Item 4V - MemoCITY OF
SOUTHLAKE
Item 4V
MEMORANDUM
October 19, 2021
To: Shana Yelverton, City Manager
From: Ashleigh Casey, Assistant Chief of Police
Subject: Item 4V - Approve expenditure to Watchguard for replacement
of police body worn cameras, dash cameras, and associated
equipment in an amount not to exceed $101,000.
Action
Requested: Approve expenditure to Watchguard for replacement of police body
worn cameras, dash cameras, and associated equipment in an
amount not to exceed $101,000.
Background
Information: The police department currently utilizes Watchguard in -car cameras
and body worn cameras to record police interactions with the public
in order to enhance transparency, to provide evidence to assist in
criminal prosecution, and to maintain officer accountability. These
camera systems are now an industry standard. The current system
is aging and requires an upgrade to both the hardware and software
to ensure ongoing functionality and security of the digital data. These
funds will replace older body cameras and provide a new five-year,
no-fault warranty. In addition, it will upgrade technology in the dash
camera system and will move our digital storage of video evidence
from local servers to cloud services. This is a proposed 5-year lease,
and the initial year's cost in FY 2022 is $100,915. The annual cost
for the remaining four years will be $65,880 per year.
Financial
Considerations: Funding for this project was approved in the FY 22 CCPD budget.
The total amount for this expenditure exceeds $50,000, which
necessitates City Council approval.
Strategic Link: C1 - Achieve the highest standards of safety and security.
PDC1 - Reduce crime, the fear of crime, and enhance public safety.
CCPD3 - Achieve the highest standards of safety and security
through modern technology and equipment.
Item 4V
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: City Council may approve or deny the expenditure.
Supporting
Documents: Quote from Watchguard.
Staff
Recommendation: Approve expenditure to Watchguard for replacement of police body
worn cameras, dash cameras, and associated equipment in an
amount not to exceed $101,000.
Staff Contact: Ashleigh Casey, Assistant Chief of Police
aMOTOROLA SOLUTIONS
Quote For:
Southlake Police Department
Attn: Randy Thomas
Reference:
Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163
Quote By:
WatchGuard Video
Michelle Oleari
Date: 10-06-21
Serving Law Enforcement with the Most Compelling, Quality Video Products
MOrOMOLA SOLUTIONS
WatchGuard Video
415 E. Exchange
Allen, TX 75002
(P) 800-605-6734 (F) 212-383-9661
RY01111
Issued To:
Southlake Police Department - Attention: Randy Thomas
Date:
10-06-21
Project Name:
Southlake PD (TX) ICV and BWC Refresh_DIR-TSO-4163
Quote ID:
WIV-0094-09
Qty
Item #
Description
(19)
AAS-BWC-5YR-001
Body -worn camera and evidence management software - 5 Year Video-as-a-
PaaS
Service Package @ $49 per Month
Software, Hardware & Refresh:
• Video -as -a -Service includes CommandCentral Evidence, the cloud -based evidence
management system with unlimited device storage and unlimited cloud sharing.
0 1 User License per Body Worn Camera.
0 50 GB of non -device storage included per device, averaged across all devices in
the program
0 CommandCentral Evidence, Records, Redaction, Sharing, Community
Engagement capabilities and capture application included.
• Body -worn camera (battery + choice of mount included)
• Third year technology (Hardware) refresh.
Subscription, Support & Warranty:
• 5-year agreement (billed Quarterly or Annually)
• Advanced hardware replacement service & 24/7 support
• No -Fault hardware warranty
Subtotal Price (Excluding sales tax)
$55,860.00
Qty
Item #
Description
(5)
IV-ACK-BD-V3---
V300 WiFi In -car Radio Base Bundle, includes Radio Base and Smart PoE Switch.
• V300 WiFi In -car Radio Base Bundle
• WiFi Charging Radio Base
• Smart PoE Switch
• Cables and Brackets
Subtotal Price (Excluding sales tax)
$2,725.00
Qty
Item #
Description
(5)
AAS-BWC-XFS-DOC
Transfer Station (8 Bay) Video -as -a -Service Package @ $30 per Month
PaaS
8-Bay Ethernet Transfer Station
0 Ethernet Cable, Rack mount (optional) & Power Cord
Subtotal Price (Excluding sales tax)
$9,000.00
Page 1 of 5
Qty
Item #
Description
(1)
AAS-UPL-SVR-001
Upload Server - Video -as -a -Service Package @ $100 per Month
PaaS
• Upload Server
o Fast video offload, 8 TB of storage, 5 Year Warranty
Subtotal Price (Excluding sales tax)
$6,000.00
Qty
Item #
Description
(1)
WGWO0122-400
Managed Software Installation Service; On -Site Assist Install, Training,
Configuration, Project Management, Consultation
Subtotal Price (Excluding sales tax)
$2,500.00
Qty
Item #
Description
(26)
WGW00121
4RE / M500 System Installation, In -Car (Per Unit Charge)
Subtotal Price (Excluding sales tax)
$11,700.00
Qty
Item #
Description
(26)
WGW00119
Video System Removal (Per Unit Charge)
Subtotal Price (Excluding sales tax)
$2,600.00
Qty
Item #
Description
(3)
Interview Room
Installation of interview rooms
Installation
PaaS
Subtotal Price (Excluding sales tax)
$3,300.00
Page 2 of 5
Qty
Item #
Description
(3)
INT-4RE-2-DP
4RE Interview Room System with Dome and Pinhole Camera
• 4RE Interview Room Camera System
• Dome and Pinhole Camera
• Touch Screen Display
• Integrated 20OGB automotive grade hard drive
• 16GB USB removable thumb drive
• Remote viewing software
• 1 Yr Hardware Warranty
• Cabling
• 4RE Firmware
• Record -After -the -Fact® (RATF) technology
• Multiple Resolution Encoding
• H.264 High Profile Video Compression
Subtotal Price (Excluding sales tax)
$15,510.00
Qty
Item #
Description
(3)
HD Interview Room
WGP547-002 (Double socket Ram arm) WGP545 (Dimond mount plate with Ball,
Camera
2 point) WGPO1984-100 (Plate for Ram Ball on camera) WGP545-002 (Ram Ball on
PaaS
camera) WGPO1963-003 Cable, HDMI, (HD Mini Zoom, Panoramic, ZSL)
WGA00496 Front Camera, 4RE, HD Zero Sightline (ZSL)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(7)
WGP02614
V300, Battery, Removable and Rechargable, 3.8V, 4180mAh
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(30)
WGP02798-KIT
PaaS
V300 Center Chest Mount
Subtotal Price (Excluding sales tax)
$1,800.00
Qty
Item #
Description
(66)
WGP02697
PaaS
V300 Shirt Mount
Subtotal Price (Excluding sales tax)
$3,960.00
Page 3 of 5
Qty
Item #
Description
(21)
AAS-M5-BWC-5YR
M500 In -car video system with Integrated V300 Body -worn camera and Command
PaaS
Central Evidence - 5 Year Video -as -a -Service Package @ $205 per Month
Software, Hardware & Refresh:
• Video -as -a -Service Bundle includes the cloud -based evidence management system,
with unlimited storage and unlimited cloud sharing.
0 1 User License per bundle.
0 CommandCentral Evidence, capture, records, redaction and community
engagement capabilities included.
• V300 Body -worn camera (choice of mount)
0 Third year technology (Hardware) refresh.
• M500 In -Car Video System
• M500 with 1TB DVR, 5" touch display, front camera with 4k sensor, infrared
cabin camera,
• HiFi wireless microphone kit, MikroTik WiFi Kit & Smart Power Switch
Subscription, Support & Warranty:
• 5-year agreement (billed Quarterly or Annually)
• No -Fault hardware warranty, Advanced hardware replacement service & 24/7 support
Subtotal Price (Excluding sales tax)
$249,480.00
Qty
Item #
Description
(3)
WGWO0124
Warranty, 4RE, In -Car, 1st Year (Months 1-12)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
WGWO0125
Warranty, 4RE, In -Car, 2nd Year (Months 13-24)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
WGWO0126
Warranty, 4RE, In -Car, 3rd Year (Months 25-36)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
WGWO0127
Warranty, 4RE, In -Car, 4th Year (Months 37-48)
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(3)
WGWO0128
Warranty, 4RE, In -Car, 5th Year (Months 49-60)
Subtotal Price (Excluding sales tax)
$0.00
Page 4 of 5
Purchase as a Service (PaaS)
Financial Profile
Total Price:
$329,400.00
Contract Term:
5 Years
Monthly Payments:
$5,490.00
Annual Invoice:
$65,880.00
Quote Notes:
1. This Quote is valid for 90 days from the Quote Date. Pricing may change thereafter.
2. Any sales transaction resulting from this Quote is based on and subject to the applicable Motorola's Standard Terms and
Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
3. Motorola's Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
4. Payment Terms: Equipment -Net 30 days upon shipment; Installation -Net 30 days upon completion; Services and
Subscription Agreements -Net 30 days from receipt of Order.
5. The pricing in this Quote does not include any applicable taxes (e.g. sales/use tax).
6. UNLESS OTHERWISE NOTED IN THIS QUOTE / ORDER, INSTALLATION OF EQUIPMENT IS NOT INCLUDED
7. Upload appliance can be replaced by a cloud hosted upload appliance billed at an recurring annual rate of $1,500.
8. This pricing is valid for the M500 in -car video solution as well. Availability of the M500 is expected in late Q3 2021.
9. This quote is valid until Dec 31, 2021
10. **M500 In -car video system with Integrated V300 Body -worn camera and Command Central Evidence - 5 Year Video -as -a -
Service Package @ $198.00 per Month
Quoted by:
Michelle Oleari - Customer Engagement Representative - 469-342-8917 - michelle.oleari@motorolasolutions.com
Total Price
$364,435.00
Deferred
$329,400.00 (5 Payments of $65,880.00)
Direct Purchase Items
$35,035.00
Due Now
$100,915.00
Annual Invoice (Excluding sales tax)
$65,880.00
Page 5 of 5