2015-06-08CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: JUNE 8. 2015
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman and
Board Members Mitch Hill, Jeff Medici, and Lori Palmer
PARKS AND RECREATION BOARD MEMBERS ABSENT: Vice Chairman Chad Patton,
Secretary France Scharli, and Board Member Paul Venesky
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham and Recreation Superintendent Steve Moore
1. CALL TO ORDER
Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
6:11 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 13, 2015 REGULAR PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the April 13, 2015 Park Board meeting minutes.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
The Board considered the absence of Park Board members Lori Palmer and Chad
Patton from the April 13, 2015 meeting.
APPROVED
A motion was made to approve the Consent Agenda as presented including approval of
the minutes of the April 13, 2015 regular meeting and absence of board members
Palmer and Patton.
Motion: Medici
Second: Hill
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 8, 2015 Parks Board Meeting
Page 2 of 5
Ayes:
Hill, Medici and Wasserman
Nays:
None
Abstain:
Palmer (absent 4/13/15 meeting)
Vote:
3-0-1
Motion Carried.
3. CONSIDER:
3A. RECOMMENDATION OF NAME FOR CITY PARK IN WINDING CREEK
DEVELOPMENT
Director Chris Tribble presented the request to name the City park in the Winding Creek
subdivision, located southwest of South Carroll Avenue and Winding Lake Boulevard.
Proposed names solicited from the public were presented. Submitted names for the
park included Chauncey Prade Park, Jeff Wang Park (and several iterations of the
name), Creekside Park, Crescent Park, Cole Malone Park, Dick or Richard McCauley
Park (and several iterations of the name), Piste Park, Crystal & Bob Steele Park, Amon
G. Carter Park, Four Winds Park, Mary Owens Prade, and Stock Pond Park. Criteria for
naming of City facilities and parks, addressed in the Naming and Renaming of Park and
Recreation Facilities Procedures adopted by City Council December 15, 2009, were
considered. City Council will consider a name for the park at their June 16, 2015
meeting.
Paul Spain, developer of Winding Creek subdivision, 2200 Estes Park Drive, Southlake,
presented background information to support his name choice of "Prade Park."
The Park Board discussed the names and unanimously agreed the park should be
named after the Prade family, who were the prior property owners and Southlake
residents of historical significance. The Board requested the park plaque include
information about Captain Chauncey and Mary Owens Prade.
APPROVED
A motion was made to recommend to City Council the City park in the Winding Creek
subdivision be named "Prade Park." (The Board noted their recommendation the park
plaque include information about Chauncey and Mary Owens Prade.)
Motion: Hill
Second: Palmer
Ayes: Hill, Medici, Palmer and Wasserman
Nays: None
Abstain: None
Vote: 4-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 8, 2015 Parks Board Meeting
Page 3 of 5
3B. RECOMMENDATION ON RENEWAL OF THE SOUTHLAKE TENNIS CENTER
MANAGEMENT AGREEMENT
Director Chris Tribble presented the renewal of the Southlake Tennis Center
Management Agreement between the City of Southlake and Stephen and Mia Poorman
(dba Roxy Tennis LLC) for a term of three years, January 1, 2016—December 31, 2018
and responded to questions from the Board.
The discussion included performance measures, citizen satisfaction surveys and
comment cards, impact to the tennis center during Bicentennial Park Phase 3
reconstruction project, and park signage.
Mia Gordon Poorman, 220 Canyon Lake Drive, Southlake, spoke in support of
continuing the tennis center management agreement and updated the Board about the
financial performance of the Tennis Center for the last three years.
APPROVED
A motion was made to recommend to City Council approval of the renewal of the
Southlake Tennis Center management agreement with Stephen and Mia Poorman.
Motion:
Hill
Second:
Palmer
Ayes:
Hill, Medici, Palmer and Wasserman
Nays:
None
Abstain:
None
Vote:
4-0
Motion Carried.
3C. RECOMMENDATION ON RENEWAL OF THE BOB JONES NATURE CENTER &
PRESERVE MANAGEMENT AGREEMENT
Director Chris Tribble presented the renewal of the Bob Jones Nature Center &
Preserve Management Agreement between the City of Southlake and the Bob Jones
Nature Center Organization (BJNCO) for a term of three years, October 1, 2015—
September 30, 2018 and responded to questions.
APPROVED
A motion was made to recommend to City Council approval of the renewal of the Bob
Jones Nature Center & Preserve management agreement with the Bob Jones Nature
Center Organization.
Motion: Medici
Second: Palmer
Ayes: Hill, Medici, Palmer and Wasserman
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 8, 2015 Parks Board Meeting
Page 4 of 5
Nays: None
Abstain: None
Vote: 4-0
Motion Carried.
3D. RECOMMENDATION TO CITY MANAGER ON REQUEST FOR A VARIANCE TO
ALLOW ALCOHOL TO BE SERVED BY BRIO TUSCAN GRILLE IN FRANK EDGAR
CORNISH, IV PARK DURING THE SOUTHLAKE STARS & STRIPES EVENT
Deputy Director Kate Meacham presented the request for a variance to the City's park
regulations prohibiting the possession or consumption of alcohol in a City park to allow
alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during the
Southlake Stars & Stripes event on July 3, 2015, from 6-11 p.m. A variance may be
granted upon request at the discretion of the City Manager with a recommendation from
the Park Board.
The discussion included location and segregation of the park area to be used by Brio,
revenue, sponsorship, and financial responsibilities.
APPROVED
A motion was made to recommend the City Manager approve the variance to the City's
park regulations prohibiting the possession or consumption of alcohol in a City park to
allow alcohol to be served by Brio Tuscan Grille in Frank Edgar Cornish, IV Park during
the Southlake Stars & Stripes event on July 3, 2015.
Motion:
Palmer
Second:
Medici
Ayes:
Hill, Medici, Palmer and Wasserman
Nays:
None
Abstain:
None
Vote: 4-0
Motion Carried.
4. PUBLIC FORUM
Chairman Wasserman acknowledged public forum. There being no one to speak,
Chairman Wasserman moved to the next agenda item.
5. DISCUSSION
5A. SOUTHLAKE YOUTH ATHLETIC ASSOCIATIONS REPORTS
Deputy Director Kate Meacham presented revised youth athletic associations
Dashboard statistics reports by association and responded to Board questions.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 8, 2015 Parks Board Meeting
Page 5 of 5
The next Dashboard reports will be presented at the August board meeting when
representatives from the associations are present. The Board expressed interest in
receiving information about the City's cost per player to maintain the softball fields and
residency information prior to the August meeting.
Board members would like to continue receiving periodic comparisons of the City's field
use fees with surrounding cities' fees.
513. CONSTRUCTION MANAGEMENT REPORT
Director Chris Tribble presented the monthly Construction Management Report and
presented updated photos of the progress on Bicentennial Park Phase II and The Marq-
Southlake.
5C. PARKS & RECREATION REPORT
Deputy Director Kate Meacham reviewed the Community Events Schedule included in
the meeting packet, providing status information about summer camps, rec programs,
athletics, marketing promotions for The Marq, and the Stars & Stripes Star Experience.
6. ADJOURNEMENT
APPROVED
A motion was made to adjourn the meeting at 6:54 p.m.
Motion: Medici
Second: Palmer
Ayes: Hill, Medici, Palmer and Wasserman
Nays: None
Abstain: None
Vote: 4-0
Motion Carried.
Tina'Wvrs-serman, Chairman
Parks & Recreation Board
I,YVV�L-
NATri le, b irector
Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork