Item 4KCITY OF
SOUTHLAKE
MEMORANDUM
July 29, 2015
TO: Honorable Mayor and City Council
FROM: Kenneth M. Baker, Sr. Director of Planning and Development
Services
SUBJECT: Approve a contract service agreement with Pruitt Consulting, Inc.
for building plan review services not to exceed $65,000.
Action Requested: City Council approval of a professional services contract agreement Pruitt
Consulting, Inc. for building plan review services on commercial, industrial,
educational, institutional and residential not to exceed $65,000.
Background
Information: The City Manager has the authority to contract for expenditures up to
$50,000. It is anticipated with the large volume of building permit
applications/plans to be received by the City through fiscal year 2015 that
$50,000 in expenditures will be exceeded. Any expenditure over $50,000
must be approved in advance by City Council.
Due to the significant increase during the past few years in building related
plan review and permit activity and the complexity of some of these
reviews due to the nature of the project (hotel/assistant living/multi-story
office/recreation center), the City of Southlake executed a professional
services agreement with Pruitt Consulting Inc. to provide additional
building, energy, MEP, and similar building related code plan review
expertise and inspections. Pruitt Consulting, Inc. is headquartered in Fort
Worth, and is a nationally recognized, innovative code consulting firm
specializing in building, life safety, energy and accessibility codes and
standards. The company has over 30 years of experience in the
application of codes and standards. Contracting with Pruitt Consulting,
Inc. has allowed the City to review larger industrial, commercial and office
related permits and plans more efficiently and effectively. Pruitt
Consulting has the necessary credentials and experience to ensure
successful and code compliant design.
In fiscal year (FY) 2015 through 3 quarters (October 1, 2014 through June
30th 2015), the City has issued 204 new residential permits and 23 new
commercial permits. Permit revenue through 3 quarters of the FY15 is
$1,720,322 and the total number of all building related permits issued
through 3 quarters in FY 2015 is 2,149. As indicated by the graphs and
table below, permit activity remains high. The number of new residential
permits in FY 2015 will exceed the number issued in FY 14 (projected
15% increase from last year) and the revenue as a result of building
permits will likely exceed $2 million (10% increase from last year).
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
Dollars $1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Total Fees from Building Permits
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY2015
(Oft 2014 - June 2015)
F1xal Year
Financial
Considerations:
Strategic Link:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Development Highlights
Q1
FY 2015
42
FY 2015
43
FY 2015
Q4
FY toss
Total Number of Planning Applications (Site Plans, etc(
42
38
60
Number of New Residential Permits Issued
59
66
79
Number of New Commercial Permits Issued
7
4
12
Residential Construction Permit Value
$41,116,185
$40,508,301
574,308,697
Commercial Construction Permit Value
$32,047,709
$3,648,000
$8,121,785
Residential Square Feet Permitted
355,891
353,803
467,365
Commercial Square Feet Permitted
95,134
29,679
614,898
Number of Sign Permits Issued
85
89
73
Number of Pool Permits Issued
33
37
49
Total Number of Building Permits Issued`
669
627
853
Revenue
Q1
FY 2015
Q2
FY 2015
Q3
FY 2015
Q4
FY 2015
New Residential Permit FeesCollected
$215,098.00
$239,316.80
$319,626.88
New Commercial Permit Fees Collected
$173,643.00
$37,173.00
$295,729.60
Sign Permit Fees Collected
$7,791.00
$7,361.51
$6,270
Pool Permit Fees Collected
$14,500.00
$15,700.00
$21,400
Revenue from Building Permits (Total Fees Collected)'
$515,80090
5390,031.46
$814,489.25
`Building Permits include: New Residential Construction, Residential Remodel / Addition, Accessory Building, Pool, New Commercial
Construction, Commercial Remodel / Addition, Reoccupanq, Sign, MEP, Reroof, Clean & Show, Tent, Tree, Earth Distrurbance, Fence, POD,
Concrete, Antenna, Irrigation, Well, Home Occupancy, Demolition, Mix.
As a result of the permit and plan review activity expected to remain heavy
throughout the remainder of FY 15, the staff is requesting that City Council
approval of a contract service agreement with Pruitt Consulting, Inc. for
building plan review services not to exceed $65,000. To date, the City has
expended approximately $48,000 on contract services with Pruitt
Consulting, Inc.
Total contract not to exceed $65,000
Safety and Security, Quality Development, and Performance Management
and Service Delivery
Not applicable.
Not applicable.
1) City Council approval
2) City Council decision not to approve
1) Pruitt Consulting Inc., Agreement for Consulting Services
2) Background Information on Pruitt Consulting, Inc.
3) Fiscal Year 2015 Quarterly Report
4) Fiscal Year 2014 Development Activity Report (Development Highlights
Section)
-3-
ORIGINAL DOCUMENT
CITY OF OUTHLAKE
Council Action: Y N d./Res. No.
Date Approved Q 7 / ac)
AGREEMENT FOR CONSULTING SERVICES
THIS.AGREEMENT is made this 17 day otA4tos
, 2014 by and
between the City of Southlake, Texas (hereinafter referreCITY"), and Pruitt
Consulting, Inc. (hereinafter referred to as "FIRM").
WHEREAS, CITY contemplates the need to provide additional plan review
services on commercial, industrial, educational, institutional and residential projects for
CITY for building code related requirements.
WHEREAS, CITY may request FIRM to review proposed amendments and
updates to the City's building related codes;
WHEREAS, CITY may request FIRM to conduct accessibility review for projects
valued less than $50,000 at an additional fee;
WHEREAS, FIRM is qualified, able, and desirous of performing the necessary
consulting work upon which the agreement is based and is willing and able to work with
CITY staff to organize and coordinate the professional services necessary to fulfill the
requirements of the agreement.
NOW, THEREFORE, CITY engages FIRM to perform, and FIRM agrees to
perform, the consulting work for the services, as more fully described herein below, and
CITY agrees to pay as compensation, and FIRM agrees to accept as compensation,
the payments on the dates and in the amounts herein specified, all in accordance with
the terms more fully set out below and as provided in Attachment A which is attached
hereto and incorporated by reference as if fully set forth herein.
I. ARTICLE
CONSULTING SERVICES
A. Scope of Work
FIRM will provide building, energy, MEP and similar building related code plan
review, inspections, and code consulting in regards to proposed amendments to the
building related codes and as otherwise requested by CITY. CITY shall remain the final
authority on all code interpretations and determinations of issuance of building permit
But FIRM will provide comments on plan review for consideration by CITY in issuing of
permit.
B. Fee Arrangement
Page 1
Plan reviews and re -reviews, along with code consulting, will be performed at the
hourly rates below.
Principal Time: $175.00 per hour
Plan Review Time: $150.00 per hour
Structural Review: Cost plus 10%
Administrative: $65.00 per hour
Firm may increase fees by up to 2% on a yearly basis with thirty (30) days written
notice.
Mileage at rates set by the Internal Revenue Service.
Travel time: At hourly rates above
The FIRM shall perform the services outlined in this agreement for the stated fee
arrangement.
C. Dispute Resolution
Any claims or disputes made as a result of consulting services between the CITY
and Firm shall be submitted to non-binding mediation. CITY and FIRM agree to include
a similar mediation agreement with all contractors, subcontractors, sub -consultants,
suppliers and fabricators, thereby providing for mediation as the primary method for
dispute resolution between all parties
D. Independent Contractor
FIRM shall perform services hereunder as an independent contractor, and not as
an officer, agent, servant or employee of the CITY, and FIRM shall have the exclusive
right to control services performed hereunder by FIRM, and all persons performing
same, and shall be responsible for the negligent acts and omissions of its officers,
agents, employees and sub -firms. Nothing herein shall be construed as creating a
partnership or joint venture between CITY and FIRM, its officers, agents, employees
and sub -firms; and the doctrine of respondeat superior shall have no application as
between CITY and FIRM.
E. Firm's Representations:
FIRM hereby represents, promises and warrants to CITY that Firm is financially
solvent and possesses sufficient experience, licenses, authority, personnel and working
capital to complete the services required hereunder.
FIRM warrants to CITY that it has made full disclosure in writing of any existing
conflicts of interest or potential conflicts of interest, including personal financial
interests, direct or indirect, in property and business relationships relating to the
services being provided hereunder. FIRM further warrants that it will make disclosure in
writing of any conflicts of interest which develop subsequent to the signing of this
agreement and prior to final payment under the agreement.
Page 2
F. Prompt Performance by Firm:
All services provided by FIRM hereunder shall be performed in accordance with
the degree of care and skill ordinarily exercised under similar circumstances by
competent members of such profession in the State of Texas applicable to the
services contemplated by this agreement, and FIRM shall be responsible for all
services provided hereunder whether such services are provided directly by FIRM or by
any consultants hired by FIRM. FIRM shall perform all duties and services and
make all decisions called for hereunder promptly and without unreasonable delay and
will give this project such priority in its office as is necessary to cause FIRM's services
hereunder to be timely and properly performed.
G. Reviews
Initial plan reviews will be performed within 10 business days of receipt of
complete documents and all required information to perform reviews_
All reviews will be prepared in a format suitable to the FIRM and the CITY. The FIRM
will be responsible for coordinating all phases of plan review and delivering the
completed pian review to CITY via email. Plan Review reports shall be permitted to be
delivered directly to the applicant or the applicable design professional. The FIRM will
be permitted to contact permit applicants and design professionals directly to resolve
any issues or for clarification of submittal documents.
Plan Review reports shall be delivered directly to the City building official, however, the
FIRM may copy the building permit applicant/design professional of the results of the
reviews performed, An emphasis on free flow of information must be maintained to
quickly resolve any compliance issues.
The first re -review will be performed within 10 business days of receipt of
corrected/revised submittal documents. Additional reviews as required will be
performed within 5 business days of receipt of revised/required construction documents
at the hourly rates noted in section B.
H. Submittal Documents
Submittal documents will be in a format and quantity necessary to properly
perform the plan review and distribute to applicable plans examiners. A minimum of two
sets of printed plans and a set of PDF set of plans will be required. Additional sets may
be necessary for structural, MEP or accessibility review. PDF submittals will be in a
format acceptable to the FIRM and the City will generally require PDF files to be saved
by corresponding sheet numbers.
Energy compliance submittals will be required in a format acceptable to the FIRM and
the CITY and will generally require submittals to identify all elements including windows,
Page 3
doors, lighting fixtures, water heaters and other required items. Envelope submittals will
be required to be by appropriate orientation with each door or window type and quantity
being identified and labeled in the report.
Projects Valued Less than $50,000 - Accessibility Review
For projects that cannot demonstrate the construction plans have been reviewed
and approved according to the Texas Architectural Barriers Act, a separate plan review
will be provided to confirm compliance with the accessibility provisions contained in the
International Building Codes as adopted by the City.
J. Indemnification
FIRM AGREES TO INDEMNIFY AND HOLD HARMLESS THE CITY, ALL OF
ITS OFFICERS, COUNCIL MEMBERS, AND EMPLOYEES FROM AND AGAINST ALL
CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES AND
LIABILITIES, INCLUDING REASONABLE ATTORNEYS' FEES, COURT COSTS AND
RELATED EXPENSE, ARISING OUT OF, CONNECTED WITH, OR RESULTING
FROM ANY NEGLIGENT ACTS OR OMISSIONS OF FIRM OR ANY EMPLOYEE,
SUBCONTRACTOR, OR ANYONE FOR WHOM FIRM IS LEGALLY LIABLE.
FIRM AGREES TO PROTECT AND INDEMNIFY THE CITY, ALL OF ITS OFFICERS,
COUNCIL MEMBERS, AND EMPLOYEES, FROM ALL CLAIMS, ACTIONS, SUITS,
DEMANDS, PROCEEDINGS, COST, DAMAGES AND LIABILITIES INCLUDING
REASONABLE ATTORNEY'S FEES, COURT COSTS AND RELATED EXPENSES,
ARISING OUT OF ANY INFRINGEMENT OF PATENTS OR COPYRIGHTS ARISING
FROM THE CONTRACTOR'S PERFORMANCE UNDER THE VENDORS
CONTRACT,
K. Certifications
Guarantees and Warranties: The FIRM shall not be required to execute any
document that would result in its certifying, guaranteeing or warranting the existence of
conditions whose existence the Firm cannot ascertain.
