0686
ORDINANCE NO. 686
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET
FIGURES FOR FISCAL YEAR 1996-97; APPROVING AND
ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1997, AND TERMINATING
SEPTEMBER 30, 1998, AND MAKING APPROPRIATIONS FOR
EACH DEPARTMENT, PROJECT AND ACCOUNT;
REPEALING CONFLICTING ORDINANCES; PROVIDING A
SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, the City Manager has prepared a revision of certain figures in the 1996-97
budget and submitted same to the City Council; and,
WHEREAS, the City Manager of the City of Southlake, Texas (hereinafter referred to as
the "City") has caused to be filed with the City Secretary a budget to cover all proposed
expenditures of the government of the City for the fiscal year beginning October 1, 1997, and
ending September 30, 1998, (hereinafter referred to as the "Budget"); and
WHEREAS, the Budget, a copy of which is attached hereto as Exhibit "A" and
incorporated herein for all purposes, shows as definitely as possible each of the various projects
for which appropriations are set up in the Budget, and the estimated amount of money carried in
the Budget for each of such projects; and
WHEREAS, the Budget has been filed with the City Secretary for at least thirty (30) days
and available for inspection by any taxpayer; and
WHEREAS, public notice of public hearings on the proposed annual budget, stating the
dates, times, places and subject matter of said public hearings, was given as required by the
Charter of the City of Southlake and the laws of the State of Texas; and
WHEREAS, such public hearings were held on August 19, 1997 and September 2, 1997,
prior approval of such dates being hereby ratified and confirmed by the City Council, and all
those wishing to speak on the Budget were heard; and
WHEREAS, the City Council has studied the Budget and listened to the comments of the
taxpayers at the public hearings held therefor and has determined that the Budget attached hereto
is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true and correct and are
incorporated into the body of this Ordinance as if copied in their entirety.
Section 2. That the revised figures, prepared and submitted by the City Manager for
Ordinance No. 686
Page 2
the 1996-97 budget, be, and the same are hereby, in all things, approved and appropriated, and
any necessary transfers between accounts and departments are hereby authorized, approved, and
appropriated.
Section 3. That the Budget attached hereto as Exhibit "A" and incorporated herein for
all purposes is adopted for the Fiscal Year beginning October 1, 1997, and ending September 30,
1998; and there is hereby appropriated from the funds indicated such projects, operations,
activities, purchases and other expenditures as proposed in the Budget.
Section 4. That the City Manager shall file or cause to be filed a true and correct copy
of the approved Budget, along with this ordinance, with the City Secretary and in the office of the
County Clerks of Denton and Tarrant County, Texas, as required by State law.
Section 5. That any and all ordinances, resolutions, rules, regulations, policies or
provisions in conflict with the provisions of this Ordinance are hereby repealed and rescinded to
the extent of conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereto any person or circumstances is held invalid or unconstitutional
by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance; and the City Council hereby declares it would have passed such
remaining portions of this Ordinance despite such invalidity, which remaining portions shall
remain in full force and effect.
Section 7. That the necessity of adopting and approving a proposed budget for the next
fiscal year as required by the laws of the State of Texas requires that this Ordinance shall take
effect immediately from and after its passage, and it is accordingly so ordained.
PASSED AND APPROVED on first reading this J day of ,
1997. `~~~«ttaurrn~*z''',
n
y a
ATTEST: Ilk' Rick Stacy, Mayor
~,yn ~no~s
Ith h..
andra L. eGrand
City Secretary
PASSED AND APPROVED ON second reading this X day of ,
1997.
Ordinance No. 686
Page 3
Rick Stacy, Mayor
ATTEST:
~~`p `U1 1111 UU z i
''•`r0
Sandra L. LeGrand
City Secretary s
.7j
APPROVED AS TO FORM:
(A.J )c. 0--
City Attorney
Date: 10-?-►7
Adopted:
Effective:
D:\ W P-FILES\ORD-RES. AG R\686-B GT. ORD/kb
"EXHIBIT A"
PROPOSED BUDGET 1997-98 (REVISED)
ALL FUNDS SUMMARY
Special
Revenue
General Debt Service Utility Parks/
Fund Fund Fund Recreation SPDC Total
Projected Revenues-FY97-98 $11,155,299 $2,809,281 $7,570,600 $53,465 $1,399,025 $22,987,670
Less: Projected Expenditures $12,792,393 $2,449,983 $7,784,102 $0 $700,826 $23,727,304
Total-Expenditures-FY97-98 $12,792,393 $2,449,983 $7,784,102 $0 $700,826 $23,727,304
C.O. Proceeds $715,547 $0 $0 $0 $0 $715,547
Net Transfers In (Out) $700,000 (238,777) $134,145 (53,59.4) 0 $541,774
Net Revenues ($22.1,,5_47) $120,521 ($79,357) ($_129) $698,1.99 $517,687
Estimated Fund Balance/
Working Capital 9/30/97 $2,622,363 $607,556 $1,985,320 $19,689 $774,229 $6,009,157
Estimated Fund Balance/
Working Capital 9/30/98 $2,400,816 $728,077 $1,905,963 $19,560 $1,472,428 $6,526,844
1996-97 1996-97 1997-98 $ Increase/
1995-96 Adopted Revised Proposed (Decrease) % Increase/
Expenditures Actual Budget Budget Budget Adopted -Decrease
General Fund
Personnel $4,781,025 $6,075,068 $6,304,711 $7,210,983 $1,135,915 18.7%
Operations $2,707,550 $3,363,706 $3,485,448 $4,570,454 1,206,748 35.9%
Capital Outlay $677,982 $1,140,453 $1,238,874 $725,547 (414,906) -36.4%
Pay Plan Implementation W $0 $0 $285,409 285,409 100.0%
Total Expenditures $8,166,557 $10,579,227 $11,029,033 $12,792,393 $2,213,166 20.9%
Debt Service Fund
Debt Service $1,490,094 $1,683,946 $1,687,446 $2,449,983 $_766,037 45.5%
Total Expenditures $1,490,094 $1,683,946 $1,687,446 $2,449,983 $766,037 45.5%
Utility Fund
Personnel $582,751 $590,250 $683,955 $826,362 $236,112 40.0%
Operations $4,215,240 $3,867,100 $3,842,962 $4,172,545 305,445 7.9%
Capital Outlay $424,960 $651,720 $659,970 $707,000 55,280 8.5%
Debt Service $824,132 $1,448,048 $1,448,048 $2,062,490 614,442 42.4%
Pay Plan Implementation $0 $0 $0 $15,705 15,705 100.0%
Total Expenses $6,047,083 $6,557,118 $6,634,935 $7,784,102 $1,226,984 18.7%
Special Revenue-Parks/Recrea-tion
Operations $48,597 $0 $11,133 $0 $0 -100.0%
Capital Outlay $161.263 $122 Q00 $55,000 $0 (122,000) -100.0%
Total Expenditures $209,859 $122,000 $66,133 $0 ($122,000) -100.0%
SPDC
Personnel $46,920 $50,229 $50,229 $46,314 ($3,915) -7.8%
Operations $4,805 $4,800 $4,800 $0 (4,800) 100.0%
Capital Outlay $0 $0 $0 $0 0 0.0%
Debt Service $378,601 $345,770 $652,329 $653,812 308,042 89.1%
Pay Plan Implementation $0 $0 $0 $700 700 100.0%
TOTAL EXPENDITURES $430,326 $400,799 $707,358 $700,826 $300,027 74.9%
TOTAL EXPENDITURES $16.343.920 $19.343.090 $20.124.905 $23.727.304 $4.384.214 22.7%
PAGE 1
"EXHIBIT A"
ALL FUNDS SUMMARY (revised)
1997-98 Proposed Budget and 1996-97 Revised Budget 0417 PM
alfndsum.wk4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Ad Valorem Taxes $4,678,411 $5,606,556 $5,672,556 $66,000 1.2% $6,809,765 $1,203,209 21.5%
Sales Tax 2,217,940,, 2,771,5001 3,151.800 380,300 13.7% 4,075,000 1,303,500 47.0%
Franchise Fees 506,754', 633,897929,237 295,340 46.6% 801,030 167,133 26.4%
Fines 436,586 353,600 513,700 160,100 45.3% 515,300 161,700, 45.7%
Charges for Services 221,003 279,850 363,850 84,000 30.0% 551,550 271,700 97.1%
Permits/Fees 2,765,298 2,349,310 2,268,010 (81,300) -3.5% 2,314,710 (34,600) -1.5%
Miscellaneous 265,180' 191,079 251,451 60,372 31.6% 205,575 14,496 7.6%'.
WaterSales-residential 4,367,5221 4,250,000 4,250,000 0 0.0% 4,887,500 637,500 15.0%,
Water Sales-commercial 576,519475,000, 610,000 135,000 28.4% 701,500 226,500 47.7%
Wastewater Sales 680,936 590,000 800,000 210,000 35.6% 920,000 330,000 55.9%
Sanitation Sales 448,336 508,000475,000 (33,000) -6.5% 534,000 26,000'1 5.1%
Other Utility Charges 439,275 359,000 359,000 0 0.0% 359,000 0 0.0%
Interest Income 34-4778 297,000 342300 50-300 16.9% 312.740 15,740 5.3%
Total Revenues $17,948.538 $18.664.792 519.991.904 S11-327,1112 7.1% $22.987.670 $4.322.878 23.2%
EXPENDITURES
City Secretary $255,958 $263,253 $224,577 ($38,676)', -14.7% $237,412 ($25,841) -9.8%
Human Resources 0 96,010 135,999 39,989 0.0% 168,488 72,478 100.0%
City Manager 432,524 446,302 505,358 59,056 13.2% 350,120 (96,182) -21.6%
Support Services 981,311 1,045,1601,261,277 216,117 20.7% 1,210,601 165,441 15.8%
Community Services 0 0' 0 0 0.0% 360_113 360,113 100.0%
General Gov Total $1,669,793 $1,850,725', $2,127,211 $276486 14.9% $2,326,734 $476,009 25.7%
Finance 390,664 381,591 423,576 41,985 11.0% 410,436 28,845 7.6%
Municipal Court 206,229 219,820 260,651 40,831 18.6% 276,930 57,110 26.0%
Teen Court 38585, 52,206 50,647 (1,5_59) -3.0% 54,609 2,403 4.6%
Finance Total 635,478' 653617 734,87481,257 12.4% 741,975 88,358 13.5%
Fire 901,925' 1,342,264 1,379,162 36,898 2.7% 1,527,724 185,460 13.8%
Police 1,389,060 2,147,8502,210,622 62,772 2.9% 2,600.413 452,563, 21.1%
Public Safety Support 835,717 935 952972.363 36-411 3.9% 982,880 46,928 5.0%
Public Safety Total $3 126 702 $4,426,066 $4,562,147 $136,0_8-1 3.1% $5,111017 $684,951 15.5%
Building Inspections 351,228 453,604 509,950 56,346 12.4% 587,485 133,881 29.5%
Streets/Drainage 871,038 896,918 900,793 3,875 0.4% 911,62914,711 1.6%
Public Works Admin 360,338 723,488 586,050 (137,438)1 -19.0% 856,528 133,040 18.4%
Water 3,950,735 3,856,197 3,867.587 11,390 0.3% 4,413,701 557,504 14.5%
Wastewater 878,360 744,873 853.300 108,427 14.6% 792,206 47,333 6.4%
Sanitation 393,855 50-8000 466000 (42,000) -8.3% 500,000 (80001 -1.6%
Public Works Total $6,805,555 $7183080 $7,183,680 $-600 0.0% $6,061,549 $878,469 12.2%
Parks and Recreation 8855-58 1,129,799 1,145,774 15,975 1.4% 1,348,052 218,253 19.3%
Community Development 417,495 507,157 488,664 (18,493) -3.6% 555,593 48,436' 9.6%
Economic Development 110,511 114 882 96,427 (18,455) -16.1% 114,285 (592 -0.5%
Community Dev. Total 528,006 $622-039 $585,091 ($3-6948) -5.9% $669,876 $47,839 7.7%
Pay Plan Implementation 0 0 $o 0 0 $301,814 301,814 100.0%
Debt Service 2,692,827 3 477 764 3_7$7,823 310,059 8.9% 5,165285 1 688 521 48.6%
Total Expenditures $16.343.919', $19,343,090 $20,126,600 $783.510 4.1% $23,727,304 $4.384,214 22.7%
Net Revenues $1,604.61 ($678,298) ($134,696) $543,602 ($739,634)
Proceeds from C.O. Sale/Other $88,109 $920,000 $842,184 ($77,816) $715,5471 ($204,453)
Transfers In $1,293,000'.. $1,732,815 $1,767,815 $35,000' $2,666,4131 $933,598
2589,246
Transfers out ($-2589,246) ($1619,418) ($2,244,41.8) $0 ($2,124.,639} ($505221),.
Total Other Sources (Uses) ($1.208-137) $1033397', S 6_3 5581 ($428161' $1257321 $223-924
Beginning Fund Balance $5,381,791 $5,778,273. $5,778,273'. $6,009,157
Reserved Fund Balance $0 $0 $0 $0
Ending Fund Balance $5.778.273 i, $61,133.372 $6.009„157 $6 526 ,844
PAGE 2
"EXHIBIT A" -
GENERAL FUND (revised)
1997-98 Proposed Budget and 1996-97 Revised Budget 0417 PM
alfndsum.wk4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Ad Valorem Taxes $2,939,868 $3,357,212 $3,385,212 $28,000 0.8% $4,036,234 $679,022 23.1%
Sales Tax 1,479,5861,848,500 2,101,800, 253,300 13.7% 2,717,500 869,000 58.7%
Franchise Fees 506,754 633,897 929,237, 295,340' 46.6% 801,030 167,133 33.0%
Fines 436,586 353,600 513,700 160,1001 45.3% 515,300161,700 37.0%
Charges for Services 221,003 279,850' 363,850 84,000 30.0% 551,550 271,700 122.9%1
Permits/Fees 2,642,353 2,249,310 2,215,010 (34,300) -1.5% 2,264,710 15,400 0.6%
Miscellaneous 129,900105,179 158.751 53,572 50.9% 113,975 8,7961 6.8%
Interest Income 145,810143,000 155,000 12000 8.4% 155.000 12,0008.2%
Total Revenues $8,501,860', $8,970,548 $9,822,560 $852,012 9.5% $11,155,299 $2,184,751 25.7%'
EXPENDITURES
City Secretary $255,958 $263,253 224,577 ($38,676) -14.7% $237,4121 ($25,841) -9.8%
I
Human Resources 0 96,010 135,999 39,989, 0.0% 168,483 1, 72,478 100.0%
City Manager 432,524 446,3021 505,358 59,056', 13.2% 350,120(96,182) -21.6%
Support Services 981,311 1,045,1601,261,277 216,117 20.7% 1,210,601165,441 15.8%
Community Services 0 0 0 0 0.0% 360,113 360,113 100.0%
General Gov Total 1669793$1,850,725 $2,127,211 $276,-486 14.9% $2,326,734 $476,009', 25.7%
Finance 390,664 381,591 423.576 41,985 11.0% 410,436 28,845 7.6%
Municipal Court 206,229 219,820 260,651 40,831 18.6% 276,930 57,110 26.0%
Teen Court 38,585 52,206 50,647 (1,559) -3.0% 54,609 24034.6%
Finance Total $635478 $653,617 $734,874', $81,257 12.4% $741,975 $88,358' 13.5%
Fire 901,925 1,342,264 1,379,162 36,898 2.70/c 1,527,724 185,460, 13.8%
Police 1,389,060 2,147,850 2,210,622 62,772 2.9% 2,600,413 452,563 21.1%
Public Safety Support 835,717 935,952 972,363 36,411 3.9% 982.880 46928 5.0%
Public Safety - a e Total 3,126,702 $4,426,066 $4,562,147 5136,081 3.1% $5,117,017 $684,951 15.5%
'
Building Inspections 351,228 453,604 509,950 56,346 12.4% 587,485 133,881 29.5%
Streets/Drainage 871,038 896,918 900,793 3,875 0.4% 911,629 14,711 1.6%,
Public Works Admin 360,338 723,488 586,050 (137.43 8) -19.0% 856,528 133,040 18.4%
Public Works Total $1,582,604 $22,074,010 $1,995,793 ($77217) -3.7% $2,355,642', $281,632 13.6%
Parks and Recreation $6239-74 $952,7_70 $1,022,917 $70,147 7.4% $1,301,738 $348,968 36.6%
Community Development 417,495 507,157 488,664 (18,493) -3.60/ 555,593 48,436 9.6%
Economic Development 110,511 114-882 96,427 (18,455); -16.1% 114,285 (597) -0.5%
Community Dev. Total 528 006 6622 039 $585,091 ($36,9481 5.9% $669,876 $47,839 7.7%
Pay Plan Implementation $0' $0 $0 0 0.0% $285,409 285,409 100.0%
Total Expenditures $8,166,557 $10,579,227 $11,029,033 $449,806 4.3% $12,792,393 $2,213,166 20.9%
Net Revenues $335,303 (SIA011679) ($1..206,473) $402246 ($1,637,094) ($1,972,397)
Proceeds from C.O. Sale/other $88,109 $920,000 $842,184 ($77,816) $715,547
Transfers In 594,606 633,000633,000 01 700,000
Transfers Out ($377-287) $O 'I, $0 $0 $0
Total Other Sources (Uses) $305.428$1.553.000', $1.475.184 ($77.816) $1415.547',
Beginning Fund Balance $1,712,922 I $2,353,653 $2,353,653 $2,622,363
Reserved Fund Balance $0 $0 $0' $0'
Ending Fund Balance $2.353.653 $2297.974 $2.622.363 $2.400.816
Fund balance percentage-C/V 28.82% 21.72% 23.781/6 18.77%
PAGE 3
"EXHIBIT A"
DEBT SERVICE FUND
1997-98 Proposed Budget and 1996-97 Revised Budget 0417 PM
alfndsum.w1,4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Ad Valorem Taxes $1,738,543', $2,249,344 $2,287,344 $38,000! 1.7% $2,773,531 $524,187 23.3%
Interest Income 47,898
35 750 55,000 19,250' 53.8% 35,750 0 0.0%
Total Revenues $1,786,441 ' $2,285,094 $2,342,344 $57,250 2.5% $2,809,281 $524,187 22.9%
EXPENDITURES
Principal $908,600, $947,350 $947,350 $0', 0.0% $1,092,350 $145,000 15.3%
Interest $579,194 $734,0961 $734,096 0', 0.00/0 $1,351,633, 617,537, 84.1%
Admin. Expenses $2-300 $2,500', $6.000 3-500 140.0% $6,000 3-500 140.0%
Total Expenditures $1,490,094 $1,683,946 $1,687,446', $3,500 0.2% $2,449,983 $766,037 45.5%
i
Net Revenues $296.347 5601,148 $654.898 $53.750 $359.298 ($241 850)
I
Transfers In 67,519, 56,87556875 480,456
Transfer out (25-120 (584,773). -584773 (714233)
Total other sources/(uses) (183,684) (527,898) (527,898) (238,777)
Beginning Fund Balance $367,893 $480,556 $480,556 $607,556
Ending Fund Balance $480.556 $553,806 5607.556 $728-077
PAGE 4
"EXHIBIT A"
UTILITY FUND (revised)
1997-98 Proposed Budget and 1996-97 Revised Budget 04.17 PM
alfndsum.wk4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) e/ Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Miscellaneous $110,740 $85,900 $91600 $5,700 6.6% $91,600 $5,700 6.6%
Interest Income 102,72968,750 75,000 6,250 9.1% 77,000 8,250 12.0%
Water Sales-residential 4,367,522 4,250,000 4,250,000 0 0.0% 4,887,500 637,500 15.0%
WaterSales-commercial 576,519 475,000610,000 135,000 28.4% 701,500 226,500 47.7%
Sewer Sales 680,936 590,000 800,000 210,000 35.6% 920,000 330,000 55.9%
Sanitation Sales 448,3361 508,000 475.000 (33,000) -6.5% 534,000 26,000 5.1%
Other utility charges 439.275 359,000 359.000 0 0.0% 359.000 0 0.0%
Total Revenues $6,726,057 $6,336,650 $6,660,600 $323,950 5.1% $7,570,600 $1,233,950 19.5%
EXPENSES
Debt Service-Revenue Bonds 824,132. 1,448,048 1.448,048 0 0.0% 2,062,490. 614,442 42.4%
Water 3,950,735 3,856,1973,867,58711,390 0.3% 4,413,701 557,504 14.5%
Sewer 878,3601 744,873 853,300 108,427 14.6% 792,206 47,333 6.4%
Sanitation 393,855' 508,000 466,000 (42,000) -8.3% 500,000; (8,000) -1.6%
Pay Plan Implementation 0 0 0 0 0.0% 15.705 15,705 100.0%
Total Expenses 447,083 $6_557.118, $6,634,935 $77,817 1.2% $7,784,102 $1,226,984 18.7%
Net Revenues $678,974 ($220,468) $25,665 $246,733 ($213,502 $6,966
Transfers In $267,675 $698,170 $698,170 $834,145
Transfers Out (1,555,556 (633,000) (633.000) (70Q,QQQ)
Total Other Sources (Uses) (1,287,881) 65,170. 65,170. 134,145
Net change in w/c components to $o $0 $0
Beginning fund balance $2,503,392. $1,894,485 $1,894,485 $1,985,320
Ending fund balance $1.894-485 $1.739-187 $1.985.320. $1.905.963
No. of days working capital _ 114 97. 109 _ 89
PAGE 5
"EXHIBIT A"
SPECIAL REVENUE FUND
Parks/Recreation
1997-98 Proposed Budget and 1996-97 Revised Budget 04:17 PM
alfnds.-A4 09111/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Permits/Fees $122,945 $100,000 $53,000
($47,000) -47.0% $50,000 ($50,000) -50.0%
Miscellaneous 24,540 01,100 1,100 100.0% 0 0 0.0%
Interest 6-645 5,5006,050 550 10.0% 3_465 (2-035) -37.0%
Total Revenues $154,130 $105,500 $60,150 ($45,350) -43.0% $53,465', ($52,035) -49.3%
EXPENDITURES
Parks and Recreation $15,498 $0 $0 $0 0.0% 0 0' 0.0%
Park Improvements 120,4041 0' 12,828 12,828 0.0% 0 00.0%'.
Land 73957122,000 55.000, (67801 -54.9% 0 (122,000) -100.0%
Total Expenditures $209,859 $122,000 $67,828 ($54,172) -44.4% $0, ($122,000) -100.0%
Netnevenues ($55,729) ($16,500)] ($7,678) $8,822 $53,465', $69,965
Bond proceeds $0 $0 $0 $0
Transfer to other fund $0! ($56 875) ($56,875) ($53.594)
I
Total other sources/(uses) $Oi, ($56,875) ($56,875) ($53,594'
Beginning Fund Balance $139,971 $84,242 $84,242 $19.689
Ending Fund Balance $84242 $10.867 $19.689 $19.560
PAGE 6
"EXHIBIT A"
SPDC - OPERATING FUND
Parks/Recreation
1997-98 Proposed Budget and 1996-97 Revised Budget 0417 PM
alfndsum.wk4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Sales Tax $738,354 $923,000 $1,050,000 $127,000 13.8% $1,357500 $434,500', 47.1%
Interest 25,271 22000 41,250 19,250 87.5% 41,250 19250 87.5%
Total Revenues $763,625 $945,000, $1,091,250', $146,250 15.5% $1,398,750 $434,500', 46.0%
EXPENDITURES
Personnel $46,920 $50,229 $50,229 $0 0.0% $46,314', ($3,915) -7.8%
Operations $4,805 $4,800 $4,800 0 0.0% $0' (4,800) -100.0%
Capital $0 $0 $0 0 0.0% $0 0 0.0%
Pay Plan Implementation $0 $0 $0 0 0.0% $700 700
Total Expenditures $51,725, $55,029 $55,029', $0 0.0% $47,014 ($8,015) -14.6%
Net Revenues $711,900, $889,971 $1,036,221 $146,250', $1,351,7361 $461,765
Transfers Out (405,200) (344,770). (969,770) (651,812}
Proceeds from C.O. Sale
Total Other Sources (uses) (405,200) (344,770) (969,770) (651,812)
Beginning Fund Balance $393,846' $700,546 $700,546 $766,997
Ending Fund Balance $700.546'. $1.245747 $766.997 $1.466.921
PAGE 7
"EXHIBIT A"
SPDC - DEBT SERVICE FUND
Parks/Recreation
1997-98 Proposed Budget and 1996-97 Revised Budget 0417 PM
alfndsum.wk4 09/11/97
$ Increase/ $ Increase/
1995-96 1996-97 1996-97 (Decrease) % Increase/ 1997-98 (Decrease) % Increase/
REVENUES Actual Adopted Revised Adopted -Decrease Proposed Adopted -Decrease
Interest Income $16,425 $22,000 $15,000 ($7,000) -31.8% $275 ($21 725
-98.8%
Total Revenues $16,425 $22,000 $15,000 ($7,000) -31.8% $275 ($21,725), -98.8%
EXPENDITURES
Principal $95,000 $110,0001 $345,000 $235,000! 213.6% $205,000 $95,000 86.4%
Interest 282,901 234,770 305.829 71,05930.3% 446,812 212,042 90.3%
Admin. Expenses 700 1 000 1.500 500 50.0% 2,000 1000 100.0%
Total Expenditures $378,601 $345,770 $652,329 $306,559 88.7% $653,812 $308,042 89.1%
I
I
Net Revenues ($362,176) ($323,770) ($637,329) ($313,559) ($653,537; $309,042
I
Proceeds from bond sale $0 $0 $0 $0
Transfers In $363-200
$344,770 $379.770 $651.812
Total Other Sources (uses) $363,200 $344,770 $379,770 $651,812
Beginning Fund Balance $263,767 $264,791 $264,791 $7.232
Ending Fund Balance $264.791 $285.791 $7.232 $5.507
PAGE 8
"EXHIBIT A"
PROPOSED BUDGET 1997-98 (REVISED)
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/CATEGORY
1996-97 1996-97 1997-98 $ Increase/ % Increase/
1995-96 Adopted Revised Proposed (Decrease) -Decrease
FUND Actual Budget Budget Budget Adopted Adopted
General Fund
Personnel 4,781,025 6,075,068 6,304,711 7,210,983 1,135,915 18.7%
Operations 2,707,550 3,363,706 3,485,448 4,570,454 1,206,748 35.9%
Capital Outlay 677,982 1,140,453 1,238,874 725,547 (414,906) -36.4%
Pay Plan Implementation - 10/97 0 0 0 285 409 285,409 100.0%
Total 8,166,557 10,579,227 11,029,033 12,792,393 2,213,166 20.9%
Debt Service Fund
Debt Service 1-490,094 1 683,94.6 11,687,446 2,449.983 766,037 45.5%
Total 1,490,094 1,683,946 1,687,446 2,449,983 766,037 45.5%
Utility Fund
Personnel 582,751 590,250 683,955 826,362 236,112 40.0%
Operations 4,215,240 3,867,100 3,842,962 4,172,545 305,445 7.9%
Capital Outlay 424,960 651,720 659,970 707,000 55,280 8.5%
Debt Service 824,132 1,448,048 1,448,048 2,062,490 614,442 42.4%
Pay Plan Implementation - 10/97 0 0 0 15,705 15,705 100.0%
Total 6,047,083 6,557,118 6,634,935 7,784,102 1,226,984 18.7%
Special Revenue-
Parks/Recreation Fund
Operations 48,597 0 11,133 0 0 0.0%
Capital Outlay 161-263 122-000 55,000 0 (122,000) -100.0%
Total 209,859 122,000 66,133 0 (122,000) -100.0%
SPDC Fund
Personnel 46,920 50,229 50,229 46,314 (3,915) -7.8%
Operations 4,805 4,800 4,800 0 (4,800) 100.0%
Capital Outlay 0 0 0 0 0 0.0%
Debt Service 378,601 345,770 652,329 653,812 308,042 89.1%
Pay Plan Implementation - 10/97 0 0 0 700 700 100.0%
Total 430,326 400,799 707,358 700,826 300,027 74.9%
GRAND TOTAL ALL FUNDS 16,343,920 19,343,090 20,124,905 23,727,304 4,384,214 22.7%
EXPENDITURE_CATEGORY
Personnel 5,410,696 6,715,547 7,038,895 8,083,659 1,368,112 20.4%
Operations 6,976,191 7,235,606 7,344,343 8,742,999 1,507,393 20.8%
Capital Outlay 1,264,205 1,914,173 1,953,844 1,432,547 (481,626) -25.2%
Debt Service 2,692,827 3,477,764 3,787,823 5,166,285 1,688,521 48.6%
Pay Plan Implementation - 10/97 0 0 0 301814 301,814 100.0%
GRAND TOTAL ALL FUNDS 16,343,920 19,343,090 20,124,905 23,727,304 4,384,214 22.7%
PAGE 9
"EXHIBIT A"
PROPOSED BUDGET 1997-98 (REVISED)
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1996-97 1996-97 1997-98 $ Increase/ % Increase/
1995-96 Adopted Revised Proposed (Decrease) -Decrease
GEN_ ERAL_FUND Actual Budget Budget Budget Adopted_ Adopted
City Secretary/Mayor/Council
Personnel 88,336 98,903 94,145 96,034 (2,869) -2.9%
Operations 151,847 157,463 122,932 135,890 (21,573) -13.7%
Capital Outlay 15,775 6-887 7-500 5,488 (1399) -20.3%
Total 255,958 263,253 224,577 237,412 (25,841) -9.8%
Human Resources
Personnel 0 44,294 56,329 90,572 46,278 104.5%
Operations 0 51,716 76,670 77,916 26,200 50.7%
Capital Outlay 0 0 3,000 0 0 100.0%
Total 0 96,010 135,999 168,488 72,478 75.5%
City Manager's Office
Personnel 322,921 389,989 418,552 282,545 (107,444) -27.6%
Operations 90,374 49,613 74,506 64,075 14,462 29.1%
Capital Outlay 19_229 6,700 12,300 3,500 (3,20 -47.8%
Total 432,524 446,302 505,358 350,120 (96,182) -21.6%
Support Services
Personnel 25,833 28,218 27,272 28,101 (117) -0.4%
Operations 887,309 937,792 1,136,005 1,173,600 235,808 25.1%
Capital Outlay 68,169 79150 98.000 8,900 (70,250) -88.8%
Total 981,311 1,045,160 1,261,277 1,210,601 165,441 15.8%
Finance
Personnel 196,245 238,462 250,012 249,400 10,938 4.6%
Operations 103,894 135,379 143,191 161,036 25,657 19.0%
Capital Outlay 90,525 7,750 30,373 0 (7,750) -100.0%
Total 390,664 381,591 423,576 410,436 28,845 7.6%
Municipal Court
Personnel 125,883 121,545 159,015 154,091 32,546 26.8%
Operations 71,002 95,475 95,486 119,339 23,864 25.0%
Capital Outlay 9,344 2,800 6,150 3,500 700 25.0%
Total 206,229 219,820 260,651 276,930 57,110 26.0%
Teen-Court
Personnel 26,679 35,816 28,782 37,004 1,188 3.3%
Operations 8,976 15,640 14,655 17,605 1,965 12.6%
Capital Outlay 2-930 750 7,210 0 (750) -100.0%
Total 38,585 52,206 50,647 54,609 2,403 4.6%
Community Services
Personnel 0 0 0 210,101 210,101 100.0%
Operations 0 0 0 140,562 140,562 100.0%
Capital Outlay 0 0 0 9,450 9-450 100.0%
Total 0 0 0 360,113 360,113 100.0%
Fire Services
Personnel 714,706 893,272 927,272 1,020,491 127,219 14.2%
Operations 107,846 175,429 178,327 305,736 130,307 74.3%
Capital Outlay 79,373 273,563 273,563 201,497 (72,066) -26.3%
Total 901,925 1,342,264 1,379,162 1,527,724 185,460 13.8%
PAGE 10
"EXHIBIT A"
PROPOSED BUDGET 1997-98 (REVISED)
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1996-97 1996-97 1997-98 $ Increase/ % Increase/
1995-96 Adopted Revised Proposed (Decrease) -Decrease
GENERAL FUND Actual Budget Budget Budget Adopted Adopted
Police Services
Personnel 1,117,320 1,617,572 1,666,370 2,020,392 402,820 24.9%
Operations 173,125 248,575 257,127 354,535 105,960 42.6%
Capital Outlay 98,615 281,703 287,125 225,486
(56-217) -20.0%
Total 1,389,060 2,147,850 2,210,622 2,600,413 452,563 21.1%
Public Safety Support
Personnel 660,759 707,761 719,442 697,132 (10,629) -1.5%
Operations 136,948 175,549 181,865 214,673 39,124 22.3%
Capital Outlay 38-010 52 642 71 056 71,075 18,433 35.0%
Total 835,717 935,952 972,363 982,880 46,928 5.0%
Building Inspection
Personnel 289,754 352,464 380,093 454,155 101,691 28.9%
Operations 56,026 72,140 64,340 96,680 24,540 34.0%
Capital Outlay 5 448 29,000 65,517 36,650 7,650 26.4%
Total 351,228 453,604 509,950 587,485 133,881 29.5%
Streets/Dr_ainage
Personnel 416,636 420,063 420,063 420,649 586 0.1%
Operations 370,467 377,055 395,100 428,480 51,425 13.6%
Capital Outlay 83.935 99,800 85,630 62,500 (37,300) -37.4%
Total 871,038 896,918 900,793 911,629 14,711 1.6%
Public Works Administration
Personnel 245,989 390,689 390,393 411,440 20,751 5.3%
Operations 109,881 231,461 122,365 392,312 160,851 69.5%
Capital Outlay 44-68 101,338 73,292 52,776 (48 562) -47.9%
Total 360,338 723,488 586,050 856,528 133,040 18.4%
Parks and Recreation
Personnel 196,403 289,721 339,776 539,468 249,747 86.2%
Operations 311,277 464,679 468,528 722,870 258,191 55.6%
Capital Outlay 116,294 198,370 214,613 39 400 (158,970) -80.1%
Total 623,974 952,770 1,022,917 1,301,738 348,968 36.6%
Community Development
Personnel 292,053 382,412 373,755 436,153 53,741 14.1%
Operations 82,106 124,745 114,104 114,115 (10,630) -8.5%
Capital Outlay 43,336 0 805 5 325 5-325 100.0%
Total 417,495 507,157 488,664 555,593 48,436 9.6%
Economic Development
Personnel 61,508 63,887 53,440 63,255 (632) -1.0%
Operations 46,472 50,995 40,247 51,030 35 0.1%
Capital Outlay 2 531 0 2,740 0 0 0.0%
Total 110,511 114,882 96,427 114,285 (597) -0.5%
Pay Plan Implementation - 10/97 0 0 0 285,409 285,409 100.0%
TOTAL GENERAL FUND 8,166,557 10,579,227 11,029,033 12,792,393 2,213,166 20.9%
PAGE 11
"EXHIBIT A"
PROPOSED BUDGET 1997-98 (REVISED)
ALL FUNDS SUMMARY
EXPENDITURES BY FUND/DIVISION/CATEGORY
1996-97 1996-97 1997-98 $ Increase/ % Increase/
1995-96 Adopted Revised Proposed (Decrease) -Decrease
Actual Budget Budget Budget Adopted Adopted
DEBT SERVICE FUND
Principal 908,600 947,350 947,350 1,092,350 145,000 15.3%
Interest 579,194 734,096 734,096 1,351,633 617,537 84.1%
Administrative Expenses 2 300 2,500 6,000 6,000 3,5W 140.0%
Total 1,490,094 1,683,946 1,687,446 2,449,983 766,037 45.5%
TOTAL DEBT SERVICE FUND 1,490,094 1,683,946 1,687,446 2,449,983 766,037 45.5%
UTILITY FUND
Water Utilities
Personnel 464,002 460,242 542,255 648,331 188,089 40.9%
Operations 3,084,619 2,883,235 2,840,862 3,177,645 294,410 10.2%
Capital Outlay 402 114 512,7120 484,470 587-725 75,005 14.6%
Total 3,950,735 3,856,197 3,867,587 4,413,701 557,504 14.5%
Wastewater Utilities
Personnel 118,749 130,008 141,700 178,031 48,023 36.9%
Operations 736,765 475,865 536,100 494,900 19,035 4.0%
Capital Outlay 22,846 139,000 175_500 119,275 (19 72.5) -14.2%
Total 878,360 744,873 853,300 792,206 47,333 6.4%
Sanitation
Personnel 0 0 0 0 0 0.0%
Operations 393,855 508,000 466,000 500,000 (8,000) -1.6%
Capital Outlay 0 0 0 0 0 0.0%
Total 393,855 508,000 466,000 500,000 (8,000) -1.6%
Non-Departmentalized
Other 0 0 0 0 0 0.0%
Debt Service 824,132 1,448,048 1,448_048 2_062,490 614.442 42.4%
Total 824,132 1,448,048 1,448,048 2,062,490 614,442 42.4%
Pay-Plan Implementation -_10/97 0 0 0 15,705 15,705 100.0%
TOTAL UTILITY FUND 6,047,083 6,557,118 6,634,935 7,784,102 1,226,984 18.7%
SPECIAL REVENUE-
PARKS/RECREATION FUND
Operations 48,597 0 11,133 0 0 0.0%
Capital Outlay 161263 122,000 55,000 0 (11 22,000) -100.0%
Total 209,859 122,000 66,133 0 (122,000) -100.0%
SPDC FUND
Personnel 46,920 50,229 50,229 46,314 (3,915) -7.8%
Operations & Maintenance 4,805 4,800 4,800 0 (4,800) -100.0%
Capital Outlay 0 0 0 0 0 0.0%
Debt Service 378,601 345,770 652,329 653,812 308,042 89.1%
Pay Plan Implementation - 10/97 0 0 0 700 700 100.0%
Total 430,326 400,799 707,358 700,826 300,027 74.9%
GRAND TOTAL 16,343,920 19,343,090 20,124,905 23,727,304 4,384,214 22.7%
PAGE 12
"EXHIBIT A"
SCHEDULE OF NEW REQUESTS (revised) 09/11/97
FY1997-98 04:33 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
GENERALFUND
100-GENERAL GOVERNMENT
100-City Secretary/Mayor/ Two 4 drawer lateral fire-proof file cabinets 5-488 0 0 5,488
City Council TOTAL 5,488 0 0 5,488
103-City Manager's Office Personal Computer & Printer 3-500 0 0 3,500
TOTAL 3,500 0 0 3,500
105-Support Services Heavy duty 3-hole drill 4,400 0 0 4,400
New sound system for Council Chambers 4_500 0 0 4,500
TOTAL 8,900 0 0 8,900
109-Community Services Operation of Senior Center 8,700 0 8,700 0
Furniture, appliances for Senior Center 7,700 0 0 7,700
Computer, printer for Senior Center office 1,750 0 0 1 750
TOTAL 18,150 0 8,700 9,450
106-FINANCE
107-Municipal Court Computer Upgrades 2,000 0 0 2,000
Computer Hutch 500 0 0 500
Dot Matrix Printer 500 0 0 500
Book Shelf 500 0 0 500
TOTAL 3,500 0 0 3,500
130-PUBLIC SAFETY
131-Fire Services Defibrillators 12,000 0 0 12,000
Life Pak upgrade 10,000 0 0 10,000
High Rise Nozzles 4,200 0 0 4,200
Life Pak 11 New 16,500 0 0 16,500
Kiser Sled 2,000 0 0 2,000
150 lb. Rescue Mannequin 900 0 0 900
Digital Camera 1,095 0 0 1,095
Camera (35) 2,313 0 0 2,313
Hydrocarbon Tester 1,089 0 0 1,089
Emergency Management 7,948 0 7,948 0
Oxygen Monitors 2,100 0 0 2,100
SCBA Compressor 36,000 0 0 36,000
Hose Washer 12,000 0 0 12,000
Explorer for Fire Marshal 28,300 0 0 28,300
Expedition for Deputy Director, fully equipped 55,000 0 0 55,000
Retrofit for the 2 ton GMC fire truck 18.000 0 0 18-000
TOTAL 209,445 0 7,948 201,497
PAGE 13
"EXHIBIT A"
SCHEDULE OF NEW REQUESTS (revised) 09/12/97
FY 1997-98 09:20 Ann
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
GENERALFUND
130-PUBLIC SAFETY
132-Police Services One Public Safety Officer (Jan 1 hire - 75% funding) 33,762 33,762 0 0
Replacement Body Armor 3,000 0 3,000 0
Portable Radios for New Personnel (5) 6,500 0 0 6,500
Six Police Bicycles with accessories 8,555 0 0 8,555
Chairs (4), desks and shelves for offices 2,425 0 0 2,425
Night Vision Device 2,500 0 0 2,500
NE Street Crimes Unit 2,648 0 2,648 0
Charging System for Battery Maintenance 1,900 0 0 1,900
Wireless Video Camera for investigations 2,500 0 0 2,500
Hand held video camera 8mm for Sgt's vehicle 599 0 0 599
Pepper Mace OC Spray for all members 1,890 0 0 1,890
Spare Motorcycle radio accessories 700 0 0 700
Stinger Pursuit Termination Devices 1,800 0 1,800 0
Motorola Vehicle Radio Modem (VRM) 3,500 0 0 3,500
Air Compressor/Minor Tools 1,353 0 0 1,353
Patrol Vehicle - Crown Victoria, fully equipped 35,897 0 0 35,897
Patrol Vehicle - Crown Victoria, fully equipped 35,897 0 0 35,897
Vehicle for PSO - Tahoe, fully equipped 57,395 0 0 57,395
Program car for detectives 17,737 0 0 17,737
Vehicle for Deputy Director - Explorer, fully equipped 34,668 0 0 34,668
Replacement in-car video cameras (2) 1.1,_4.70 0 0 11,470
TOTAL 266,696 33,762 7,448 225,486
133-Public Safety Support Jail Monitor Upgrade 4,100 0 0 4,100
Vehicle Mounts for Laptop Computer 8,750 0 0 8,750
Office Equipment 3,225 0 0 3,225
Tower PC's (3), Utility Laptops (14) 36,000 0 0 36,000
Presentation Laptops 19,000 0 0 19,000
TOTAL 71,075 0 0 71,075
140-PUBLIC WORKS
142-Building Inspections One Building Inspector (w/computer)'** 33,308 30,808 500 2,000
Plans Examiner (Jan 1 hire - 75% funding) 32,066 27,566 500 4,000
Software, desk & chair 1,150 0 0 1,150
Mobil radio 1,500 0 0 1,500
Mobil radio 1,500 0 0 1,500
Monitor 500 0 0 500
Printer 1,500 0 0 1,500
File Cabinets 500 0 0 500
Pickup for Building Inspector 24,000 0 0 24,000
TOTAL 96,024 58,374 1,000 36,650
144-Streets and Drainage Letter Labeling System 4,500 0 0 4,500
Dump Truck 42,000 0 0 42,000
Mowing Tractor 16,000 0 0 16,000
TOTAL 62,500 0 0 62,500
***The Building Inspector is left in at 100% funding with the intention to hire the position at January 1. However, with the uncertainty of a
current workers compensation injury it may be necessary to hire the position earlier than expected.
