Item 4K MemoCITY OF
SOUTHLAKE
Item 4K
MEMORANDUM
(October 5, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Ratify expenditures with Wildstone Construction LLC. for an
emergency water leak repair on the 30-inch Alta Vista
transmission main, at Bear Creek and Austin Street, in an
amount of $102,856.
Action
Requested: Ratify expenditures with Wildstone Construction LLC. for an
emergency water leak repair on the 30-inch Alta Vista transmission
main, at Bear Creek and Austin Street, in an amount of $102,856.
Background
Information: The City of Southlake requires the assistance of a third -party utility
contractor to complete large scale emergency repairs of critical
water infrastructure as the need arises. Smaller scale emergency
repairs are performed in-house by Public Works Water Division
personnel.
The Alta Vista 30-inch transmission main is shared between the
cities of Southlake and Keller. Per the Interlocal Agreement (ILA)
between the two cities, maintenance and repairs of the Alta Vista
supply line is shared 50/50. The shared responsibilities are outlined
within the ILA under General Benefit Facilities.
In August 2021, the water leak repair of the 30-inch transmission
main, at the intersection of Bear Creek Parkway and Austin Street,
required specialized equipment and materials to perform the repair.
In addition, the excavation depth to reach the leak exceeded
capacity for both cities to perform in a safe manner.
Financial
Considerations: The City's purchasing policy for this water utility repair is exempt
from bidding under the Texas Local Government Code Chapter
252, Section 252.022, General Exemptions (a)(1-2).
Page 1 of 2
Item 4K
The total cost of the water leak repair is $205,712 and, as outlined
in the ILA, each city will be responsible for 50% of the total cost.
Wildstone Construction has invoiced separately to Southlake and
Keller, therefore Southlake's portion of this repair is $102,856.
Funding is available via the Utility Fund from FY 2021 Water
Operating Budget. Expenditures did not exceed available funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Safety & Security and Infrastructure. It specifically relates to the
City's Corporate Objectives, Cl: Achieve The Highest Standards Of
Safety & Security, and F2: Invest To Provide & Maintain High
Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Ratify expenditures with Wildstone Construction LLC. for an
emergency water leak repair on the 30-inch Alta Vista transmission
main, at Bear Creek and Austin Street, in an amount of $102,856.
Supporting
Documents: Attachment A: Emergency Repair Memo
Attachment B: Wildstone Construction — Pay Application No. 1
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works - Operations
Page 2 of 2
Attachment A
CITY OF
SOUTHLAKE MEMORANDUM
To: Jack Thompson, Deputy Director of Public Works
From: Kyle Flanagan, Water Utilities Supervisor
Subject: Emergency Repair of 30" Alta Vista Transmission Main @ Bear Creek Parkway
& Austin Street for Wildstone Construction
This memo shall certify that the repair of the 30" transmission main at intersection of Bear
Creek Parkway and Austin Street in Keller Texas is deemed an emergency repair
requiring assistance from a third -party utility contractor and/or the emergency purchase
of utility components including custom pipe and fittings for the following reasons:
❑ Customers are without water service.
❑ Affected area is without fire protection.
X Break in water transmission main that supplies Southlake and Keller requiring
specialized equipment and materials.
X Excavation depth required to reach leak exceeds the capacity of City resources to
perform in a safe manner.
For the aforementioned reasons, this purchase falls under the Texas Local Government
Code Chapter 252 Section 252.022 General Exemptions from Bidding:
X (1) a procurement made because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or
to preserve the property of the municipality;
X (2) a procurement necessary to preserve or protect the public health or safety of
the municipality's residents;
❑ (3) a procurement necessary because of unforeseen damage to public machinery,
equipment, or other property;
❑ (4) a procurement for personal, professional, or planning services;
❑ (7) a procurement of items that are available from only one source;
Cc: Attach to Munis Requisition along with LGC Ch. 252 Page 1 of 2
4ack LThompson, D puty Director of Public Works Date
Page 2 of 2
APPLICATION AND CERTIFICATE FOR PAYMENT
TO (GENERAL CONT): PROJECT:
City of Southlake 30" Water Main Repair
1400 Main Street
Southlake, Texas 76092 Attn:
Kyle Flanagan
FROM (CONTRACTOR):
WILDSTONE CONSTRUCTION, LLC
12850 Hwy 287
Fort Worth, Texas 76052
CONTRACT FOR: Miscellaneous
Attachment B
Application No:
Application Date:
Period To:
Architects Project No:
GC Project No:
PO:
Page 1 OF 2
1 Distribution to:
09/20/2021 [ ]OWNER
09/20/2021 [ ]ARCHITECT
[]CONTRACTOR
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
Application is made for Payment, as shown below, in connection with the Contract and belief the Work covered by this Application for Payment has been completed in accordance
Continuation Sheet attached. with the Contract Documents, that all amounts have been paid by the Contractor for the
work which previous Certificates of Payment were issued and payments received from the