CITY will:
I1. ARTICLE
CITY'S RESPONSIBILITIES
Provide full information as to CITY's requirements for the Project;
2. Examine all work presented by FIRM and respond within reasonable time
and in writing to the material submitted by FIRM;
3. Give prompt written notice to FIRM whenever CITY observes or otherwise
becomes aware of any defect in FIRM's work or in Contractor's work;
Page 4
6. Designate in writing a person to act as its representative with respect to
this Agreement, such person having complete authority to transmit
instructions, receive information, and make or interpret the CITY's
decisions;
7. Provide all information and criteria as to the CITY's requirements,
objectives, and expectations for the Project including all numerical criteria
that are to be met and all standards of development, design, or
construction;
8. Provide to the FIRM all previous studies, plans, or other documents
pertaining to the Project and all new data reasonably necessary in the
FIRM's opinion, such as site survey and engineering data, environmental
impact assessments or statements, zoning or other land use regulations,
etc., upon all of which the FIRM may rely; and
9. Arrange for access to the site and other private or public property as
required for the FIRM to provide its services.
Ill. ARTICLE
TIMES OF BILLING AND PAYMENT
Invoices for the FIRM's services shall be submitted upon completion of such
services or on a monthly basis. Invoices are due on receipt of invoice, subject to the
provision of the Prompt Payment Act, Texas Government Code Chapter 2251. If the
invoice is not paid within thirty (30) days of data of invoice, FIRM may, without waiving
any claim or right against CITY, and without liability whatsoever to CITY, terminate the
performance of the service. FIRM's invoices shall be accompanied by such records or
other written proof as CITY deems necessary to verify the billings. Invoices shall be
mailed to _City Finance Department's office at 1400 Main Street, Suite 440
Southlake, Texas 76092, or emailed to the specified email address.
IV. ARTICLE
CITY OBJECTION TO PERSONNEL
If at any time after entering into this agreement, CITY has any reasonable
objection to any of FIRM's personnel, or any personnel of consultants retained by FIRM
and assigned to the project, FIRM shall promptly propose substitutes to whom CITY
has no reasonable objection, and FIRM's compensation shall be equitably adjusted to
reflect any difference in FIRM's costs occasioned by such substitution.
V. ARTICLE
PERIOD OF SERVICE
This Agreement shall be effective upon execution by CITY and FIRM, and shall
remain in force until work is completed on services or until terminated under the
provisions hereinafter provided in Article VIE.
Page 5
VI. ARTICLE
EXPENSES
Expenses including printing are billed at cost. Mileage is billed at time of travel
IRS mileage rates.
VII. ARTICLE
TERMINATION OF SERVICES
This agreement may be terminated by CITY or FIRM at any time by providing
thirty (30) days written notice to the other party. Upon receipt of such notice, FIRM shall
immediately discontinue all services and work in connection with the performance of
this agreement. In the event of termination, CITY shall pay FIRM for all services
rendered to the date of termination, and all reimbursable expenses.
VIII.ARTICLE
OWNERSHIP OF DOCUMENTS
All documents produced by FIRM under this agreement will become the property
of CITY but may be used by FIRM for any other purposes subject to any applicable
laws restricting such use.
IX. ARTICLE
INSURANCE
FIRM shall maintain throughout the period of this agreement and for a period of
three years thereafter, a standard form of errors and omissions insurance with FIRM's
current insurance company in amounts satisfactory to CITY. FIRM shall also maintain
insurance coverage for commercial general liability and automobile liability in forms and
amounts satisfactory to CITY. FIRM shall assure that any and all consultants engaged
or employed by FIRM carry and maintain similar insurance with reasonably prudent
limits and coverage in light of the services to be rendered by such consultants. FIRM
shall submit to CITY proof of such insurance in amounts satisfactory to CITY. The
maintenance in full current force and effect of such form and amount of insurance, in
such amount as CITY shall have accepted, shall be a condition precedent to FIRM's
exercise or enforcement of any rights under this agreement. Insurance policies required
for FIRM shall include a provision requiring written notice to CITY at least thirty (30)
days prior to any cancellation, non -renewal or material modification of the policies. CITY
shall be named as an additional insured on all insurance policies, except workers
compensation and professional liability, required herein.
X. ARTICLE
NOTICE
Any notice required under this Agreement will be in writing and given either
Page 6
personally, by registered or certified mail, return receipt requested, or by a nationally
recognized overnight courier service, addressed to the parties as follows:
If to CITY: Shana Yelverton
City Manager
City of Southlake
1400 Main Street, Suite 460
Southlake, Texas 76092
Phone: 817-748-8400
Fax: 817-748-8010
If to FIRM: Pruitt Consulting, Inc.
Attn: Carroll Lee Pruitt, FAIA, NCARB
8553 N. Beach St., #284
Fort Worth, Texas 762444919
Phone: 817-753-6876
Fax: 817-431-3378
All notice shall be effective upon the date of receipt.
XI. ARTICLE
LEGAL CONSTRUCTION
In case any one or more of the provisions contained in the agreement shall be
for any reason held to be invalid, illegal or unenforceable in any respect, such invalidity,
illegality or unenforceability shall not affect any other provision hereof and this
agreement shall be construed as if such invalid, illegal or unenforceable provision had
never been included. To the extent the terms and conditions in the Attachment to this
agreement conflict with this agreement, this agreement controls.
XII. ARTICLE
SIGNATURE
For the purposes of the agreement a facsimile or electronic signature shall be
considered the same as an original signature.
XIII. ARTICLE
GOVERNING LAW AND VENUE
The validity of this agreement and of any of its terms or provisions, as well as the
rights and duties hereunder, shall be governed by and construed in accordance with
Texas law. Venue shall lie in Tarrant County, Texas.
IN WITNESS WHEREOF the parties have caused this Agreement to be
executed in two equal originals on the date and year first above mentioned.
Page 7
CITY OF SOUTHLAKE:
By: k4tahwhlo� --�
5hana Yelveo , City Manager
ATTEST:
By: = o
City Secretary 3 r ; s
•
.00
PRUITT CONSULTING, INC.
iq
By. oat-t-A�' P-4"'U
Carroll Lee Pruitt, FAIA, NCARB, APA
President/CEO
THE STATE OF TEXAS §
COUNTY OF TARRANT § 1V
Before me on this day personally appeared I- Mhown to me [or
proved to me on the oath of or through ant Gt • ADL
(description of identity card or other document)] to be the person whose name is
subscribed tote foregoing instrum nt d thathe/ he is the duly authorized
'�(�eS� k �G•Eo of W1- UM' �1(� G , and acknowledged
to me that he/she executed the same for the purposed and consideration therein
expressed.
G'v under my hand and seal of office this 25 da►i0aof p':•
MN
A.D. a
( L JAZYAI C4No�tp Public, State of Tex s STATS tip
12'�
Notary's Name Printed
ATTACHMENT A
Where requested or deemed appropriate by the City of Southlake, Pruitt Consulting,
Inc. proposes to provide plan review services on commercial, educational, institutional
and multi -family projects for the City of Southlake for non-structural building code, MEP,
and energy code requirements. Additionally, accessibility review for projects under
$50,000 will be offered at an additional fee. Where requested or deemed appropriate
by the City of Southlake, Pruitt Consulting, Inc. will provide structural reviews by sub-
contract to a structural engineer.
Pruitt Consulting, Inc. will utilize ICC certified pians examiners/inspectors to perform
plan reviews as either direct employees or contract employees
REVIEWS
Initial plan reviews will be performed within 10 business days of receipt of complete
documents and all required information to perform reviews.
