0518 ORDINANCE NO. 518
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR
FISCAL YEAR 1989-90; APPROVING AND ADOPTING THE BUDGET
FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1990, AND
TERMINATING SEPTEMBER 30, 1991, AND MAKING APPROPRIATIONS
FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING
CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND
SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Manager has prepared a revision of certain
figures in the 1989-90 budget and submitted same to the City Council;
and,
WHEREAS, the City Manager of the City of Southlake, Texas
(hereinafter referred to as the "City") has caused to be filed with the
City Secretary a budget to cover all proposed expenditures of the
government of the City for the fiscal year beginning October 1, 1990,
and ending September 30, 1991, (hereinafter referred to as the
"Budget") ; and
WHEREAS, the Budget, a copy of which is attached hereto as Exhibit
"A" and incorporated herein for all purposes, shows as definitely as
possible each of the various projects for which appropriations are set
up in the Budget, and the estimated amount of money carried in the
Budget for each of such projects; and
WHEREAS, the Budget has been filed with the City Secretary for at
least thirty (30) days and available for inspection by any taxpayer; and
WHEREAS, public notice of public hearings on the proposed annual
budget, stating the dates, times, places and subject matter of said
public hearings, was given as required by the Charter of the City of
Southlake and the laws of the State of Texas; and
WHEREAS, such public hearings were held on August 21, 1990,
September 4, 1990, and September 18, 1990, prior approval of such dates
being hereby ratified and confirmed by the City Council, and all those
wishing to speak on the Budget were heard; and
WHEREAS, the City Council has studied the Budget and listened to
the comments of the taxpayers at the public hearings held therefor and
has determined that the Budget attached hereto is in the best interest
of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true
and correct and are incorporated into the body of this Ordinance as if
copied in their entirety.
Section 2. That the revised figures, prepared and submitted by
the City Manager for the 1989-90 budget, be, and the same are hereby, in
all things, approved and appropriated, and any necessary transfers
between accounts and departments are hereby authorized, approved, and
appropriated.
Section 3. That the Budget attached hereto as Exhibit "A" and
incorporated herein for all purposes is adopted for the Fiscal Year
beginning October 1, 1990, and ending September 30, 1991; and there is
hereby appropriated from the funds indicated such projects, operations,
activities, purchases and other expenditures as proposed in the Budget.
Section 4. That the City Manager shall file or cause to be filed
a true and correct copy of the approved Budget, along with this
Ordinance, with the City Secretary and in the office of the County
Clerks of Denton and Tarrant County, Texas, as required by State law.
Section 5. That any and all ordinances, resolutions, rules,
regulations, policies or provisions in conflict with the provisions of
this Ordinance are hereby repealed and rescinded to the extent of
conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause,
phrase or word in this Ordinance, or application thereto any person or
circumstances is held invalid or unconstitutional by a Court of
competent jurisdiction, such holding shall not affect the validity of
the remaining portions of this Ordinance; and the City Council hereby
declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full
force and effect.
Section 7. That the necessity of adopting and approving a
proposed budget for the next fiscal year as required by the laws of the
State of Texas requires that this Ordinance shall take effect
immediately from and after its passage, and it is accordingly so
ordained.
'ASSam AND Ar ROVED on first reading this i/ day of
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.. Fick- , :r
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'ASSrn AND A POVED on second reading this day of
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Fic e , Mayor
B I IN C 3 at '
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Ordinance 518 -2-
APPROVED AS TO FORM:
£Jl oh,1 --
City Attorney
Date: j -- /
Adopted:
Effective:
Ordinance No. 518 -3-
CITY OF
Southlake
TEXAS
AN N UAL BUDG ET
FISCAL YEAR 1990 - 1991
As approved by the City Council on September 18, 1990
Mayor Gary Fickes
Mayor Pro Tem Betty Springer
Councilmember Richard W. Wilhelm
Councilmember Sally Hall 4 am
Councilmember W. Ralph Evans
Alal
Councilmember Jerry Farrier
1I e_ p
Presented by:
Curtis E. Hawk, City Manager
I
I
City of Southlake
A
I ss. 'I •
September 18 , 1990
1 Mayor. Honorable Mayor Gary Fickes and
Gary Fickes Members of City Council
I
City of Southlake
Mayor Pro Tem: 667 N. Carroll Ave.
Betty Springer Southlake, Texas 76092
Councilmembers:
IRichard W.Wilhelm Honorable Mayor and Councilmembers:
Jerry Farrier
Sally Ball
W.Ralph Evans In accordance with the Texas Local Government Code
I
and the Charter of the City of Southlake, the Annual
City Manager Budget for fiscal year beginning October 1 , 1990 ,
Curtis E. Hawk and ending September 30 , 1991 , is herewith submitted
I
City Secretary:
for your consideration.
Sandra L LeGrand
The budget presents in financial terms the plan for
accomplishment of municipal objectives during the
Iforthcoming fiscal year.
TAX RATE
IThe budget reflects a net taxable value for the
fiscal year of $520 , 442 , 493 as certified by the
Central Appraisal District. The effective tax rate
I is $0 .4017 , and the rollback tax rate is $0 . 4779.
The programs and services provided in this budget
are based upon an adopted tax rate of $0 . 4450 of
I
which $0 . 3675 is for general operations and $0 . 0775
is for debt service. The budget provides $3 , 996 , 179
in General Fund revenue and $3 , 490 , 197 in
I expenditures. The Water Fund provides $2 ,029 , 162 in
revenue and $1 , 695 , 826 in total expenditures.
CITY FINANCIAL OUTLOOK
IThe financial outlook for the City entering FY90-91
reflects continued improvement. It is anticipated
I that the City will end the fiscal year with an
undesignated fund balance of $201 ,542 in the General
Fund.
IAnumber of factors have contributed to this
improved condition. Tax collections during the year
amounted to approximately 95% of the levy. Sales
I
tax and other revenues such as franchise fees , fines
and forfeitures, and permit fees have continued to
hold steady or increase . The general sales tax
I
receipts increased 18 .7% in FY89-90 over the
previous year.
667 North Carroll Avenue • Southlake, Texas 76092
1 (817)481-5581 • FAX(817)481-0036
Honorable Mayor and Members of City Council
September 18 , 1990
Page 2 I
It is anticipated that this revenue , along with
platting fees and building permit fees , will
continue to be significant vis-a-vis previous years
as a result of the continued development activity in
the community.
The FY90-91 net taxable value of $520 , 442 ,493 is
less than a one percent increase over the FY89-90
net taxable value of $516 , 245 , 844 . This is the
result of a significant number of properties under
protest. According to the Central Appraisal
District, this is a phenomenon broadly applicable
across Tarrant County this year. However, the
number of new construction properties which will be
added to the role in 1991 illustrates the '
anticipated continued expansion of the tax base.
ORGANIZATIONAL CHANGES '
This budget reflects three major organizational
changes : the consolidation of the fire and police
operations into a Department of Public Safety, the
creation of a Planning and Zoning Division in the
Public Works Department, and the creation of a
Wastewater Utilities Division in the Public Works
Department.
The Department of Public Safety will provide a
workable response to the challenge of delivering
effective, efficient, fire and police services in an
organization faced with increasing demand for
physical infrastructure improvements . The
Department is organized into the three divisions of
Fire Services, Police Services, and Public Safety
Support. 1
The Planning and Zoning Division, created by
separating the zoning activities out of the Building
and Zoning Division, will enable the City to more
accurately account for the community development
activities of planning, zoning, building
inspections , and general code enforcement.
The Wastewater Utility Division is created to more
appropriately account for the services and costs
associated with the City' s new municipal sewer
infrastructure.
BUDGET HIGHLIGHTS i
The General Fund expenditures of $3 ,490 , 197
projected in FY90-91 represent an increase of 20% 1
Honorable Mayor and Members of City Council
September 18 , 1990
Page 2
It is anticipated that this revenue, along with
platting fees and building permit fees , will
continue to be significant vis-a-vis previous years
as a result of the continued development activity in
the community.
The FY90-91 net taxable value of $520 ,442 , 493 is
less than a one percent increase over the FY89-90
net taxable value of $516 , 245 , 844 . This is the
result of a significant number of properties under
protest. According to the Central Appraisal
District, this is a phenomenon broadly applicable
across Tarrant County this year. However, the
number of new construction properties which will be
added to the role in 1991 illustrates the
anticipated continued expansion of the tax base.
ORGANIZATIONAL CHANGES
This budget reflects three major organizational
changes : the consolidation of the fire and police
operations into a Department of Public Safety, the
creation of a Planning and Zoning Division in the
Public Works Department, and the creation of a
Wastewater Utilities Division in the Public Works
Department.
The Department of Public Safety will provide a
workable response to the challenge of delivering
effective , efficient , fire and police services in an
organization faced with increasing demand for
physical infrastructure improvements . The
Department is organized into the three divisions of
Fire Services, Police Services, and Public Safety
Support.
The Planning and Zoning Division, created by
separating the zoning activities out of the Building
and Zoning Division, will enable the City to more
accurately account for the community development
activities of planning, zoning, building
inspections , and general code enforcement.
The Wastewater Utility Division is created to more
appropriately account for the services and costs
associated with the City' s new municipal sewer
infrastructure.
BUDGET HIGHLIGHTS
The General Fund expenditures of $3 ,490 , 197
projected in FY90-91 represent an increase of 20%
Honorable Mayor and Members of City Council
September 18 , 1990
Page 3
over the revised previous year expenditures of
$2 , 896 , 964 . The budget reflects cost increases in
workers ' compensation insurance, group health
insurance , fuel costs, and other costs of
operation.
Streets Maintenance
The largest single increase is in the Streets and
Drainage Division of Public Works . Planned
operations in Streets and Drainage will more than
double the budget for the division, from $360 , 307
the previous year to $743 ,433 in FY90-91 . This
amounts to approximately 65% of the General Fund
increase.
The expenditures in Streets and Drainage include
$150 ,000 for street repair materials , $80 , 000 for
bridge and culvert improvements, and $138 ,000 to
reconstruct Highland from North Kimball to Shady
Oaks and South Kimball from East Southlake Blvd. , to
East Continental.
New Personnel
The work force funded by the General Fund is
increased by six (6) positions . These new positions
will enable the City to more effectively manage its
growing service demands . The new General Fund
positions are as follows:
- Telephone Switchboard Operator/Receptionist
(Previously the cashier in the Finance Office
performed the duties of this position. With
the move to the new City Hall addition and
the increase in cashiering activities, the
responsibilities have been divided and the
new position created. )
- Professional Planner
(Due to the increasing development
activities, we have added this position to
staff, rather than continue to utilize
outside professional services. This will
result in an actual cost savings. )
- Communication Specialist (2)
(These positions are in Public Safety
Support, and will enable the Fire and Police
Services to have adequate
clerical/dispatching personnel to cover 24
hours per day 365 days per year. )
Honorable Mayor and Members of City Council
September 18 , 1990
Page 4
- Maintenance Worker (2)
(The addition of two new maintenance workers
in the Streets and Drainage Division will
enable the City to increase activities in
this service. )
Additionally, one (1) new position has been added in
the Utility Fund to meet the service demands in the
new Wastewater Utilities Division. In previous
years , the maintenance activity required for the
City' s package sewage treatment plants was performed
by an outside contractor. This contractual service
will no longer be required.
Employee Benefits
This budget provides for an increase in employee
salary which will average 4 . 5% . The City ' s matching
contribution to the employee retirement fund has
been increased to 150 percent from the previous 100
percent match, beginning January 1 , 1991 .
Additionally, the budget provides for a tuition
reimbursement program to encourage employees to
increase their job skills by taking courses at local
public-supported colleges.
Parks Master Plan
The budget provides $30 , 000 to fund a Parks Master
Plan. Funds for the plan will come from the Park
Dedication Fee.
Sewer System Improvements
The budget provides for the City' s contribution to
the Continental Park Estates Sewer Improvement
Project. The project will provide municipal sewers
to the neighborhood. The City' s contribution to the
$249 , 356 project will be funded through the
Infrastructure Reserve ($92, 907 for the sewer
construction) and the Street and Road Maintenance
Fund ($25 ,449 for the street reconstruction) . The
remainder of the project funds will come from the
Wastewater Improvement Fund, which will include the
contributions of the benefitted property owners.
The City will also extend sewer service from the Big
Bear Creek Sewer north to the current Carroll High
School. This extension is funded through contract
bonds with the Trinity River Authority and paid
through our bonded indebtedness. This service will
Honorable Mayor and Members of City Council
September 18 , 1990
Page 5
make municipal sewer service available to new and
existing neighborhoods as well as potential
commercial growth areas.
Water System Improvements
The Water Utilities Fund provides $180 ,000 for
improvements to the water distribution system.
These improvements include upgrading undersized
lines and adding new lines to extend water service
to areas not currently served by our municipal water
system.
Additionally, $1 . 1 million in certificates of
obligation have been issued to relocate the water
lines located in the existing right-of-way of
FM1709 . The relocation of water lines is in
conjunction with the widening and improvements to
the roadway.
City Hall Improvements
The budget provides for additional 2052 square feet
of space in the existing City Hall to enable the
City to more adequately respond to service needs.
This will be accomplished utilizing a portable
building connected behind the existing facility.
The additional space will be occupied by Public
Works and the Finance Office. The costs for the
addition are funded through Public Property Finance
Contractual Obligation.
Capital Equipment
The General Fund budget provides $429 ,657 for
capital outlay. More than 60% of this outlay
($271 , 300) is in street and drainage improvements.
The budget provides $129 ,000 for vehicles including
two new vehicles and the replacement of seven
high-mileage and/or worn-out vehicles . Four of the
replacement vehicles are police cars. Additionally,
the Public Property Contractual Obligation provides
funding to add a brush truck in the Fire Services
Division. The budget also provides $12 ,925 in
various computer-related equipment.
Infrastructure Debt
The 0 . 4450 tax rate required to fund the FY90-91
Annual Budget includes 0.3675 for general operations
and 0 .0775 for debt. This represents an increase of
160% in debt over the previous year requirements,
Honorable Mayor and Members of City Council
September 18 , 1990
Page 6
whereas the general operations tax rate requirements
increased only 2. 56% . The large increase in debt
requirements is primarily the result of the water
and sewer system improvements.
Unfunded Needs
A number of significant needs were left unfunded in
the budget. These are listed on page 98 of the
budget document.
SUMMARY AND CONCLUSION
The FY90-91 budget represents a positive step in
providing a level of municipal service within the
community' s ability to pay. The City has made
significant financial improvements as evidenced by
the undesignated fund balance and the infrastructure
reserve. It is important that we continue these
efforts to enable the City to provide an acceptable
level of services while maintaining our ability to
assure quality growth and development.
Sinc ely,
q.15- •
Curtis E. Hawk
City Manager
City of Southlake,Texas
ANNUAL BUDGET
Fiscal Year 1990-1991
Table of Contents
Budget Message
Table of Contents
1 Budget Ordinance
3 Tax Levy Ordinance
6 Administrative Departments Ordinance
7 Fund Balance Summary Schedule
8 Estimate of Tax Collections
9 Historical Tax Data
11 General Fund Description
12 Budgeted Revenue by Resource
13 General Fund Revenue
18 General Fund Non-Departmentalized Expenses
19 Budgeted Expenditures by Department
20 Budgeted Expenditures by Category
General Fund
21 General Government Department Summary
22 City Secretary/Council
25 City Manager' s Office
28 Support Services
31 Finance Office
34 Municipal Court
37 Public Safety Department Summary
38 Fire Services
41 Police Services
44 Public Safety Support
47 Public Works Department Summary
48 Building
51 Planning and Zoning
53 Streets and Drainage
56 Parks
59 Public Works Administration
Water Fund
61 Water Fund Description
62 Budgeted Revenue by Resource
63 Water Fund Revenue
64 Utility Fund Summary
65 Budgeted Expenditures by Category
66 Water Fund Non-Departmentalized Expenses
67 Water Utilities Summary
71 Wastewater Utilities Summary
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
Debt Schedules
75 Schedule of General Obligation Bonds Payable
77 G.O. Bonds Series 1972
78 G.O. Bonds Series 1982
79 G.O. Bonds Series 1984
80 1990 Refunding
81 Combination Tax and Revenue C.O. s Series 1990
82 Contractual Obligation Bonds Series 1990
83 Contract Revenue Bonds Series 1990
84 System Revenue Bonds Series 1990
85 Schedule of Revenue Bonds Payable
86 Revenue Bonds Series 1984
87 System Revenue Bonds Series 1987
Supplemental Information
89 Total Approved Personnel
90 Capital Projects Summary
91 Trinity River Authority Bonds
92 Denton Creek Regional Wastewater Treatment System
Revenue Bonds Series 1988
93 Big Bear Creek Interceptor System Contract Revenue
Bonds Series 1988
94 TRA Central Regional System Debt Service Requirements
95 Schedule of Operating Transfer
96 Listing of Vehicles-FY90
97 Listing of Computer Equipment and Software-FY90
98 List of Unfunded Needs
99 Classification of Expenditures by Object Code
108 Glossary of Terms
110 Facts About Southlake
111 Ten Largest Taxpayers/Water Customers
112 List of City Officials
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
2 Section 2. That the revised figures, prepared and submitted by
the City Manager for the 1989-90 budget, be, and the same are hereby, in
all things, approved and appropriated, and any necessary transfers
between accounts and departments are hereby authorized, approved, and
appropriated.
Section 3. That the Budget attached hereto as Exhibit "A" and
incorporated herein for all purposes is adopted for the Fiscal Year
beginning October 1, 1990, and ending September 30, 1991; and there is
hereby appropriated from the funds indicated such projects, operations,
activities, purchases and other expenditures as proposed in the Budget.
Section 4. That the City Manager shall file or cause to be filed
a true and correct copy of the approved Budget, along with this
Ordinance, with the City Secretary and in the office of the County
Clerks of Denton and Tarrant County, Texas, as required by State law.
Section 5. That any and all ordinances, resolutions, rules,
regulations, policies or provisions in conflict with the provisions of
this Ordinance are hereby repealed and rescinded to the extent of
conflict herewith.
Section 6. If any section, article, paragraph, sentence, clause,
phrase or word in this Ordinance, or application thereto any person or
circumstances is held invalid or unconstitutional by a Court of
competent jurisdiction, such holding shall not affect the validity of
the remaining portions of this Ordinance; and the City Council hereby
declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full
force and effect.
Section 7. That the necessity of adopting and approving a
proposed budget for the next fiscal year as required by the laws of the
State of Texas requires that this Ordinance shall take effect
immediately from and after its passage, and it is accordingly so
ordained.