1. ORIGINAL CONTRACT SUM $205,711.96 Owner, and that current payment shown herein is now due.
2. Net change by Change Orders
3. CONTRACT SUM TO DATE (Line 1 + 2)
4. TOTAL COMPLETED & STORED TO DATE
(Column G on G703)
5. RETAINAGE:
a._% of Completed Work
(Column D + E on G 703)
b. % of Stored Material
(Column F on G 703)
Total Retainage (Line 5a + 5b or
Total in Column I of G703)
6. TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS KELLER PORTION FOR
PAYMENT
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, PLUS RETAINAGE
(Line 3 less Line 6)
Change Orders approved in
previous months by Owner
TOTAL
Date
$0.00
$205,711.96 CONTRACTOR: WIL NE CONSTRUCTION, LLC
$205,711.96
By: Date: 09/20/2021
$0.00 State of: TEXAS
County of: TARRANT
$0.00 •!P "' •, April D Seleska
Subscribed and sworn t of e h 2 f September, 2021 /
My Commission Expires
0510912022
Notary P blic: ID No. 129513932
$0.00 My Comm xpires: 5109! 02
$205,711.96
ARCHITECT'S CERTIFICATE FOR PAYMENT
$102,855.98
In accordance with the Contract Documents, based on on -site observations and the data
$102,855 9g comprising this application, the Architect certifies to the Owner that to the best of the
Architect's knowledge, information and belief the Work has progressed as indicated, the
$0.00 quality of the Work is in accordance with the Contract Documents, and the Contractor is
entitled to payment of the AMOUNT CERTIFIED.
DEDUCTIONS AMOUNT CERTIFIED..................................................... $ _
(Attach explanation if amount certified differs from the amount applied for. Initial all
figures on this Application and on the Continuation Sheet that are changed to
conform to the amount certified.)
ARCHITECT:
By: Date:
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
TOTALS 1 $0.001 $0,00 Contractor named herein. Issuance, payment and acceptance of payment are without
Net change by Change Orders $0.00 prejudice to any rights of the Owner or Contractor under this Contract.
CONTINUATION SHEET
Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,
containing Contractor's signed Certification, is attached.
In Tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where retainage for line items may apply
APPLICATION NUMBER:
APPLICATION DATE:
PERIOD TO:
PO:
Page 2 of
Pages
1
09/20/2021
09/20/2021
A
B
C
D E
F
G
H
I
ITEM
NO.
DESCRIPTION OF WORK
SCHEDULED
VALUE
WORK COMPLETED
MATERIALS
PRESENTLY
STORED
(NOT IN
D OR E)
_
TOTAL
COMPLETED
AND STORED
TO DATE
(D+E+F)
%
(G!C)
BALANCE
TO
FINISH
(O-G)
_
RETAINAGE
(IF VARIABLE
RATE)
5%
FROM PREVIOUS
APPLICATIONS
(D + E)
THIS PERIOD
MDbilizatian
1
$2,100.00
$0.00
$2,100.00
$2,100.00
100%
$0.00
$0.00
2
Labor
$39,106.72
$0.00
$39,106.72
$39,106.72
100%
$0.00
$0.00
3
Equipment
$41,833.44
$0.00
$41,833.44
$41,833.44
100%
$0.00
$0.00
4
Material
$60,901.02
$0.00
$60,901.02
$60,901.02
100%
$0.00
$0.00
5
Haul Off
$2,184.00
$0.00
$2,184.00
$2,184.00
100%
$0.00
$0.00
6
Import Material
$6,615.00
$0.00
$6,615.00
$6,615.00
100%
$0.00
$0.00
7
Paving Replacement
$34,270.69
$0.00
$34,270.69
$34,270.69
100%
$0.00
$0.00
8
Profit
$18,701.09
$0.00
$18,701.09
$18,701.09
100%
$0.00
$0.00
TOTALS
$205,711.96
$0.00
205,711.96
$0.00
$205,711.96
100.00%
0.00
$0.00