2015-08-04ary or
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AUGUST 4 2015
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Sister Cities Report
5. Review of proposed Park Village traffic utility box screening concepts for the
existing box located at the southwest corner of East Southlake Boulevard and
South Carroll Avenue near the location of the future large fountain. Provide an
update on building and amenity construction activity at Park Village.
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
pertaining to litigation.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 2 of 8
b. Seek advice of
associated with
Town of Westlake
the city attorney regarding legal issues
E
possible boundary adjustment with the
2. Section 551.072: Deliberation regarding real property
a. Discuss right of way acquisition and process of potential
purchase or lease of real property for city facilities and
projects.
1. Discuss right of way acquisition from 800 and 900
North White Chapel Boulevard.
3. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment of city board and commission
members.
4. Section 551.076: Deliberation regarding security devices
a. Deliberate the deployment or specific occasions for
implementation of security personnel or devices.
5. Section 551.087: Deliberation regarding_ economic
development negotiations
a. Discuss the terms and conditions of an economic
development incentives program — Project No. 2015-2.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Strategic Priority Update
a. Public Works Project Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 16, 2015 regular City Council meeting and
the June 22, 2015 special City Council meeting.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 3 of 8
B. Consideration of the Community Events Participation Agreement with
Southlake Chamber of Commerce for the 2015 OktoberFest event.
C. Ordinance No. 1122, 1St Reading, Adopt ordinance to abandon permanent
drainage easement as recorded in instrument D208331417 of the Deed
Records of Tarrant County, Texas, situated in the Jesse C. Allen Survey,
Abstract No. 18, in the City of Southlake, Tarrant County, Texas, being a
portion of a tract of land conveyed to Keller Watermere, LP by deed as
recorded in Document No. D206238263 of the Deed Records of Tarrant
County, Texas and being more particularly described as Watermere. (If
approved, the public hearing will be held August 18, 2015.)
D. Award Engineering Services Agreement to Dunaway Associates, L.P. for
the North Pearson Road 16 -inch waterline improvements project in the
amount of $69,813.
E. Ratify Engineering Services Agreement with Huitt-Zollars, Inc., for the
design of Kirkwood Boulevard from Stockton Drive to Tyler Street and
approve Amendment No. 1 in the amount of $177,425.
F. This item was intentionally left blank.
G. Approve a contract with United HealthCare to provide employee medical
benefits for Plan Year October 1, 2015 to September 30, 2016.
H. Approve a contract with United HealthCare to provide employee dental
benefits for Plan Year October 1, 2015 to September 30, 2016.
Approve contract renewal with Cigna Life Insurance Company to provide
employee Life Insurance, Accidental Death and Dismemberment
Insurance and Long Term Disability Insurance for Plan Year October 1,
2015 to September 30, 2016.
J. Excuse the absences of City Councilmember Gary Fawks.
K. Approve a contract service agreement with Pruitt Consulting, Inc. for
building plan review services on commercial, industrial, educational,
institutional and residential not to exceed $65,000.
L. Approve agreement for School Resource Officer Program between the
City of Southlake and Carroll Independent School District.
M. Approve the interlocal agreement for the addition of Trophy Club Police
Department to the North Tarrant Regional SWAT Team.
City of Southlake values:
Integrity + Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 4 of 8
N. Resolution No. 15-038, Adopt the FEMA -approved Hazard Mitigation
Action Plan (HazMAP).
O. Variance to the Subdivision Ordinance No. 483, as amended, Section
4.011 Expiration of Plats, extending the validity of the Case ZA14-072,
Final Plat for Union Church Estates on property described as Tracts 6B2
and 6132A, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas, and located at 2535 and 2565 Union Church
Road, Southlake, Texas. Current Zoning: "SF -1A" Single Family
Residential District and "SF -2" Single Family Residential District. SPIN
#11.
Tabled Items:
P. Resolution No. 15-031 (ZA15-037), Specific Use Permit for a
Telecommunications Tower, Antennas and Ancillary Buildings for St.
Charles Tower on property being described as Tract 1G, H. Granberry
Survey, Abstract No. 581, City of Southlake, Tarrant County, Texas and
located at 640 South White Chapel Boulevard, Southlake, Texas. Current
Zoning: "AG" Agricultural District. SPIN #10. (The applicant is requesting
to table this item indefinitely. This item will be re -notified in accordance
with the requirements of Zoning Ordinance No. 480, as amended, if
placed on a future agenda.)
Q. Ordinance No. 480-693 (ZA15-014), 1St Reading, Zoning Change and
Concept Plan for 1860 Sunshine Lane on property described as 3A1 F5,
Frances Throop Survey, Abstract No. 1511, City of Southlake, Tarrant
County, Texas and located at 1860 Sunshine Lane, Southlake, Texas.