'ASS*4 AND Ar ROVED on first reading this Y day of
•
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'%,���•. ... � °`1` andra L. LeGrand, City Secretary
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'AS ma AND AVED on second reading this /j day of
4 . .,.�' / ..� , 19 '7
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�%c^= Fic e , Mayor
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dra L. LeGrand, City secretary
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
3
ORDINANCE NO. 519
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM
TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1990 AND
ENDING SEPTEMBER 30, 1991, AND FOR EACH YEAR THEREAFTER
UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.4450 PER ONE
HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF
SOUTHLAKE, TEXAS, AS OF JANUARY 1, 1990, TO PROVIDE
REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO
PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING
DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF;
PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF
PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS
PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL
OF INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY
CLAUSE; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Southlake, Texas
(hereinafter referred to as the "City") hereby finds that the tax for
the fiscal year beginning October 1, 1990, and ending September 30,
1991, hereinafter levied for current expenses of the City and the
general improvements of the City and its property must be levied to
provide the revenue requirements of the budget for the ensuing year; and
WHEREAS, the City Council has approved, by a separate ordinance
adopted on the 18th day of September, 1990, the budget for the fiscal
year beginning October 1, 1990, and ending September 30, 1991; and
WHEREAS, all statutory and constitutional requirements concerning
the levying and assessing of ad valorem taxes have been complied with.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true
and correct and are incorporated into the body of this Ordinance as if
copied in their entirety.
Section 2. That there is hereby levied and ordered to be
assessed and collected for the fiscal year beginning October 1, 1990,
and ending September 30, 1991, and for each fiscal year thereafter until
it be otherwise provided by and ordained on all taxable property, real,
personal and mixed, situated within the corporate limits of the City of
Southlake, Texas, and not exempt frau taxation by the Constitution of
the State and valid State laws, an ad valorem tax rate of. $0.4450 for
the general operations of the City on each One Hundred Dollars ($100.00)
assessed value of taxable property, and shall be apportioned and
distributed as follows:
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
4
a. For the purpose of defraying the current expenses of the
municipal government of the City, a tax of $0.3675 on each One
Hundred Dollars ($100.00) assessed value of all taxable
property.
b. For the purpose of creating a sinking fund to pay the interest
and principal on all outstanding debt of the City, not
otherwise provided for, a tax of $0.0775 on each One Hundred
Dollars ($100.00) assessed value of all taxable property,
within the City which shall be applied to the payment of such
interest and maturities of all outstanding debt.
Section 3. That all ad valorem taxes shall become due and
payable on December 31, 1990, and all ad valorem taxes for the year
shall become delinquent after January 31, 1991. There shall be no
discount for payment of taxes prior to said January 31, 1991. A
delinquent tax shall incur all penalty and interest authorized by State
law Section 33.01 of the Property Tax Code, to-wit: a penalty of six
percent (6%) of the amount of the tax for the first calendar month it is
delinquent plus one percent (1%) for each additional month or portion of
a month the tax remains unpaid prior to July 1st. of the year in which
it becomes delinquent.
Provided, however, a tax delinquent by July 1st. incurs a total
penalty of twelve percent (12%) of the amount of the delinquent tax
without regard to the number of months the tax has been delinquent. A
delinquent tax shall also accrue interest at a rate of one percent (1%)
for each month or portion of a month the tax remains unpaid. Taxes that
remain delinquent on July 1, 1991, incur an additional penalty of
fifteen percent (15%) of the amount of taxes, penalty and interest due;
such additional penalty is to defray costs of collection due to contract
with the City's attorney pursuant to Section 6.30 of the Property Tax
Code.
Section 4. Taxes are payable at the office of Tarrant County
Tax Collector. The City shall have available all rights and remedies
provided by law for the enforcement of the collection of taxes levied
under this Ordinance.
Section 5. That the tax rolls, as presented to the City
Council, together with any supplement thereto, be, and the same are
hereby approved.
Section 6. That any and all ordinances, resolutions, rules,
regulations, policies or provisions inconsistent or in conflict with the
provisions of this Ordinance are hereby expressly repealed and rescinded
to the extent of the inconsistency or conflict.
Section 7. If any section, article, paragraph, sentence,
clause, phrase or word in this Ordinance, or application thereto any
person or circumstances is held invalid or unconstitutional by a Court
of competent jurisdiction, such holding shall not affect the validity of
the remaining portions of this Ordinance; and the City Council hereby
declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full
force and effect.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 1
ORDINANCE NO. 518
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR
FISCAL YEAR 1989-90; APPROVING AND ADOPTING THE BUDGET
FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1990, AND
TERMINATING SEPTEMBER 30, 1991, AND MAKING APPROPRIATIONS
FOR EACH DEPARTMENT, PROTECT AND ACCOUNT; REPEALING
CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND
SEVERABILITY CLAUSE; AND DECLARING AN ErEECTIVE DATE.
WHEREAS, the City Manager has prepared a revision of certain
figures in the 1989-90 budget and submitted same to the City Council;
and,
WHEREAS, the City Manager of the City of Southlake, Texas
(hereinafter referred to as the "City") has caused to be filed with the
City Secretary a budget to cover all proposed expenditures of the
government of the City for the fiscal year beginning October 1, 1990,
and ending September 30, 1991, (hereinafter referred to as the
"Budget") ; and
WHEREAS, the Budget, a copy of which is attached hereto as Exhibit
"A" and incorporated herein for all purposes, shows as definitely as
possible each of the various projects for which appropriations are set
up in the Budget, and the estimated amount of money carried in the
Budget for each of such projects; and
WHEREAS, the Budget has been filed with the City Secretary for at
least thirty (30) days and available for inspection by any taxpayer; and
WHEREAS, public notice of public hearings on the proposed annual
budget, stating the dates, times, places and subject matter of said
public hearings, was given as required by the Charter of the City of
Southlake and the laws of the State of Texas; and
WHEREAS, such public hearings were held on August 21, 1990,
September 4, 1990, and September 18, 1990, prior approval of such dates
being hereby ratified and confirmed by the City Council, and all those
wishing to speak on the Budget were heard; and
WHEREAS, the City Council has studied the Budget and listened to
the comments of the taxpayers at the public hearings held therefor and
has determined that the Budget attached hereto is in the best interest
of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
Section 1. That all of the above premises are found to be true
and correct and are incorporated into the body of this Ordinance as if
copied in their entirety.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
5
Section 8. That the necessity of fixing and levying municipal
ad valorem taxes of the City for the next fiscal year as required by the
laws of the State of Texas, requires that this Ordinance shall take
effect immediately frau and after its passage, and it is accordingly so
ordained.
/ 4 S2+' AND APPROVED on first reading this /- day of
. . ./. 'i,. #t 9...
aeV.-*""""-**•::.e. S A
io e, dEl r Air
,E,. ; :,•C_ Ficke , Mayor
atAbia
a L. and, City Secretary
s. ED ANIS,,.., '1 )VED on second reading this j/)2 day of
.l a' J 19Gf : .
t._ f.__,, __".)
.. A A „, i Fi , Mayor
f
' ........••• hl'U,(4 >1 Z /A2)
t'�'�nn
nu ......"'�� Sandra L. LeGrand, City Secretary
APPROVED AS TO FORM:
Mk Oa')
City Attorney
Date: /6 -/6 -fl0
Adopted:
Effective:
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
6
ORDINANCE NO. 521
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, REPEALING ORDINANCE NO. 355 ,
ESTABLISHING ADMINISTRATIVE DEPARTMENTS, PROVIDING
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
THAT:
Section 1 . That Ordinance No. 355 of the City of Southlake is
hereby repealed, and as provided by Section 4 . 01 of the Charter of
the City of Southlake, the City Council hereby establishes the
following administrative departments: Department of General
Government, to be headed by the City Manager; Department of Public
Safety, to be headed by the Director of Public Safety; Department
of Public Works, to be headed by the Director of Public Works.
Section 2 . That the Administrative Departments, and the Divisions
thereof shall be reflected in the Annual Operating Budget of the
City of Southlake.
Section 3 . That this Ordinance shall be in full force and effect
from and after its passage and approval by the City Council.
PASS DND APPROVED ON FIRST READING ON THIS Amk DAY OF
, 1990. Addle Alp
01 •Ilia virAllir
F . ' 'OR
u'-,- AT; ST:
:<n? 1
• s / /
• ITY SECRETARY
x„00
PASSE A D A PROVED ON SECOND READING ON THIS x/�
DAY OF L _(� , 1990.
f,= YOR
?r • ��'` �= A EST:
ITY SECRETARY
I',,
*
�it��iut t►�- ```
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
7
FUND BALANCE SUMMARY SCHEDULE
Fiscal Year 1990-91
GENERAL WATER
FUND FUND
Est. Fund Balance $ 269,662 $ 113,512
Infrastructure Reserve 370,000
Revenue:
Water Sales 1,875,982
Tap Fees 40,800
Sewer Fees 40,000
Garbage Sales 14,500
Ad Valorem Tax 2,447,441
Sales Tax 370,000
Franchise Tax 226,313
Fines 290,662
Charges for Services 56,491
Permits and Fees 305,586
Miscellaneous 71,240 51,380
Interest 37,000 6,500
Operating Transfer In 159,446
Park Land Dedication 32,000
TOTAL REVENUE 3,996,179 2,029,162
Expenditures:
City Secretary/Mayor &
City Council 115,315
City Manager's Office 113,330
Support Services 353,035
Finance 161,307
Municipal Court 136,359
Fire 445,276
Police 810,011
Public Safety Support 269,530
Building 103,369
Planning & Zoning 95,705
Street 743,433
Parks 81,967
Public Works Admin. 61,560
Water 1,424,643
Sewer 271,183
TOTAL
EXPENDITURES (3,490,197) (1,695,826)
Reserve-Infrastructure (376,288)
Reserve-Uncompensated Vac Benefits (39,864) (5,898)
Transfers-Operating (159,446)
Transfers - D/S (527,950) (80,070)
Undesignated Fund Balance 201,542 201,434
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
8
ESTIMATE OF TAX COLLECTIONS
Fiscal Year 1990-91
Est. Assessed Valuation of Real Property of 1990 $520,442,493
Forced Tax Rate Per $100 Valuation
(effective rate = .4017/100) .4450
Estimated Fiscal Year 1990-91 Tax Collections:
Estimated Levy $2,315,969
Less: Estimated Delinquency (5.00%) Estimated
Current Collections (115,798)
Add: Estimated Prior Year Delinquent, including
Penalties and Interest 247,270
'DOTAL AVAILABLE TAX FUNDS $2,447,441
Less: General Obligation Bond Debt Service Requirements (527,950)
AMOUNT AVAILABLE FOR OPERATION OF GENERAL FUND $1,919,491
Note: Based on the 1990 Tax Roll Year. The Tax Roll Year is one year prior to the
Fiscal Year. The 1990 Tax Roll is used to determine the FY1990-91 tax revenues.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
9
HISTORICAL TAX DATA
Fiscal Net Taxable Tax Rate Tax % Current
Year Valuation Per $100 Collections Levy Collected
1983 69,128,802 .4150 277,784 92.05%
1984 86,504,401 .4150 335,453 97.90%
1985 214,809,284 .1810 378,171 95.60%
1986 248,920,765 .2600 596,275 92.70%
1987 345,470,478 .3200 1,055,846 91.56%
1988 389,287,099 .3300 1,176,174 91.56%
1989 432,524,773 .3882 1,558,240 92.80%
1990 516,245,844 .3882 1,930,000 97.00%
1991 520,442,493 .4450 2,200,171 95.00%
TAX RATE DISTRIBUTION
1983-84 1984-85 1985-86 1986-87 1987-88 1988-89 1989-90 1990-91
General .3075 .1430 .2290 .2748 .28831 .3482 .3583 .3675
Interest & .1075 .0380 .0310 .0452 .04169 .0400 .0299 .0775
Sinking
.4150 .1810 .2600 .3200 .3300 .3882 .3882 .4450
Note: Valuation and collection figures prior to 1990 are audited actuals.
Figures for FY1990 and FY1991 are estimates.
-- - ANNUAL BUDGET FY 90-91
1
,
'1 . ,.1 e
,
City of Southlake,Texas
11
The General Fund is the largest operating fund of the City of
Southlake. It funds most basic governmental and administrative
services of the City. The major revenues of the General Fund
include the ad valorem property tax, sales tax, franchise tax,
licenses and permit fees, fines, and interest earnings.
Expenditures from this fund support the basic operating services
of the City: the public safety operations of police and fire
services; the public works services of streets and drainage,
building and zoning, and parks maintenance; and, the general
governmental and administrative operations of records
management, accounting and finance, and personnel.
Accounting of the General Fund is performed according to the
provisions of the Generally Accepted Accounting Principles
(CSP) for government. The General Fund accounts for resources
traditionally associated with government which are not required
to be accounted for in another fund.
ANNUAL BUDGET FY 90-91
12
BUDGETED REVENUE BY RESOURCE
GENERAL FUND
FISCAL YEAR 1990-91
PROPERTY TAX
59%
TRANSFER
�. ( OTHER
SALES TAX !���" FINES
9% `. 7%
FRANCHISE TX PERMITS AND FEES
5% 7%
City of Southlake,Texas
13
100 GENERAL FUND REVENUE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
110.00 AD VALOREM/CURRENT 1,397,217.30 1,862,379 1,930,000 2,200,171
111.00 AD VALOREM/DELINQUENT 115,331.56 108,051 108,051 152,270
112.00 PENALTY & INTEREST 75,872.19 50,100 50,100 95,000
115.00 SALES TAX 311,697.54 292,197 370,000 370,000
121.00 FRANCHISE-GAS 33,370.63 36,698 40,374 42,300
122.00 FRANCHISE-TELEPHONE 26,805.75 34,992 25,900 27,500
123.00 FRANCHISE-ELECTRIC 122,774.93 135,016 147,984 148,093
124.00 FRANCHISE-BANK 2,006.63 2,207 2,207 2,433
125.00 FRANCHISE-CABLE 4,732.10 5,204 5,757 5,987
210.00 FINES & FORFEITURES 230,944.77 259,480 255,435 290,662
301.00 AMBULANCE 23,312.17 18,000 12,400 13,000
302.00 DISPATCHING 1,200.00 910 1,050 1,050
304.00 CONCESSIONS .00 0 0 0
305.00 SPECIAL SERVICES PROGRAM .00 27,500 27,500 30,741 I
350.00 FIRE DEPT INCOME 9,323.00 15,000 11,700 11,700
410.00 PERMITS-BLDG. 56,419.40 65,500 160,972 180,000
411.00 PERMITS-PLUMBING 7,781.25 8,000 15,000 18,000
412.00 PERMITS-ELECTRICAL 11,520.27 13,800 20,000 23,000
413.00 PERMITS-HEAT & AIR 4,197.00 4,500 5,500 6,000
414.00 PERMITS-SEPTIC 960.00 2,600 0 0
415.00 PERMITS-SITE PLAN .00 4,500 1,800 500
416.00 PERMITS-CULVERT 1,300.00 1,400 800 850
417.00 PERMITS-POOL 6,982.00 6,800 10,000 12,500
418.00 PERMITS-SIGN 1,550.00 1,500 2,000 2,000
419.00 PERMITS-HOUSE MOVING 10.00 20 0 0
420.00 PERMITS-SOLICITORS 90.00 20 90 90
421.00 PERMITS-ALCOHOLIC USE 150.00 110 0 0
422.00 PERMITS & FEES-MISC. 3,320.00 4,500 6,150 6,446
423.00 FEES-ZONING 10,519.40 10,600 4,150 4,500
424.00 FEES-PLATT1G 95,121.00 28,000 85,000 50,000
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
14
100 GENERAL FUND REVENUE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
425.00 lot S-BOARD OF ADJ 450.00 180 1,500 1,600
426.00 FEES-ZONING SPECIAL EXCEPT 100.00 100 100 100
428.00 FEES-PARK LAND DEDICATION .00 0 0 32,000
510.00 MIS-INCOME 13,878.83 16,000 7,000 8,000
511.00 MIS-VITAL STATISTICS 86.00 70 120 120
512.00 MIS-INSPECTION FEES 900.00 0 60,000 63,000
513.00 MIS-RETURNED CHECK CHG 135.00 180 120 120
514.00 MIS-REFUNDS 1,158.05 0 0 0
515.00 MIS-FEMA FUNDS 7,376.00 0 0 0
712.00 DISCOUNTS .00 0 0 0
713.00 OPERATING TRANSFER IN .00 147,312 145,862 159,446
714.00 DONATIONS .00 0 500 0
715.00 AUCTION PROcrDS 15,712.09 0 0 0
910.00 INTEREST EARNED 28,981.24 28,000 35,000 37,000
FINAL
TOTAL 2,623,286.10 3,191,426 3,550,122 3,996,179
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
15
GENERAL FUND SUMMARY
Expenditures for FY1988 - 1991
DEPARTMENT/DIVISION ACTUAL ACTUAL REVISED APPROVED
FY88 FY89 FY90 FY91
GENERAL GOVERNMENT
City Secretary/Mayor &
City Council
Personnel $ 36,136 $ 53,917 $ 46,545 $ 49,358
Operations 39,444 38,036 64,594 62,695
Capital Outlay -0- 738 3,000 3,262
TOTAL $ 75,580 $ 92,691 $ 114,139 $ 115,315
City Manager's Office
Personnel 64,154 96,200
Operations 17,402 15,065
Capital Outlay -0- 2,065
TOTAL $ 81,556 $ 113,330
Support Services
(FY88, FY89 City Admin.)
Personnel 134,546 122,977 -0- -0-
Operations 353,455 442,401 346,686 336,935
Capital Outlay 25,738 1,493 15,550 16,100
TOTAL $ 513,739 $ 566,871 $ 362,236 $ 353,035
Finance
Personnel 96,179 76,701
Operations 70,182 83,331
Capital Outlay 7,180 1,275
TOTAL $ 173,541 $ 161,307
Municipal Court
Personnel 57,172 62,769 70,118 74,458
Operatic 79,197 80,195 44,105 57,271
Capital Outlay -0- -0- 10,450 4,630
TOTAL $ 136,369 $ 142,964 $ 124,673 $ 136,359
GENERAL GOVERNMENT TOTAL $ 725,688 $ 802,526 $ 856,145 $ 879,346
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
16
GENERAL FUND SUMMARY
Expenditures for FY1988 - 1991
DETARTMENT/DIVISION ACTUAL ACTUAL REVISED APPROVED
FY88 FY89 FY90 FY91
PUBLIC SAFETY
Fire
Personnel $ 205,354 $ 291,440 $ 311,857 $ 346,149
Operations 51,545 59,105 77,318 78,747
Capital Outlay 11,314 7,676 41,149 20,380
TOTAL $ 268,213 $ 358,221 $ 430,324 $ 445,276
Police
Personnel 623,051 627,005 719,912 601,736
Operations 64,942 75,422 117,355 116,975
Capital Outlay 31,612 45,251 101,344 91,300
TOTAL $ 719,605 $ 747,678 $ 938,611 $ 810,011
Public Safety Support
Personnel 232,511
Operations 24,719
Capital Outlay 12,300
TOTAL $ 269,530
PUBLIC SAFETY TOTAL $ 987,818 $1,105,899 $1,368,935 $1,524,817
PUBLIC WORKS
Building
Personnel 59,540 67,673 87,461 86,109
Operations 98,769 79,744 85,050 15,530
Capital Outlay -0- 1,352 10,650 1,730
TOTAL $ 158,309 $ 148,769 $ 183,161 $ 103,369
Planning & Zoning
Personnel 61,550
Operations 32,340
Capital Outlay 1,815
TOTAL $ 95,705
ANNUAL BUDGET FY 90-91
Cityof Southlake,Texas
17
GENERAL FUND SUMMARY
Expenditures for FY1988 - 1991
DEPARTMENT/DIVISION ACTUAL ACTUAL REVISED APPROVED
FY88 FY89 FY90 FY91
Street & Drainage
Personnel 111,315 87,576 131,882 227,233
Operations 95,039 69,907 206,425 244,900
Capital Outlay 2,767 15,273 22,000 271,300
TOTAL, $ 209,121 $ 172,756 $ 360,307 $ 743,433
Parks
Personnel $ 20,336 $ 22,761 $ 24,828 $ 24,170
Operations 29,395 19,417 40,586 55,797
Capital Outlay 2,279 359 950 2,000
TOTAL $ 52,010 $ 42,537 $ 66,364 $ 81,967
Public Works Admin.
Personnel 13,127 30,066 47,692 47,735
Operations 68,836 6,533 12,050 12,325
Capital Outlay -0- 1,498 310 1,500
TOTAL $ 81,963 $ 38,097 $ 60,052 $ 61,560
PUBLIC WORKS TOTAL $ 501,403 $ 402,159 $ 669,884 $1,085,034
GENERAL FUND
Personnel 1,260,577 1,366,184 1,600,628 1,923,910
Operations 880,622 870,760 1,083,753 1,136,630
Capital Outlay 73,710 73,640 212,583 429,657
GRAND TOTAL, $2,214,909 $2,310,584 $2,896,964 $3,490,197
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
18
100 GENERAL FUND NON-DEPARTMENTALIZED EXPENSES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91 j
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
540.03 TRANSFER-POLICE FUND 13,847.54 0 0 0
545.50 TRANSFER-D/S .00 157,696 157,696 527,950
692.00 UNCa4PENSA'ThD VAC BENEFITS .00 0 27,600 39,864
736.00 INSURANCE RESERVE 22,799.92 0 0 0
FINAL
TOTAL 36,647.46 157,696 185,296 567,814
1
ANNUAL BUDGET FY 90-91
BUDGETED EXPENDITURES BY DEPT
GENERAL FUND
FISCAL YEAR 1990-91
PUBLIC SAFETY GENERAL GVT
44°,6 25%
\\\\\\\\11
PUBLIC WORKS
31%
20
BUDGETED EXPENDITURES BY CATEGORY
GENERAL FUND
FISCAL YEAR 1990-91
PERSONNEL
55%
N\\\\\\\\\\\\\\\\\\\\\\\\\\WCAPITAL
OPERATIONS
33%
City of Southiake,Texas
21
DEPARTMENT SUMMARY
Fund Department
100 General 100 General Government
Department Description
The General Government Department is responsible for the policy making and overall
administration of the municipal organization, legal issues, records maintenance and
management, and controlling and recording of the organization's financial activity.
Expenditures By Actual Revised Approved
Division FY89 FY90 FY91
100 City Secretary/Council $ 92,691 $114,139 $115,315
103 City Manager's Office* -0- 81,556 113,330
105 Support Services 566,871 362,236 353,035 I
106 Finance* -0- 173,541 161,307
107 Municipal Court 142,964 124,673 136,359
$802,526 $856,145 $879,346 j
I
I
I
*Moved from 105, Support Services (City Administration prior to FY90)
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
22
DIVISION SUMMARY
Fund Department Division
100 General 100 General Government 100 City Secretary/Council
Division Description
The City Council is responsible for the determination of all matters of municipal
policy, including the orderly growth and development of the City of Southlake. This
Division accounts for their activities including those required by City Charter and
State law. This Division also funds the City Secretary's Office. The City
Secretary is appointed by and reports to the City Council. The Secretary's duties
include the Council agenda, recording minutes of official meetings, preservation of
municipal records and documents, preparing for municipal elections, arranging
necessary legal advertisements, and maintaining records of board and commission
appointments.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
City Secretary 1.0 1.0 1.0
Clerk (1) 0.5 0.5 0.5
Total 1.5 1.5 1.5
(1) 1/2 of Clerk's personnel services cost is charged to City Manager's Office.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
23
100 CITY SECRETARY/MAYOR/COUNCIL
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 47,529.73 37,471 40,685 42,495
111.00 HEALTH/DENTAL/LIFE 3,322.24 2,430 2,735 3,282
112.00 WORKERS COMPENSATION 257.76 173 285 285
120.01 RETIRIIMENT I 2,619.23 2,645 2,840 3,296
120.02 RETIREMENT II 188.35 0 0 0
PERSONNEL TOTAL 53,917.31 42,719 46,545 49,358
210.00 LEGAL SERVICES 2,290.00 0 0 0
230.00 PROFESSIONAL SERVICES .00 20,000 20,500 1,000
251.00 ECONOMIC DEVELOPMENT .00 18,000 18,000 16,000
252.00 METROPORT CITIES .00 0 0 5,300
320.00 LEASE-COPIER 1,520.19 0 0 0
332.00 LEASE-PAGERS 120.00 151 302 360
411.00 SUPPLIES-OFFICE 4,426.80 3,100 3,100 3,500
414.00 SUPPLIES-ELECTION 1,295.76 1,255 1,855 3,500
416.00 SUPPLIES-MEETING .00 2,000 4,212 4,500
510.00 UTILITIES-TELEPHONE 1,157.39 1,020 1,335 1,335
530.00 UTILITIES-WATER 157.41 0 0 0
552.00 PERMANENT RECORDS MAINT .00 20,600 600 5,000
554.00 AWARDS .00 300 300 800
610.00 ADVERTISING 6,827.34 0 0 0
612.00 ADVERTISING-ORDINANCES .00 4,000 4,750 5,000
620.00 POSTAGE 867.15 800 800 960
630.00 PRINTING 98.30 200 200 600
642.00 INS-PUBLIC OFFICIAL BONDS 13,192.24 0 0 0
711.00 MAINT-COPIER 835.25 0 0 0
830.00 DUES/LICENSE RENEWAL 1,348.00 1,960 2,000 5,590
840.00 PUBLICATIONS 850.57 435 700 1,000
850.00 TUITION 1,587.50 2,240 2,240 2,990
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
24
100 CITY SECRETARY/MAYOR/COUNCIL
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
860.00 TRAVEL 1,462.08 3,700 3,700 5,260
OPERATIONS TOTAL 38,035.98 79,761 64,594 62,695
901.00 OFFICE EQUIP & FURN .00 0 0 2,400
910.00 COMMUNICATIONS EQUIPMENT .00 0 0 862
950.00 COMPUTER EQUIPMENT 738.00 0 0 0
960.00 SOFTWARE .00 3,000 3,000 0
CAPITAL OUTLAY TOTAL 738.00 3,000 3,000 3,262
DIVISION TOTAL 92,691.29 125,480 114,139 115,315
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
25
DIVISION SUMMARY
Fund Department Division
100 General 100 General Government 103 City Manager's Office
Division Description
The City Manager is by City Charter appointed by and responsible to the City Council
for the proper administration of all affairs of the City. The City Manager is the
City's chief executive and administrative officer. The City Manager's Office is
responsible for the coordination of the City's governmental activities and oversees
all municipal operations. The City Manager's Office is also responsible for
property and liability insurance coordination, and the staff personnel support
functions, including recruiting, employee records maintenance, group benefit
programs, and monitoring compliance with local, state, and federal laws pertaining
to personnel issues. The City Manager serves as the Department Head of the General
Government Department.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
City Manager (1) 1.0 1.0 1.0
Administrative Secretary (2) 1.0 1.0 0.0
Sec. to City Manager/Office Mgr. (2) 0.0 0.0 1.0
Clerk (3) 0.5 0.5 0.5
Switchboard Operator/Receptionist (5) 0.0 0.0 1.0
Administrative Intern (4) 0.0 0.0 0.5
Total 2.5 2.5 4.0
(1) 1/2 of City Manager's personnel services cost is charged to Water Fund.
(2) Reclassification and upgrading of Administrative Secretary position.
(3) 1/2 of Clerk's personnel services cost is charged to City Manager's Office.
(4) Part-time employee 20 hours a week.
(5) Position added due to separation of duties of receptionist/cashier in Finance
Office. See Division Summary 106 Finance.
Note: This Division prior to FY90 was incorporated in Department 105 City
Administration and not broken out as a separate division.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
26
103 CITY MANAGER'S OFFICE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS .00 49,702 56,185 83,390
102.00 OVERTIME .00 500 0 500
111.00 HEALTH/DENTAL/LIFE .00 3,240 3,240 6,077
112.00 WORKERS CCPENSATION .00 232 394 529
114.00 FICA II-MEDICARE .00 354 399 595
120.01 RETIREMENT I .00 3,545 3,922 4,715
120.02 RETIREMENT II .00 0 14 394
PERSONNEL TOTAL .00 57,573 64,154 96,200
230.00 PROFESSIONAL SERVICES .00 5,000 3,000 3,000
231.02 PRE-EMPLOYMENT PHYSICALS .00 0 0 150
332.00 LEASE-PAGERS .00 180 260 180
411.00 SUPPLIES-OFFICE .00 2,150 1,700 2,000
412.00 SUPPLIES-COMPUTER .00 400 0 500
510.00 UTILITIES-TELEPHONE .00 2,700 1,500 1,500
611.00 ADVERTISING-PERSONNEL .00 750 2,500 200
620.00 POSTAGE .00 200 700 850
630.00 PRINTING .00 350 350 365
810.00 AUTO ALLOWANCE .00 2,100 3,600 2,400
830.00 DUES/LICENSE RENEWAL .00 550 592 730
840.00 PUBLICATIONS .00 300 600 900
850.00 TUITION .00 500 1,500 870
850.01 COLLEGE TUITION REIMBURSE .00 0 0 400
860.00 TRAVEL .00 2,000 1,100 1,020
OPERATIONS TOTAL .00 17,180 17,402 15,065
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
27
103 CITY MANAGER'S OFFICE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
I '
901.00 OFFICE EQUIP & FURN .00 0 0 1,190
950.00 COMPUTER EQUIPMENT .00 0 0 875
CAPITAL OUTLAY TO'T'AL .00 0 0 2,065 1
I
DIVISION TOTAL .00 74,753 81,556 113,330
ANNUAL BUDGET FY 90-91
28 City of Southlake,Texas
DIVISION SUMMARY
Fund Department Division
100 General 100 General Government 105 Support Services
Division Description
This Division accounts for service expenses that are not directly related to and
charged back to individual Divisions and Departments, including water, gas, and
electrical utilities, copier leases, City Hall maintenance, legal services, and
interfund transfers. There are no personnel in this Division. It is administered
by the Finance Office Division.
Note: In previous years the expenditures accounted for in Division 105
Support Services were carried in the Department 105 City
Administration. With the development of the FY90 budget, the
City Manager's Office (Division 103) and the Finance Office
(Division 106) were removed frau 105 and incorporated as
separate Divisions in the new 100 General Government Department.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 29
105 SUPPORT SERVICES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 109,828.05 0 0 0
102.00 OVERTIME 100.70 0 0 0
111.00 HEALTH/DENTAL/LIFE 7,502.60 0 0 0
112.00 WORKERS COMPENSATION 645.75 0 0 0
114.00 FICA II-MEDICARE 1,336.93 0 0 0
120.01 RETIREMENT I 1,829.51 0 0 0
120.02 RETIREMENT II 1,733.10 0 0 0
PERSONNEL TOTAL 122,976.64 0 0 0
210.00 LEGAL SERVICES 222,092.72 150,000 150,000 150,000
221.00 AUDIT 12,323.16 0 0 0
222.00 TAX ASSESSING 39,970.19 0 0 0
230.00 PROFESSIONAL SERVICES 16,094.36 0 0 0
235.00 COMPUTER TRAINING 225.00 0 0 0
241.00 JANITORIAL SERVICES 4,979.40 7,200 7,800 8,200
251.00 ECONOMIC DEVELOPMENT 10,320.00 0 0 0
310.00 LEASE-COMPUTER 195.14 22,620 13,195 0
320.00 LEASE-COPIER 3,438.36 6,000 11,345 8,020
331.00 LEASE-PHONE SYSTEM .00 6,210 6,210 12,210
332.00 LEASE-PAGERS 199.20 0 0 0
340.00 LEASE-POSTAGE METER 2,734.31 3,000 3,000 660
411.00 SUPPLIES-OFFICE 3,620.85 0 0 0
412.00 SUPPLIES-COMPUTER 999.16 0 0 0
413.00 SUPPLIES-JANITORIAL 1,085.00 2,200 2,965 3,110
417.00 SUPPLIES-COPIER .00 4,500 4,285 4,500
510.00 UTILITIES-TELEPHONE 9,736.49 0 0 0
520.00 UTILITIES-ELECTRIC 19,271.10 16,600 20,500 21,500
530.00 UTILITIES-WATER 157.43 2,100 4,385 4,825
540.00 UTILITIES-GAS .00 1,700 1,100 1,200
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
30
105 SUPPORT SERVICES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
554.00 AWARDS .00 500 1,610 1,060
610.00 ADVERTISING 2,011.63 0 0 0
620.00 POSTAGE 968.61 0 0 0
630.00 PRINTING 980.93 500 1,135 1,200
640.00 INSURANCE 59,082.58 95,000 92,000 92,000
661.00 INTEREST 8,059.74 0 0 0
711.00 MAINT-COPIER 1,685.60 3,000 6,456 4,650
720.00 MINT-COMPUTER EQUIPMENT 2,691.67 4,500 6,900 7,000
730.00 MAINT-SOFTWARE 2,275.00 2,000 1,800 4,300
735.00 MAINT-BUILDING 11,034.88 13,200 10,000 10,500
761.00 MAINT-PHONE SYSTEM .00 2,000 2,000 2,000
810.00 AUTO ALLOWANCE 2,100.00 0 0 0
830.00 DUES/LICENSE RENEWAL 1,402.45 0 0 0
840.00 PUBLICATIONS 1,087.26 0 0 0
850.00 TUITION 931.00 0 0 0
860.00 TRAVEL 647.42 0 0 0
OPERATIONS TOTAL 442,400.64 342,830 346,686 336,935
901.00 OFFICE EQUIP & FURN 676.49 0 200 5,000
910.00 COMMUNICATIONS EQUIMENT .00 1,800 0 0
920.00 FIELD EQUIPMENT 328.95 11,100 0 11,100
950.00 COMPUTER EQUIPMENT .00 3,500 3,500 0
960.00 SOMME 487.83 0 0 0
970.00 BUILDING IMPROVEMENTS .00 0 11,850 0
CAPITAL OUTLAY TOTAL 1,493.27 16,400 15,550 16,100
DIVISION TOTAL 566,870.55 359,230 362,236 353,035
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
31
DIVISION SUMMARY
Fund Department Division
100 General 100 General Government 106 Finance
Division Description
This Division is responsible for controlling, recording, and reporting the City's
financial activity. It is the central management office for the City's assets. The
responsibilities of this Division includes idle fund investment and debt management,
inventory and fixed assets, budget preparation and central purchasing control, and
data processing including general accounting, utility accounting, and payroll
accounting. The Finance Office reviews and reports findings of audit examinations
and makes recamiendations for needed improvements. This Division also provides
technical assistance and performs financial service for all City departments.
Personnel Detail(1) Actual Revised Approved
FY89 FY90 FY91
Finance Officer 1.0 1.0 1.0
Accountant 1.0 1.0 1.0
Cashier/Receptionist (2) 1.0 1.0 0.0
Cashier (2) 0.0 0.0 1.0
Utility Billing Clerk 0.0 1.0 * 0.0
Meter Reader 0.0 0.0 0.0
Total 3.0 4.0 3.0
*Transferred frau Water/Wastewater Utilities Division in Public Works Department to
Finance in FY90. Position budgeted in Water Fund 200 in previous years and is
budgeted in the Water/Wastewater Utilities Division for FY91.
Note: (1) This Division in previous years was incorporated in Department 105 City
Administration and not broken out as a separate division.
(2) Cashier and receptionist jabs have been split to accomodate increased
workload for both activities in fiscal year 1990-91; Receptionist has
been added to Division 103, Cashier retained in Division 106.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
32
106 FINANCE OFFICE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS .00 83,150 83,150 67,470
106.00 CONTRACT LABOR .00 1,920 1,920 0
111.00 HEALTH/DENTAL/LIFE .00 6,480 7,295 6,566
112.00 WORKERS COMPENSATION .00 385 330 450
114.00 FICA II-MEDICARE .00 955 932 932
120.01 RETIREMENT I .00 1,222 1,280 0
120.02 RETIREMENT II .00 1,358 1,272 1,283
PERSONNEL TOTAL .00 95,470 96,179 76,701
221.00 AUDIT .00 15,000 18,500 18,500
222.00 TAX ASSESSING .00 35,024 40,024 25,892
223.00 TAX COLLECTING .00 0 0 22,137
230.00 PROFESSIONAL SERVICES .00 1,500 2,350 0
411.00 SUPPLIES-OFFICE .00 500 1,558 2,113
412.00 SUPPLIES-COMPUTER .00 3,500 3,500 5,024
1 510.00 UTILITIES-TELEPHONE .00 0 1,800 2,350
620.00 POSTAGE .00 0 660 800
630.00 PRINTING .00 0 0 4,000
750.00 MAINT-EQUIPMENT .00 0 0 300
830.00 DUES/LICENSE RENEWAL .00 250 250 250
840.00 PUBLICATIONS .00 380 200 235
850.00 TUITION .00 1,500 990 1,530
860.00 TRAVEL .00 1,000 350 200
OPERATIONS TOTAL .00 58,654 70,182 83,331
901.00 OFFICE EQUIP & FURN .00 630 630 0
910.00 COMMUNICATIONS EQUIPMENT .00 0 0 400
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
33
106 FINANCE OFFICE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
950.00 COMPUTER EQUIPMENT .00 3,700 2,900 875
960.00 SOF'IWARE .00 553 3,650 0
CAPITAL OUTLAY TOTAL .00 4,883 7,180 1,275
DIVISION TOTAL .00 159,007 173,541 161,307
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
34
DIVISION SUMMARY
Fund Departrnent Division
100 General 100 General Government 107 Municipal Court
Division Description
The Municipal Court Division is responsible for all clerical and support functions
for the Municipal Court. The duties of this Division include maintenance of court
records; collecting and accounting for fines, court costs, and bonds; scheduling
cases for court dockets; issuing, tracking, and clearing warrants of arrest;
coordinating the court appearance of various enforcement personnel with pending
cases in the court; providing opportunities for citizens to confer with Municipal
Judge and contest citations.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
j Court Clerk 1.0 1.0 1.0
Deputy Court Clerk 1.0 1.0 1.0
Warrant Officer/Bailiff 1.0 1.0 1.0
Total 3.0 3.0 3.0
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
35
107 MUNICIPAL COURT
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 54,199.51 56,368 60,051 61,428
111.00 HEALTH/DENTAL/LIFE 4,573.86 4,860 5,475 6,570
112.00 WORKERS COMPENSATION 1,675.92 1,677 2,145 2,572
114.00 FICA II-MEDICARE 267.07 312 312 345
120.01 RETIREMENT I 1,301.07 1,283 1,320 2,871
120.02 RETIREMENT II 752.17 787 815 672
PERSONNEL TOTAL 62,769.60 65,287 70,118 74,458
212.00 LEGAL-PROSECUTOR 10,131.04 10,000 10,000 15,000
215.00 LEGAL-MUNIC JUDGE 12,500.00 15,000 19,000 23,850
411.00 SUPPLIES-OFFICE 703.22 1,500 1,580 2,000
412.00 SUPPLIES-COMPUTER 894.29 1,200 1,500 1,500
510.0C LTILITIES-TELEPHONE 1,741.85 2,500 1,800 1,887
530.00 UTILITIES-WATER 157.42 0 0 0
620.00 POSTAGE 704.90 1,200 1,200 1,500
630.00 PRINTING 1,094.75 3,000 3,200 5,010
652.00 REFUNDS-COURT 11,343.00 0 0 0
663.00 COURT REVENUE TAXES 39,507.75 0 0 0
664.00 JURY DUTY .00 1,000 900 1,000
705.00 MAINT-FUEL .00 1,100 1,100 1,337
720.00 MAINr-COMPUTER EQUIPMENT 593.04 0 0 0
740.00 MAINT VEHICLE 117.91 1,800 1,800 1,814
821.00 UNIFORM-PURCHASE .00 400 400 420
823.00 UNIFORM-ALIA:MANCE .00 0 0 480
830.00 DUES/LICENSE RENEWAL 65.00 100 100 100
840.00 PUBLICATIONS 64.20 135 135 135
850.00 TUITION 145.00 190 190 190
860.00 TRAVEL 431.31 1,200 1,200 1,048
OPERATIONS TOTAL 80,194.68 40,325 44,105 57,271
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
36
107 MUNICIPAL COURT
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
901.00 OFFICE EQUIP & FURN .00 0 0 330
910.00 COMMUNICATIONS EQUIPMENT .00 0 10,000 0
950.00 COMPUTER EQUIPMENT .00 0 450 4,300
CAPITAL OUTLAY TOTAL .00 0 10,450 4,630
DIVISION TOTAL 142,964.28 105,612 124,673 136,359
I
1
I
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
37
DEPARTMENT SUMMARY
Fund Department
100 General 130 Public Safety
Department Description
The Public Safety Department is responsible for the provision of fire and police
protection to the citizens of Southlake.
Expenditures Actual Revised Approved
By Division FY88 FY89 FY90
131 Fire Services $ 358,221 $ 430,324 $ 445,276
132 Police Services 747,678 938,611 810,011
133 Public Safety Support -0- -0- 269,530
Total $1,105,899 $1,368,935 $1,524,817
Note: Fiscal Year 1990-91 is the first year for the consolidation of the Fire and
Police Departments into one Public Safety Department. The Public Safety
Support Division budget more accurately reflects the costs associated with
dispatching and clerical activities of fire and police services.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
38
DIVISION SUMMARY
Fund Department Division
100 General 130 Public Safety 131 Fire Services
Division Description
The Fire Division is responsible for the protection of lives and property by
developing fire prevention and emergency response programs to safeguard against the
effects of fire and other emergency situations. The Division provides emergency
fire suppression, emergency rescue, and emergency medical and trauma care and
related patient transportation. In addition, the Division is responsible for:
providing in-service inspections, pre-fire planning, public education programs, and
fire hydrant maintenance; the enforcement of the Fire Code and all City ordinances
related to the protection of life and property frau fire and explosion; conducting
investigations to determine the origin and cause of fire and explosions.
Personnel Detail* Actual Revised Approved
FY89 FY90 FY91
Chief/Fire Marshal (1) 1.0 1.0 1.0
Lieutenant 3.0 3.0 3.0
Inspector 0.0 1.0 1.2
Firefighter 6.0 6.0 6.0
Fire Marshal (pt) (2) 0.2 0.2 0.0
Total 10.2 11.2 11.2
*Detail does not include the volunteer program. The Department maintains
approximately 10 active volunteer firefighters.
(1) Fire Marshal position in FY89 and FY90 was a part time position. In FY91 Fire
Marshal duties will be assumed by Fire Chief.
(2) Position works one (1) day per week, or 416 hrs/yr, full time; serves as member
of volunteer firefighters at other times. For FY91, position will revert to part
time inspector.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
39
131 FIRE SERVICES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 253,004.59 259,790 258,956 283,718
102.00 OVERTIME 4,093.95 4,800 4,525 5,500
103.00 INCENTIVE PAY .00 10,800 9,019 10,800
111.00 HEALTH/DENTAL/LIFE 15,832.94 17,820 20,378 24,454
112.00 WORKERS COMPENSATION 8,910.36 7,984 8,715 8,715
114.00 FICA II-MEDICARE 2,765.73 3,039 3,053 3,053
120.01 RETIREMENT I 2,359.46 2,330 2,514 3,256
120.02 RETIREMENT II 4,472.47 4,627 4,697 6,653
PERSONNEL TOTAL 291,439.50 311,190 311,857 346,149
231.00 MEDICAL SERVICES .00 600 650 600
232.00 CRIME LAB ANALYSIS .00 0 300 300
234.00 OTHER TESTING .00 400 400 0
244.00 MUTUAL AID-AMBULANCE 910.00 1,600 1,600 1,000
332.00 LEASE-PAGERS 239.80 144 203 900
351.00 LEASE-HEAVY EQUIP 1,078.11 0 6,266 0
353.00 LEASE-MISC. EQUIP 587.83 450 720 760
411.00 SUPPLIES-OFFICE 2,076.10 1,500 1,730 1,730
412.00 SUPPT,TRS-COMPUTER .00 300 300 600
413.00 SUPPLIES-JANITORIAL 185.86 0 0 0
415.00 SUPPLIES-TRAINING 25.75 1,000 529 1,500
431.00 SUPPLIES-E MERG MED 3,588.44 4,000 4,000 6,000
432.00 SUPPLIES ARSON INVESTIGATI 117.77 1,500 1,000 1,000
447.00 SUPPLIES-HAZARDOUS MAT .00 0 0 4,000
510.00 UTILITIES-TELEPHONE 5,390.50 4,525 7,620 8,320
530.00 UTILITIES-IMNTER 730.24 0 0 0
540.00 UTILITIES-GAS 1,171.21 0 0 0
551.00 SMALL TOOLS 759.26 900 1,000 1,000
554.00 AWARDS .00 0 350 400
ANNUAL BUDGET FY 90-91
City of Southiake,Texas
40
131 FIRE SERVICES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
620.00 POSTAGE 140.64 300 300 500
630.00 PRINTING .00 1,000 500 800
640.00 INSURANCE 16,815.11 0 0 0
705.00 MAINT-FUEL 4,339.67 5,000 4,328 6,600
740.00 MAINT-VEHICLE 10,104.72 8,500 14,460 16,000
750.00 MAINT-EQUIPMENT 1,687.44 2,536 2,966 3,500
760.00 MAINT-COMMUNICATIONS EQUIP 4,295.91 6,125 6,125 4,500
821.00 UNIFORM-PURCHASE 1,671.80 4,552 7,803 6,122
830.00 DUES/LICENSE RENEWAL 1,057.50 1,262 3,595 2,660
840.00 PUBLICATIONS 82.40 475 513 650
850.00 TUITION 1,242.25 3,750 7,286 6,200
860.00 TRAVEL 807.86 2,200 2,774 3,105
OPERATIONS TOTAL 59,106.17 52,619 77,318 78,747
901.00 OFFICE EQUIP & FURN 1,489.50 600 532 300
910.00 COMMUNICATIONS EQUIPMENT 1,307.50 6,539 4,539 4,476
920.00 FIELD EQUIPMENT 3,778.70 17,166 19,937 15,604
930.00 VEHICLES .00 14,500 12,641 0
950.00 COMPUTER EQUIPMENT .00 2,500 2,500 0
960.00 SOFTWARE .00 1,000 1,000 0
962.00 SOFTWARE-F.D. REPORTING 1,100.00 0 0 0
CAPITAL OUTLAY TOR2hL 7,675.70 42,305 41,149 20,380
DIVISION TOTAL 358,221.37 406,114 430,324 445,276
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
41
DIVISION SUMMARY
Fund Department Division
100 General 130 Public Safety 132 Police Services
Division Description
The Police Division is charged with protecting the life and property of the Citizens
of Southlake and with preserving the public order. The Division is responsible for
the enforcement of Federal, State, and local municipal laws within its area of
jurisdiction. The functions of the Division include general patrol and responding
to calls for service; the investigation of traffic accidents; issuing citations for
violations of traffic laws; the investigation of crimes against property and crimes
against persons, and the filing of criminal cases; and, the operation of the
municipal jail.
Personnel Detail* Actual Revised Approved
FY89 FY90 FY91
Chief (2) 1.0 1.0 0.0
Captain 1.0 1.0 1.0 1
Sergeant 3.0 3.0 3.0
Corporal (1) 0.0 0.0 3.0
Police Officer (1) 11.0 14.0 11.0
Secretary (2) 0.0 1.0 0.0
Clerk 1.0 0.0 0.0
Cama nications Supervisor (2) 0.0 1.0 0.0
Dispatcher (2) 5.0 4.0 0.0
Total 22.0 25.0 18.0
*Detail does not include reserve police officer program. The Division currently
maintains two (2) active reserve officers.
(1) Three Police Officer positions upgraded to Corporal positions.
(2) Moved to Public Safety Support Division.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
42
132 POLICE SERVICES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
I CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 496,564.54 573,005 595,000 479,241
102.00 OVERTIME 28,735.08 11,500 15,500 12,500
111.00 HEALTH/DENTAL/LIFE 33,880.39 40,500 44,713 38,326
112.00 WORKERS COMPENSATION 34,777.05 34,088 40,963 44,159
113.00 UNEMPLOYMENT CLAIMS 11,699.98 4,860 1,948 2,000
114.00 FICA II MEDICARE 5,928.11 7,086 6,450 5,055
120.01 RETIREMENT I 6,304.43 7,054 6,347 11,263
120.02 RETIREMENT II 9,114.69 9,983 8,991 9,192
PERSONNEL TOTAL 627,004.27 688,076 719,912 601,736
230.00 PROFESSIONAL SERVICES 3,705.97 2,500 4,663 500
231.00 MEDICAL SERVICES .00 0 0 1,300
231.02 PRE-EMPLOYMENT PHYSICALS .00 0 0 500
232.00 CRIME LAB ANALYSIS .00 0 0 2,985
242.00 ANIMAL CONTROL .00 25,000 16,365 4,000
310.00 LEASE-COMPUTER 2,484.00 5,000 5,698 0
332.00 LEASE-PAGERS 1,005.71 1,164 1,811 1,500
333.00 LEASE-MOBILE PHONES .00 0 0 9,000
411.00 SUPPLIES-OFFICE 3,536.99 4,400 4,400 2,306
412.00 SUPPLIES-COMPUTER 451.20 400 580 500
415.00 SUPPLIES-TRAINING .00 1,350 1,500 2,500
441.00 SUPPILES-JAIL 2,427.99 2,850 4,128 4,326
443.00 SUPPLIES-TRAF CONTRL 700.00 700 675 800
448.00 SUPPLIES-INVESTIGATION .00 0 0 1,500
466.00 SUPPLIES-D.A.R.E. .00 0 0 2,500
467.00 SUPPLIES-CRIME PION .00 0 0 2,000
510.00 UTILITIES-TELEPHONE 9,750.78 6,800 7,681 0
530.00 UTILITIES-WATER 157.42 0 0 0
551.00 SMALL TOOLS .00 0 0 400
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
43
132 POLICE SERVICES
OB ECI' ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
554.00 AWARDS .00 0 0 500
611.03 ADVERTISING-PERSONNEL .00 0 0 1,000
620.00 POSTAGE 318.01 350 389 466
630.00 PRINTING 1,298.53 2,000 3,000 3,500
640.00 INSURANCE 3,928.68 0 0 0
705.00 MAINT-FUEL, 17,145.82 26,000 22,658 33,599
711.00 MAINT-COPIER 672.00 400 55 0
740.00 MAINT-VEHICTE 10,074.02 14,000 19,960 14,673
760.00 MAINT-CON!4UNICATIONS EQUIP 2,945.34 3,500 3,497 0
815.00 RELOCrATION COSTS 1,630.20 0 0 0
821.00 UNIFORM-PURCHASE 8,792.30 7,500 5,223 4,000
823.00 UNIFORM-ALLOWANCE .00 6,840 4,990 10,080
830.00 DUES/LISE RENEWAL 30.00 300 300 595
840.00 PUBLICATIONS 368.81 375 675 750
850.00 TUITION 2,744.50 10,056 7,038 7,000
850.01 COLLEGE TUITION REIMBURSE .00 0 0 2,000
i
860.00 TRAVEL 1,254.05 1,500 2,069 2,195
OPERATIONS TOTAL 75,422.32 122,985 117,355 116,975
901.00 OFFICE EQUIP & FURN 5,763.95 400 1,500 1,000
910.00 COMMUNICATIONS EQUIPMENT 4,304.50 25,975 26,101 17,200
920.00 FIELD EQUIPMENT 3,272.60 9,042 13,143 4,600
930.00 VEHIrTYS 30,505.99 60,000 60,000 64,000
950.00 C PUTER EQUIPMENT 1,404.00 0 600 4,500
CAPITAL OUTLAY TOTAL 45,251.04 95,417 101,344 91,300
DIVISION TOVIL 747,677.63 906,478 938,611 810,011
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
44
DIVISION SUMMARY
Fund Department Division
100 General 130 Public Safety 133 Public Safety Support
Division Description
Public Safety Support is responsible for the dispatching and other communication
activities in support of fire and police operation. This division is also
responsible for record keeping and other administrative and clerical activities
supporting the Divisions of Fire and Police Services.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Chief 0.0 0.0 1.0
Secretary 0.0 0.0 1.0
Carinunications Supervisor 0.0 0.0 1.0
Communications Specialist 0.0 0.0 6.0
Total 0.0 0.0 9.0
Note: These employees in previous budgets were shown in the police division. FY91
budget includes two (2) additional dispatchers. For prior year comparison,
the fiscal year 1990-91 total number of employees is 27 (Police = 18 and
Public Safety Support = 9) .
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
45
133 PUBLIC SAFETY SUPPORT
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS .00 0 0 194,742
102.00 OVERTIME .00 0 0 3,000
111.00 HEALTH/DENTAL/LIFE .00 0 0 18,616
112.00 WORKERS COMPENSATION .00 0 0 5,450
114.00 FICA II-MEDICARE .00 0 0 2,742
120.01 RETIREMENT I .00 0 0 3,748
120.02 RETIREMENT II .00 0 0 4,213
PERSONNEL TOTAL .00 0 0 232,511
230.00 PROFESSIONAL SERVICES .00 0 0 300
231.02 PRE-EMPLOYMENT PHYSICALS .00 0 0 250
310.00 LEASE-COMPLETER .00 0 0 4,248
411.00 SUPPLIES-OFFICE .00 0 0 2,306
412.00 SUPPLIES-COMPUTER .00 0 0 500
510.00 UTILITIES-TELEPHONE .00 0 0 9,900
720.00 MAINT-COMPUTER EQUIPMENT .00 0 0 2,400
760.00 MAINT-CODM4UNICATIONS EQUIP .00 0 0 4,000
830.00 DUES/LICENSE RENEWAL .00 0 0 90
840.00 PUBLICATIONS .00 0 0 200
860.00 TRAVEL .00 0 0 525
OPERATIONS TOTAL .00 0 0 24,719
901.00 OFFICE EQUIP & FURN .00 0 0 1,800
910.00 COMMUNICATIONS EQUIPMENT .00 0 0 10,500
CAPITAL OUTLAY TOTAL .00 0 0 12,300
DIVISION TOTAL .00 0 0 269,530
ANNUAL BUDGET FY 90-91
Du-thick'
City of Southlake,Texas 47
DEPARTMENT SUMMARY
Fund Department
100 General 140 Public Works
Department Description
The Public Works Department is responsible for providing basic municipal services to
the citizens of Southlake, including the operating divisions of Building, Planning
and Zoning, Streets and Drainage, Parks, and Public Works Administration.
Expenditures By Actual Revised Approved
Division FY89 FY90 FY91
142 Building $148,769 $183,161 $ 103,369
143 Planning & Zoning -0- -0- 95,705
144 Streets and Drainage 172,756 360,307 743,433
145 Parks 42,537 66,364 81,967
146 Public Works Administration 38,097 60,052 61,560
$402,159 $669,884 $1,086,034
i I
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
48
DIVISION SUMMARY
Fund Department Division
100 General 140 Public Works 142 Building
Division Description
This Division is responsible for the administration and enforcement of the building
construction and property maintenance codes and the sign ordinance. This Division
is also responsible for issuing, recording, and filing building related permits,
certificates of occupancy, and licenses; investigating various code and ordinance
complaints; making systematic and routine inspections of dwellings, other
structures, and premises to determine code and other ordinance compliance.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Zoning Administrator (1) 1.0 1.0 0.0
Chief Building Inspector 1.0 1.0 1.0
Code Enforcement Officer (2) 0.0 1.0 1.0
Secretary/Assistant 1.0 1.0 1.0
Total 3.0 4.0 3.0
(1) Moved to Planning and Zoning Division.
(2) Added by action of City Council in January, 1990.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
49
142 BUILDING
OBJET ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 58,292.44 59,166 73,000 69,066
102.00 OVERTIME 831.12 500 500 1,000
111.00 HEALTH/DENTAL/LIFE 5,502.20 4,860 7,295 8,760
112.00 WORKERS CONTENSATION 1,236.11 1,042 2,770 3,280
114.00 FICA II-MEDICARE 583.08 575 1,021 1,025
120.01 RETIREMENT I .00 471 1,480 1,662
120.02 RETIREMENT II 1,228.51 1,117 1,395 1,316
PERSONNEL TOTAL 67,673.46 67,731 87,461 86,109
230.00 PROFESSIONAL SERVICES 925.00 2,000 1,200 2,000
235.00 COMPUTER TRAINING .00 0 800 1,600
260.00 ENGINEERING SERVICES 66,387.50 50,000 65,000 0
320.00 LEASE-COPIER 681.51 0 0 0
411.00 SUPPLIES-OFFICE 2,148.86 3,600 3,400 2,000
412.00 SUPPLIES-COMPUTER .00 1,200 1,200 600
442.00 SUPPLIES-CODE ENFORCEMENT .00 500 200 500
510.00 UTILITIES-TELEPHONE 1,602.87 500 1,700 800
530.00 UTILITIES-WATER 157.40 0 0 0
551.00 SNAIL TOOLS 31.95 100 100 100
553.00 PLAT FILING FEE .00 1,000 1,300 0
610.00 ADVERTISING 1,276.25 0 0 0
613.00 ADVERTISING-ZONING .00 2,400 2,400 0
620.00 POSTAGE 3,715.02 4,000 2,000 200
630.00 PRINTING 718.45 1,000 1,900 500
653.00 REFUNDS-BUILDING 65.00 0 0 0
705.00 MAINT-FUEL 500.64 600 600 1,440
730.00 MAINr-SOFIA .00 350 0 0
740.00 MAINT-VEHICLE 175.74 300 300 600
750.00 MAINT-EQUIPMENr 20.44 0 0 0
ANNUAL BUDGET FY 90-91
50 City of Southiake,Texas
142 BUILDING
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
760.00 MAINT-COMMUNICATIONS EQUIP .00 0 300 300
822.00 UNIFORM-CLEANING 366.60 734 0 750
830.00 DUES/LICENSE RENEWAL 305.00 500 600 500
840.00 PUBLICATIONS 594.25 750 750 300
850.00 TUITION 16.00 250 1,000 2,040
850.01 COLLEGE TUITION REIMBURSE .00 0 0 1,000
860.00 TRAVEL 55.62 150 300 300
OPERATIONS TOTAL 79,744.10 69,934 85,050 15,530
901.00 OFFICE EQUIP & FURN 613.71 2,300 700 930
910.00 COMMUNICATIONS EQUIPMENT .00 0 0 800
950.00 COMPUTER EQUIPMENT 738.00 2,700 2,300 0
960.00 SOFTWARE .00 5,250 7,650 0
CAPITAL OUTLAY TOTAL 1,351.71 10,250 10,650 1,730
DIVISION TOTAL 148,769.27 147,915 183,161 103,369
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
51
DIVISION SUMMARY
Fund Department Division
100 General 140 Public Works 143 Planning and Zoning
Division Description
This Division is responsible for the development and implementation of plans for
municipal growth and planning, including analysis of zoning requests and suhivision
and site plan review.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Planner
0.0 0.0 1.0
Zoning Administrator 0.0 0.0 1.0
Total 0.0 0.0 2.0
Note: This is a new division for fiscal year 1990-91 created to more accurately
reflect the costs associated with planning. The Zoning Administrator was
shown in the Building Division 142 in previous years; the planner is a new
position for FY90-91.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
52
143 PLANNING AND ZONING
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS .00 0 0 52,813
111.00 HEALTH/DENTAL/LIFE .00 0 0 4,198
112.00 WORKERS COMPENSATION .00 0 0 370
114.00 FICA II-MEDICARE .00 0 0 465
120.01 RETIREMENT I .00 0 0 3,704
PERSONNEL TOTAL .00 0 0 61,550
235.00 COMPUTER TRAINING .00 0 0 520
260.00 ENGINEERING SERVICES .00 0 0 20,000
411.00 SUPPLIES-OFFICE .00 0 0 2,000
412.00 SUPPLIES-COMPUTER .00 0 0 600
510.00 UTILITIES-TELEPHONE .00 0 0 800
1 551.00 SMALL TOOLS .00 0 0 100
553.00 PLAT FILING EEL .00 0 0 1,300
613.00 ADVERTISING-ZONING .00 0 0 2,400
620.00 POSTAGE .00 0 0 1,800
630.00 PRINTING .00 0 0 1,500
830.00 DUES/LICENSE RENEWAL .00 0 0 120
840.00 PUBLICATIONS .00 0 0 200
850.00 TUITION .00 0 0 300
850.01 COLLEGE TUITION REIMBURSE .00 0 0 600
860.00 TRAVEL .00 0 0 100
OPERATIONS TOTAL .00 0 0 32,340
901.00 OFFICE EQUIP & FURN .00 0 0 1,815
CAPITAL OUTLAY TOTAL .00 0 0 1,815
DIVISION TOTAL .00 0 0 95,705
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
53
DIVISION SUMMARY
Fund Department Division
100 General 140 Public Works 144 Streets and Drainage
Division Description
The Street and Drainage Division is responsible for the maintenance and repair of
all paved and unpaved street surfaces in a safe, useable condition through a variety
of asphalt, concrete, and gravel maintenance activities and alternatives.
Activities include asphalt patching and resurfacing, crack sealing, pothole
patching, and grading of unpaved streets.
This Division also cleans and maintains open drainage ditches on the City street
system and cleans and maintains City culverts and other City drainage structures to
facilitate drainage flaw.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Superintendent 1.0 1.0 1.0
Heavy Equipment Operator 0.0 1.0 1.0
Maintenance Worker 2.0 4.0 6.0
Construction Inspector(1) (2) 0.0 0.5 0.5
Total 3.0 6.5 8.5
(1) Position is funded 1/2 time in Water Utilities Division 147.
(2) Position added by action of City Council in January, 1990.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
54
144 STREETS/DRAINAGE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 60,025.58 108,659 95,000 156,743
102.00 OVERTIME 2,628.65 4,000 4,400 5,000
106.00 CONTRACT LABOR .00 0 0 10,550
111.00 HEALTH/DENTAL/LIFE 4,983.36 9,720 10,950 17,155
112.00 WORKERS COMPENSATION 17,517.47 17,147 18,354 30,404
114.00 FICA II-MEDICARE 246.10 1,254 1,378 1,816
120.01 RETIREMENT I 1,228.46 0 0 1,802
120.02 RETIREMENT II 945.89 2,320 1,800 3,763
PERSONNEL TOTAL 87,575.51 143,100 131,882 227,233
230.00 PROFESSIONAL SERVICES 805.65 775 8,600 0
234.00 OTHER TESTING .00 0 0 10,000
260.00 ENGINEERING SERVICES 4,530.00 6,000 30,000 32,000
351.00 LEASE-HEAVY EQUIP 18,484.75 4,000 8,000 4,000
353.00 LEASE-MISC. EQUIP 4,155.50 1,000 1,000 1,000
411.00 SUPPLIES-OFFICE 350.69 300 300 350
520.00 UTILITIES-ELECTRIC 6,643.51 7,350 5,500 7,350
521.00 UTILITIES-ELECTRIC/S.LIGHT .00 0 0 10,000
530.00 UTILITIES-WATER 19.70 0 0 0
551.00 SMALL TOOLS 314.24 2,850 700 2,850
705.00 MAINT-FUEL 3,592.54 7,500 7,000 9,600
740.00 MAINT-VEHICLE 3,012.23 4,000 2,500 4,000
750.00 MAINT-EQUIPMENT 2,349.16 4,500 5,600 10,000
760.00 MAINT-COMMUNICATIONS EQUIP .00 500 250 500
781.00 MAINT-STREET RPR MATERIALS 24,690.15 135,500 135,500 150,000
821.00 UNIFORM-PURCHASE .00 250 375 250
822.00 UNIFORM-CLEANING 958.80 2,200 1,100 2,200
850.00 TUITION .00 0 0 600
860.00 TRAVEL .00 0 0 200
OPERATIONS TOTAL 69,906.92 176,725 206,425 244,900
ANNUAL BUDGET FY 90-91
City of Southiake,Texas 55
144 STREETS/DRAINAGE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
910.00 CO4v1UNICATIONS EQUIPMENT .00 4,000 3,100 800
920.00 FIELD EQUIPMENT 15,273.26 18,000 13,000 25,000
930.00 VEHICLES .00 0 0 26,000
970.00 BUILDING IMPROVEMENTS .00 5,500 5,900 1,500
995.00 STREET INFRASTRUCTURE .00 0 0 138,000
996.00 BRIDGE IMPROVEMENTS .00 50,000 0 75,000
997.00 CULVERT IMPROVEMENTS .00 0 0 5,000
CAPITAL OUTLAY TOTAL 15,273.26 77,500 22,000 271,300
DIVISION TOTAL 172,755.69 397,325 360,307 743,433
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
56
DIVISION SUMMARY
Find Department Division
100 General 140 Public Works 145 Parks
Division Description
The Parks Division is responsible for the maintenance of the City's Bicentennial
Park facilities. Responsibilities include mowing, athletic field maintenance,
litter control, irrigation and sprinkler maintenance, and cleaning and maintenance
of park buildings. In aclaition to park maintenance, this Division is responsible
for ground maintenance at other municipally awned facilities including City Hall.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Maintenance Worker 1.0 1.0 1.0
Total 1.0 1.0 1.0
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
57
145 PARKS
0BJECI ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 18,487.78 18,179 18,179 18,179
102.00 OVERTIME 511.30 250 250 1,500
106.00 CONTRACT LABOR 305.00 3,000 3,000 0
111.00 HEALTH/DENTAL/LIFE 1,661.12 1,620 1,825 2,190
112.00 WORKERS COMPENSATION 1,395.35 1,154 1,154 1,300
114.00 FICA II-MEDICARE .00 0 45 46
120.01 RETIREMENT I .00 0 0 727
120.02 RETIRIIMENT II 400.70 375 375 228
PERSONNEL TOTAL 22,761.25 24,578 24,828 24,170
230.00 PROFESSIONAL SERVICES .00 175 175 30,000
273.00 PARK-POWERLINE BURIAL .00 4,500 4,500 0
274.00 PARK-LIGHTING BALL PARK .00 20,000 20,000 0
461.00 SUPPLIES-RECREATION 856.26 750 750 1,000
462.00 SUPPLIES-PAPER GOODS 389.96 400 200 400
520.00 UTILITIES-ELECrRIC 3,114.41 3,300 3,300 5,000
530.00 UTILITIES-WA'iJR 3,952.08 5,000 5,000 5,750
655.00 REFUNDS-PARK 50.00 0 0 0
705.00 MAINT-FUEL 241.97 450 450 582
735.00 MAINT-BUILDING 4,942.92 2,000 1,350 1,415
740.00 MAINT VEHICTE 113.98 411 411 500
750.00 MAINT-EQUIPMENT 452.53 1,000 1,000 1,050
771.00 MAINT-FENCE .00 500 250 2,000
772.00 MAINT-LIGHTS/SIGN 3,458.54 800 800 1,200
773.00 MAINT-BALL FIELD 90.00 1,000 1,000 3,000
774.00 MAINT-LANDSCAPING 1,378.50 1,000 1,000 3,500
821.00 UNIFORM-PURCHASE 9.50 0 0 0
822.00 UNIFORM-CLEANING 366.60 500 400 400
OPERATIONS TOTAL 19,417.25 41,786 40,586 55,797
ANNUAL BUDGET FY 90-91
58 City of South lake,Texas
145 PARKS
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
920.00 FIELD EQUIPMENT 359.00 500 300 0
970.00 BUILDING IMPROVEMENTS .00 0 650 2,000
CAPITAL OUTLAY TOTAL 359.00 500 950 2,000
DIVISION TOTAL 42,537.50 66,864 66,364 81,967
ANNUAL BUDGET FY 90-91
City of South lake,Texas
59
DIVISION SUMMARY
Fund Department Division
100 General 140 Public Works 146 Public Works Administration
Division Description
Public Works Administration provides management and administrative support to the
operating divisions of Building, Planning and Zoning, Streets and Drainage, and
Parks in the General Fund. In addition, the operations of the Water/Wastewater
Utilities Division in the Water Fund falls under the supervision of the Public Works
Director.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Director of Public Works* 1.0 1.0 1.0
Administrative Secretary 0.0 1.0 1.0
Total 1.0 2.0 2.0
*1/2 of the Director's personnel services cost is charged to Water Fund.
ANNUAL BUDGET FY 90-91
Cityof Southlake,Texas
60
146 PUBLIC WORKS ADMINISTRATION
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 26,908.25 40,612 41,487 41,520
111.00 HEALTH/DENTAL/LIFE 987.85 2,430 2,735 3,282
112.00 WORKERS COMPENSATION 175.61 188 240 240
114.00 FICA II-MEDICARE 65.02 333 335 335
120.01 RETIREMENT I 1,929.24 2,867 2,895 1,881
120.02 RETIREMENT II .00 0 0 477
PERSONNEL TOTAL 30,065.97 46,430 47,692 47,735
230.00 PROFESSIONAL SERVICES .00 0 3,725 0
235.00 CON;PUTER TRAINING .00 0 0 800
332.00 LEASE-PAGERS 132.00 200 200 2,160
411.00 SUPPLIES-OFFICE 1,006.57 750 600 800
510.00 UTILITIES-TELEPHONE 960.59 1,500 2,675 2,675
530.00 UTILITIES-WATER 410.06 0 0 0
551.00 SMALL TOOLS 288.08 500 500 550
620.00 POSTAGE .00 0 175 200
760.00 MAINT-COMMUNICATIONS EQUIP .00 100 100 0
810.00 AUTO ALLOWANCE 2,109.22 2,100 2,400 2,400
815.00 RELOCATION COSTS 1,091.29 0 0 0
830.00 DUES/LICENSE RENEWAL 91.00 500 200 200
840.00 PUBLICATIONS 15.81 0 0 0
850.00 TUITION 50.00 500 275 575
860.00 TRAVEL 378.39 1,500 1,200 1,965
OPERATIONS TOTAL 6,533.01 7,650 12,050 12,325
901.00 OFFICE EQUIP & FURN 760.21 0 310 0
950.00 COMPUTER EQUIPMENT 738.00 0 0 1,500
CAPITAL OUTLAY 'TOTAL 1,498.21 0 310 1,500
DIVISION MOIAL 38,097.19 54,080 60,052 61,560
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
61
The Utility Fund is a proprietary fund established to separately
account for the City's water and sewer services. As such the
Utility Fund is an enterprise fund.
According to the provisions of the Generally Accepted Accounting
Principles (GAAP) , the Utility Fund for financial statement
purposes ccanbines the accounting for long-term assets and
liabilities with operating expenses and revenues.
For budgeting purposes, the Utility Fund segregates the
cperations and debt service in a fashion similar to the General
Fund.
General administrative assistance for management, accounting,
and other support services incurred by the General Fund are
reimbursed by the Utility Fund through interfund transfers.
ANNUAL BUDGET FY 90-91
62
BUDGETED REVENUE BY RESOURCE
UTILITY FUND
FISCAL YEAR 1990-91
RESIDENTIAL WATER
74%
r
\\\\\
w. OTHER
REVENUE 6°k
_.:... SEWER
SALES 2%
OMMERCIAL
WATER 18%
City of Southlake,Texas
63
200 WATER FUND REVENUE
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
510.00 MIS-INCOME 5,240.63 5,000 5,000 5,000
512.00 MIS-INSPECTION ] IES 13,800.00 0 15,000 15,000
513.00 MIS-RETURNED CHECK CHG 300.00 280 280 280
611.00 WATER SALES-RESIDENTIAL 1,079,829.68 1,538,000 1,369,212 1,494,386
612.00 WPrER SALES-0141DRICAL 102,818.92 108,000 170,000 373,596
613.00 WATER TAP 19,840.00 18,700 36,000 40,000
614.00 BULK WA'rER 1,395.00 1,100 8,000 8,000
651.00 SEWER SALES 30,619.53 40,000 30,000 40,000
652.00 SEWER TAP 548.55 800 800 800
670.00 GARBAGE SALES 141,336.58 14,500 14,500 14,500
682.00 METER BOX .00 0 1,000 0
691.00 METER TEST 9.23 0 0 0
692.00 UNAPPLlrL) CASH 1,334.02- 0 0 0
693.00 SERVICE CHARGE 5,760.00 5,800 6,800 6,800
694.00 LATE CHARGES 22,460.83 23,000 23,000 23,000
695.00 DELINQENT ACCT COLLECTIONS 100.00 150 0 0
696.00 RECONNECT yr;r, 1,375.00 1,300 1,300 1,300
697.00 IMPACT rEES-SEWER .00 0 0 0
698.00 IMPACT FEES-WATER .00 0 0 0
807.00 TRANSrat IN-WW/IMPROVE 163,800.62 0 0 0
910.00 INTEREST EARNED 6,547.34 6,500 6,500 6,500
FINAL
TOTAL 1,594,447.89 1,763,130 1,687,392 2,029,162
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
64
UTILITY FUND SUMMARY
Expenditures for 1988 - 1991
I
DEPARTMENT/DIVISION ACTUAL ACTUAL REVISED APPROVED
FY88 FY89 FY90 FY91
Water
Personnel $ 209,489 $ 220,477 $ 197,451 $ 256,568
Operations 1,009,429 980,614 872,400 936,200
Capital Outlay -0- 29,777 33,500 231,875
TOTAL $1,218,918 $1,230,868 $1,103,351 $1,424,643
Sewer
Personnel $ 33,037
Operations 203,846
Capital Outlay 34,300
TOTAL $ 271,183
UTILITY FUND
Personnel $ 209,489 $ 220,477 $ 197,451 $ 289,605
Operations 1,009,429 980,614 872,400 1,140,046
Capital Outlay -0- 29,777 33,500 266,175
TOTAL $1,218,918 $1,230,868 $1,103,351 $1,695,826
ANNUAL BUDGET FY 90-91
65
BUDGETED EXPENDITURES BY CATEGORY
UTILITY FUND
FISCAL YEAR 1990-91
OPERATIONS
67% PERSONNEL
17%
CAPITAL
16%
I
City of Southlake,Texas
66
200 WATER FUND NON-DEPARTMENTALIZED EXPENSES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
545.00 TRANSFER-SUPPORT ShiVICES .00 147,312 145,862 159,446
545.50 TRANSFER-D/S 280,037.36 411,437 321,437 80,070
692.00 UNCON1PENSAT.D VAC BENEFITS 3,378.55 0 3,230 5,898
FINAL
TOTAL 283,415.91 558,749 470,529 245,414
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
67
DIVISION SUMMARY
Fund Department Division
200 Utility 140 Public Works 147 Water Utilities
Division Description
This division accounts for the expenses directly related to the potable water
orations supported by the Utility Fund. Control of the water maintenance
activities is assigned to the Public Works Director.
The Water Utilities Division functions as a municipal enterprise and accounts for
all revenues and expenses associated with the operation and maintenance of the
City's water distribution system. The system is fully supported through service
fees. Billing and collection of water and sewer accounts is assigned to the Finance
Division.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Utility Billing Clerk (1) 1.0 0.0 1.0
Utility Clerk 1.0 1.0 1.0
Meter Reader 1.0 1.0 1.0
Foreman 1.0 1.0 1.0
Equipment Operator 1.0 1.0 1.0
Utility Construction Insp. (2) (3) 0.0 0.5 0.5
Utility Maintenance Workers 1.0 2.0 2.0
Total 6.0 6.5 7.5
(1) Position budgeted in Finance Office Division 106 for FY90.
(2) Position is funded 1/2 time in Streets and Drainage Division 144.
(3) Position added by action of City Council in January, 1990.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
68
147 WATER UTILITIES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS 176,258.10 157,155 158,195 202,029
102.00 OVERTIME 12,488.46 12,000 12,000 12,000
103.00 INCENTIVE PAY .00 0 0 600
111.00 HEALTH/DENTAL/LIFE 12,974.40 11,340 11,000 17,550
112.00 WORKERS COMPENSATION 9,241.64 6,596 6,390 11,078
114.00 FICA II-MEDICARE 1,592.62 1,872 1,748 2,000
120.01 RETIREMENT I 5,582.35 5,317 6,389 8,913
120.02 RETIREMENT II 2,339.75 1,933 1,729 2,398
PERSONNEL TOTAL 220,477.32 196,213 197,451 256,568
210.00 LEGAL SERVICES 3,202.03 0 0 0
221.00 AUDIT 9,797.98 0 0 0
230.00 PROFESSIONAL SERVICES 6,928.25 25,000 25,000 0
1 241.00 JANITORIAL SERVICES 2,423.00 0 0 0
245.00 GARBAGE FRANCHISE 115,519.84 0 0 0
251.00 ECONOMIC DEVELOPMENT 7,680.00 0 0 0
260.00 ENGINEERING SERVICES 31,915.24 50,000 25,000 50,000
320.00 LEASE-COPIER 1,863.95 0 0 0
332.00 LEASE-PAGERS 1,179.20 1,200 1,700 0
351.00 LEASE-HEAVY EQUIP 1,500.00 0 12,500 13,500
353.00 LEASE-MISC. EQUIP 1,513.11 4,000 2,000 4,000
411.00 SUPPLIES-OFFICE 1,474.04 500 650 700
412.00 SUPPLIES-COMPUTER 1,554.31 500 300 500
413.00 SUPPLIES-JANITORIAL 313.68 0 0 0
445.00 SUPPLTRS-CHEMICAL 7,592.96 10,000 10,000 10,000
510.00 UTILITIES-TELEPHONE 1,842.93 500 1,500 1,500
520.00 UTILITIES-ELECTRIC 49,056.06 50,000 50,000 60,000
530.00 UTILITIES-wPLrER 627,663.69 600,000 600,000 700,000
551.00 SMALL TOOLS 2,342.18 2,000 2,000 2,000
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
69
147 WikfEtt UTILITIES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
610.00 ADVERTISING 55.93 100 5,000 100
620.00 POSTAGE 4,795.10 4,000 5,000 5,000
630.00 PRINTING 2,099.10 2,000 200 200
640.00 INSURANCE 4,688.98 0 0 0
705.00 MAINT-FUEL 3,415.09 4,000 3,000 4,200
720.00 MAINT-COMPUTER EQUIPMENT 1,534.06 0 0 0
730.00 MAINT-SOFTWARE 500.00 0 0 0
735.00 MAINT-BUILDING 2,561.50 0 0 0
740.00 MAINT-VEHICLE 5,392.41 5,000 5,000 5,000
750.00 MAINT-EQUIPMENT 2,381.93 3,000 3,000 3,000
760.00 MAINT-COMMUNICATIONS EQUIP 277.12 1,000 800 1,000
791.00 MAINT-WATER METERS 206.34 1,000 1,300 2,000
792.00 MAINT-WATER PUMPS 8,936.49 7,500 5,000 7,500
793.00 MAINT-WATER TANKS .00 14,500 1,000 14,500
794.00 MAINT-SEWER PLANTS 34,312.82 40,000 40,000 0
795.00 MAINT-LINE 20,625.17 30,000 30,000 30,000
796.00 MAINT-WELL 368.26 5,000 1,000 10,000
797.00 MAINT-TRA 4,017.17 50,000 32,000 0
810.00 AUTO ALLCWANCE 4,209.22 4,200 3,500 4,800
821.00 UNIFORM-PURCHASE 95.25 0 0 0
822.00 UNIFORM--CLEANING 3,317.41 4,500 4,500 4,500
830.00 DUES/LICENSE RENEWAL 105.00 750 200 200
850.00 TUITION 930.00 1,000 750 1,500
860.00 TRAVEL 426.83 500 500 500
OPERATIONS TOTAL 980,613.63 921,750 872,400 936,200
901.00 OFFICE EQUIP & FURN 4,429.50 0 0 0
910.00 COMMUNICATIONS EQUIPMENT 818.00 0 0 0
920.00 FIELD EQUIPMENT 78.80 3,000 1,500 0
ANNUAL BUDGET FY 90-91
70 City of Southlake,Texas
147 WATER UTILITIES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
930.00 VEHICLES .00 0 0 26,000
950.00 C0MPUTER EQUIPMENT .00 0 0 875
981.00 WATER DISTRIB SYSTEM 9,299.67 10,000 2,000 180,000
983.00 METERS 15,151.00 10,000 20,000 25,000
991.00 SEWER DISTRIB SYSTEM .00 10,000 10,000 0
CAPITAL OUTLAY TOTAL 29,776.97 33,000 33,500 231,875
DIVISION TOTAL 1,230,867.92 1,150,963 1,103,351 1,424,643
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
71
DIVISION SUMMARY
Fund Department Division
200 Utility 140 Public Works 148 Wastewater Utilities
Division Description
This division accounts for the expenses directly related to the wastewater
collection and treatment operations supported by the Utility Fund. Budget control
is assigned to the Public Works Director.
The Wastewater Utilities Division functions as a municipal enterprise and accounts
for all revenues and expenses associated with the operation and maintenance of the
City's sewer system. The systems are fully supported through service fees. Billing
and collection of water and sewer accounts are assigned to the Finance Division.
Personnel Detail Actual Revised Approved
FY89 FY90 FY91
Sewer Plant Operator 0.0 0.0 1.0
Note: This is a new division created to account for the increased activity
associated with sewer utility. The positions included in this division are
new.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
72
148 WASTEWATER UTILITIES
OBJECT ACCOUNT DESCRIPTION FY89 FY90 FY90 FY91
CODE ACTUAL APPROVED REVISED APPROVED
BUDGET BUDGET BUDGET
101.00 REGULAR EARNINGS .00 0 0 26,000
102.00 OVERTIME .00 0 0 1,000
103.00 INCENTIVE PAY .00 0 0 300
111.00 HEALTH/DENTAL/LIFE .00 0 0 2,190
112.00 WvDRKERS COMPENSATION .00 0 0 2,450
114.00 FICA II-MEDICARE .00 0 0 380
120.02 RETIREMENT II .00 0 0 717
PERSONNEL 'DOTAL .00 0 0 33,037
260.00 ENGINEERING SERVICES .00 0 0 10,000
351.00 LEASE-HEAVY EQUIP .00 0 0 8,000
411.00 SUPPLIES-OFFICE .00 0 0 100
445.00 SUPPLIES-CHEMICAL .00 0 0 500
510.00 UTILITIES-TELEPHONE .00 0 0 100
520.00 UTILITIES-ELECTRIC .00 0 0 5,000
551.00 SMALL TOOLS .00 0 0 500
705.00 MAINT-FUEL .00 0 0 900
740.00 MAINT VEHICLE .00 0 0 500
750.00 MAINT-EQUIPMENT .00 0 0 100
794.00 MAINT-SEWER PLANTS .00 0 0 15,000
797.00 MAINT-TRA .00 0 0 162,346
822.00 UNIFORM-CLEANING .00 0 0 500
850_00 TUITION .00 0 0 200
860.00 TRAVEL .00 0 0 100
OPERATIONS TOTAL .00 0 0 203,846
910.00 COMMUNICATIONS EQUIPMENT .00 0 0 800
920.00 FIELD EQUIPMENT .00 0 0 500
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
73
148 WASTEinTA'1'r±L UTILITIES
OBJECT ACCOUNT DF$SCRIPTION ACTUAL APPROVED REVISED APPROVED
CODE BUDGET BUDGET BUDGET
930.00 VEHICLES .00 0 0 13,000
991.00 SEWER DISTRIB SYSTEM .00 0 0 20,000
CAPITAL OUTLAY TOTAL .00 0 0 34,300
DIVISION TOTAL .00 0 0 271,183
ANNUAL BUDGET FY 90-91
s
• • le
.
City of Southlake,Texas 75
SCHEDULE OF GENERAL OBLIGATION BONDS PAYABLE
September 30, 1991
Requirements
Bonds FYE 9-30-91
Series Authorized Issued Retired Out- Principal Interest
Standing
1972 (1) $ 300,000 $ 300,000 $ 275,000 $ 25,000 $ 25,000 $ 781
1982 (2) 400,000 400,000 250,000 150,000 10,000 19,750
1984 (3) 600,000 600,000 390,000 210,000 25,000 20,722
1990 (4) 3,076,137 3,076,137 -0- 3,076,137 -0- 273,530
1990 (5) 200,000 200,000 -0- 200,000 -0- 15,000
1990 (6) 1,100,000 1,100,000 -0- 1,100,000 -0- 85,250
TRA-DEBT
1990 (7) 1,500,000 1,500,000 -0- 1,500,000 -0- -0-
1990 (8) 1,250,000 1,250,000 -0- 1,250,000 -0- 51,042
TOTAL $8,426,137 $8,426,137 $ 915,000 $7,511,137 $ 60,000 $ 466,075
(see following page for schedule details)
ANNUAL BUDGET FY 90-91
76 City of Southlake,Texas
SCHEDULE DETAILS
(1) Series 1972 (5) Series 1990 Contractual Obligation
(Nodular Building & Brush Truck)
Interest Rates 5 50-6.25 Interest Rates 7 50
Payment Dates 1/1 and 7/1 Payment Dates 2/1 and 8/1
Date Issued 1/01/72 Date Issued 9/18/1990
Maturity Date 1/01/91 Maturity Date 8/01/1996
Annual Serial Payments..10,000-25,000 Annual Serial Payments40,000-50,000
(2) Series 1982 (6) Series 1990 Certificates of Obligation
(FM1709 Utility Relocation)
Interest Rates 13.00-14.00 Interest Rates 7 50
Payment Dates 2/1 and 8/1 Payment Dates 2/1 and 8/1
Date Issued 2/01/82 Date Issued 9/18/1990
Maturity Date 2/01/94 Maturity Date 8/01/2012
Annual Serial Payments..5,000-55,000 Annual Serial Payments25,000-100,000
(3)Series 1984 (7) Series 1990 Denton Creek
Wastewater Pressure Interceptor
Interest Rates 9 25-11.25 Interest Rates 6 90-7.00
Payment Dates 2/1 and 8/1 Payment Dates 2/1 and 8/1
Date Issued 5/01/84 Date Issued 6/01/90
Maturity Date 8/01/1996 Maturity Date 8/01/2011
Annual Serial Payments. .25,000-45,000 Annual Serial Payments30,000-145,000
(4) Series 1990 Refunding (8) Series 1990
(G/0 Series 82 & 84 & C.O. 85) Sanitary Sewer Line (S-6)
Interest Rates 6 10-7.10 Interest Rates 7 00
Payment Dates 2/1 and 8/1 Payment Dates 2/1 and 8/1
Date Issued 3/02/90 Date Issued 2/01/1990
Maturity Date 2/01/2009 Maturity Date 8/01/2011
Annual Serial Payments. .40,000-325,000 Annual Serial Payments25,000-120,000
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
77
(NERAL OBLIGATION BONDS
SERIES 1972
$ 50,000
Interest: 6.250%
Dated: 7/1/89
Principal Due: 1/1
First CPN Due: 1/1/90
Interest Due: 1/1 and 7/1
YEAR END 9/30 PRINCIPAL INTEREST TOTAL
1990 $ 25,000 $ 2,344 $ 27,344
1991 25,000 781 25,781
$ 50,000 $ 3,125 $ 53,125
ANNUAL BUDGET FY 90-91
78 City of Southlake,Texas
GENERAL OBLIGATION BONDS
SERIES 1982
$155,000
Dated: 8/1/89
Principal Due: 2/1
First CPN Due: 2/1/90
Interest Due: 2/1 and 8/1
YEAR END 9/30 PRINCIPAL RATE (%) INTEREST TOTAL
1990 $ 5,000 14.000 $ 20,800 $ 25,800
1991 10,000 14.000 19,750 29,750
1992 40,000 14.000 16,250 56,250
1993 45,000 14.000 10,300 55,300
1994 55,000 3,575 58,575
$ 155,000 $ 70,675 $ 225,675
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
79
GENERAL OBLIGATION BONDS
SERIES 1984
$235,000
Dated: 8/1/89
Principal Due: 8/1
First CPN Due: 2/1/90
Interest Due: 2/1 and 8/1
YEAR END 9/30 PRINCIPAL RATE (%) IN'T'EREST TOTS
1990 $ 25,000 11.250 $ 23,535 $ 48,535
1991 25,000 11.000 20,722 45,722
1992 30,000 9.250 17,972 47,972
1993 35,000 9.500 15,197 50,197
1994 35,000 9.750 11,872 46,872
1995 40,000 9.900 8,460 48,460
1996 45,000 10.000 4,500 49,500
$ 235,000 $ 102,258 $ 337,258
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
80
1990 REFUNDING ISSUE
DATE PRINCIPAL RATE INTEREST DEBT SERVICE YIELD PRICE
2/01/91
$ 176,989.99 $ 176,989.99
8/01/91 96,540.00 96,540.00
2/01/92 40,000.00 6.100 96,540.00 136,540.00 6.100 100.000
8/01/92 95,320.00 95,320.00
2/01/93 45,000.00 6.200 95,320.00 140,320.00 6.200 100.000
8/01/93 93,925.00 93,925.00
2/01/94 45,000.00 6.300 93,925.00 138,925.00 6.300 100.000
8/01/94 92,507.50 92,507.50
2/01/95 110,000.00 6.400 92,507.50 202,507.50 6.400 100.000
8/01/95 88,987.50 88,987.50
2/01/96 115,000.00 6.500 88,987.50 203,987.50 6.500 100.000
8/01/96 85,250.00 85,250.00
2/01/97 175,000.00 6.600 85,250.00 260,250.00 6.600 100.000
8/01/97 79,475.00 79,475.00
2/01/98 185,000.00 6.700 79,475.00 264,475.00 6.700 100.000
8/01/98
73,277.50 73,277.50
2/01/99 104,532.30 0.000 158,745.50 263,277.50 6.900 55.017
8/01/99 73,277.50 73,277.50
2/01/00 96,753.70 0.000 166,523.80 263,277.50 7.000 50.923
8/01/00 73,277.50 73,277.50
2/01/01 89,851.00 0.000 173,426.50 263,277.50 7.050 47.290
8/01/01 73,277.50 73,277.50
2/01/02 200,000.00 7.000 73,277.50 273,277.50 7.000 100.000
8/01/02 66,277.50 66,277.50
2/01/03 215,000.00 7.000 66,277.50 281,277.50 7.000 100.000
8/01/03 58,752.50 58,752.50
2/01/04 230,000.00 7.100 58,752.50 288,752.50 7.100 100.000
8/01/04 50,587.50 50,587.50
2/01/05 245,000.00 7.100 50,587.50 295,587.50 7.100 100.000
8/01/05 41,890.00 41,890.00
2/01/06 265,000.00 7.100 41,890.00 306,809.00 7.100 100.000
8/01/06 32,482.50 32,482.50
2/01/07 285,000.00 7.100 32,482.50 317,482.50 7.100 100.000
8/01/07 22,365.00 22,365.00
2/01/08 305,000.00 7.100 22,365.00 327,365.00 7.100 100.000
8/01/08 11,537.50 11,537.50
2/01/09 325,000.00 7.100 11,537.50 336,537.50 7.100 100.000
$3,076,137.00 $2,873,867.99 $5,950,004.99
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
81
COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION
SERIES 1990
$1,100,000
Interest: 7.750%
YEAR END 9/30 PRINCIPAL INTEREST TOTAL
1991 $ $ 85,250 $ 85,250
1992 25,000 84,281 109,281
1993 25,000 82,344 107,344
1994 30,000 80,213 110,213
1995 30,000 77,888 107,888
1996 35,000 75,369 110,369
1997 35,000 72,656 107,656
1998 40,000 69,750 109,750
1999 40,000 66,650 106,650
2000 45,000 63,356 108,356
2001 50,000 59,675 109,675
2002 50,000 55,800 105,800
2003 55,000 51,731 106,731
2004 60,000 47,275 107,275
2005 65,000 42,431 107,431
2006 70,000 37,200 107,200
2007 75,000 31,581 106,581
2008 85,000 25,381 110,381
2009 90,000 18,600 108,600
2010 95,000 11,431 106,431
2011 100,000 3,875 103,875
$1,100,000 $1,142,737 $2,242,737
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
82
PUBLIC PROPERTY FINANCE
CONTRACTUAL OBLIGATION
SERIES 1990
$200,000
Interest: 7.500%
Dated: 8/1/90
First CPN Due: 2/1/91
Principal Due: 2/1
Interest Due: 2/1
YEAR END 9/30 PRINCIPAL INTEREST TOTAL
1991 $ $ 15,000 $ 15,000
1992 35,000 13,688 48,688
1993 35,000 11,063 46,063
1994 40,000 8,250 48,250
1995 45,000 5,063 50,063
1996 45,000 1,688 46,688
$200,000 $ 54,752 $254,752
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
83
TRINITY RIVER AUTHORITY
(CITY OF SOUTBLAKE SEWER SYSTEM PROTECT)
CONTRACT REVENUE BONDS
S-6 LINE
SERIES 1990
$1,250,000
YEAR END 11/30 PRINCIPAL RATE (%) INTEREST TOTAL
1990 $ $ 43,750 $ 43,750
1991 87,500 87,500
1992 25,000 7.000 86,625 111,625
1993 30,000 7.000 84,700 114,700
1994 30,000 7.000 82,600 112,600
1995 35,000 7.000 80,325 115,325
1996 35,000 7.000 77,875 112,875
1997 40,000 7.000 75,250 115,250
1998 45,000 7.000 72,275 117,275
1999 45,000 7.000 69,125 114,125
2000 50,000 7.000 65,800 115,800
2001 55,000 7,000 62,125 117,125
2002 60,000 7.000 58,100 118,100
2003 65,000 7.000 53,725 118,725
2004 70,000 7.000 49,000 119,000
2005 75,000 7.000 43,925 118,925
2006 80,000 7.000 38,500 118,500
2007 85,000 7.000 32,725 117,725
2008 95,000 7.000 26,425 121,425
2009 100,000 7.000 19,600 119,600
2010 110,000 7.000 12,250 122,250
2011 120,000 4,200 124,200
$1,250,000 $1,226,400 $2,476,400
NOTE: All of 1990 interest payment has been capitalized, and approximately $47,917 of
1991 interest payment has been capitalized.
This debt is 100% Southlake.
PLEDGE: Taxes and surplus revenues of W & W fund.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
84
TRINITY RIVER AUTHORITY
DEN'!ON CREEK WASTEWATER PRESSURE INTERCEPTOR
SYSTEM REVENUE BONDS
SERIES 1990
$1,500,000
YEAR END 9/30 PRINCIPAL RATE (%) INTEREST TOTAL
1990 $ $ 121,963 $ 121,963
1992 30,000 6.900 103,505 133,505
1993 35,000 6.900 101,263 136,263
1994 35,000 6.900 98,848 133,848
1995 40,000 6.900 96,260 136,260
1996 45,000 6.900 93,328 138,328
1997 45,000 6.900 90,223 135,223
1998 50,000 6.900 86,945 136,945
1999 55,000 6.900 83,323 138,323
2000 60,000 6.900 79,355 139,355
2001 65,000 6.900 75,043 140,043
2002 70,000 7.000 70,350 140,350
2003 75,000 7.000 65,275 140,275
2004 85,000 7.000 59,675 144,675
2005 90,000 7.000 53,550 143,550
2006 95,000 7.000 47,075 142,075
2007 105,000 7.000 40,075 145,075
2008 115,000 7.000 32,375 147,375
2009 125,000 7.000 23,975 148,975
2010 135,000 7.000 14,875 149,875
2011 145,000 5,075 150,075
$1,500,000 $1,442,356 $2,942,356
NOTE: All of interest payment for Fiscal Year 1991 has been capitalized, and $17,257
of the 1992 interest payment has been capitalized.
This debt is 100% Southlake.
PLEDGE: Taxes and surplus revenues of W & S fund.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
85
SCHEDULE OF REVENUE BONDS PAYABLE
SepteMber 30, 1991
Requirements
Bonds FYE 9-30-91
Series Authorized Issued Retired Out- Principal Interest
Standing
1987 (1) $ 217,000 $ 217,000 $ 40,000 $ 177,000 $ 10,000 $ 6,638
1984 (2) 500,000 500,000 90,000 410,000 20,000 43,432
TOTAL $ 717,000 $ 717,000 $ 130,000 $ 587,000 $ 30,000 $ 50,070
SCHEDULE DETAILS
(1) Series 1987
Interest Rates 3 75
Payment Dates 3/1
Date Issued 3/01/87
Maturity Date 3/01/2005
Annual Serial Payments10,000-15,000
(2) Series 1984
Interest Rates 9 80-11.75
Payment Dates 2/1 and 8/1
Date Issued 5/01/84
Maturity Date 8/01/2001
Annual Serial Payments10,000-60,000
Option Date 8/01/96
ANNUAL BUDGET FY 90-91
86 City of Southlake,Texas
WATERWORKS AND SEWER SYSTEM
REVENUE BONDS
SERIES 1984
$430,000
Dated: 8/1/89
Principal Due: 8/1
First CPN Due: 2/1/90
Interest Due: 2/1 and 8/1
YEAR END 9/30 PRINCIPAL RATE (%) INTEREST TOTAL
1990 $ 20,000 11.750 $ 45,782 $ 65,782
1991 20,000 11.750 43,432 63,432
1992 20,000 11.250 41,082 61,082
1993 25,000 9.800 38,832 63,832
1994 30,000 10 000 36,382 66,382
1995 30,000 10.200 33,382 63,382
1996 35,000 10 400 30,322 65,322
1997 40,000 10.500 26,683 66,683
1998 45,000 10 600 22,483 67,483
1999 50,000 10.700 17,712 67,712
2000 55,000 10 750 12,363 67,363
2001 60,000 6,450 66,450
$ 430,000 $ 354,905 $ 784,905
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
87
WATERWORKS AND SEWER SYSTEM
REVENUE BONDS
(ORIGINALLY PURCHASED BY FmBA)
SERIES 1987
$187,000
Dated: 8/1/89
Principal Due: 8/1
First CPN Due: 2/1/90
Interest Due: 2/1 and 8/1
YEAR END 9/30 PRINCIPAL RATE (%) INTEREST TOTAL
1990 $ 10,000 3.750 $ 7,013 $ 17,013
1991 10,000 3.750 6,638 16,638
1992 10,000 3.750 6,263 16,263
1993 10,000 3.750 5,888 15,888
1994 10,000 3.750 5,513 15,513
1995 10,000 3.750 5,138 15,138
1996 11,000 3.750 4,763 15,763
1997 11,000 3.750 4,350 15,350
1998 11,000 3.750 3,938 14,938
1999 12,000 3.750 3,525 15,525
2000 12,000 3.750 3,075 15,075
2001 12,000 3.750 2,625 14,625
2002 14,000 3.750 2,175 16,175
2003 14,000 3.750 1,650 15,650
2004 15,000 3.750 1,125 16,125
2005 $ 15,000 $ 563 $ 15,563
$ 187,000 $ 64,242 $ 251,242
ANNUAL BUDGET FY 90-91
outfilo -
City of Southiake,Texas 89
TOTAL APPROVED PERSONNEL
ALL FUNDS BY DEPARTMENT/DIVISION
(As budgeted in FY90 without regard to Division's prior organizational placement.)
Full Time FY89 FY90 FY91
General Government 1.5 1.5
City Secretary/Council 1.5
City Manager's Office 2.5 2.5 3.5
Finance Office 3.0 4.0 3.0
Municipal Court 3.0 3.0 3.0
Total General Government 10.0 11.0 11.0
Public Safety 11.0 11.0
Fire 10.0
Police 22.0 25.0 18.0
Public Safety Support 0.0 0.0 9.0
Total Public Safety 32.0 36.0 38.0
Public Works Department 4.0 3.0
Building 3.0
Planning and Zoning 0.0 0.0 2.0
Streets and Drainage 3.0 6.5 8.5
Parks 1.0 1.0
1.0
Public Works Administration 1.0 2.0 2.0
Water Utilities 6.0 6.5 7.5
Wastewater Utilities 0.0 0.0 1.0
Total Public Works 14.0 20.0 25.0
TOTAL FULL TIME PERSONNEL
56.0 67.0 74.0
Part Time
General Government 0.5
City Manager's Office
Public Safety 0.2 0.2
Fire 0.2
TOTAL PART TIME PERSONNEL 0.2 0.2 0.7
ANNUAL BUDGET FY 90-91
90 City of Southlake,Texas
Capital Projects Summary
Fiscal Year 1990-91
(1)
Object Project Title Total Infra- Wastewater Street & Operating
Code Project Structure Improve- Rd. Maint Budget
Cost Reserve ment Fund Fund
Beginning Fund Balance $ 370,000 $ 353,014 $ 36,028
Revenues:
General Fund
Balance Reserves 6,288
Impact Fees:
697.00 Sewer 100,000
698.00 Water 100,000
S-4 Engr. Fee
(Reimbursement) 31,000
630.00 Sewer Fees for
Chapel Downs 129,000
621.00 CPE Resident Contr. 3,500
(Pranissory Note Pymts)
724.00 Pump Station Maintenance 23,500
TOTAL REVENUES $ 6,288 $ 387,000 $ -0-
Expenditures:
999.25 CPE 249,356 ( 92,907) (131,000) (25,449)
995.00 Street Infra.
-Highland & South
Kimball 138,000 (138,000)
-Ginger Court 9,580 ( 9,580)
996.00 Bridge Imprints.
-White Chapel 50,000 ( 30,000)
999.26 Pumping Fees ( 20,000)
-Arvida 31,500 ( 31,500)
999.14 Water Line Oversizing 25,000 ( 25,000)
999.23 Water/Sewer Fact
Fee Study 5,000 (5,000)
TOTAL EXPENDITURES $508,436 $(122,907) $(192,500) $(35,029) $(158,000)
Reserve:
Impact Fees - for (200,000)
reduction of future
bond issuances
Southlake/Keller Water (23,500)
line maintenance
ming Fund Balance $ 253,381 $ 324,014 $ 999
(1) Infrastructure Reserve is funded frau designated excess revenues in the General
Fund Operating Budget.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 91
TRINITY RIVER AUTHORITY BONDS
City of Southlake Contribution
Requirements
Bonds FYE 9-30-91
Series Issued Retired Out- Southlake Principal Interest
Standing Contr.
1988(1) $ 6,500,000 $ -0- $ 6,500,000 9.380% $ -0- $ 485,925
1990(2) 12,750,000 -0- 12,750,000 33.640% -0- 1,274,240
1989(3) 265,680,000 -0- 264,680,000 .001% -0- 9,497,370
TOTAL $284,930,000 $284,930,000 $ 11,257,535
(1) Series 1988 Denton Creek Regional
Wastewater Treatment System
Interest Rates 7 40-7.55
Payment Dates 2/1 & 8/1
Date Issued 12/01/88
Maturity Date 8/01/2011
Annual Serial Payments50,000-650,000
Due frau Southlake 45,580
Considering Capitalized Interest FY91
(2) Series 1990 Big Bear Creek
Interceptor System Contract
Interest Rates 7 30-7.40
Payment Dates 2/1 and 8/1
Date Issued 4/01/90
Maturity Date 8/01/2011
Annual Serial Payments260,000-1,205,000
Due frau Southlake 52,436
Considering Capitalized Interest FY91
(3) New Debt Central Regional Wastewater Treatment Plant..$134,750,000
Interest Rates 7 00-7.10
Payment Dates 2/1 & 8/1
Date Issued 10/01/89
Maturity Date 8/01/2016
Annual Serial Payments4,000,000-11,000,000
Due fran Southlake 35
Considering Capitalized Interest FY91
Note: The bonds shown above are issued by Trinity River Authority. Our revenues
and taxes are not pledged; therefore, we reflect our contribution toward payments
in our Maintenance - TRA account (797.00) in the Water Division of the Utility Fund.
ANNUAL BUDGET FY 90-91
Cityof Southlake,Texas
92
TRINITY RIVER AUTHORITY OF TEXAS
DENTON CREEK REGIONAL WASTEWATER TREATMENT SYSTEM
REVENUE BONDS
Series 1988
$6,500,000
i
Year End Principal Rate(%) Interest Total
11/30
1989 $ $ 323,950 $ 323,950
1990 485,925 485,925
1991 485,925 485,925
1992 50,000 7.400 484,075 534,075
1993 125,000 7.400 477,600 602,600
1994 150,000 7.400 467,425 617,425
1995 175,000 7.400 455,400 630,400
1996 200,000 7.400 441,525 641,525
1997 200,000 7.400 426,725 626,725
1998 225,000 7.400 411,000 636,000
1999 250,000 7.400 393,425 643,425
2000 250,000 7.400 374,925 624,925
2001 275,000 7.400 355,500 630,500
2002 300,000 7.400 334,225 634,225
2003 325,000 7.500 310,938 635,938
2004 375,000 7.500 284,688 659,688
2005 400,000 7.500 255,625 655,625
2006 425,000 7.500 224,688 649,688
2007 475,000 7.500 190,938 665,938
2008 500,000 7.500 154,375 654,375
2009 550,000 7.500 115,000 665,000
2010 600,000 7.550 71,725 671,725
2011 650,000 7.550 24,538 674,538
TOTAL $ 6,500,000 $ 7,550,140 $14,050,140
9.38% - Southlake mininum percentage
Note: All of 1989 interest payment was capitalized and approximately
$369,384 of 1990 interest payment was capitalized.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 93
TRINITY RIVER AUTHORITY OF TEXAS
BIG BEAR CREEK INTERCEPTOR SYSTEM CON'T'RACT
REVENUE BONDS
Series 1988
$12,750,000
Year End Principal Rate(%) Interest Total
11/30
1991 $ $ 1,247,240 $ 1,247,240
1992 260,000 7.300 925,940 1,185,940
1993 300,000 7.300 905,500 1,205,500
1994 325,000 7.300 882,688 1,207,688
1995 350,000 7.300 858,050 1,208,050
1996 380,000 7.300 831,405 1,211,405
1997 410,000 7.300 802,570 1,212,570
1998 445,000 7.300 771,363 1,216,363
1999 480,000 7.300 737,600 1,217,500
2000 515,000 7.300 701,283 1,216,283
2001 560,000 7.300 662,045 1,222,045
2002 600,000 7.300 619,705 1,219,705
2003 650,000 7.300 574,080 1,224,080
2004 705,000 7.300 524,623 1,229,623
2005 760,000 7.300 471,150 1,231,150
2006 820,000 7.350 413,275 1,233,275
2007 885,000 7.350 350,616 1,235,616
2008 955,000 7.350 282,996 1,237,996
2009 1,030,000 7.400 209,790 1,239,790
2010 1,115,000 7.400 130,425 1,245,425
2011 $ 1,205,000 7.400 $ 44,585 $ 1,249,585
TOTAL $12,750,000 $12,946,929 $25,696,929
Note: For Fiscal Year 1991 $1,091,335 of debt service has been
capitalized.
Southlake percentage is approximately 33.64%
ANNUAL BUDGET P1 90-91
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City of Southlake,Texas
95
Schedule of Operating Transfer
FY1990-91
Total Support Services: $ 353,035
Total Finance: 161,307
514,342
* 31%
Operating Transfer $ 159,446
*A three year average of water expenditures to the total water and general
expenditures.
ANNUAL BUDGET FY 90-91
96 City of South lake,Texas
Listing of Vehicles
Approved FY 1990-91
Number New (N)
Item Requested Replacement (R) Dept Amount
Patrol Car 4 (R) Police $ 64,000
1/2 Ton Truck 1 (R) Streets 13,000
1/2 Ton Truck 1 (N) Streets 13,000
3/4 Ton Truck 1 (N) Wastewater 13,000
1/2 Ton Truck 2 (R) Water 26,000
Total FY91 Budget $129,000
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
97
Listing of Computer Equipment and Software
Approved FY 1990-91
New (N)
Item Replacement (R) Dept Amount
General Fund
CRT (N) 103 $ 875
CRT (N) 106 875
Printer (R) 107 4,000
UPS Surge Protector (N) 107 300
2 Personal Computers (N) 132 4,000
Printer (N) 132 500
Printer (N) 146 1,500
General Fund Total 12,050
Utility Fund
Computer Terminal (N) 147 875
Grand Total for City $ 12,925
1
ANNUAL BUDGET FY 90-91
98 City of Southlake,Texas
List of Unfunded Needs
Division/Program Program Cost
City Secretary
1 - Records Assistant $ 21,542
Dictaphone
75
Credenza 726
Record Retention Software 1,700
City Manager's Office
Personal Computer 4,650
Software 1,090
Finance
Payroll Clerk 19,644
Accounts Payable Clerk 22,543
Purchasing Module Cameo Software 6,000
Fire
3 - Firefighters 79,310
1 - Fire Marshal/Inspector 35,500
1 - Administrative Secretary 21,094
1 - Ambulance 100,000
1 - Brush Fire Truck 60,000
1 - Command Vehicle 50,000
1 - Telephone Modem for Computer 500
1 - Tape Back-up for Computer 200
Fire Records Software 1,000
Streets & Roads
Guardrail Installation 78,000
Street Reconstruction Crew 1,267,330
Building
Plan Reviewer 27,080
Permit Clerk 17,335
Inspector 31,216
Parks
Basketball Court 7,500
Parks Entrance Sign 2,000
Netting for fields 1 & 2 500
New Mower 10,000
Relamp Ballfield #1 25,000
Public Works
Clerk/Typist 20,075
Work Order Module 6,500
Water
Water Meter Testing Machine 10,000
Trenching Machine 12,500
Electronic Meter Reader (including PC and Maintenance) 10,000
Three Year Retirement Contribution 19,351
$1,970,561
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 99
CLASSIFICATION OF EXPENDITURES BY OBJECT CODE
FISCAL YEAR 1990-91
100 PERSONNEL SERVICES
101.00 Regular Earnings Wages and salaries for all regular
hours worked.
102.00 Overtime Compensation at time and a half for
those hours worked over and above the
40 hour work week.
103.00 Incentive Pay Additional pay granted for achieving a
particular level of education.
(Currently, paramedics are the only
employees receiving this benefit at a
rate of $150 a month) .
104.00 Vacation Pay
Wages and salaries paid for earned
vacation hours taken.
105.00 Sick Pay Wages and salaries paid for earned
sick hours taken.
106.00 Contract Labor Wages paid for temporary employees.
120.01 Retirement I Full retirement benefits including
eloyees with five (5) year tenure.
120.02 Retirement II The City's percent contribution based
on 1-1/2 - 1 matching ratio.
200 CONTRACTUAL SERVICES
210.00 Legal Services Legal fees charged by City Attorneys
for council meetings, Prosecutor,
litigations, ordinance preparations,
Municipal Judge, and general counsel.
212.00 Prosecutor
215.00 Municipal Judge
220.00 Finance Related
221.00 Audit The fee contracted to do the annual
audit.
222.00 Tax Assessing
The fee Tarrant Appraisal District
charges to assess the properties.
223.00 Tax Collecting The attorney's fees for collecting
delinquent taxes.
ANNUAL BUDGET FY 90-91
100 City of Southlake, Texas
230.00 Professional Services Charges for services as listed below.
231.00 Medical Services Any prisoner injuries or health care.
231.02 Pre-employment Phys. Charges for new hire physicals.
232.00 Crime Lab Analysis All charges for the police and fire
investigations.
233.00 Inspection Services Any inspection services that the City
does not perform in-house.
234.00 Other Testing Any charges for testing soil, water
and miscellaneous required testing.
235.00 Computer Training Any training for City employees on the
hardware or the software.
240.00 Other Services
241.00 Janitorial Services The contract for cleaning City Hall.
242.00 Animal Control Services Any funds committed for participation
in an animal control program.
243.00 Election Judges The money paid to judges for municipal
elections.
244.00 Mutual Aid/Ambulance Fees for ambulance runs made by other
cities when our ambulance is already
committed to an incident.
245.00 Garbage Franchise The portion of garbage collections
that we pay to City Garbage for refuse
collection. (reclassified to a
liability)
250.00 Economic Development
251.00 SEDC The funds the City commits for the
promotion of the City of Southlake.
252.00 Metroport Cities Funds the City commits for the
promotion of the area.
260.00 Engineering Services All fees for engineering including the
following projects:
Master Plan
Permit/Plan review
Ordinance Preparation
Mapping
Annexation
Water System
Sewer System
Streets/Highways
Benchmarks
270.00 Special Projects This section of the chart is left
available for projects contracted out
(examples follow) .
273.00 Park-Power Line Burial
274.00 Park-Lighting Ball Park
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
101
300 LEASE OBLIGATIONS
310.00 Computer IBM lease agreement for computer
equipment terminals, main frame, etc.
320.00 Copier Harris 3M lease agreements for two
copiers.
330.00 Ccmninications
331.00 Phone System Lease agreement for the AT&T phone
system.
332.00 Pagers Lease agreement for Metromedia pagers.
333.00 Mobile Phones Lease agreement for mobile phones for
Police Chief, Fire Chief, City
Manager, ambulance, and warrant
officer.
340.00 Postage Meter
Lease agreement for scale, postage
machine, and meter head.
350.00 Equipment
351.00 Heavy Equipment Lease agreement for large mobile
equipment (i.e. , backhoe) .
352.00 Concession Equipment When the City operates the concession
stand, lease of the ice and soda
machines is necessary.
353.00 Miscellaneous Equipment Any rentals on small equipment (i.e. ,
generator, auger, concrete jitterbug,
and concrete kumalong) .
360.00 Building Any lease agreements for additional
space.
400 SUPPLIES
410-429 Administration
Supplies Supplies purchased to complete office
411.00 Office tasks (i.e., tablets, pencils, pens,
pencil sharpeners, three hole punch,
file folders, adding machine tape,
etc.) .
Supplies purchased to keep the
412.00 Computer Supplies computer equipment operating (i.e.,
diskettes, computer paper, printer
ribbons, magazines that hold
diskettes, etc.) .
ANNUAL BUDGET FY 90-91
102 City of Southlake,Texas
413.00 Janitorial Services Supplies purchased for the janitor to
complete his job (i.e. , cleaning
agents, trash bags, toilet paper,
paper towels, etc.) .
414.00 Election Supplies Supplies purchased for the election.
415.00 Training/Educational Supplies purchased for in-house
training (i.e. , books, videos, testing
booklets, etc.) .
416.00 Meeting Sponsorship Supplies purchased to sponsor any City
related meeting (i.e. , coffee, food
items, paper goods) .
430-450 Field Work
431.00 Emergency Medical Supplies purchased for the ambulance
(i.e., gloves, drugs, bandages, etc.) .
432.00 Arson Investigation Supplies purchased to investigate
suspected arson cases.
441.00 Jail/Booking Supplies Supplies purchased to book prisoners
and maintain the jail (i.e., food for
the prisoners, forms, photographic
supplies, etc.) .
442.00 Code Enforcement Supplies purchased for code
enforcement tasks (i.e. , citations, 1
complaint forms, etc.) .
443.00 Traffic Control Supplies purchased for the safety of
City employees when the need for
blocking traffic occurs (i.e. ,
barricades, cones, flares) .
445.00 Chemicals Supplies purchased for water and sewer
treatment (i.e., chlorine) .
447.00 Hazardous Materials Cost of materials to replace those on
the Hazardous Materials Units in case
of an incident.
461.00 Recreational Supplies Supplies purchased for the ballpark,
tennis courts, and the playground
(i.e., lime, nets, backstop wiring) .
462.00 Paper Goods Supplies purchased to stock the public
restroans and the concession stand
(i.e., toilet paper, paper towels,
cups, plates, napkins, etc.) .
463.00 Concession Stand Stock Food supplies purchased for the
operation of the concession stand
(candy, soda, hot dogs, buns, etc.) .
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
103
466.00 D.A.R.E Supplies needed for the D.A.R.E
program in conjunction with the
Carroll Independent School District,
(i.e. , ruler, T-shirts, flyers
buttons, caps) .
467.00 Crime Prevention Supplies to support crime prevention
program (i.e. , child fingerprint,
visual aids, pamphlets, & films) .
500-550 UTILITIES
510.00 Telephone Charges for service on phone systema
and mobile phones.
520.00 Electricity Charges for electricity (Tri County
and TU Electric) .
521.00 Electric/St. Lights Charges for electricity to operate
street lights.
530.00 Water Charges for municipal use of water at
City Hall, concession stand, and the
sprinkler system.
540.00 Gas Charges for gas heating in the Fire
Station.
550-599 MINOR APPARATUS/MISCELLANEOUS
551.00 Small Tools Tools purchased for work to be
coopleted (i.e. , wrenches) .
552.00 Permanent Records Maint Charges for Council pictures, putting
city records on a new medium, tapes,
codifying city ordinances, etc.
Fees charged by the county to file
553.00 Plat Filing Fees plats.
554.00 Awards Charges for plaques given
CauncilmeMbers whose term has expired
and awards for the, yet to be
developed, employee recognition
program (i.e. , service pins) .
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
104
600 ADMINISTRATIVE EXPENDITURES
610.00 Advertising
611.00 Personnel Advertising Ads placed in local papers for vacant
positions.
612.00 Ordinances Ads placed in local papers advertising
public hearings.
613.00 Zoning Ads placed in the paper advertising
zoning issues.
614.00 Public Safety Ads placed in the paper about water
and sewer issues.
620.00 Postage All postage for correspondence and
delivery charges.
630.00 Printing All charges associated with having a
form printed outside city hall (i.e.,
logo printing, business cards, name
plates, ID cards, call cards) .
640.00 Insurance
All premiums for liability insurance
for property, autos, equipment, public
officials, and professionals.
660.00 Other
664.00 Jury Duty Cost of
jury members for jury trials.
700 MAINTENANCE
705.00 Fuel Maintenance Charges for all fuels and oils.
710.00 Office Machine Maintenance
711.00 Copier Maintenance Maintenance agreements for two
copiers, including meter clicks.
712.00 Typewriter Maintenance Charges for repairs to typewriters.
720.00 Computer Equipment Maintenance agreement for computer
units (terminals, printers, system
unit) .
730.00 Software Maintenance Maintenance agreement on Cameo
software.
735.00 Building Maintenance Charges for repairs to the gas island.
740.00 Vehicle Maintenance Charges for oil changes, car washes,
and repairs.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas
105
750.00 Equipment Maintenance Charges for oil changes and repairs
for all field equipment.
760.00 Camlunications Equipment Maintenance agreement for Metranedia
pagers and Motorola radios.
Maintenance agreement for AT&T phone
761.00 Phone System system.
770.00 Park Maintenance
771.00 Fence Maintenance repairs on City fencing.
772.00 Lights/Signs Maintenance repairs on park lights and
signs.
773.00 Ball Field Maintenance for playing surface (i.e. ,
red clay and top soil) .
774.00 Landscaping Maintenance care of the grounds and
plant life in the park and at city
hall.
780.00 Street Maintenance
781.00 Street Repair Materials Materials used, rock, to etc.) .
streets
(i.
782.00 Drainage Materials Concrete piping, sod, and top soil to
repair drainage damage.
790.00 Water and Sewer System Maintenance
791.00 Water Meter Maintenance Materials and labor to repair water
:peters.
792.00 Water Pump Maintenance Materials and labor to repair the
water pumps.
793.00 Water Tanks Maintenance Materials and labor to repair the
water tanks. out the
794.00 Sewer Plant Maintenance Cost of companies that pump
sewer plants and maintain them.
795.00 Line Maintenance Materials and labor to repair line
breaks.
796.00 Well Maintenance Materials and labor to repair wells.
797.00 TRA Maintenance Monthly payments made to the Trinity
River Authority for operations,
maintenance, and debt service for the
new sewer system.
800 PROFESSIONAL BENEFITS
810.00 Auto Allowance Monthly allowance given to the City
meager and the Public Works Director
for business use of their personal
vehicles.
815.00 Relocation Costs Costs associated with moving a new
hire into the area.
ANNUAL BUDGET FY 90-91
106 City of Southlake, Texas
820.00 Uniforms
821.00 Purchase Purchase of required uniforms.
822.00 Cleaning Cleaning expense of uniforms issued to
those employees who do not receive an
allowance.
823.00 Allowance A sum of money given to the employee
to maintain his uniform.
830.00 Dues/Memberships/License Renewal dues for all associations and fees for
license renewal for water, sewer, and
inspection personnel.
840.00 Publications Charges for all references books, and
magazines that are not covered by a
membership.
850.00 Tuition Fees for all training seminars.
850.01 College Tuition Reimbursement Full reimbursement for college classes
including books, with a passing grade
of "C" or higher.
860.00 Travel All approved costs associated with
travelling to the site of the training
seminars (i.e. , mileage, hotel, air
fare, and meals) .
900 CAPITAL OU'T'LAY
901.00 Office Equipment/Furniture Costs of desks, binding machines,
adding machines, chairs, file
cabinets, typing tables, shelving, etc.
910.00 Communications Equipment Cost of radios, dispatching equipment,
mobile phones, pagers, etc.
920.00 Field Equipment Cost of hoses, nozzles, bunker gear,
guns, signs, power tools, etc.
930.00 Vehicles Cost of cars and associated equipment
to make them road worthy.
940.00 Heavy Equipment Cost of backhoes, trucks, trailers,
gradalls, loaders, fire trucks, etc.
950.00 Computer Equipment Cost of personal computers, printers,
etc.
960.00 Software Cost of personal computer software,
memory additions, personal computer
support, additional Cameo modules, etc.
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 107
970.00 Building Improvements Cost of remodeling the current city
buildings.
975.00 Park Improvements Cost of building a basketball court,
building a jogging trail, resurfacing
the tennis courts, etc.
980.00 Water System Infrastructure
981.00 Water Distribution Sys Cost of new pump or of new water aeplacement pump.
s
982.00 Wells and Pumps
983.00 Meters Cost of purchasing water meters.
990.00 Sewer System Infrastructure
991.00 Sewer Line extensions costs of laying new
sewer lines.
995.00 Street & Road Infrastructure Costs related to major street
improvements that extend life of
infrastructure.
996.00 Culvert Improvements Costs related to the installation or
upgrade on culverts.
997.00 Bridge Improvements Costs related
that extend bridge
life of
existing infrastructure or costs to
build new bridges.
999.00 Capital Projects Funded by monies other than operating
budget.
999.1X Water Projects New water infrastructure and system
improvements to extend service to new
customers.
999.2X Sewer Projects New sewer infrastructure and system
improvements to extend service to new
customers.
999.3X Street Projects New street infrastructure and major
overlay projects that improve the
thoroughfare system in the City.
ANNUAL BUDGET FY 90-91
108 City of Southlake, Texas
GLOSSARY OF TERMS
FY90-91
Appropriation: An authorization made by the City Council which permits
officials to incur obligations against and to make expenditures of
governmental resources. Appropriations are made for fixed amounts and are
granted, in the operating budget, for a one-year period.
Appropriation Ordinance: The official enactment by the City Council
establishing the legal authority for City officials to obligate and expend
resources.
Assessed Valuation: A value that is established for real or personal
property for use as a basis for levying property taxes. Property values
in Southlake are established by the Tarrant Appraisal District.
Budget Calendar: The schedule of key dates or milestones which the City
of Southlake follows in the preparation and adoption of the budget.
Budget Document: The official written statement prepared by the
manager's office which presents a comprehensive financial program to the
City Council.
Capital Project Funds: The capital project funds are used to account
for the acquisition or construction of capital facilities being financed
fram general obligations or certificate of obligation bond proceeds,
grants, or transfers from other funds. Southlake's capital project funds
consist of the following:
City Manager's Message: A general discussion of the proposed budget
presented in writing as a part of or supplement to the budget document.
The budget message explains principal budget issues against the background
of financial experience in recent years and presents recommendations made
by the Chief executive.
Capital Outlays: Expenditures for the acquisition of capital assets.
Debt Service: The City's obligations pay the principal and interest of
all bonds and other debt instruments according to predetermined payment
schedule.
Enterprise Fund: Accounting used for government operations that are
financed and operated in a manner similar to private business. The rate
schedule for these services are established to insure that revenues are
adequate to meet all necessary expenditures. In Southlake, the Water Rand
is the enterprise fund.
Expenditures: This term refers to the outflow of funds paid or to be
paid for assets obtained or goods and services obtained regardless of when
the expense is actually paid. This term applies to all funds.
Fiscal Year: The time period designated by the city signifying the
beginning and ending period for recording financial transactions. The
City of Southlake's budget year is from October to September 30th.
ANNUAL BUDGET FY 90-91
City of Southiake,Texas 109
Fund: An independent fiscal and accounting entity with a self-balancing
set of accounts recording cash and/or other resources together with all
related liabilities,
obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining
certain objectives.
General Fund: The largest fund within the City, the General Fund,
accounts for most of the financial resources of the government. General
Fund revenues include: tax revenues, licenses and permits, service fees,
fines and forfeitures, interest revenue, and miscellaneous revenue. This
fund typically includes most of the basic operating services, such as
police and fire protections, public works, park and recreations, and
general administration.
General Obligation Bonds: When a government pledges its full faith and
credit to the repayment of the bonds it issues, than those bonds are
general obligation (GO) bonds. Sometimes the term is also used to refer
to bonds which are to be repaid from taxes and other general revenues.
Operating Budget: The budget that pertains to daily operation that budget contains
provides basic governmental services. The operating
utilities,
appropriations for such expenditures as personnel, supplies,
materials, travel, fuel, and capital equipment.
Performance Indicators: Specific quantitative measures of work
performed within an activity or program (e.g. , total miles of streets
repaired) . Also, a specific quantitative measure of results obtained
through a program or activity (e.g. , reduced incidence of vandalism due to
new street lighting program) .
Reserve: An account used to indicate that a portion of fund equity is
legally restricted for a specific purpose, as in Personnel Adjustment
Reserve set aside to adjust salaries and/or benefits midyear.
Revenue: Funds that the government receivessps income.ecific services, Itfin includes
such items as tax payments, fees frau
forfeitures, licenses and permits, and interest income.
Revenue Bonds: Bonds whose principal and interest are payable
exclusively from earnings of an enterprise fund. In addition to a pledge
of revenues, such bonds sometimes contain a mortgage on the enterprise
fund's property.
Revenue Sharing Funds: Funds that accumulated revenues levied by one
government but shared on a predetermined basis, often in proportion to the
amount collected at the local level, with another government or class of
governments. The revenue sharing program is no longer in effect.
Special Revenue Funds: Funds used to account for the proceeds tfor
s of
specific revenue resources that are legally restricted to expe a would or
specified purposes. In Southlake, the Revenue Sharing
classified as a special revenue fund.
Tax Rate: The amount of tax levied for each $100 of assessed
valuation. The 1990-910 •tax 5 rate
f general Cl�rati_oof nouthlake is and .0755 .4450
4 for
canbined, =imposed
outstanding debt.
ANNUAL BUDGET FY 90-91
110 City of Southlake,Texas
FACTS ABOUT SOUTHLAKE
Population: 7,052 (est. by the U.S. Census Bureau)
Number of Housing Units: 2,445 (est. by the U.S. Census Bureau)
City Council Makeup: Mayor and Five Councilmembers
Elected at large to 2-year staggered terms
Land Area: Approximately 23 square miles
Form of Government: flame Rule, Council Manager
Year of Incorporation: 1956 Year Charter Approved: 1987
Location: Northeast Tarrant County and Southern Denton County
Public School Districts: Carroll Independent School District
Grapevine-Colleyvilie Independent School District
Keller Independent School District
Northwest Independent School District
Financial Institutions: American Bank of Commerce
Texas National Bank
Colonial Savings and Loan Association
Franchise Utilities: Electric - TU Electric and Tri-County Electric
Gas - Lone Star Gas
Telephone - GTE and Southwestern Bell
Cable Franchise: Planned Cable Systems
City Utilities: Water Source - 4 wells; City of Fort Worth
Sewer Treatment - 3 package treatment plants;
Trinity River Authority
Sanitation Service: City Garbage Service Canpany
Tax Collector: June Garrison, Tarrant County Tax Collector
Tax Assessor: William Roberts, Tarrant Appraisal District
City Council Meetings: Regular Meetings - 1st and 3rd Tuesdays
Special Meetings - As Called
Planning and Zoning Commission Meetings: 1st and 3rd Thursdays
Municipal Court Dates: 1st and 3rd Wednesdays - Plea Dockets
2nd and 4th Wednesdays - Trial Dockets
Tax Rate Phone No. Tax Rate Phone No.
City 0.4450 481-5581 CISD 1.0100 481-3821
County 0.1961 334-1120 GCISD 1.0500 488-0221
Hospital 0.1775 334-1120 KISD 1.2750 431-1555
Jr. College 0.0347 334-1120 NWISD 1.3496 430-0372
ANNUAL BUDGET FY 90-91
City of Southlake,Texas 111
Ten Largest Taxpayers: 1990 % of Total
Taxable Taxable
Assessed Assessed
Name of Taxpayer Nature of Property Valuation Valuation
MTP-IBM Ph II & III, J.V. Office Buildings $35,780,118 3 ,78 ,218 6 6.8 $
.077%
IBM Corporation Office Buildings 6,081,200 1.08%%
Stacy, J.R. Real Estate .99%
Southlake Joint Venture Real Estate 5,172,299
Bear Creek Communities,
.63$munities, Inc. Real Estate .63%
Wateka-Southlake, Inc. Real Estate 3,257,240 .63%
Metal Building Mfg. 3,057,752
Mesco Metal Bldg Corp.
EquiPCO► Inc. Industrial 2,722,929 .53%
Texas Utilities Electric Utility Electric2,764,410 .53%
2, 64,210 .49%
Southwind Partners LP Real Estate
$80,322,323 15.43%
Ten Largest Water Customers (Gallons) :
% of
FY90 Water Total City
Customer
Consumption Consumption
25,114,000 6.52%
IBM 2.07%
Mid Cities Ready Mix 7,971,000
Carroll Athletic Facility 4,657,600 1.1.2211%
Carroll High School 4,629,000
Johnson Elementary 4,426,900 1.15%4,178,650 1.08%
Express Concrete .67%
Carroll Middle School 2,2,574,30054, 0 .43%
Lovelace, Don .31%
1,209,640
Westbrook, Robert 1,050,760 .3 %
Adams, John
57,470,780 14.92%
ANNUAL BUDGET FY 90-91
112 City of Southlake,Texas
LIST OF CITY OFFICIALS
City Manager
Curtis E. Hawk
Public Works Director
Michael H. Barnes
Public Safety Director
Police Chief
(Acting City Manager)*
James "Billy" Campbell
Fire Chief
Don Wilson
City Secretary
Sandra L. LeGrand
Secretary to the City Manager
(Acting City Secretary)**
Kim Bush
Finance Officer
Renee Wheeler
Court Clerk
Julie Hinkle
Chief Building Inspector
Lee Roberts
Zoning Administrator
Karen P. Gandy
Municipal Judge
Brad Bradley
City Attorney
E. Allen Taylor, Fielding, Barrett & Taylor
Wayne K. Olson, Fielding, Barrett & Taylor
City Prosecutor
Betsy Elam, Fielding, Barrett & Taylor
City Engineers
Cheatham and Associates
* The City Charter requires the City Manager to designate as Acting City
Manager, by letter filed with the City Secretary, a qualified
administrative officer of the City to perform the duties of City
Manager in the absence or disability of the City Manager. Appointment
is subject to approval of the City Council.
** Appointed by City Council to perform duties of the City Secretary in
the absence or disability of the City Secretary.
ANNUAL BUDGET FY 90-91
Fort Worth Star-Telegram
400W SEVENTH STREET•FORT WORTH,TEXAS 76102
E STATE OF TEXAS
unty of Tarrant
Before me , a Notary Public in and for said County and State , this day
personally appeared DoN A Billing Specialist for the Fort Worth
Star-Telegram , published by the Star-Telegram Inc . at Fort Worth , in Tarrant
County , Texas ; and who , after being duly sworn , did depose and say that the
following clipping of an advertisement was published in the above named
paper on the following dates :
DATE DESCRIPTION AD SIZE TOTAL'
INCHILINE RATE AMOUNT
1 -
SEP 07 6583941 CL . 358 1X48 L 48 . 38 18 . 24
september 7
NOTICE OF
PUBLIC HEARING
NOTICE IS HEREBY GIV-
EN to all interested persons I
that the City Council of the City
of Southlake, Texas, will be
holding a public hearingon Sep-
tember 18, 1990,at 7:30 p.m.,
durIngthe Regular City Council
Meeting,to be held at City Hall,
667 North Carroll Avenue,
Southlake,Texas.
Purpose of the hearing Is to
consider the second reading of
the following ordinance:
ORDINANCE NO.518
AN ORDINANCE OF THE SIGNET CITY COUNCIL OF THE (/�
XAOSFAPPROVING \ND SWORN TO BEFORE ME , T IS THE 1 T'N. D Y OF Sep4ei-ber ►c1c/O
VISED BUDGET FIG-
ES FOR rtAR 1989-90;APPR`AL OV NOTARY PUBLIC '
ING AND ADOPTING 'f
THE BUDGET FOR THE
-. FISCAL YEAR BEGIN- . -. .-.. �� ems; BONNIE A. ADAMS _....__._.. TARRANT..._COUNTY, TEXAS
NING OCTOBER 1, ,990 NOTARY PUBLIC AND TERMINATING i r�
SEPTEMBER 30, 1991,
AND MAKING APPRO- -_,,.... .... State of Texas 01 AFFIDAVI-S
PRIATIONS FOR EACH -"'--
DEPARTMENT, �� �' Comm.Exp. 11-06.93
PROJECT AND AC-
COUNT; REPEALING
CONFLICTING ORDI-
NANCES;PROVIDING A
SAVINGS AND SEVERA-
BILITY CLAUSE; AND
DECLARING AN EF-
FECTIVE DATE. _
City of Southlake —TEAR AL THIS PERFORATION AND RETURN THE LOWER PORTION WITH YOUR PAYMENT --y
Sandra L.LeGrand —
City Secretary
REMIT TO : 400 W . SEVENTH, FW , TX 76102
FortWorth-Sar.Te1egram i.T p(�y�p�7 �ryp �/�p(�Ty�y��(pc�,76,97
r f } K ft71'7l'/Cl1%1 Vx0R 7�7�NTA,7�7CJ1 6(
6583941 ACCOUNT NUMBER CIT57 AMOUNT
DUE 18 . 24
PAGE ]pF 1
CITY OF SOUTHLAKE ORIGINA
667 N CARROLL PLEASE PAY ` 18 . 24
SOUTHLAKE TX 76092 0 THIS AMOUNT
ATTN : SANDY LEGRAND
PLEASE WRITE IN AMOUNT ENCLOSED