0598AORDINANCE NO. 598-A
AN ORDINANCE OF THE CITY OF SOUTHLAKE ESTABLISHING THE
SOUTHLAKE PROGIL,kM FOR THE INVOLVEMENT OF NEIGHBORHOODS
(SPIN); PROVIDING FOR APPOINTMENTS TO A NEIGHBORHOOD
COMMITTEE AND SPECIFYING FUNCTION; PROVIDING FOR A
REPEALER CLAUSE; FINDING AND DETER~MINING THAT THE MEETING
AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS
REQUIRED BY LAW.
WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that a citizen
advisory committee would be of assistance to the City Council and City staff by providing a more
available form of citizen participation in the affairs of the City and to create a forum for
neighbor-to-neighbor, neighbor-to-City and City to neighbor communication; and
WHEREAS, the City Council desires to create such a committee by ordinance establishing the
SPIN Standing Committee's membership, terms of office, and responsibilities;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
That the City Council of the City of Southlake, Texas does hereby create and establish an
advisory committee to be known as the "Southlake Program for the Involvement of
Neighborhoods" (SPIN), such committee to be composed neighborhood representatives, a Teen
Delegate, and a Senior Delegate, all citizens of the City of Southlake, Texas, who shall reside and
continue to reside within the corporate limits of the City during the term of office for which the
citizen is appointed. A representative of the City Manager's Office shall be an ex-officio, non-
voting member of the standing comrmttee and shall be responsible for administration
Page 1
and coordination of Standing Committee activities. A quorum shall consist of six (6) voting
members for the purpose of conducting business.
SECTION 2.
That membership of the Standing Corrmaittee shall be constituted by appointment by
members of the City Council. and shall be appointed for a term of two (2) years In the
appointment of the initial committee following the effective date of this ordinance, the City
Council shall appoint eight (8) members for one (1) year and eight (8) members for two (2) years:
All of the members of the committee shall be selected according to neighborhoods as indicated
by the neighborhood map attached as exhibit "A." Each member shall reside within the
neighborhood he/she is to represent. The SPIN Standing Conunittee shall be responsible for
maintaining the applicability of Exhibit "A.' At least annually, as Southlake develops and its
population increases, the SPIN Standing Committee shall review the neighborhoods designated
on Exhibit "A." Based on this review, new boundaries, as appropriate, shall be recommended
to the City Council for approval.
After June 1, 1996, terms of office shall be from January 1 through December 31 of each calendar
year. Any prior appointments will automatically extend through December 31 of the final year
of said appointment.
SECTION 3.
That members of the SPIN Standing Committee shall serve without pay, but may receive
reimbursement for actual expenses incurred after prior approval of the City when such expenses
result from the performance of official committee duties.
The SPIN Standing Committee shall adopt Articles of Organization to govern its activities
and meetings. The Standing Committee or any neighborhood councils appointed in conjunction
with the SPIN program shall be subject to the conditions set forth in the Articles of Organization.
The Articles of Organization may be altered, amended or repealed and new articles may be
adopted by a majority vote; provided a quorum of Standing Committee Members is present. At
Pa~e 2
least 72 hours written notice must be given of the intention to alter, amend or repeal these articles,
or to adopt new articles at such meeting.
SECTION 4.
That any member of the committee duly appointed under the terms of this ordinance shall
automatically forfeit the seat on the committee so held in the event he/she 1) discontinues
residency within the neighborhood he/she was appointed to represent as defined in the
neighborhood map attached as exhibit "A," or 2) files for public office.
SECTION 5.
That the SPIN Standing Cornrnittee shall elect from its members a chairperson, a vice-
chairperson, and secretary; who together with the City Manager's representative shall constitute
the SPIN Executive Committee. The SPIN Standing Committee shall meet once a month.. The
SPIN Standing Committee or representatives thereof as ordained by the committee shall meet with
the Southlake City Council at regular intervals a minimum of four (4) times a year to communicate
neighborhood activities, needs and concerns to the Council.
SECTION 6.
That the committee shall act in an advisory capacity to the City Council and the City staff
in the planning and implementation of programs and activities involving neighborhood concerns.
Specific concerns and activities of the committee will be determined by the committee itself after
due consideration of the advice and cooperation of the City staff, the City Council, and
neighborhood groups, with an emphasis on programs and activities designed to improve the
quality of life in neighborhoods either singularly or collectively. A second and equally important
aspect of the committee shall be to provide leadership and coordination for the activities of
neighborhood based groups of citizens and to provide a channel of communication between
citizens of Southlake and elected officials and/or City staff.
SECTION 7.
That all ordinances or parts of ordinances in conflict with the provisions of this ordinance
Pa~e 3
are hereby repealed
SECTION 8.
That it is hereby' found and determined that the meeting at which this ordinance is passed
is open to the public as required by law and that public notice of the place, tkme, and purpose of
said meeting was given as required.
L
PASSED AND APPROVED on the 1st reading the it/ day
~I~Y6R --
.~,~%.%%%lltllfllllltll,
, 1996.
ATTEST:
1996.
PASSED AND APPROVED on the 2nd reading the ~
ATTEST:
CITY SECRETARY
APPROVED AS TO FORM AND LEGALITY:
Page 4
CITY ATTORNEY
DATE:
ADOPTED: ~
EFFECTIVE:
Page 5
EXHIBIT A
City of
Southlake
S.P.I.N.
Neighborhoods
16
JOHNSON R0.
John & Linda Wilder
Wayne and June Haney ~
12
Mr. David Baltimore
2
Marlin Schellin
11
WEST H
WEST~OUTHLAKE
Mr. Jim Goggin
Ms. Karen Cienki
WEST CONTINENTAL BLVD.
SPIN Youth Delegate
Ms. Katie Holzgraefe
3435 Carmel Cour~
Soulhlak¢, TX 76092
(817) 488-2284 (home)
Ma. Cara White
3
Mr. Joe Ma~t
EAST DOVE ST.
4
Ms. Janet Murphy
10
9
Ms. Laura Miklosko
5
Ms. Jan Francis
6
Mr. Doug Fierce
8
Ms. Pattie Minder
E. CONTINENTAL BLVD,
Mr. Darrell Faglle
7
This map reflects the neighborhood
boundaries and current SPIN
Representatives. Representatives
are subject to change.
EXHIBIT B
SOUTHLAKE PROGRAM for the INVOLVEMENT of
NEIGHBORHOODS
ARTICLE I: DEFINITIONS
When used in these Articles of Organization, the below listed terms and phrases
shall have the following concepts and meanings:
(1) SPIN. The term SPIN shall mean the Southlake Program for the Involvement of
Neighborhoods, as established by Southlake City Ordinance No. 598, as amended.
(2) ~ The term SPIN Neighbor shall mean any citizen of the Ciiy of
Southlake, Texas.
(3) ~P~ The term SPIN Neighborhood shall mean each of the SPIN
Standing Committee designated areas of the City of Southlake, Texas, as defined in Exhibit "A'
of Southlake City Ordinance No. 598, as amended.
(4) SPIN Neighborhood Council. The term SPIN Neighborhood Council shall mean
the body of SPIN Neighborhood residents who will collectively coordinate and communicate,
through their SPIN Standing Committee Representative, with the Southlake City Council and/or
City staff.
(5) SPIN Standing Committee Representative. The term SPIN Standing Committee
Representative shall mean the Southlake City Council appointed member of the SPIN
Standing Committee from each SPIN Neighborhood.
Page
I6) The SPIN Teen Delegate. The term SPIN Teen Delegate shall mean a Citizen of
the City of Southlake. Texas appointed to the SPIN Standing Coxvanittee by the Southlake City
Council ~,ho is between the ages of thirteen (13) and nineteen (19) at the time of appointment.
17) The SPIN Senior Delegate. The term SPIN Senior Delegate shall mean a Citizen
of the City of Southlake, Texas appointed to the SPIN Standing Committee by the Southlake City
Council, who is at least fifty-five (55) years of age at the time of appointment.
i8) SPIN Standing Committee. The term SPIN Standing Committee shall include the
SPIN Standing Committee Representatives, the SPIN Teen Delegate, and the SPIN Senior
Delegate, each appointed by the Southlake City Council according to Ordinance No. 598, as
amended, and a designated, non-voting representative of the City Manager's Office.
(9) SPIN Executive Committee. The SPIN Executive Committee shall consist of the
officers of SPIN (Chairperson, Vice-Chairperson, and Secretary), together with the designated,
non-voting representative of the City Manager's Office.
ARTICLE II: PURPOSE
The purpose of this program is to provide a vehicle for citizen participation in the affairs
of the City of Southlake and to create a forum for neighbor-to-neighbor, neighbor-to-City and
City-to-neighbor communication. The organization's objectives are:
(1) To direct and channel citizen involvement and participation within the City and its
government;
(2) To provide a common meeting ground for neighbors to come together for the free
exchange of ideas on a wide variety of subjects;
(3) To act as a mechanism to leverage Southlake's wide array of human resoumes and
establish a public forum that will ensure a permanent, ongoing, community-wide
dialogue;
Page 2
(4) And to include citizens in governmental problem-solving processes
ARTICLE III: ORGANIZATION
Section 1. Composition of the SPIN Standing Committee. The City staff initially
identified, designated and defined sixteen (16) Southlake SPIN Neighborhoods in Exhibit "A" to
City of Southlake Ordinance No. 598, as amended. Characteristics of geography, proximity and
other homogenetic factors shall be used in their determination. The SPIN Standing Committee
shall be responsible for maintaining the integrity and applicability of Exhibit "A,' as Southlake
develops, by reviewing and updating this exhibit, annually. The Southlake City Council shall
appoint a SPIN Standing Committee Representative from each of the SPIN Neighborhoods, an
at large Teen Delegate, an at large Senior Delegate and their respective replacements, tog.ether
they shall constitute the voting membership of the SPIN Standing Committee. Each SPIN
Standing Committee Representative shall reside and continue to reside within the SPIN
Neighborhood he or she is appointed to represent during the term of his or her appointment. A
representative of the City Manager's office shall be an ex-officio, non-voting member of the SPIN
Standing Committee. A quorum, for the purpose of conducting business, shall consist of six (6)
voting members.
Section 2.: Officers. The SPIN Standing Committee shall elect from its members a
Chairperson, a Vice-Chairperson, and a Secretary, who, together with the designated, non-voting
representative of the City Manager's office, shall make up the SPIN Executive Committee. The
roles and responsibilities of the SPIN Officers and the SPIN Executive Committee are as follows:
(a) Chairperson. The Chairperson shall be the chief executive officer of the SPIN
Standing Committee and the SPIN Executive Committee, and shall be responsible for their general
supervision, direction and control. The Chairperson shall preside at all meetings of the SPIN
Standing Committee and the SPIN Executive Committee.
Page 3
(b) Vice-Chai _rperson. In the absence, disability, or resignation of the Chairperson,
the Vice Chairperson shall perform all the duties of the Chairperson, and when so acting shall
have all powers of, and be subject to all restrictions on, the Chairperson.
c ) Secretary. The Secretary shall work with the designated representative of the City
Manager's office to ensure that there are appropriate minutes kept of all SPIN Standing Committee
and SPIN Executive Committee meetings, and that there is timely public notification of SPIN
Standing Committee meetings as prescribed by law. The Secretary shall be empowered to sign
or attest any documents, required by law, or the business of the SPIN Standing Committee. In
the absence of both the Chairperson and Vice-Chairperson, the Secretary shall function as a
temporary Chairperson.
In case of the absence, resignation or disability of the Secretary, Any SPIN Standing
Committee voting member may be authorized by the Chairperson or Vice-Chairperson (when
acting as Chairperson) to perform the functions of Secretary.
{d) City Manager's Representative. The City Manager's Representative is an ex-
officio, non-voting representative, designated by the City Manager, who shall be responsible for
the administration and coordination of SPIN Standing Committee and SPIN Executive Committee
activities. The City Manager's Represemative will act as parliamentarian.
In the event that an issue requires a decision prior to the next regularly scheduled SPIN
Standing Committee meeting, the Executive Committee may make decisions as required for the
purpose of conducting the business of SPIN. Any action taken by the Executive Committee will
be subject to review by the SPIN Standing Committee.
Section 3 Meetings. The SPIN Standing Committee shall meet on a monthly basis, unless
otherwise approved by the SPIN Standing Committee (no two consecutive monthly meetings may
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be omitted). Each meeting is to be open to all SPIN Neighbors with public notice of the place,
time, and purpose of said meeting given, as required by law. Inclusive of these meetings, the
SPIN Standing Committee and the Southlake City Council shall meet in joint session at least four
(4) times a year.
Section 4.: SPIN Report to City_ Council, The agenda of every regularly scheduled
Southlake City Council meeting shall provide SPIN the opportunity to report SPIN Neighborhood
activities, needs and concerns.
Section 5.: Removal of a Standing Committee Representative. A SPIN Standing
Committee Representative shall relinquish his/her appointment and be replaced, if he/she: resigns,
moves out of his/her respective SPIN Neighborhood, files for public office, violates the SPIN
Code of Conduct, or if the SPIN Standing Conunittee finds that a replacement is necessary so
that a SPIN Neighborhood is adequately served. Removal shall be upon the recommendation of
the SPIN Standing Committee and approval of the City Council.
ARTICLE IV: ANNUAL ELECTIONS
Section 1.: Process. Annual elections shall be held during the regularly scheduled March
meeting of the SPIN Standing Conunittee for its three (3) officers; Chairperson, Vice-
Chairperson, and Secretary. Subject to a quorum being present, a simple majority of members
present shall determine each office, with voting being in the order of Chairperson, Vice-
Chairperson, and Secretary. The term of each office shall be one (1) year, with no term limits.
A survey shall be distributed to, and completed by, each SPIN Standing Committee member at
least one (1) monthly meeting prior to the election meeting, indicating that member's availability
to serve as one or more of Chairperson, Vice-Chairperson, or Secretary. The compilation of this
survey shall be distributed prior to the election meeting and shall serve as the ballot.
Page 5
Section 2.: Special Elections. Upon the resignation of any officer, each officer in the
order of Chairperson, Vice-Chairperson, and Secretary, shall move up to the next office and serve
in that capacity until the next annual election. In the event that two or more offices become vacant
simultaneously, a special election shall be held to elect replacements for each office to fill the
unexpired term(s). This special election shall be in accordance with annual election procedures
and begin with the next monthly SPIN Standing Committee meeting. In the event that the office
of Secretary becomes vacant, a special election shall be held, as above, to elect a replacement
Secretary for the remainder of the unexpired term.
ARTICLEV: SPIN NEIGHBORHOOD COUNCILS
Section 1. Organization. Each SPIN Neighborhood Council is provided the latitude to
operate, coordinate, and communicate as deemed appropriate by its SPIN Neighbors and SPIN
Standing Committee Representative. Emphasis should be placed on programs and activities
designed to improve the quality of life for the City of Southlake residents. It is the responsibility
of the SPIN Standing Committee Representative to provide leadership and coordination for
activities of the SPIN Neighborhood Council and to provide a multi-directional channel of
communication among the SPIN Neighborhood Council and the Southlake City Council and City
Staff.
Section 2 Meetings. Each SPIN Neighborhood Council shall meet, as often as they
determine, but at least twice during any six month period. The meetings are to be open to all
members of the SPIN Neighborhood with notice of the place, time, and purpose of said meetings
given at least seventy-two (72) hours in advance of each meeting...
ARTICLE VI: CODE OF CONDUCT
The SPIN Standing Committee shall abide by its adopted Code of Conduct (Exhibit
Page 6
I to these Articles).
ARTICLE VII: COMPLIANCE
The City of Southlake has adopted Ordinance No. 598, as amended, which established the
Southlake Program for the Involvement of Neighborhoods (SPIN) and which shall control and
supersede any part or parts of these Articles in conflict with its provisions.
Page 7
Star-Telegram FED. I.D. NO. 22-3148254
AD ORDER NO. 2342973
400 W.SEVENTH STREET•FORT WORTH,TEXAS 76102 ACCOUNT NO. C I T 5 7
*STATE OF TEXAS
ty of Tarrant
Before me, a Notary Public in and for said County and State, this day
personally appeared TAMMIE BRYANT Billing Specialist for the
Star-Telegram, published by the Star-Telegram Inc. at Fort Worth, in Tarrant County, Texas; and
who, after being duly sworn, did depose and say that the following clipping of an advertisement was
published in the above named paper on the following dates:
DATE AD ORDER NO. DESCRIPTION AD SIZE TOTAL RATE AMOUNT
NCH/LINE
8/23ME12342973 ' ORDINANCE NO. 59 I358 1x 30L 30 .66 19. 80
AN ORDINANCE O T98-A
HE CITY 0 8/2 3-0 A/P R
OF SOUTHLAKE ESTABLISH- I
ING THE SOUTHLAKE PRO-
GRAM FOR THE INVOLVE-
MENT OF NEIGHBORHOODS
(SPIN) PROVIDING FOR AP-
POINTMENTS TO A NEIGH-
BORHOOD COMMITTEE AND
SPECIFYING PROVIDING FOR A REPEAL- I
ER CLAUSE; FINDING AND 1
MEETNIG WHICH THI THAT S
G AT
ORDINANCE IS PASSED IS
OPEN TO THE PUBLIC AS
RE UIRED BY LAW. - -
PAS ED AND APPROVED BY
THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, THIS
THE 20TH DAY OF AUGUST,
1996.
/s/Gary Fick es,
MayorST:of Southlake
ATTE
Sdra
L.LeGrand,
VED A y AS TO FORM:
Ilen Taylor,Jr.,
orney 26th AUGUST 1996
SUBSCRIBED AND SWORN TO BEFORE ME, THIS THE DAY OF
pV p•� S
0 �p,1/4 P %�:I RHONDA R. GOKE Notary Public v •. /{--•
�.,c 14 COMMISSION EXPIRES
Lt1A-te) ( - sEPTEMBER8Iis9!,J
1 4�� -tV
TARRANT COUNTY,TEXAS
' nF
PLEASE PAY THIS ORIGINAL INVOICE AND RECONCILE WITH MONTHLY STATEMENT. THANK YOU!
A-TEAR ALONG THIS PERFORATION AND RETURN THE LOWER PORTION WITH YOUR PAYMENT�A
Star-'I'elegraiii
REMIT TO: ' 400 W.SEVENTH ST. •FORT WORTH,TEXAS 76102
2342973 ACCOUNT CIT57 AMOUNT 19. 80
NUMBER DUE
PAGE 1 011 IF ANY QUESTIONS, PLEASE CALL(817)390-7885
• CITY OF SOUTHLAKE
667 N CARROLL AVE
SOUTHLAKE, TX 76092-9595 PLEASE PAY 19 80
THIS AMOUNT , 1
PLEASE WRITE IN AMOUNT ENCLOSED
FED. I.D. NO. 22-3148254
Star-Telegram AD ORDER NO. 2260904
400 W.SEVENTH STREET•FORT WORTH,TEXAS 76102 ACCOUNT NO. CIT57
• STATE OF TEXAS
nty of Tarrant
Before me, a Notary Public in and for said County and State, this day
personally appeared TAMMIE BRYANT Billing Specialist for the
Star-Telegram, published by the Star-Telegram Inc. at Fort Worth, in Tarrant County, Texas; and
who, after being duly sworn, did depose and say that the following clipping of an advertisement was
published in the above named paper on the following dates:
DATE AD ORDER NO I DESCRIPTION AD SIZE INCH/LINERATE AMOUNT
8/09ME 2260904 NOTICE OF PUBLIC I358 lx 36L 36 . 66 23. 76
NOTICE OF PUBLIC HEARING 0 8/0 9-0 8/0 9
NOTICE IS HEREBY GIVEN to
all interested persons that
the City Council of the City of
Southlake, Texas, will be
holding a public hearing dur-
ing the Regular City Council .�_. ...... _
Meetingg to be held on Au-
gust 20, 1996 at 6:00 p.mim the City Council Chambers
of City hall, 667 North Car-
roll Avenue, Southlake, Tex- - -
as.
Purpns., of the hearing is to
consider the second reading
of the following ordinance:
ORDINANCE NO.598-A
AN ORDINANCE OF THE CITY
' OF SOUTHLAKE ESTABLISH-
ING THE SOUTHLAKE PRO.
GRAM FOR THE INVOLVE-
MENT OF NEIGHBORHOODS
(SPIN); PROVIDING FOR AP-
POINTMENTS TO A NEIGH-
BORHOOD COMMITTEE AND
PECIFYING FUNCTION;
OVIDING FOR A REPEAL- S I
CLAUSE; FINDING AND
TERMINING THAT THE
FETING AT WHICH THIS
ORDINANCE IS PASSED IS-�
S' OPEN TO THE PUBLIC AS>WOR F M IJJ HE 12tlPAY OF AUGUST 1006
REQUIRED BY LAW.
City of Southlake 1{PRY P(izl � p�
ii
�s/Sandra L.LeGrand, %9/ `... RHONDA R. GOKE $
City Secretary :a Notary Public il. Y\2LLL• L--L ..
COMMISSION EXPIRES
"'' SEPTEMBER 8 1999
!..,... .,..,,,h,�Qc TARRANT COUNTY,TEXAS
d
PLEASE PAY THIS ORIGINAL INVOICE AND RECONCILE WITH MONTHLY STATEMENT. THANK YOU!
A-- TEAR ALONG THIS PERFORATION AND RETURN THE LOWER PORTION WITH YOUR PAYMENT------A,
lt4.)
Star_hI1e1eaIn REMIT TO: 11110. 400 W.SEVENTH ST. •FORT WORTH,TEXAS 76102
2260904 ACCOUNT CIT57 AMOUNT 23. 76
NUMBER DUE
PAGE I OF1 IF ANY QUESTIONS, PLEASE CALL(817)390-7885
CITY OF SOUTHLAKE
S
667 N CARROLL AVE
SOUTHLAKE , TX 76092-9595 PLEASE PAY 23. 76
THIS AMOUNT ,
PLEASE WRITE IN AMOUNT ENCLOSED