmed. 4. REPORTS 4A. CITY MANAGER'S OFFICE & COMMUNITY SERVICES Communications & Website Manager Pilar Schank presented the City Manager's Report highlighting the Stars & Stripes event held July 3, preparations now underway for the FY 2016 City Budget, and the 2015 Citizen Satisfaction Survey, which will be available for public participation around October/November 2015. Commission members asked about various pot holes and traffic issues in the City and were provided information about the online Fix It Form that may be accessed any time to address these and other issues of concern. 4B. COMMUNITY SERVICES Deputy Director Kate Meacham reported on upcoming community events and recreation activities including recognition of National Parks & Recreation Month with events at Bob Jones Nature Center, National Hot Dog Day on June 23, and roller rink event on June 25. New City Council members John Huffman and Shawn McCaskill have accepted invitations to be guest speakers at the Senior Advisory Commission meetings in August and September, respectively. Director Tribble announced a tour of The Marq Southlake will be scheduled for Senior Advisory Commission members in September. 4C. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps reported on summer programs, celebration of National Parks & Recreation month, events and field trips and was available to answer questions. In August the center will celebrate Elvis Week with an Elvis impersonator at the Tuesday congregate luncheon on August 11. City of Southlake Values.- Integrity alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the July 14, 2015 Page 4 of 6 4D. METROPORT MEALS ON WHEELS Senior Services Coordinator Sohelia Phelps distributed May and June MMOW reports in Mary King's absence. 4E. CALL A RIDE SOUTHLAKE CARS representative Eric Phelps presented the CARS monthly participation trip statistics report and highlighted June ridership and CARS activities. Ridership in June was slightly down, which is typical for the summer months. Mr. Phelps was available to answer questions. 4F. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc., Secretary Nancy Sporn briefly reported on the recent SSFI meeting and activities, including involvement with the North Texas Student Day, membership, and donations received in memory of James Richardson. Ms. Sporn was available to answer questions. 6. CONSIDER 6A. SENIOR ADVISORY COMMISSION 3RD QUARTER WRITTEN REPORT TO CITY COUNCIL APPROVED A motion was made to accept the 3rd Quarter Senior Advisory Commission Report as written. Motion: Boyd Second: Boland Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 7-0 Motion Carried. 6B. RECOMMENDATION ON FY 2016 SENIOR SERVICES DIVISION GENERAL FUND OPERATION BUDGET Director Chris Tribble and Deputy Director Kate Meacham presented the FY 2016 Senior Services Division budget, including budget items for The Marq Southlake, highlighting line items for the Commission's consideration and responding to questions concerning performance measures and the Metroport Meals On Wheels City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the July 14, 2015 Page 5 of 6 rate increase for FY 2016 and additional funds allocated for expanded service needs expected at The Marq Southlake luncheons. APPROVED A motion was made to recommend approval of the FY 2016 Senior Services Division budgets as presented. Motion: Baltimore Second: Boyd Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 7-0 Motion Carried. 2. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 2A. APPROVAL OF THE MINUTES FROM THE JUNE 9, 2015 REGULAR SENIOR ADVISORY COMMISSION MEETING. A correction was requested to the June 9, 2015 Senior Advisory Commission meeting minutes Section 3C to include language the Commission had discussed moving the Metroport Meals On Wheels program day, with the members split on their support for the change. Chairman Nancy Sporn administratively tabled the June 9, 2015 minutes to the next meeting to allow the correction to be made to the minutes. The Senior Advisory Commission did not entertain a formal vote. 5. PUBLIC FORUM — This item was not presented. 7. ADJOURNMENT APPROVED A motion was made and unanimously approved to adjourn the meeting at 3:22 p.m. Motion: Boland Second: Kyle Ayes: Baltimore, Blake, Boland, Boyd, Kyle, McCauley and Sporn Nays: None Abstention None Vote: 7-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the July 14, 2015 Pa e6of6 1A Nancy Sp rn, C air to Meac am, Dep Community Services A ditigal recording of this meeting is available upon request from the Office of City Secretary. The digital recorder was not available. City of Southlake Values.- Integrity alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Sign -in Sheet CITY OF July 14, 2015 @ ipm SOUTHLAKE Senior Center — 307 Parkwood.? ive David Baltimore (Place 4) Beverly Blake (Place 6) Jean Boland (Place 1) Charles Boyd (Place 3), V -Chair Marge Kyle (Place 7), Secretary Bernice McCauley (Place 2) Barbara Pappy (Alt 1) Nancy Sporn (Place 5), Chair Vacant (Alt 2) STAFF Chris Tribble Kate Meacham Steve Moore Soheila Phelps Pilar Schank Ryan McGrail Cassie Tucker GUESTS Brighton Greene (CARS) Eric Phelps (CARS) Mary King (MMOW) Milton Blake