PAGE 14
"EXHIBIT A"
SCHEDULE OF NEW REQUESTS (revised) 09/11/97
FY1997-98 04:33 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
GENERALFUND
140-PUBLIC WORKS
146-Public Works Admin. GIS software 23,478 0 0 23,478
Computer-UNIX 11,200 0 0 11,200
Office Furniture 2,663 0 0 2,663
Color Printer 3,735 0 0 3,735
Sun Memory 2,700 0 0 2,700
Surface Monumentation 29,400 0 29,400 0
TAD Tape Conversion 1,200 0 1,200 0
WORM Drive 600 0 0 600
Jet Direct Cards 1,000 0 0 1,000
Portable Radios (2) 5,400 0 0 5,400
Computer-City Engineer 2_000 0 0 2,000
TOTAL 83,376 0 30,600 52,776
145-PARKS AND RECREATION
145-Parks and Recreation Trailer 4,900 0 0 4,900
Software/Computers 12,500 0 5,000 7,500
Safety Net 2,000 0 0 2,000
Library Books 10,000 0 0 10,000
Gang reel mower 15,000 0 0 15,000
TOTAL 44,400 0 5,000 39,400
150 -COMMUNITY DEVELOPMENT
150-Community Development Current Planner (Jan 1 hire - 75% funding) 32,235 28,210 0 4,025
Corridor Study Ph. 2 Concept Development 15,000 0 15,000 0
HP Laser Printer 1,300 0 0 1,300
TOTAL 48,535 28,210 15,000 5,325
GRAND TOTAL GENERAL FUND 921,589 120,346 75,696 725,547
Capital items to be funded through certificates of obligation, with the exception of
Library books in Department 145-Parks/Recreation, to be funded through current operations
PAGE 15
"EXHIBIT A"
SCHEDULE OF NEW REQUESTS (revised) 09/11/97
FY1997-98 0433 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
UTILITY FUND
147-Water Utilities One Equipment Operator (Jan 1 hire - 75% funding) 17,931 17,931 0 0
One Maintenance Worker-Water Dist.
(Jan 1 hire - 75% funding) 15,071 15,071 0 0
Two Maintenance Workers-Fire Hydrant & Inspect
(Jan 1 hire - 75% funding) 30,141 30,141 0 0
GIS Analyst (Jan 1 hire - 75% funding) 48,729 28,854 0 19,875
Fireproof file cabinet and four drawer file cabinet 1,000 0 0 1,000
Light tower 4,000 0 0 4,000
Tapping Machine 1,700 0 0 1,700
3/4 ton pickup 27,900 0 0 27,900
1 ton utility truck 37,950 0 0 37,950
Air compressor, sandblaster, generator 5,700 0 0 5,700
Four Computers-(1) personal and (3) laptops 10,600 0 0 10,600
Radios 6,800 0 0 6,800
Storz steamer nozzle connection 58,000 0 0 58,000
Vibratory Compactor 3,400 0 0 3,400
Water Meters 101,200 0 0 101,200
Meter Auto Read Equipment 174,000 0 0 174,000
TOTAL 544,122 91,997 0 452,125
148-Sewer Utilities One Equipment Operator (Jan 1 hire - 75% funding) 17,930 17,930 0 0
One Maintenance Worker (Jan 1 hire - 75% funding) 15,071 15,071 0 0
3/4 ton pickup 27,900 0 0 27,900
6" Diesel pump 48,500 0 0 48,500
Auto Crane Hoist 11,025 0 0 11,025
SCBA 3,500 0 0 3,500
Tripod 2,750 0 0 2,750
Two Ventilators 2,400 0 0 2,400
Two Gas Detectors 5,600 0 0 5,600
All Terrain Vehicle 9,500 0 0 9,500
Mobile radio 5,300 0 0 5,300
Laptop Computer 2_800 0 0 2,800
TOTAL 152,276 33,001 0 119,275
GRAND TOTAL UTILITY FUND 696,398 124,998 0 571,400
TOTAL ALL FUNDS 1,617,987 245,344 75,696 1,296,947
PAGE 16
"EXHIBIT A"
SCHEDULE OF UNFUNDED NEEDS (revised) 09/11/97
FY1997-98 04:36 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
GENERALFUND
100-GENERAL GOVERNMENT
100-City Secretary/Mayor/ Administrative Clerk 19,949 19,949 0 0
City Council Desk 600 0 0 600
Chairs (2) 600 0 0 600
Personal Computer 4,000 0 0 4,000
Printer 1,500 0 0 1,500
TOTAL 26,649 19,949 0 6,700
102-Human Resources Supervisory Academy Training Program 17,000 0 17,000 0
HRIS System 5-000 0 5,000 0
TOTAL 22,000 0 22,000 0
105-Support Services GBC Binder 600 0 0 600
Cargo Van for Building Maintenance Worker 20,000 0 0 20,000
Portable recorder w/ exterior mike for taping 500 0 0 500
Additional lease space 45,000 0 45,000 0
Upgrade city-wide telephone system 200,000 0 0 200,000
Wireless network for remote data terminals 130,000 0 0 130,000
TOTAL 396,100 0 45,000 351,100
109-Community Services ' Southlake Today" video production 30,000 0 30_000 0
TOTAL 30,000 0 30,000 0
106-FINANCE
106-Finance Purchasing Agent (PA) 38,528 38,528 0 0
Office Furniture for PA 2,030 0 0 2,030
Computer for PA 2,300 0 0 2,300
Fixed Asset Inventory Update 13,000 0 13,000 0
Utility Billing Bar Code System 62,000 0 62,000 0
Finance Software Package 283,000 0 283,000 0
Color Copier 2,500 0 0 2,500
Digital Imaging-Records Storage 75,000 0 75,000 0
TOTAL 478,358 38,528 433,000 6,830
130-PUBLIC SAFETY
131-Fire Services Education & Prevention Officer w/furniture 43,622 42,772 0 850
Education & Prevention Officer's vehicle,fully equippe 45,853 0 0 45,853
EMS Haz-mat Tech 35,618 35,618 0 0
Furniture for one employee 850 0 0 850
Robot for DPS education 6.000 0 0 6,000
TOTAL 131,943 78,390 0 53,553
PAGE 17
"EXHIBIT A"
SCHEDULE OF UNFUNDED NEEDS (revised) 09111197
FY1997-98
04:36 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
GENERALFUND
130-PUBLIC SAFETY (continued)
132-Police Services Three Public Safety Officers 135,885 135,885 0 0
One Detective 35,920 35,920 0 0
Three Police Officers 113,079 113,079 0 0
One Support Service Supervisor 46,194 46,194 0 0
One Public Safety Officer (Jan 1 hire-25% not funded) 11,533 11,533 0 0
Cooperative Purchase Keller Intoxlyzer 4,350 0 4,350 0
Portable radios for new personnel (5) 6,500 0 0 6,500
Office furniture for cut positions 1,000 0 0 1,000
Vehicle for PSO - Tahoe, fully equipped 57,395 0 0 57,395
Program car for dectives 17,737 0 0 17,737
Van for combined use by Comm. Svcs, fully equipped 560-37 0 0 56,037
TOTAL 485,630 342,611 4,350 138,669
133-Public Safety Support Radio Equipment for 800mhz system 268,562 0 0 268,562
Support Technician 27,555 27,555 0 0
Tower PC's and Utility Laptops 6,500 0 0 6,500
Presentation Laptop 5,000 0 0 5,000
Forte's pen computer 48,650 0 0 48,650
TOTAL 356,267 27,555 0 328,712
140-PUBLIC WORKS
142-Building Inspections Pickup 24,000 0 0 24,000
Plans Examiner (Jan 1 hire - 25% not funded) 9,242 9,242
One Building Inspector (100% hire with computer) 33,308 30,808 500 2,000
Software, desk & chair 1-150 0 0 1,150
TOTAL 67,700 40,050 500 27,150
144-Streets and Drainage Two Street/Drainage Maintenance Workers 31,960 31,960 0 0
Concrete planer 3,000 0 0 3,000
1/2 ton pickup 20-000 0 0 20,000
TOTAL 54,960 31,960 0 23,000
146-Public Works Admin. Vehicle-Drainage Inspector 19,000 0 0 19,000
GIS software 19,965 0 0 19,965
GIS Analyst (moved) 58,403 38,528 0 19,875
Construction Inspector 58,950 36,931 0 22,019
Vehicle--Pool 19-000 0 0 19,000
TOTAL 175,318 75,459 0 99,859
PAGE 18
"EXHIBIT A"
SCHEDULE OF UNFUNDED NEEDS (revised) 09/11/97
FY1997-98 04:36 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSON_NEL OPERATIONS CAPITAL
GENERALFUND
145-PARKS AND RECREATION
145-Parks and Recreation Park Crew Leader (mid-yr hire) 12,882 12,882 0 0
Park Maintenance I (mid-yr hire) 10,812 10,812 0 0
Office Assistant (Part-time) 8,632 8,632 0 0
Park Supervisor (mid yr hire) 21,183 21,183 0 0
Recreation Superintendent (mid-yr hire) 24,700 24,700 0 0
Recreation Specialist 27,169 27,169 0 0
Software/Computers 12,500 0 0 12,500
(6) Practice soccer fields ($5,000 each) 30,000 0 0 30,000
Renovation of Hockey Court (JU) 25,000 0 0 25,000
Lights, Field #1 JU 45,000 0 0 45,000
Fence Extension AA 5,000 0 0 5,000
Park Entrance Patching 5,000 0 5,000 0
JU Equipment 5,000 0 5,000 0
Resod Field #2 14,000 0 0 14,000
New lights, Field #3 40,000 0 0 40,000
Signage-all parks 7,000 0 7,000 0
Fences #4, #5 16,805 0 16,805 0
1 ton crew cab pickup (Bob Jones Park) 25,000 0 0 25,000
24 Passenger Van 45,000 0 0 45,000
Two Pool Vehicle 30,000 0 0 30,000
Building Maintenance Worker 21,641 21 641 0 0
TOTAL 432,324 127,019 33,805 271,500
150 -COMMUNITY DEVELOPMENT
150-Community Development Current Planner 41,693 37,668 0 4,025
Current Planner (Jan 1 hire - 25% not funded) 9,458 9,458 0 0
Windows NT Upgrade for all computers 6,145 0 0 6,145
Community Development Assistant 28,733 25,133 0 3,600
TOTAL 86,029 72,259 0 13,770
151-Economic Development Marketing Plan 12,375 0 12,375 0
TOTAL 12,375 0 12,375 0
GRAND TOTAL GENERAL FUND 2,755,653 853,780 581,030 1,320,843
PAGE 19
"EXHIBIT A"
SCHEDULE OF UNFUNDED NEEDS (revised) 09,11,97
FY1997-98 04:36 PM
TOTAL
DEPARTMENT/Division ITEM AMOUNTPERSONNEL OPERATIONS CAPITAL
UTILITY FUND
147-Water Utilities One Equipment Operator (Jan 1 hire - 25% not funde 6,009 6,009 0 0
One Maintenance Worker-Water Dist.
(Jan 1 hire - 25% not funded) 5,051 5,051 0 0
Two Maintenance Workers-Fire Hydrant & Inspect.
(Jan 1 hire - 25% not funded) 10,103 10,103 0 0
GIS Analyst (Jan 1 hire - 25% not funded) 9,674 9-674 0 0
TOTAL 30,837 30,837 0 0
148-Sewer Utilities One Equipment Operator (Jan 1 hire-25% not funded) 6,010 6,010 0 0
One Maintenance Worker (Jan 1 hire-25% not funded 5-051 5,051 0 0
TOTAL 11,061 11,061 0 0
GRAND TOTAL UTILITY FUND 41,898 41,898 0 0
TOTALALLFUNDS 2,797,551 895,678 581,030 1,320,843
PAGE 20
"EXHIBIT A"
CITY OF SOUTHLAKE
CHANGES TO 1996-97 ESTIMATED AND 1997-98 PROPOSED BUDGET
GENERAL FUN revised)
Revised:
09/11197 CHANGES
04:56 PM FY 96-97 FY 97-98
Des ---ption of Changes -Actual Estimated Proposed Budget'
'Revenues
100-370.00 Revenues for recreation classes underestimated 179,000
Total Change in Revenues so! 79,000:
Expenditures
City 100-252.00 !Move budget from Metroport Cities to Dues/License Renewal (1,000)
Secretary 100-830.00 'Annual dues for Metroport Cities 1,000'
100-101.00 Move budget out of regular earnings to cover auto allowance (1,000) (2,400)
100-810.00 Auto allowance for City Secretary not budgeted 1,000 2,400
100-830.00 Add dues for "Women in Government" 100
City Manager 1103-950.00 Personal Computer and Printer 3,500'.
Support 105-360.00 Remove Additional lease space (45,000)
Services 105-910.00 Remove City-wide telephone system (200,000)
105-950.00 Remove wireless network for remote data terminals (130,000)
Municipal 107-830.00 Remove dues for American Bar Association (275)
Court
Fire 131-101.00Remove Education & Prevention Officer (42,772)
Services 131-xxx.00 Miscellaneous reductions in operations expenditures for cut position (4,495)
131-930.00 Remove Education & Prevention Officer's vehicle (45,853)
131-9xx.00 Remove Education & Prevention Officer's furniture (850)
Police 132-101.00:: Remove two (2) Public Safety Officers (90,590)
Services 132-101.00 Remove one (1) Detective (35,920)
132-101.00 Public Safety Officer (Jan 1 hire - 25% not funded) (11,533)
132-xxx.00 Reduce miscellaneous operations & maintenance expenditures (52,497)
132-901.00 'Remove office furniture for Detective (1,000)
132-910.00 Remove five (5) portable radios (6,500)
132-930.00 Remove one (1) police vehicle (for PSO), one (1) replacement for high
mileage vehicle (used by detectives), one (1) van for combined use by
the Community Services Division (131,169)
DPS Support 133-101.00 'Change in personnel expenditure estimates 25,000
Services 133-101.00 Remove Support Technician (27,555)
133-950.00 Remove one (1) laptop computer for EMS Hazmat Technician (3,250)
133-950.00 Remove one (1) laptop computer for Education & Prevention Officer (3,250)
133-950.00 Remove one (1) presentation laptop (5,000)
133-950.00 Remove Forte's pen computer (48,650)
PAGE 21
"EXMBIT A"
CITY OF SOUTHLAKE
CHANGES TO 1996-97 ESTIMATED AND 1997-98 PROPOSED BUDGET
GENERAL FUND (revised)
Revised: -
09H1/97 CHANGES
04:56 PM FY 96-97 FY 97-98
Description of Changes - -Actual Estimated Proposed Budget,,
Building 142-101.00 Add back Plans Examiner and related equipment 41,308
Inspections 142-101.00 Plans Examiner (Jan 1 hire - 25% not funded) (9,242)
142-930.00 Remove replacement vehicle for Building Inspector (24,000)
Streets 144-920.00! Remove Concrete Planer (3,000)
144-930.00 Remove 1/2 ton pickup (20,000)
Public Works 146-101.00 Move regular earnings for Capital Projects Coordinator and Public
Administration Works Administrative Assistant to Utility Fund (26,628) (77,630)
146-930.00 Remove pickup for Drainage Inspector (19,000)
146-950.00 Remove computer equipment for GIS Intern not hired (19,965)
146-101.00 Move GIS Analyst and related expenditures to Utility Fund (58,403)
Parks and 145-101.00 Change in personnel expenditure estimates 52,400,
Recreation 145-106.00 Change in personnel expenditure estimates (temporary labor) 35,000
145-101.00 Move budget from regular earnings to auto allowance (4,800)
145-101.00 Remove Building Maintenance Worker (21,641)
145-246.00 Move budget from mowing to regular earnings (27,400)
145-810.00 Auto allowance for Parks & Rec. Director not budgeted 4,800
145-930.00 Remove 1 ton crew cab pickup for Bob Jones Park (25,000)
145-930.00 Remove 24 passenger van (45,000)
145-930.00 Remove two (2) Pool Vehicles (30,000)
Community 150-101.00 Add one (1) Planner and related equipment 41,693
Development' 150-101.00 Remove one (1) Planner and related equipment (41,693)
150-101.00 Current Planner (Jan 1 hire - 25% not funded) (9,458)
150-950.00 Remove Windows NT upgrade for all computers in department (6,145)
Pay Plan Implementation for full year 135,409
Total Change in Expenditures $58,372 ($1-,074 3, 26
'NET CHANGE IN GENERAL FUND $8,372, ($1,253,3Z6'
I
Net Change in Personnel $84,772 ($335,561)
Net Change in Operations and Maintenance ($26,400) ($94,467)
Net Change in Capital $0 ($779,707)
Net Change in Pay Plan Implementation $0 10 35,409
TOTAL CHANGE $58,372', ($1,074,326)
PAGE 22
"EXHIBIT A"
CITY OF SOUTHLAKE
CHANGES TO 1996-97 ESTIMATED AND 1997-98 PROPOSED BUDGET
UTILITY FUND (revised)
Revised:
09/11/97 CHANGES
04:56 PM FY 96-97 FY 97-98
Description of Changes Actu_al_Estimated Proposed Budget'.
Revenues
Total Change in Revenues s0_i $p!
Expenditures
Water 147-101.00Change in personnel expenditure estimates 54,227'
147-101.00 Move regular earnings for Capital Projects Coordinator and Public
Works Administrative Assistant from General Fund 26,628' 77,630
147-101.00 Move GIS Analyst and related expenditures from General Fund 58,403'1
147-101.00' Equipment Operator (Jan 1 hire - 25% not funded) (6,009)
147-101.00 Maintenance Worker-Water Dist. (Jan 1 hire - 25% not funded) (5,051)
147-101.00 2 Maintenance Workers-Fire Hydrant/Insp. (Jan 1 hire-25% not funded) (10,103)
147-101.00 GIS Analyst (Jan 1 hire - 25% not funded (9,674)
147-530.00 Revised estimate for water purchased from Fort Worth 883,681 400,000,
147-970.00 Building Improvements are already in Capital Projects budget (135,600)
Sewer 148-101.00 Change in personnel expenditure estimates 14,021
148-101.00 Equipment Operator (Jan 1 hire - 25% not funded) (6,010)
148-101.00 Maintenance Worker (Jan 1 hire - 25% not funded) (5,051)
148-797.00 Increase estimate for TRA Maintenance 78,900
Pay Plan Implementation for full year 31705
Total Change in Expenditures $1,057,457 $-62,2401
NET CHANGE IN UTILITY FUND &5"4 71 $362,240;
Net Change in Personnel $94,8761 $74,260,
Net Change in Operations and Maintenance $962,581 $264,400',,
Net Change in Capital $0', $19,875'
Net Change in Pay Plan Implementation $0' $3,705,
- TOTAL CHANGE $1,057,457'' $362,2401
PAGE 23
"EXHIBIT A"
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PAGE 27
"EXHIBIT A"
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PAGE 28
City of Southlake, Texas ,
MEMORANDUM
September 12, 1997
TO: Curtis E. Hawk, City Manager
FROM: Lou Ann Heath, Director of Finance
SUBJECT: Ordinance 686, 2nd Reading, Fiscal Year 1997-98 Operating
Budget, Second Public Hearing
As a result of the budget work sessions and the August 26 Council meeting, the attached Proposed
Budget FY 1997-98 All Funds Summary reflects the changes to the proposed original budget as
filed with the City Secretary on August 1. Highlights of this revised version include the
following:
Approved GENERAL FUND UTILITY FUND
Personnel: One Public Safety Officer Two Equipment Operators
One Building Inspector Four Maintenance Workers
One Plans Examiner One GIS Analyst (previously proposed
One Current Planner in General Fund)
The new personnel are funded for a hire date of January 1, 1998. Reductions to total Capital
Outlay are -$895,732, and the amount of borrowing through certificates of obligation in the
General Fund is reduced accordingly. The Pay Plan implementation is funded for the entire fiscal
year instead of at mid-year. Six positions are deleted: two Public Safety Officers, one Building
Maintenance Worker for Parks, one Education/Prevention Officer, and one Detective, and one
Public Safety Support Technician.
As discussed at the August 26 budget work session, the budget for Utilities-Water in the Utility
Fund were reviewed. For FY 1996-97 and FY 1997-98, the budget for this line item was
understated by $883,000 and $400,000 for the respective fiscal years. The budget line item has
been increased and included in the Summary, with a resulting change in the "number of days
working capital", or fund balance shown on page 5 of Exhibit "A". Also, the FY1996-97
estimate for Maintenance-TRA has been increased by $78,900 to more accurately reflect projected
costs for treatment of wastewater at the Central and Denton Creek Plants.
Overall, the total FY1997-98 Operating Budget has been reduced by -$712,086 (-$1,074,326
General Fund and +$362,240 Utility Fund). A Capital Projects Budget for the FY1997-98 year,
plus anticipated Capital Projects through 2002, is included as a separate component of the budget.
Star-Telegram FED. I.D. NO. 22-3148254
AD ORDER NO. 11562814
400 W.SEVENTH STREET•FORT WORTH,TEXAS 76102 ACCOUNT NO.
CIT57
IIIIISTATE OF TEXAS
ty of Tarrant
Before me, a Notary Public in and for said County and State, this day
personally appeared TAMMTE BRYANT Billing Specialist for the
Star-Telegram, published by the Star-Telegram Inc. at Fort Worth, in Tarrant County, Texas; and
who, after being duly sworn, did depose and say that the following clipping of an advertisement was
published in the above named paper on the following dates:
DATE AD ORDER NO. DESCRIPTION AD SIZE TOTAL INCH/LINE RATE AMOUNT
8/22ME 11562814 NOTICE OF PUBLIC I358 1x 39L 39 . 79 30 . 81
NOTIHE OF PUBLICBLIC 0-8/2 2 0 8/2 2
Notice is hereby given to all
interested persons that the
City Council of the City of
-------- Southlake, will be holding a ..... _..... -.
public hearing during the
_
Re ular City Council meetingg
to be held on September 2,
'Crt 6:00 p.m., in the
ity Council Chambers of -
City Hall, 667 North Carroll
Avenue,Southlake,Texas.
Purpose of the hearing is to
—
consider the second reading _ _
of the following ordinance.
ORDINANCE NO.888
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF
SOURHLAKE TEXAS; AP-
PROVING REVISED BUDGET
FIGURES FOR FISCAL YEAR
1996-97; APPROVING AND •
SDOPTING THE BUDGET
R THE FISCAL YEAR BE-
NNING OCTOBER 197 SPTEMBER 30E1998,AND
MAKING APPROPRIATIONS
SI jek,
REPEALINC AND AFLICTI T SWORN TO BEFORE ME, THIS THE DAY OF
REPEALING CONFLICTING2 7 t t1 hn U GU S T , 1 7
ORDINANCES• PROVIDING A \+
SAVINGS AND SEV I- ?m �1✓'�`IA�,
TY CLAUSE AND DECLAR- r�P.A!•Py�4
ING AN EFFECTIVE DATE. %or' .af.�i� RHONDA R. GOKE Notary Public
/s/Sandra L.LeGrand, %?:' ' nb
City Secretary '• ''.:� •% COMMISSION EXPIRES
City of Southlake _ 4•^ :N:
$shy ,`o.,4'" SEPTFMRER 2. 1999 TARRANT COUNTY,TEXAS
PLEASE PAY THIS ORIGINAL INVOICE AND RECONCILE WITH MONTHLY STATEMENT. THANK YOU!
I---TEAR ALONG THIS PERFORATION AND RETURN THE LOWER PORTION WITH YOUR PAYMENT---k
Star-'I'elegrarii REMIT TO: , 400 W.SEVENTH ST. •FORT WORTH,TEXAS 76102\
ACCOUNT AMOUNT
11562814 NUMBER C I T 5 7 DUE 30 . 81
PAGE 1 (5 IF ANY QUESTIONS, PLEASE CALL(817)390-7885
1111 CITY OF SOUTHLAKE
667 N CARROLL AVE PLEASE PAY
SOUTHLAKE , TX 76D92-9595 THIS AMOUNT 30 . 81
PLEASE WRITE IN AMOUNT ENCLOSED
Star-Telegram FED. I D. NO. 22-3148254
AD ORDER NO. 11717552
400 W.SEVENTH STREET•FORT WORTH,TEXAS 76102 ACCOUNT NO. C I T 5 7
*STATE OF TEXAS
ty of Tarrant
Before me, a Notary Public in and for said County and State, this day
personally appeared TAMMIE BRYANT Billing Specialist for the
Star-Telegram, published by the Star-Telegram Inc. at Fort Worth, in Tarrant County, Texas; and
who, after being duly sworn, did depose and say that the following clipping of an advertisement was
published in the above named paper on the following dates:
I DATE AD ORDER NO. DESCRIPTION AD SIZE TOTAL INCH/LINE RATE AMOUNT
9/19ME 11717552 ORDINANCE NO . 68 I358 1x 33L 33 . 79 26 . 07
AN ORDINNANCEE NO.F S6ITV 0 9/19-0 9/19
RANCOUNCIL OF THE CITY OF
PRUTHLAKE, TEXAS, AP-
OVING REVISED BUDGET
FIGURES FOR FISCAL YEAR
1996-97; APPROVING AND
ADOPTING THE BUDGET
FOR THE FISCAL YEAR BE-
1997N GINNING
TERMINATINBER G
SEPTEMBER 30,1998,AND
MAKFOR EACH ING PD DEPARTMENT,
PROJECT AND ACCOUNT;
REPEALING CONFLICTING
ORDINANCES,'
SAVINGSANL) SEE ERI A ABILI-
TY CLAUSE; DC
NG AN EFFECTIVEE DATE`AR-
PASSED AND APPROVED ON
THE 2ND READING THIS
THE 16TH DAY OF NG THE
R 1997, DURING THE
GIJLAR CITY COUNCIL
ETING.
ick Stacy,Mayor
(), •.-%.
TEST:
Sandra L.LeGrand, 2 rj t]Z S E P TEM BER 19 9 7
St APPROVEDA TO FORM: ;WORN TO BEFORE ME, THIS THE DAY OF
E.Allen Taylor,Jr., . Livet_
City Attorney _ \ r
"Y Notary Public"' `.7., RHONDA R. GOKE rY
,,t
�►� --' s COMMISSION EXPIRES
CO',.
i l:'� SEPTEMBER 8, 1999 TARRANT COUNTY,TEXAS
�+ ... .
PLEASE PAY THIS ORIGINAL INVOICE AND RECONCILE WITH MONTHLY STATEMENT. THANK YOU!
TEAR ALONG THIS PERFORATION AND RETURN THE LOWER PORTION WITH YOUR PAYMENT'---1,
—
OFFICE OF
Star-'Felegrain CITY SECRETARY REMIT TO: , 400 W.SEVENTH ST. •FORT WORTH,TEXAS 76102\
11717552 ACCOUNT NUMBER C I T 5 7 AMOUNT
DUE 26 . 07
PAGE 1 Oil IF ANY QUESTIONS, PLEASE CALL(817)390-7885
• CITY OF SOUTHLAKE
667 N CARROLL AVE PLEASE PAY
SOUTHLAKE, TX 76092-9595 rTHISAMOUNT, 26 . 07
PLEASE WRITE IN AMOUNT ENCLOSED