All reviews will be prepared in a format suitable to Pruitt Consulting, Inc. and the City of
Southlake. Pruitt Consulting will be responsible for coordinating all phases of plan
review and delivering the completed plan review to CITY via email. Plan Review
reports shall be permitted to be delivered directly to the applicant or the applicable
design professional. Pruitt Consulting, Inc. will be permitted to contact permit applicants
and design professionals directly to resolve any issues or for clarification of submittal
documents.
Plan Review reports shall be delivered directly to the City of Southlake building official;
however, Pruitt Consulting, Inc. may copy the building permit applicant/design
professional of the results of the reviews performed. An emphasis on free flow of
information must be maintained to quickly resolve any compliance issues.
SUBMITTAL DOCUMENTS
Submittal documents will be in a format and quantity necessary to properly perform the
plan review and distribute to applicable plans examiners. In general, a minimum of two
sets of printed plans and a set of PDF set of plans will be required. Additional sets may
be necessary for structural or accessibility review. PDF submittals will be in a format
acceptable to the Pruitt Consulting, Inc. and the City of Southlake and will generally
require PDF files to be saved by corresponding sheet numbers.
Page 9
Energy compliance submittals will be required in a format acceptable to Pruitt
Consulting, Inc. and the City of Southlake and will generally require submittals to
identify all elements including windows, doors, lighting fixtures, water heaters and other
required items. Envelope submittals will be required to be by appropriate orientation
with each door or window type and quantity being identified and labeled in the report.
Page 10
7/28/2015
About Us
PRUITT CONSULTING, INC. � CODE
CONSULTATION AND PROBLEM
SOLVING
Headquartered in Fort Worth, Texas, our company is a nationally recognized,
Home innovative code consulting firm specializing in building, life safety, energy,
About Us green building, and accessibility codes and standards along with quality control
services. Our outstanding team has the credentials and experience to help
Services you with a successful and code compliant design. We provide expert witness
Contact Us services on code related litigation.
Carroll Lee Pruitt, FAIA,
NCARB, APA
CEO and President
Mr. Pruitt is an architect, code
consultant, accessibility specialist and a
highly respected speaker. He has taught
seminars at the annual meeting and
convention of the American Institute of
Architects for many years. He is a
registered architect in Texas and 4 other
states and has a Bachelor of Science
degree in Architecture from the
University of Texas at Arlington. He is
an International Code Council certified
building plans examiner, certified
commercial energy plans examiner and
inspector and an IgCC/ASHRAE 189.1
hftp://www.pruiftconsulting.comfid65.htmi
112
7/28/2015
About Us
certified plans examiner and inspector.
Additionally, he is registered with the
Texas Department of Licensing and
Regulation as an accessibility specialist
for plan review and inspection.
Pdor to forming Pruitt Consulting, Inc.
(formerly Pruitt Associates) in 2004, he
worked for the Intemational Conference
of Building Officials and the International
Code Council as a Senior Regional
Manager providing code interpretation,
plan review and other technical and
membership support services.
Mr. Pruitt has taught numerous seminars
for ICBO and ICC and attends a
substantial number of seminars each
year to maintain proficiency in the
codes.
Mr. Pruitt can reached by email at:
cpruitt _pruittconsulting.com
Texas Architect: 10401
Pruitt Consulting. Inc. * 8553 N. Beach Street, #284 " Fort Worth, Texas ` USA . 76244-4919 Phone: (817) 753-
6876 Fax: (817) 431-3378 Cell: (512) 589-8095
http://www.pruittconsulting.comAd65.htmi 212
Third Quarter Development Update for the City of Southlake
Note: The Third Quarter of Fiscal year 2015 for the City of Southlake is April 1, 2015 - June 30, 2015
Updates to this document will be posted after each quarter and a comprehensive annual reportfor Fiscal year 2015 will be published once data is
available
Please contact the Planning and Development Services Department with any questions
City Overview
Q1
Q2
Q3
Q4
Number of Home Sales
FY 2015
FY 2015
FY 2015
FY 2015
Unemployment Rate
3.65%
3.6%
3.3%
4
Economic Overview
Q1
FY 2015
Q2
FY 2015
Q3
FY 2015
Q4
FY 2015
Number of Home Sales
93
97
66
59
Average Home Sales Price
$679,313
$723,233
$654,737
4
Total Existing Office Space (Square Feet)
3,045,291
3,100,156
3,105,204
$74,308,697
Office Space Vacancy Rate
18.2%
19.4%
19.3%
Residential Square Feet Permitted
Total Retail Space (Square Feet)
3,580,734
3,801,325
3,882,824
95,134
Retail Space Vacancy Rate
4.7%
5.4%
5.3%
89
DFW Office Vacancy Rate
14.3%
14.7%
14.2%
49
DFW Retail Vacancy Rate
6.8%
6.6%
6.3%
Development Highlights
Q1
FY 2015
Q2
FY 2015
Q3 Q4
FY 2015 FY 2015
Total Number of Planning Applications (Site Plans, etc.)
42
38
60
Number of New Residential Permits Issued
59
66
79
Number of New Commercial Permits Issued
7
4
12
Residential Construction Permit Value
$41,116,185
$40,508,301
$74,308,697
Commercial Construction Permit Value
$32,047,709
$3,648,000
$8,121,785
Residential Square Feet Permitted
355,891
353,803
467,366
Commercial Square Feet Permitted
95,134
29,679
614,898
Number of Sign Permits Issued
85
89
73
Number of Pool Permits Issued
33
37
49
Total Number of Building Permits Issued*
669
627
853
Revenue
Q1
FY 2015
Q2
FY 2015
Q3 Q4
FY 2015 FY 2015
New Residential Permit Fees Collected
$215,098.00
$239,316.80
$319,626.88
New Commercial Permit Fees Collected
$173,643.00
$37,173.00
$295,729.60
Sign Permit Fees Collected
$7,791.00
$7,361.51
$6,270
Pool Permit Fees Collected
$14,500.00
$15,700.00
$21,400
Revenue from Building Permits (Total Fees Collected)*
$515,800.90
$390,031.46
$814,489.25
*Building Permits include: New Residential Construction, Residential Remodel / Addition, Accessory Building, Pool, New Commercial
Construction, Commercial Remodel / Addition, Reoccupancy, Sign, MEP, Reroof, Clean & Show, Tent, Tree, Earth Distrurbance, Fence, POD,
Concrete, Antenna, Irrigation, Well, Home Occupancy, Demolition, Misc.
DEVELOPMENT
The Development Highlights section focuses on
development activity within the City during fiscal
year 2014. Throughout this section are charts and
graphs illustrating trends in the number of permits
processed.
DEVELOPMENT HIGHLIGHTS
Overview of the Development Process in Southlake
The City of Southlake development process consists of several steps, many of which take place before construction
begins. The Planning and Development Services Department handles all of the development applications within
the City. Applications vary and include items from processing sign permits and zoning changes to site plans and
plat revisions. Often with development projects, City staff will recommend that an applicant participate in a Town
Hall Forum; these are coordinated through a program called SPIN. SPIN, which stands for Southlake Program
for the Involvement of Neighborhoods, allows for the citizens of Southlake to interact with developers and ask
questions about a project before the applicant presents to the Planning and Zoning Commission, and ultimately
City Council. This method of citizen engagement gets residents directly involved with the development process.
Below are some numbers related to the development process in the City of Southlake.
217
Total number of Planning
Applications Processed by the
Planning and Development
Services Department during
FY 2014
191 Planning Applications
Processed during FY 2013
Note: The total number of planning applications
processed includes closed, withdrawn, in progress, and
denied applications.
SPIN Town Hall Forums are optional meetings that are scheduled
by developers. The next step after a SPIN meeting, depending on
the type of planning application, would be a Planning and Zoning
Commission meeting, and then City Council for a final decision upon
the particular case. Depending on the type of application, an item may
require more than one City Council hearing. After an approval from
City Council, an item is legally permitted to move to construction,
and operate within the parameters of City Council approval. At that
point, attaining the building permits and related documentation
is required. The numbers to the left, 217 and 191, represent the
following planning applications; Master Sign Plan, Concept Plan,
Zoning Change, Zoning Board of Adjustment applications, and
Sign Variances.
