Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 19, 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy
Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins,
and Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Assistant to the City Manager Lauren LaNeave, Deputy Director of Public
Relations Pilar Schank, Chief Financial Officer, Fire Chief Mike Starr, Assistant Police
Chief Ashleigh Casey, Director of Human Resources Stacey Black, Director of Economic
Development and Tourism Daniel Cortez, Senior Director of Planning and Development
Services Ken Baker, Director of Community Services Chris Tribble, Operations Manager,
Special Projects Robert Briggs, Director of Public Works Rob Cohen, City Attorney Allen
Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY CLINT SNEAD
Chamber representatives Clint Snead and Mark Gilbert provided an update on the work
of the Southlake Chamber of Commerce.
4. FRIENDS OF THE SOUTHLAKE PUBLIC LIBRARY RECOGNITION AND
PROCLAMATION
Deputy Director of Library Services Cynthia Pfledderer recognized National Friends of
Libraries Week and thanked the Friends of Southlake Public Library for more than 20
years of support with gifts, plaque and proclamation.
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5. MUNICIPAL SERVICE CENTER - ALTERNATE DESIGN OPTIONS
Assistant City Manager Alison Ortowski discussed the Municipal Service Center alternate
design options.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:00pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.074 deliberation regarding personnel
matters. City Council adjourned for Executive Session at 6:00pm. Executive Session
began at 6:10pm and concluded at 6:15pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:30pm.
3. REPORTS:
3A. MAYOR'S REPORT
3A1. FIESTA EVENT CELEBRATING HISPANIC HERITAGE MONTH
Mayor Huffman expressed his appreciation to those who participated in the Fiesta event
held on Sunday, October 3, 2021. He stated he hoped this would become an annual
event.
3A2. NOVEMBER 2"D ELECTION
Mayor Huffman reminded everyone about the upcoming November 2nd election, and
encouraged everyone to vote during early voting or on election day.
3B. CITY MANAGER'S REPORT
3131. TEEN DRIVER SAFETY WEEK
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City Manager Shana Yelverton introduced Assistant Police Chief Ashleigh Casey who
provided highlights about Teen Drive Safety Week.
3132. ICMA PERFORMANCE AWARDS
City Manager Shana Yelverton introduced Deputy Director of Public Relations Pilar
Schank who provided highlights about the ICMA Performance Awards.
3133. FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 5, 2021, REGULAR CITY
COUNCIL MEETING.
4B. AUTHORIZE ANNUAL FUEL PURCHASES FROM US VENTURE INC., FOR
CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$333,416.
4C. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN AN AMOUNT NOT TO EXCEED $913,500.
4D. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM LAKE
COUNTRY CHEVROLET IN AN AMOUNT NOT TO EXCEED $110,000.
4E. APPROVE PURCHASE OF REPLACEMENT EXCAVATOR FROM KIRBY-
SMITH MACHINERY, INC. IN AN AMOUNT NOT TO EXCEED $430,000.
4F. APPROVE PURCHASE OF REPLACEMENT AMBULANCE FROM STERLING
MCCALL FORD IN AN AMOUNT NOT TO EXCEED $325,000.
4G. APPROVE PURCHASE OF FIRE WATER TANKER TRUCK FROM SIDDONS-
MARTIN EMERGENCY GROUP, IN AN AMOUNT NOT TO EXCEED $375,000.
4H. APPROVE PURCHASE OF POLICE VEHICLE OUTFITTING EQUIPMENT AND
INSTALLATION SERVICES FROM DANA SAFETY SUPPLY, INC. IN AN
AMOUNT NOT TO EXCEED $128,000.
41. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WEAVER
L.L.P. FOR AUDIT SERVICES, IN THE AMOUNT NOT TO EXCEED $136,000.
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4J. APPROVE SUPPLEMENT AGREEMENT NO. 1 WITH TEAGUE NALL AND
PERKINS, INC. (TNP) TO PROVIDE ADDITIONAL ENGINEERING DESIGN,
RIGHT-OF-WAY APPRAISAL AND CONSTRUCTION PHASE SERVICES FOR
WATER LINE IMPROVEMENTS LOCATED AT EAST HIGHLAND STREET
FROM NORTH CARROLL AVENUE TO NORTH KIMBALL AVENUE IN AN
AMOUNT NOT TO EXCEED $175,000.
4K. APPROVE ANNUAL PURCHASE AGREEMENTS WITH REYNOLDS ASPHALT
& CONSTRUCTION CO. (RAC) FOR PAVEMENT RESURFACING SERVICES
AND FOR THE PURCHASE OF ASPHALT PAVING MATERIALS THROUGH
INTERLOCAL AGREEMENTS (ILAS) WITH THE CITY OF GRAND PRAIRIE
AND TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $1,650,000.
4L. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE -A -ZONE,
INC., FOR PAVEMENT MARKINGS THROUGH AN INTERLOCAL
AGREEMENT (ILA) WITH THE CITY OF GRAND PRAIRIE IN AN AMOUNT NOT
TO EXCEED $125,000.
4M. AUTHORIZE EXPENDITURES WITH APEX CONCRETE CONSTRUCTION
INC., FOR CONCRETE SERVICES IN AN AMOUNT NOT TO EXCEED
$750,000.
4N. APPROVE THE RENEWAL OF A PROFESSIONAL CONSULTANT
AGREEMENT WITH JERRY HODGE AND ASSOCIATES FOR PROJECT
MANAGEMENT SERVICES FOR THE SH 114 IMPROVEMENTS PROJECT IN
AN AMOUNT NOT TO EXCEED $120,000.
40. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES IN THE
AMOUNT NOT TO EXCEED $205,000.
4P. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
BASEBALL.
4Q. APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE
LEAGUE OF SOUTHLAKE.
4R. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4S. ORDINANCE NO. 1243, 1ST READING, ADOPTING THE 2022 STANDARDS OF
CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT.
4T. APPROVE EXPENDITURE TO REIMBURSE THE CITY OF KELLER FOR THE
PURCHASE AND REPLACEMENT OF THE POLICE DEPARTMENT'S
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COMPUTER -AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM IN
AN AMOUNT NOT TO EXCEED $144,000 FOR FY 21 AND $65,000 FOR FY 22.
4U. APPROVE PURCHASE IN AN AMOUNT NOT TO EXCEED $74,000 FOR
POLICE AMMUNITION.
4V. APPROVE EXPENDITURE IN AN AMOUNT NOT TO EXCEED $101,000 TO
WATCHGUARD FOR REPLACEMENT OF POLICE BODY WORN CAMERAS,
DASH CAMERAS, AND ASSOCIATED EQUIPMENT.
4W. APPROVE EXPENDITURE IN AN AMOUNT NOT TO EXCEED $140,000 TO TI
TRAINING FOR THE PURCHASE OF A VIRTUAL REALITY TRAINING
SIMULATOR.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4W, as written, including
moving Regular Agenda Items 6C, 7A, and 9A to Consent, noting the following:
- Item 7A—Ordinance No. 480-757a (ZA21-0077), 1st Reading, Zoning Change and
Site Plan for Nolen Office Park Addition, located at 210-240 S. Nolen Dr.
- Item 9A — Variance to Section 5.06 of the Subdivision Ordinance No. 483, as
amended, requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 17, S. Freeman No. 525 Addition, on property currently described
as Tract 5C01 J, Samuel Freeman Survey, Abstract No. 525 and located at 2760
Raintree Dr.
- Item 9B — TABLING - SV21-0020, Sign Variance for T-Mobile located at 1465 Main
Street.
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:02pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:02pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-527A, (ZA21-0075), 2ND READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR SOUTHLAKE METHODIST HOSPITAL
ACCESSORY USE ON PROPERTY DESCRIBED AS LOTS 1 R, 2R, 3R, 4 AND
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5, BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 335 - 451
E. S.H. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 6:47pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
6:47pm.
Motion was made to approve Item 6A, Ordinance No. 480-527A, (ZA21-0075), 2nd
Reading, Zoning Change and Concept/Site Plan for Southlake Methodist Hospital
Accessory Use on property described as Lots 1 R, 2R, 3R, 4 and 5, Block 1, Southlake
Medical District, an addition to the City of Southlake, Tarrant County, Texas, and located
at 335 - 451 E. S.H. 114, subject to Staff Report dated October 12, 2021 and Concept/Site
Plan Review Summary No. 2, dated September 17, 2021, also noting the following:
- Approving the zoning change to allow the accessory structure on a lot 3R with no
principal building as indicated on the concept/site plan.
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-527A
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS LOTS 1 R, 2R,
3R, 4 AND 5, BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY
30.018 ACRES AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S-P-2" GENERALIZED SITE PLAN ZONING DISTRICT TO "S-P-2"
GENERALIZED SITE PLAN ZONING DISTRICT, AS DEPICTED ON THE APPROVED
CONCEPT/SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
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OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-757A (ZA21-0077), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR NOLEN OFFICE PARK ADDITION, ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 2, OF THE NOLEN OFFICE PARK ADDITION,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 210-240 S.
NOLEN DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. (IF APPROVED AT 1ST
READING, THE PUBLIC HEARING WILL BE HELD ON NOVEMBER 2, 2021).
APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO.21-047, APPOINTING MEMBERS TO VARIOUS POSITIONS
ON THE COMMUNITY ENGAGEMENT COMMITTEE, COMMUNITY
ENHANCEMENT DEVELOPMENT CORPORATION, CRIME CONTROL &
PREVENTION DISTRICT, MAYOR'S ALLIANCE FOR UNITY AND CULTURE,
METROPORT TEEN COURT, SENIOR ADVISORY COMMISSION, AND
SOUTHLAKE ARTS COUNCIL.
APPROVED
Motion was made to approve Item 8A, Resolution No. 21-047, appointing members to
various positions on the Community Engagement Committee, Community Enhancement
Development Corporation, Crime Control & Prevention District, Mayor's Alliance for Unity
and Culture, Metroport Teen Court, Senior Advisory Commission, and Southlake Arts
Council, as follows:
COMMUNITY ENGAGEMENT COMMITTEE
Name
Place Term Expiring
Sherry Berman Place 1 October 2023
Eric Wang Place 3 October 2023
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COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
Name
Place
Term Expiring
Jeff Wang
Director 1
September 2023
Robert Mundlin
Director 3
September 2023
VACANT
Director 6
September 2023
CRIME CONTROL AND PREVENTION DISTRICT BOARD
Name
Place
Term Expiring
Ken McMillan
Place 1
September 2023
Robert Williams
Place 2
September 2023
Frank Powers
Place 3
September 2023
MAYOR'S ALLIANCE FOR UNITY AND CULTURE
Name
Place
Term Expiring
Gary Baughman
Place 2
September 2023
Sanjay Veerabathina
Place 4
September 2023
Natan Ton -that
Place 6
September 2023
Renee Thomas
Place 7
September 2023
Chuck Taggart
Place 8
September 2023
VACANT
Place 10
September 2023
VACANT
Place 12
September 2023
VACANT
Place 14
September 2023
VACANT
Place 16
September 2023
Collin McDevitt
Place 18
September 2023
VACANT
Place 20
September 2023
VACANT
Place 22
September 2023
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VACANT
Place 24
September 2023
VACANT
Place 26
September 2023
VACANT
Place 28
September 2023
VACANT
Place 30
September 2023
Ameline Muyeed
Place 32
September 2023
VACANT
Place 34
September 2023
Matthew Swinton
Place 36
September 2023
METROPORT TEEN COURT
Name
Place
Term Expiring
Devika Seth
Southlake Rep.
October 2023
SENIOR ADVISORY COMMISSION
Name Place Term Expiring
Victoria Clyde Place 1 October 2023
Greta Schumacher Place 6 October 2023
Jayne Winfrey Alternate 1 October 2022
Scott Cox Alternate 2 October 2022
SOUTHLAKE ARTS COUNCIL
Name
Place
Term Expiring
Beatriz Terrazas
Place 1
October 2023
Leslie Walker
Place 2
October 2022
Julie Doyle
Place 3
October 2023
Alison Viktorin
Place 5
October 2023
Tamara McMillan
Place 7
October 2023
Nadia Hassan
Alternate 1
October 2022
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Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 21-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO POSITIONS ON THE COMMUNITY ENGAGEMENT
COMMITTEE, COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION,
CRIME CONTROL AND PREVENTION DISTRICT BOARD, MAYOR'S ALLIANCE FOR
UNITY AND CULTURE, METROPORT TEEN COURT, SENIOR ADVISORY
COMMISSION, AND SOUTHLAKE ARTS COUNCIL, AND PROVIDING AN EFFECTIVE
DATE.
9. OTHER ITEMS FOR CONSIDERATION:
9A. VARIANCE TO SECTION 5.06 OF THE SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF LOT 17, S. FREEMAN NO.
525 ADDITION, ON PROPERTY CURRENTLY DESCRIBED AS TRACT 5C01J,
SAMUEL FREEMAN SURVEY, ABSTRACT NO. 525 AND LOCATED AT 2760
RAINTREE DR., SOUTHLAKE, TARRANT COUNTY, TEXAS.
APPROVED UNDER CONSENT
9B. SV21-0020, SIGN VARIANCE FOR T-MOBILE LOCATED AT 1465 MAIN
STREET, SOUTHLAKE.
TABLED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:02pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19TH DAY OF OCTOBER 2021.
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John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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