0803ORDINANCE NO. 803
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, FOR ADOPTING A PUBLIC ART POLICY, TO
PROSCRIBE CONSISTENT AND EQUITABLE MEANS FOR THE DESIGN,
DEVELOPMENT, PROCUREMENT, ESTABLISHMENT, DISPLAY AND
EXHIBITION OF BOTH ARTWORK OWNED BY THE CITY AND THAT
OWNED BY OTHERS BUT ON DISPLAY ON CITY PROPERTY;
ESTABLISHING A "ONE-PERCENT FOR ART" FUNDING MECHANISM;
AND ESTABLISHING A PUBLIC ART ADVISORY COMMITTEE TO
REVIEW PUBLIC ART ISSUES AND MAKE RECOMMENDATION TO
CITY COUNCIL; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN
PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has given published notice and held public hearings
with respect to the advertisement of the ordinance as required by law;
WHEREAS, it is a goal of the City Council to provide a fair and equitable method of
selecting, acquiring or otherwise providing for elements of public artworks based on aesthetic
excellence rather than specific content;
WHEREAS, the City Council desires to include a substantial element of public
review in the above-described process, including the appointment of an advisory committee to make
recommendations to Council concerning public artworks;
WHEREAS, the City Council determines there is a public benefit in establishing a
means of funding the acquisition and/or commission of public artworks on behalf of the City;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS:
Ordinance No. 803 3
SECTION 1.
Appendix A, attached to this ordinance, establishes the Public Art Policy of the City of
Southlake and all guidelines, rules and regulations pertaining thereto.
SECTION 2.
This ordinance shall be cumulative of all provisions of ordinances of the City of Southlake,
Texas, except where the provisions of this ordinance are in direct conflict with the provisions of
such ordinances, in which event the conflicting provisions of such ordinances are hereby repealed.
SECTION 3.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid'-
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect
any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the
same would have been enacted by the City Council without the incorporation in this ordinance of
any such unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 4.
Any person, firm or corporation who violates, disobeys, omits, neglects or refuses to comply
with or who resists the enforcement of any of the provisions of this ordinance shall be fined not
more than Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is
permitted to exist shall constitute a separate offense.
SECTION 5.
All rights and remedies of the City of Southlake are expressly saved as to any and all
violations of the provisions of this ordinance, or any other ordinance as it may relate to public
artworks, which have accrued at the time of the effective date of this ordinance; and, as to such
Ordinance No. 803 4
accrued violations and all pending litigation, both civil and criminal, whether pending in court or
not, under such ordinances, same shall not be affected by this ordinance but may be prosecuted until
final disposition by the courts.
SECTION 6.
The City Secretary of the City of Southlake is hereby authorized to publish this ordinance in
book or pamphlet form for general distribution among the public, and the operative provisions of
this ordinance as so published shall be admissible in evidence in all courts ~vithout further proof than
the production thereof.
SECTION 7.
The City Secretary of thc City of Southlake is hereby directed to publish the proposed
ordinance or its caption and penalty together with a notice setting out the time and place for a public
hearing thereon at least ten (10) days before the second reading of this ordinance, and if this
ordinance provides for the imposition of any penalty, fine or forfeiture for any violation of any of its
provisions, then the City Secretary shall additionally publish this ordinance or its caption and
penalty in the official City newspaper one time within ten days after final passage of this ordinance,
as required by Section 3.13 of the Charter of the City of So uthlake.
SECTION 8.
This ordinance shall be in full force and effect from and after its passage and publication as
required by law, and it is so ordained.
Ordinance No. 803 5
PASSED AND APPROVED on the 1st reading the ~2~ l day o~ , 2001.
MAY~R
6I'TY- SECRETARy
PASSEOANOAPPROVEOonthe2nareadingthe ~L_ dayof A~~01.
,
ATLST:
CiTY SECRETARY
APPROY-E.D AS TO FORM AND LEGALITY:
City Attorney
Date:_ .~,~.~.4/J~/~.~2! ..~/
ADOPTED:j~ ~/ ~]
EFFECTIVE: :~ ~7~4~)~/ i~)/~,/
Ordinance No. 803 6
APPENDIX A
CITY OF SOUTHLAKE
PUBLIC ART POLICY
Purposes and Goals.
Purpose The purpose of the Public Art Program is to support a public process for
incorporating Artist services and Artworks in the design of civic spaces and facilities,
and to define the programs, policies and guidelines for acquiring and commissioning
of art of the highest standards which shall enrich the quality of life for all residents
and visitors of Southlake.
Goals The goals of the Public Art Program are to create a better visual environment
for the residents and visitors of Southlake and to integrate the design of work of
Artists into the development of eligible City projects, as expressed in the Public Art
Plan.
The Public Art Policy specifically seeks to:
encourage the selection of Artists at the beginning stages of each project who can
work successfully as members of the project design team, and to encourage
collaboration among all arts and building disciplines;
foster quality design and the creation of an array of Artwork in all media,
materials and disciplines that best respond to the distinctive characteristics of
each project site and the community that it serves;
3. select experienced Artists who can represent the cultural landscape of Southlake;
encourage the selection of Artworks that are accessible to the public and respect
the historical resources and mobility of the citizenry;
encourage Artists, Artworks and programs for open spaces, parks, and facilities
that enhance the quality and pride of neighborhoods in the city;
encourage the participation by citizens in the process of acquiring and
commissioning of public art;
encourage the role of public art in enhancing economic development and cultural
tourism;
encourage the role of Artists and public art in the functional design of eligible
projects; and
Ordinance No. 803 7
II.
111.
9. exhibit art in designated facilities for the enjoyment of the public and to heighten
awareness and appreciation for art.
Definitions:
Artist: A practitioner in the visual arts, generally recognized by critics and peers as a
professional of serious intent and recognized ability, who produces Artworks.
Artist Services: Professional services by Artists to develop designs for Artworks or
other architectural, landscape, or urban design elements, either individually or as a
member of a project design team.
Artists Registry: A regional local, national, and international slide and digital
collection of Artists and Artworks used as a resource for art, art activities, and for the
public art selection process.
Artwork: A work of visual art created by or under the direction of one or more
Artists, including a painting, drawing, print, sculpture, photographic image, or
multimedia work, whether 2- or 3-dimensional, existing in a single copy or in a
limited edition of 200 or fewer copies that are consecutively numbered by the Artist
and bear the signature or other identifying mark of the Artist.
Deaccessioning: The removal, relocation, selling or trading of Artworks owned by
the City.
Donations (and Gifts): Art donated to the City from a private individual or institution
and/or other outside sources.
Loan: Artworks provided to the City for its use for a period of time and to be returned
to the owner after the loan period expires.
Policy: This Public Art Policy as adopted by the City Council, including any future
additions, deletions or revisions thereto.
Public Art Advisory Committee (PAAC): An ad-hoc committee that makes
recommendations to the City Council on public art and art activities.
Public Art Project: A commission, acquisition, loan or donation of Artwork to the
City pursuant to this Policy, including the process by which such event is initiated,
developed, evaluated, conducted and completed.
Applicability
This Policy applies to all Artwork commissioned by, acquired by, loaned to, or
donated to the City for the purpose of public exhibition or use.
B. This Policy does not apply to:
Ordinance No. 803 8
1. works that are mass produced or created primarily for merchandising, advertising,
or commercial purposes;
works that arc made by public or private school students as part of school
curriculum or approved extracurricular activity;
works that are otherwise recognized by the City Council as being outside the
scope of the Policy's purposes and goals.
IV. General Criteria for Public Art Project Development.
Aesthetic Excellence: The art projects shall strive to be of the highest aesthetic and
enduring value.
Site Specific: The relationship of art and site shall be considered in terms of
integration of art and architecture with landscape, social dynamics, local character
and surrounding urban context.
Durability of Design and Materials: Art projects shall be designed with consideration
of minimum maintenance requirements and maximum resistance to vandalism.
Implementation and Oversight of Policy
City Council: The City Council shall have ultimate authority to review, evaluate,
accept, reject and oversee all phases of Public Art Projects and the implementation of
this Policy.
B. Public Art Advisory Committee (PAAC):
1. Creation and Composition The City Council shall have the authority to create a
Public Art Advisory Committee that is composed of seven (7) individuals.
Purpose The purpose of the Public Art Advisory Committee is to act as an
advisory committee to provide input and advice to the city concerning all matters
pertaining to public art including the incorporation of art into the design of
selected City projects and the commissioning of art pieces for public spaces and
facilities.
Terms Seven (7) members shall be originally appointed by the City Council in
the year of adoption of the policy. The term shall be for two (2) years, with three
(3) members up for appointment in the first even-numbered year after Policy
adoption and each two years thereafter, and four (4) members up for appointment
in the first odd-numbered year after Policy adoption and every two years
thereafter. Members shall serve until their successors are appointed, without
compensation.
Members Membership shall consist of two (2) members serving on the City
Council, two (2) members representing the Artistic community of Southlake or an
Ordinance No. 803 9
arts-related field, two (2) members being general citizens, and one (1) member of
the Arts Council of Northeast Tan'ant County.
Ex-Officio Members Non-voting advisors to the Public Art Advisory
Committee may include, but is not limited to the design architect and/or engineer,
or the city's project manager.
6. Responsibilities The PAAC shall:
Make recommendations as to the appropriate elements to be included
in specific proposals for Public Art Projects, including, without
limitation, the design, execution, placement, maintenance and
ownership of selected Artwork. The PAAC may employ the Public Art
Project Guidelines established to assist in this process, though the
Guidelines are not part of this Policy.
Make recommendations on the appropriate methods of Artist
selection; Public Art Project proposal review, selection and oversight;
Artwork acquisition, display, use, maintenance, storage, and its return,
sale or other deaccession, when and if applicable.
Review proposals for Public Art Projects, make recommendations on
changes, additions or deletions to such proposals, and make
recommendations on final acceptance or rejection of such proposals.
Consult with the Department of Community Services and the City
Council as appropriate throughout each Public Art Project proposal
and implementation process, to ensure that the Policy is implemented
effectively.
Make recommendations to the City Council on overall policies and
procedures for implementing this Policy and the Public Art Projects,
taking into consideration the Policy's purposes and goals and the
established general criteria, and with a focus on the development,
promotion, and preservation of aesthetic excellence in Southlake
public spaces.
Submit to the City Council for approval any proposed changes to
previously established policies and procedures in order to maintain
consistency of review and implementation.
Department of Community Services Responsibilities
Maintain an inventory of publicly accessible spaces which are potential sites
for placing Art~vorks and/or incorporating art into the design of the projects.
Plan, develop and coordinatc existing and future sites for the incorporation of
Artworks and Artist services.
Ordinance No. 803 10
VI.
VII.
Develop and implement Artwork projects at the specific sites, as designated
by Cily Council.
Inform the Public Art Advisory Committee and/or City Council of any
departmental activity related to the development and implementation of
Artwork and Artist services.
Inform the Public Art Advisory Committee and/or City Council of planning
for targeted improvement areas, which could potentially incorporate an art
project.
Maintain all public works and art places as the responsibility and property of
the City.
Act as a liaison between the Public Art Advisory Committee, City
Departments, Artists and the public.
Approval Process.
Each Public Art Project proposal recommended for approval by the PAAC and the~
Department of Community Services shall be submitted to the City Council for review. The
City Council may (1) request revisions and resubmission, (2) reject the proposal, or (3)
accept the proposal.
If accepted, the proposal shall then be made available for public review and comment in a
manner designated by the City Council. Public comments on the proposal shall be provided
to the PAAC and the Department of Community Services for review and consideration. The
PAAC and the Department of Community Services shall then make their final
recommendations on the proposal to the City Council for its determination.
Funding
Percent for Art The City Council shall determine, after all estimates of necessary
expenditures and all requests for authorizations and appropriations for City Capital
improvement Plan (C1P) projects, an amount for art not exceeding one percent (1%)
of the original estimated construction cost of any eligible project. For CIP
construction projects, the original estimated construction cost shall be that estimated
in the CIP for the year in which such funding is approved by the City Council.
For those projects which are only partially funded by the city, assessment
shall be based on the city's portion of the original estimated construction cost.