Current Zoning: "SFAX Single Family Residential District. Proposed
Zoning: "SF -20A" Single Family Residential District. SPIN #4. (At the May
19, 2095 City Council meeting, this item was tabled to the September 1,
2015, City Council meeting.)
R. Resolution No. 15-028, (ZA15-034), Specific Use Permit for a
Telecommunications Tower, Antennas and Ancillary Buildings at 1604
Hart Street on property being described as Lot 4, Block A of the Hart
Industrial Park Addition, an addition to the City of Southlake, Tarrant
County, Texas located at 1604 Hart Street, Southlake, Texas. Current
Zoning: 1-1" Light Industrial District. SPIN #8. PUBLIC HEARING (At the
June 4, 2015 Planning and Zoning Commission meeting, the applicant
requested the item to be tabled until the August 20, 2015 Planning and
Zoning Commission meeting.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 5 of 8
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-684, (ZA14-120), 2nd Reading, Zoning Change and
Site Plan for White Line Self Storage on property described as Tracts 6D8
and 6D9, J.G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and located at 750 Davis Boulevard and 2360 Michael
Drive, Southlake, Texas. Current Zoning: "AG" Agricultural District.
Requested Zoning: "S -P-1" Detailed Site Plan District. SPIN #10. PUBLIC
HEARING
B. Ordinance No. 480-328b, (ZA15-011), 2"d Reading, Zoning Change and
Site Plan for Countryside Bible Church on property described as Lots 2R1,
Block A and 2R2R, Block B, Ravenaux Village Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 250 and 301
Countryside Court, Southlake, Texas. Current Zoning: "S -P-1" Detailed
Site Plan District and "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-1" Detailed Site Plan District. SPIN #5. PUBLIC HEARING
C. Ordinance No. 480-698 (ZA15-054), 2nd Reading, Zoning Change and
Concept Plan for Lot 14, John Childress No. 254 Addition on property
being described as Tract 2C, J. Childress Survey, Abstract No. 254 and
Tract 10, R. D. Price Survey, Abstract No. 1207, City of Southlake, Tarrant
County, Texas located at 3020 Burney Lane (formerly 3510 and 3520
Burney Lane), Southlake, Texas. Current Zoning: "SF -1A" Single Family
Residential District and "AG" Agricultural District. Requested Zoning: "SF -
1A" Single Family Residential District. SPIN #2. PUBLIC HEARING
D. ZA15-050, Preliminary Plat for Lot 29 J Childress No. 254 Addition on
property being described as Tract 2C, J. Childress Survey, Abstract No.
254 and Tract 10, R.D. Price Survey, Abstract No. 1207, City of
Southlake, Tarrant County, Texas located at 3020 Burney Lane (formerly
3510 and 3520 Burney Lane), Southlake, Texas. Current Zoning: "SF -1A"
Single Family Residential District and "AG" Agricultural District. Requested
Zoning: "SF -1A" Single Family Residential District. SPIN #2.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 6 of 8
E. Ordinance No. 480-697 (ZA15-038), 2nd Reading, Zoning Change and
Concept Plan for 800 East Bob Jones Road on property described as
Tracts 10 and 16, H. 0. Throop Survey, Abstract No. 1237A, City of
Southlake, Tarrant County, Texas and located at 800 and 790 East Bob
Jones Road. Current Zoning: "AG" Agricultural District. Proposed Zoning:
"SF -1A" Single Family Residential District. SPIN #1. PUBLIC HEARING
F. Ordinance No. 1121, 2"d Reading, Approve an ordinance of the City of
Southlake, Texas, providing for a residential homestead property tax
exemption. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 15-037, Appointing members to various positions on the
Building Board of Appeals, Parks and Recreation Board, Planning and
Zoning Commission, Southlake Parks Development Corporation, and
Zoning Board of Adjustment (and naming a Chairman and Vice Chairman
for the Zoning Board of Adjustment).
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 31, 2015 by 6:00 p.m.,
pursuant to the Texas Governrn6ant,pfde, Chapter 551.
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Lori Payne, TR =_
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City Secretary '154..
If you plan to attend this public eating, �d,have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 7 of S
EXECUTIVE SESSION
Section 551.071: Consultation with attorney, The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006149-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. M.K. Painting, Inc. v. City of Southlake, Texas.
Section 551.072: Deliberation regarding real property The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective ift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section _551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 4, 2015
Page 8 of 8
Section 418.183(D: TexasDisasterAct. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork