12-009 OFFICIAL RECORD
RESOLUTION NO. 12 -009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR THE SHOWCASE IN THE SQUARE
ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS,
LOCATED NEAR THE NORTHEAST CORNER OF THE INTERSECTION
OF EAST SOUTHLAKE BOULEVARD AND NORTH CARROLL
AVENUE, BEING DESCRIBED AS SOUTHLAKE TOWN SQUARE,
PHASE I, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT
"A ", AND AS DEPICTED ON THE APPROVED SITE EXHIBIT
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B"
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event has been requested by a person or
corporation having a proprietary interest in the property zoned as "DT" Downtown District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event on property located near the
northeast corner of the intersection of East Southlake Boulevard and North Carroll Avenue, being
described as Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Cabinet `A', Slide 4892 and 4893, Plat Records, Tarrant County,
Texas, more fully and completely described in Exhibit "A ", and as depicted on the approved Site Exhibit
attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the
provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The
following specific requirements and special conditions shall be applicable to the granting of this Specific
Use Permit: Approved for a 3 -year period, subject to the staff report (ZA11 -074) dated February 1, 2012.
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 7 DAY OF FEBRUARY, 2012.
CITY OF SOUTHLAKE
By:
John errefi, Mayor
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Alicia Richardson, TRMC v � ?5
City Secretary 0,.
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EXHIBIT "A"
Being property located near the northeast corner of the intersection of East Southlake Boulevard and
North Carroll Avenue, being described as Southlake Town Square, Phase I, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet 'A', Slide 4892 and 4893,
Plat Records, Tarrant County, Texas.
EXECUTIVE SUMMARY
The "Showcase in the Square II!" Drum & Bugle Corps Event will be held on Father's
Day, Sunday, June 17 in Southlake, Texas from 7PM to 9PM. The exact location will
be at the Pavilion in the Town Square (Rustin Park). Invited and participating Drum &
Bugle Corps from throughout Texas will perform their repertoire of brass and percussion
music. Each Corps will have 20 minutes to stage and perform in front of the community
and audience. The target audience will be music students and family members from
throughout the North Tarrant County area with specific focus on Middle School and High
School Musicians from 20 identified public and private school districts.
"Showcase in the Square II!" will be executed with cooperation from the City of
Southlake and Carroll ISD with planning and execution support from Southlake Town
Square, Inland - Western and APEX — the performing arts league within Southlake, Texas.
"Showcase in the Square II!" was deliberately planned and scheduled for Father's Day
evening (June 17 This date worked best for The Crossmen, who will be considered the
Host Corps for the Event. Showcase fits perfectly into their travel schedule at the launch
of their summer tour that will take them throughout the United States.
The Crossmen ( www.crossmen.org) is the ONLY World Class Drum & Bugle Corps
domiciled within the State of Texas. Based in San Antonio, this Corps moved to Texas in
2006 from Pennsylvania and in total has been competing in the DCI (Drum Corps
International) Championships for over 36 years. In addition to the Showcase Event, the
Southlake and surrounding residents will witness to The Crossmen's practice regimen at
the Southlake Carroll High School. This High School and adjacent three football fields
will act as the "housing location" for the one day The Crossmen are visiting.
"Showcase in the Square II!" will start with opening ceremonies at 7PM and conclude
following The Crossmen's performance. All Corps will be performing in concert
formation and full uniforms. Event attendance is estimated at 2000 guests who will be on
chairs and blankets within Rustin Park.
Event sponsorships are presented for interested businesses with all net proceeds to be
divided among APEX, the participating corps and The Crossmen. What follows is more
detailed information on the entire event.
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Site Plan
SHOWCASE EVENT OPERATIONS
The following will highlight the operational activities for the Showcase Event on June
17`h, 2012 in Southlake Town Square:
• Pre Event Staging — 4:00 PM
o Designated Corps Staging Areas
• Each Corps will be assigned a specific location foe pre - Showcase
warm up.
• Parking areas will be reserved
o Designated Reserve Seating for Event Sponsors and VIPs
o Public Address System will be required for opening/closing ceremonies
and to introduce the participating Corps
o Six Foot Platform for use by Corps Drum Major(s)
o Area in front of Gazebo will be reserved as Corps performance area
o Corps selling souvenirs' will be given a designated area near audience
Communications
• Showcase Event - 7:00 PM
o All Participating Corps will follow the schedule of events for the evening
• Following opening Ceremonies, timing of Corps Performances will
be as follows:
• 7:10 PM — Corps Number 1 — TBD The Vigilantes'
• 7:30 PM — Corps Number 2 — TBD Forte'
• 7:50 PM — Corps Number 3 — TBD Frontier
• 8:10 PM — Corps Number 4 — TBD The Crossmen
• 8:40 PM — Closing Ceremony — Combined Performance of
ill "America/Oh Canada"
• 9:00 PM — Event concludes