All city grant applications for federal, state, or county support of eligible
construction projects shall include a request for funds for the purpose of
Public Art Projects. Additionally, the city shall actively seek to encourage its
partners in all joint public/private ventures to participate in Public Art
Projects.
Ordinance No. 803 11
As provided in the Policy, the Public Art Advisory Committee (PAAC) shall
make periodic reviews, at least annually, of all CIP projects and other city
construction projects. This review shall occur during the CIP planning process
and annual operating budget process, for the purposes of making
recommendations to the City Council regarding appropriations for works of
art and art projects.
A Public Art Fund shall be established by the city for the purposes of
administering Public Art Projects. The funds contained in said account shall
be used for the selection, acquisition, installation, and substantive structural
repair and maintenance of art and art projects commissioned and/or purchased
through the program. These Public Art Funds shall be maintained in accord
with accepted governmental accounting procedures. All appropriations to and
allocations from the Public Art Fund shall occur in accord with any legal
restrictions associated with the source of funds.
4. The City Council shall authorize all disbursements from the Public Art Fund.
Improvement Districts The city, at its discretion or by representation from others,
may petition to create improvement districts as authorized under Section 372 of the
Local Government Code for purposes which may include the provision of public art.'
The hearings, assessments, service plans, and disbursements of any improvement
district shall comply with the provisions of Section 372.
Grants The city shall actively pursue any state grant monies for public art for which
it may be eligible and shall deposit said monies into the Public Art Fund for
disbursement.
Donations or Gifts The city shall accept donations and gifts of money for deposit in
the Public Art Fund.
VIII. Donations and Loans of Artwork
Decisions of acceptance concerning donations or loans of Artwork will be made by the City
Council upon a recommendation of the Public Art Advisory Committee. Each instance will
be reviewed separately, with the City Council making the final decision.
A. Exceptions to this review process are:
Exhibitions or Loans of Sixty (60) Days or Less Any Artwork or exhibition of
Artworks to be displayed on city property for sixty (60) days or less will not be
subject to the above outlined review process. Review and approval will be the
responsibility of the department or agency with jurisdiction over the space
involved.
a. The City shall control the location and arrangement of all temporary
exhibitions, and reserves the right to reject any part of an exhibition or
Ordinance No. 803 12
to change the manner of display if the items to be exhibited are lacking
in artistic or cultural merit.
Book lists, posters, signs, brochures, publicity, and all materials
relative to any exhibit shall be subject to review and approval by the
city.
Gifts of State - Gifts of State presented to the city by foreign governments
(municipal, state, or national) may be accepted by the Mayor or the City Manager
on behalf of the city. Appropriate placement shall be determined by the City
Council upon a recommendation of the Public Art Advisory Committee.
Appropriate recognition and publicity shall be the responsibility of the Public
Information Officer. Provision for maintenance must be resolved when the gift is
accepted.
Criteria for Donations or Loans of Artwork Requiring Review:
An Exhibit Agreement shall be executed outlining the responsibilities of the
exhibitor and the city. The city assumes no liability for the exhibition or loan
other than specifically outlined in this agreement, and the artist shall execute a
waiver of liability agreement.
Sale of works exhibited - The city shall in no way act as agent in connection with
the sale of exhibited works not owned by the city.
a. Purchase prices shall not be posted, nor shall they be listed in exhibit
brochures.
b. Inquires regarding purchase prices shall be referred to the exhibitor or
his/her agent.
Transactions for the purchases of exhibited items shall be directly
between the purchaser and the exhibitor or his/her agent. Such
transactions shall not be conducted on or in the exhibit site.
d. The city shall receive no fees, commissions or other regard from
purchase of items from exhibits.
c. The city employees shall be treated as any other citizens with regard to
purchase of exhibited items.
No exhibited item sold during the period of the exhibition may be
removed before the end of the exhibition unless such removal and any
necessary rearrangement is approved by the city.
The city may from time to time make exceptions to these policies in
areas especially designated for the sale of Artworks, such as in the
context of special events.
Ordinance No. 803 13
IX.