*Google Analytics defines a pageview "as a view of a page on your site that is being tracked by the Analytics tracking code. If a user
clicks reload after reaching the page, this is counted as an additional pageview. If a user navigates to a different page and then returns
to the original page, a second pageview is recorded as well." Google provides the following definition for a unique pageview: "A unique
pageview, as seen in the Content Overview report, aggregates pageviews that are generated by the same user during the same session. A
unique pageview represents the number of sessions during which that page was viewed one or more times."
[Go
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DEVELOPMENT HIGHLIGHTS
New Construction Building Permits
■ New Residential Building Permits M New Commercial Building Permits
200 — -
17s _.. —
150 - ---
125 _
No. of Permits 100
75
50
25 ... ...... --- --
s
0
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Fiscal Year
The graph above represents new construction building permits in Southlake between Fiscal Years 2010 through
2014. These permits do not represent additions or renovations to existing buildings or residences. Commercial
activity increased due to the construction of Park Village, Kimball Oaks, and Carroll Pointe, while activity in the
Carillon, Winding Creek, and Shady Oaks subdivisions led to increased residential permitting.
197
New Residential
Permits in FY 201
4
New Commercial
Permits in FY 201
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DEVELOPMENT HIGHLIGHTS
New Construction Permit Value
■ Residential Construction Permit Value 0 Commercial Construction Permit Value
$140,000,000
$131,159,495
$120,000,000
$100,000,000 -- ---- - -
$84,328,043 $84,028,745
$80,000,000 _...__- -__ ___..__..- --
Dollars $67,764,510
$65,259,237
$60,000,000 $59,040,985
$42,543,750
$40,000,000 -
$31,871,888
$20,000,000 $18,384,157 17,976,714
$0 — ---
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Fiscal Year
The new construction permit value represents the valuation of the permit at the time of permit issuance. This
is the estimation of the cost to build the house or commercial structure, before actual construction takes place.
Between FY 2013 and FY 2014, the percentage increase in residential construction permit values was 56%.
Note: this number does not include the valuation of the land on which the structure is constructed.
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DEVELOPMENT HIGHLIGHTS
Square Footage Permitted
■ Residential Square Footage Permitted N Commercial Square Footage Permitted
1,200,000 - -
1,135,145
1,038,627
1,000,000 - -- ----
800,000 -- -- — — _
i
619,292 630,277
Square Feet 600,000 + 578'782 —
549,109
400,000 — — --
344,626
314,438
200,000 180 387
L
0
FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Fiscal Year
The chart above represents the total square footage permitted within the City in terms of residential and
commercial structures. The expansion of commercial growth in terms of square footage slowed, likely as a result
of the nationwide economic climate during the Great Recession. However, in 2012, the City began to see an
increase in growth. FY 2014 represents the largest amount of commercial square footage permitted in the five-
year trend analysis illustrated above. The percentage increase in commercial square feet permitted between FY
2013 and FY 2014 was 249%. The percentage increase in residential square feet permitted in Southlake between
FY 2013 and FY 2014 was 9%. The table below combines residential and commercial square feet permitted over
the last five years to highlight the total square footage permitted within the City.
Fiscal Year
Total Residential and Commercial
Square Footage Permitted
2010
659, 064 SF
2011
622,738 SF
2012
1,198,074 SF
2013
1,219,014 SF
2014
1,765,422 SF
WWW.CITYOFSOUTHLAKE.COM 0
DEVELOPMENT HIGHLIGHTS
Sign Permits Issued
400
300
268
No. of Permits 200
100 —
0
FY 2010
302
Ate- - -- -
239
FY 2011 FY 2012
Fiscal Year
3200
FY 2013
286
FY 2014
The Planning and Development Services Department is responsible for handling many different permitting
processes within Southlake. One of these is the regulation of signage within the City. The three types of sign
permits in the City are attached, monument, and temporary sign. As with other permitting data, the number of
sign permits issued within the City provides a good indicator of the strength of the local economy.
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