Item 4K
Approve a contract service agreement with Pruitt Consulting, Inc. for building plan review services not to exceed $65,000.
4K
Madame Mayor and members of the City Council, this presentation will address Item 4K on the August 4, 2015 City Council Agenda.
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Item 4K
Approval of a professional services contract agreement with Pruitt Consulting, Inc. for building plan review and services on commercial, industrial, educational and residential not to
exceed $65,000
The purpose of this item to is to request City Council approval of a professional services contract agreement Pruitt Consulting, Inc. for building plan review services on commercial,
industrial, educational, institutional and residential not to exceed $65,000. The City Manager has the authority to contract for expenditures up to $50,000. Due to the large volume
of building permit applications/plans already received by the City in FY 2015 and the volume anticipated through the remainder of the year it is anticipated that $50,000 in expenditures
will be exceeded. The City Manager has the authority to contract for expenditures up to $50,000. Any expenditure over $50,000 must be approved in advance by City Council.
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Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
City of Southlake Strategy Map
Approving the contract renewal with Pruitt Consulting, Inc. provides the following links to the City’s strategy map relative the City’s focus area (Performance Management and Service
Delivery) and corporate objectives C1 and B4.
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Background
Pruitt Consulting, Inc.
30 Years Experience
Increased efficiency
Due to the significant increase during the past few years in building related plan review and permit activity and the complexity of some of these reviews due to the nature of the project
(hotel/assistant living/multi-story office/recreation center), the City of Southlake executed a professional services agreement with Pruitt Consulting Inc. to provide additional building,
energy, MEP, and similar building related code plan review expertise and inspections. Pruitt Consulting, Inc. is headquartered in Fort Worth, and is a nationally recognized, innovative
code consulting firm specializing in building, life safety, energy and accessibility codes and standards. The company has over 30 years of experience in the application of codes and
standards. Contracting with Pruitt Consulting, Inc. has allowed the City to review larger industrial, commercial and office related permits and plans more efficiently and effectively.
Pruitt Consulting has the necessary credentials and experience to ensure successful and code compliant design.
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Background
The staff report contains detailed permit trend data and information. In fiscal year (FY) 2015 through 3 quarters (October 1, 2014 through June 30th 2015), the City has issued 204 new
residential permits and 23 new commercial permits. Permit revenue through 3 quarters of the FY15 is $1,720,322 and the total number of all building related permits issued through 3 quarters
in FY 2015 is 2,149. As indicated by the graphs and table below, permit activity remains high. The number of new residential permits in FY 2015 will exceed the number issued in FY 14
(projected 15% increase from last year) and the revenue as a result of building permits will likely exceed $2 million (10% increase from last year).
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Financial Considerations
The total annual estimated cost for the contract in FY 2015 will not exceed $65,000 . To date the City has spent approximately $48,000 on the contract.
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Questions
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If you have any questions regarding this item, please contact Ken baker a. Thank you for your attention.