Termination of Exhibit If the city does not receive notification
regarding where an exhibit should be shipped (if a traveling
exhibition), or if the exhibit is not claimed and removed within fifteen
(15) days after the closing date, there shall be a charge to the exhibitor
or owner of the item(s) exhibited, of a reasonable daily storage fee.
This fee shall begin on the sixteenth (16th) day following the close of
the exhibit. If the items are not claimed within three (3) months
following the closing date of the exhibit, the city may dispose of the
items as it sees fit. Reasonable requests for extensions of exhibit time
will be considered.
Responsibility of City The city shall exercise the same care with respect to the
loaned work as it does in the safekeeping of comparable property of its own.
Deaccessioning of Artwork
The City Council may consider, with the recommendation of the Public Art Advisory
Committee, any of the following courses of action to deaccesion city-owned Artworks:
A. Relocate Artwork.
Sell or trade Artwork (secure professional appraisal and advertise sale; seek
competitive bids; dispose of work via surplus property procedures).
C. Remove work from display and store.
If no other alternative is evident, remove and permanently dispose of Artwork.
Disposal could include return to the Artist, or donation to charity or other local
government entity.
The City shall endeavor to notify by reasonable means Artists whose Artwork is
under consideration for deaccessioning, to include written notification by registered
mail, and the Artist may have the right of first refusal to purchase the Artwork(s).
F. Proceeds from sale of Artworks:
The city shall retain all proceeds from the sale of Artworks except when the
city is obligated by contract to share such proceeds with the Artist.
All other proceeds shall be deposited to the Public Art Fund for acquisition of,
or other use or furtherance of, other Artworks for the city.
Ordinance No. 803 14
Public Art Project Guidelines
Thc following guidelines are developed and amended from time to time by the City Council of the
City of Southlake, Texas, to assist with the development of Public Art Projects. These guidelines,
together with the nature of Artworks as subjective expressions, are developed to allow flexibility of
developmental criteria while aIso providing certain standards for excellence in aesthetic quality, and
therefore are not made part of Ordinance No. 803, Public Art Policy.
I. Selection of Artists
General - Whenever possible, the selection process should begin at the conceptual
stage of the project so the artist(s) will be able to integrate art concepts and Artworks
with the design of the specific projects and or sites. Early participation also allows
for dialogue between the Artist(s) and architect or designer to discuss the design
processes and the inclusion of specifications for the Artworks site preparation that are
subject to zoning, design, and construction codes. The selection of Artists or
Artworks should meet the following criter/a:
1. Thc design capabilities of the Artist(s) and the inherent quality of the Artworks.
All media forms of visual arts may be considered, subject to any requirements set
by the City Council, Public Art Advisory Committee or the Department of
Community Services.
Artworks of all schools, styles, and tastes should be considered for the Public Art
Program.
Artworks should be appropriate in scale, materials and form for the immediate,
general, social and physical environments which they are related.
Consideration should be given to the Artist's previously demonstrated ability to
create works of structural and surface integrity, permanence and protection
against thell, vandalism, weathering, excessive maintenance and repair costs.
Consideration should be given to the fact that public art is a genre that is created
in a public context and that must be judged by standards that embrace factors
other than the aesthetic, including public participation functional considerations.
Public art may also serve to establish focal points and terminate areas, modify,
enhance or define specific spaces, establish identity, or address specific issues of
urban design.
The Artist selection process shall ensure that the interests of all concerned parties
are represented, including the public, art community and the City Departments.
Methods of Selecting Artists: The City Council, with the recommendation of the
Public Art Advisory Committee, shall determine the appropriate method of Artist
selection.
Ordinance No. 803 15
Design Team Selection The design team for a project may directly select an
Artist following the criteria set forth by the Public Art Advisory Committee and
the Department of Community Services. Final approval of the selected Artist(s)
must be given by the Public Art Advisory Committee. This method of selection
is appropriate for those City projects which have been selected to have an art-
enhanced design component.
Limited Competition - The Public Art Advisory Committee may invite a limited
number of Artists to submit credentials or proposals.
Open Competition - Any Artist may submit credentials or proposals, subject to
any requirements established by the Public Art Advisory Committee or the
Department of Community Services. Calls for entries for open competitions shall
be sufficiently detailed to permit Artist to determine whether their work is
appropriate to the project under consideration.
Direct Selection The Public Art Advisory Committee may directly select an
Artist or Artists. Generally, direct selection will not be employed except on those
projects where an open or limited competition would be inappropriate or
impractical, such as a very urgent project timeline or very specific project
requirements.
Limited Competition Selection Process
The City Manager or his/her designee shall recommend the scope of work, project
criteria, budget, and develop a community profile, for review and approval of the
Public Art Advisory Committee and City Council.
The Public Art Advisory Committee shall review the Artist Registry or other
appropriate sources and select a predetermined number of finalists to be
interviewed. Depending on the scope of work and timeline of the project, the
selected finalists may be requested to submit their qualifications or a project
proposal to the Panel. If the finalists are to submit a project proposal, finalists
shall be presented with information pertaining to the selection process and the
project, including a site and community profile. The project architect may set a
meeting with the finalists to discuss the site and/or project.
The Public Art Advisory Committee shall interview the finalists and review the
Artists' qualifications or proposals. Qualifications may include a resume and
samples of Artist's past work. Proposals may include models, drawings, and a
written statement. Thc Public Art Advisory Committee shall make its final
recommendation to City Council.
Prior to consideration by City Council, but upon selection of finalist, the city shall
request a formal proposal from the final Artist(s) selected, specifying the time
frame for proposal development, payment schedule, ownership and copyrights.
All materials related to the proposal including model, drawings, etc will be
Ordinance No. 803 16
Ii.
property of the Artist, but the city shall have the right to exhibit and use them for
educational and promotional purposes.
Open Competition Process A project announcement shall be prepared and
distributed to all Artists in the Artist Registry as well as other venues. The Public Art
Advisory Committee shall review all the applications and select a predetermined
number of finalists. The limited competition process would then follow.
Direct Commission Process In special circumstances, the Public Art Advisory
Committee may decide, by unanimous decision, on commissioning one Artist to work
on a project.
Final Recommendations The Public Art Advisory Committee has the responsibility
of recommending an Artist's proposal or Artwork for a project to the City Council for
final approval.
Responsibilities of the Artist(s):
Submit credentials, visuals, proposals and/or project materials as directed for
consideration by the Public Art Advisory Committee.
Guarantee that the Artwork or art concept is the result of the Artist's personal creative
efforts except in the case of design collaboration.
Insure that the art is unique and original and does not infringe upon any copyright.
The Artist must agree to hold the city harmless against any claims of copyright
infringement.
Guarantee that the art or a duplicate has not been accepted for sale elsewhere and that
the art is free and clear of any liens.
Conduct necessary research, including attending project orientations and touring
project sites, when possible.
Design, execute, complete and transfer title of the Artwork in a timely and
professional manner.
Work closely with the project manager and/or other design professionals associated
with the project.
Submit to the Department of Community Services and the Public Art Advisory
Committee any significant changes in the scope of the project, color, material, or
design of the approved Artwork..
Make public presentations, conduct community education workshops or a residency,
as required by the contract with the City of Southlake.
Ordinance No. 803 17
III.
J.
Provide a maintenance plan that includes a list of materials, diagrams, names of
fabricators describing processes used in fabricating the Artwork, and the descriptions
and drawings of installations, specifications and details of connecting methods.
Contracts, Fabrication, Installation, Maintenance of Artworks, and Artists Registry.
Contracts will be negotiated between the Department of Community Services, the
City Attorney, the Artists, and with other consultants, if necessary. If applicable as
determined by the City, the Artist must prepare a budget that includes costs for
fabrications, materials, labor, transportation, site preparation and installation,
insurance, Artist fee and a contingency fund. Contracts will require the Artist to
develop a Maintenance Plan for the Artwork, which must be submitted to the
Department of Community Services before final acceptance of the Artwork is issued
by the city. Contracts will be executed by the City Manager, or designee, and
administcred by the Department of Community Services.
Fabrication of the Artwork will be by the Artist or under the Artist's direct
supervision.
Installations shall be coordinated between the Department of Community Services
through the Public Art Program and the appropriate representatives of each
Department having jurisdiction over the site and/or construction. Whenever possible,
the installation of Artworks will become part of the final project's construction
contract, and will be executed by the contractor under the Artist's supervision.
All routine maintenance and repairs of permanent Artworks, including cleaning shall
be the responsibility of the City Department housing the Artwork. When reasonably
feasible as determined by the City, Artwork that requires any maintenance shall
follow the specific instructions and specifications listed under Artist's Maintenance
Plan.
The Department of Community Services shall document the selection process and
critical stages of specific projects such as fabrication and installation. All records
relating to all projects such as contracts, correspondence, memoranda, proposals,
models, and billings wiIl be kept by the Department of Community Services.
The Department of Community Services will administer an Artists Registry
accessible to all local, regional, national and international Artists interested in
applying. This will ensure that the largest number of Artists will be accessible to all
public art projects. The Artists Registry will be used as a resource by the Public Art
Advisory Committee and City Council for commissioning Artists and art works. The
Department of Community Services will periodically post notice of registry
application and will use other art organizations' mailing lists to maximize Artist
participation.
Ordinance No. 803 18
INVOICE
Star-Telegram Customer ID: CIT57
400 W.7th Street Invoice Number: 204898531
FORT WORTH,TX 76102
(817)390-7761 Invoice Date: 9/7/01
Federal Tax ID 22-3148254 Terms: Net due in 21 days
Due Date: 9/30/01
Bill To: PO Number:
CITY OF SOUTHLAKE
1400 MAIN ST Order Number: 20489853
STE 440 Sales Rep: 073
SOUTHLAKE, TX 76092-7604 Description: CITY OF SOUTHLA
Publication Date: 9/7/01
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CITY OF SOUTHLAKE,TEXAS ORDIN I3580 1 85 85 LINE $6.08 $516.80
Sales Discount ORDIf AgKpN�CETEXAS N ($447.95)
AN ORDiNANctF QF
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OF THE CITY OF
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A PUBLIC ART Net Amount: $68.85
POLICY, TO PRO
SCRIBE CONSIS-
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DESIGN, DEVELOP-
MENT, PROCURE-
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AND EXHIBITION OF
BOTH ARTWORK
OWNED BY THE
CITY AND THAT
OWNED BY OTHERS
BUT ON DISPLAY ON
CITY PROPERTY;
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TO REVIEW PUBLIC
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THE STATE OF TE) ORDINANCE SHALL
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Before me, a Notari ALTY FOR VIOLA- County and State,this da ersonally appeared ChristyHolland,Bid d Legal Coordinator
TIONS HEREOF; a
for the Star-Telegra pROVIDING A SAv-ar-Telegram, Inc. at Fort th in Tarrant County,Texas; and whq, fter being duly sworn,did
depose and saytha INGS GCLAUSE•
p PUBLICATION FON of an advertisement w bl. hed in the above name p ` r on list tes:
THE OFFICIAL
NEWSPAPER' AND Z
PROVIDINECTIVE G
ATE EF- Signed
SECTIONf4.
SUBSCRIBED AND I Any person, or IE,THIS Friday, September 07, 2001,
corporation who vio-
lates,disobeys,omfts, - 11, 0-0)\...___
neglects or refuses to1/ ' (
comply the or who Notary Public
ment soffhanyya of rth y
provisions of this k+"^
or-
dinance shall be fined `"° VICKI L.WASON
not more than Two
�' *;
Thousand Dollars MY COMMISSION EXPIRES
000.00) for each I\
offense.Each day that •,,
a violation is permitted AUGUST 28,2004
to exist shall consti-
Thank You For fer sea separate of-
PASSED AND AP-
PROVED BY THE
CITY COUNCIL OF _ w........ _ _W.
THE CITY OF
SOUTHLAKE TEX-
AS, ON THIS THE
4TH DAY OF SEP-
SANDRAL.LEGRAND TEMBER 2001.
Remit To: Star- ATTAYEST RICK STAGY Customer ID: CIT57
CITY SECRETARY
P.O. FOROVED AS TO Customer Name: CITY OF SOUTHLAKE
FOR E.
ALLEN
ATV ONEY
CI ATTTOH 76101-2051 Invoice Number: 204898531
Invoice Amount: $68.85
PO Number:
Amount Enclosed:
INVOICE
Star-Telegram Customer ID: CIT57
400w.7thStreet Invoice Number: 204341051
FORT WORTH,TX 76102
(817)390-7761 Invoice Date: 8/24/01
FederalTaxID22-3148254 Terms: Net due in 21 days
Due Date: 8/31/01
Bill To: PO Number:
CITY OF SOUTHLAKE
1400 MAIN ST Order Number: 20434105
STE 440 Sales Rep: 073
SOUTHLAKE, TX 76092-7604 Description: CITY OF SOUTHLA
Publication Date: 8/24/01
Description Location tel Depth Linage MI! Rate Amount`
CITY OF SOUTHLAKE TEXAS NOTICE 13580 1 100 100 LINE $6.08 $608.00
CITY OF ESTABLISHING A
Sales Discount SOUTHLAKE, TEXAS PUBLIC ART ADVI- ($527.00)
NOTICE was hereby SORY COMMITTEE
given to all interested TO REVIEW PUBLIC
persons that the City ART ISSUES AND
Council of the City of MAKE RECOMMEN-
Southlake, Texas will DATION TO CITY
be holding a public COUNCIL; PROVID- S81.00
hearing Burin the ING THAT THIS, Net Amount:
regular city 9 until ORDINANCE SHALL
meeting to be held on BE CUMULATIVE OF
September 4, 2001, ALL ORDINANCES;
at 7:00 p.m. The PROVIDING A SEV-
meeting will Ue held ERABILITY CLAUSE;
Council the City Council PROVIDING FOR A
Chambers of Town PENALTY FOR VIO-
Hall, 1400 Main LATIONS HEREOF;
Street, Southlake, PROVIDING A SAV-
Texas.Purpose of the INGS CLAUSE;
hearin will be held PROVIDING FOR
rreggarding the follow- PUBLICATION IN
ORDINANCE NO. PAMPLET FORM;
PROVIDING FOR
AN ORDINANCE OF PUBLICATION IN
THE CITY COUNCIL THE OFFICIAL
NEWSPAPER AND OF THE CITY OF
SOUTHLAKE TEX- PROVIDING AN SF-
AS, FOR ADOPTING FECTIVE DATE.
SECTION 4.
A PUBLIC ARTt
POLICY, TO PRO- Any person, firm or
SCRIBE CONSIS- corporation who vio-
later,disobeys,omits,TENT AND EQUITA-
BLE MEANS FOR neglects or refuses to
THE STATE Oi THE DESIGN, DE- comply with or who
resists PRO- resists the enforce-
County of Tarr CUREMENT ES- men! of any of the
TABLISHME�JT, DIS- Provisions of this or-
PLAY dinance shall be fined
Before me, a P EXHIBITION AND
S not
thaDolars ,is day sonally appeared Christy HolI B' anc Legal Coordinator
BOTH ARTWORK
for the Star-Te OWNED BY THE he offfense.Each daor y that
-ort or , i Tarrant County, Texas;ar w after
being culy sworn, did
CITY AND THAT a violation is permitted 1
depose and sa OWNED BY OTHERSpp to exist shall consti- wa PU IS d iA the above namc.{....
he I's:: dates:
BUT ON DISPLAY ON lute a separate of-
CITY PROPERTY
ESTABLISHING A '� Sand a L. LeGrand
ONE-PERCENT FOR City Secretary
i MECHANISM N AND 'City of Southlake,
Texas
SUBSCRIBED . )R „nq „luay, ,, ;ust 24, 2001,E
Notary Publ �M (i0 '
VICKI L.WASON
IPejt��� MY COMMISSION EXPIRES
%\• .;,,,,,., AUGUST 28,2004
Thank You For Your Payment
Remit To: Star-Telegram Customer ID: CIT57
P.O. Box 901051 Customer Name: CITY OF SOUTHLAKE
FORT WORTH, TX 76101-2051 Invoice Number: 204341051
Invoice Amount: $81.00
PO Number:
Amount Enclosed: $