Item 4GCITY OF
SOUTI-HLAKE
MEMORANDUM
(August 17, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4G
Subject: Approve the Construction Contract Award for the Dove Road
and Kirkwood Boulevard intersection improvements and
various pedestrian improvements along N. Carroll to EARTC in
an amount not to exceed $300,000.
Action
Requested: Approve the Construction Contract Award for the Dove Road and
Kirkwood Boulevard intersection improvements and various
pedestrian improvements along N. Carroll to EARTC in an amount
not to exceed $300,000.
Background
Information: In February 2020, City Council approved a Residential Developer
Agreement for The Metairie at Southlake addition, south of the W.
Dove Rd and Kirkwood Blvd intersection. As part of the Agreement,
the northbound approach of Kirkwood would be incorporated.
However, construction of signalization would be delayed until the
development was completed. In May 2020, City Manager's Office
approved an Engineering Service Agreement for the design and
construction phase services of the signalization for the remaining leg
of the intersection. The Dove at Kirkwood Intersection is identified in
the 2030 Master Thoroughfare Plan.
In November 2020, the City Manager's Office approved the design
and construction phase services for various pedestrian
improvements at the intersection of Carroll Avenue and Federal Way
and improvements at the rectangular rapid flashing beacon
crosswalk at Carroll Avenue near Ownby Lane. Both Engineering
Service Agreements were entered with Kimley Horn Associates, Inc
(KHA). As design timing coincided and project scope became more
refined, these projects were ultimately combined to the Dove Road
and Kirkwood Boulevard intersection improvements and various
pedestrian improvements along N. Carroll.
The Dove Road and Kirkwood Boulevard Intersection Improvements
Project aims to improve the traffic signal's safety and efficiency and
accommodate a new south leg of the intersection. The project will
Page 1 of 2
Item 4G
also address the increase in traffic volumes and support the
continuous connection of Kirkwood Blvd. Improvements to
pedestrian facilities will also take place at the intersection. Along N.
Carroll, Improvements taking place will include median and
pavement enhancements, signing, and pavement markings,
crosswalk improvements, and increased pedestrian safety. Also
included are improvements for the rapid flashing beacon crosswalk
at Carroll Avenue near Ownby Lane. The Improvements are based
on the recommendations from the pedestrian cross study performed
by KHA.
Solicitation of bids for this project began on June 20, 2021, and
sealed proposals were received and opened on July 14, 2020. The
two proposals received for this project are shown below:
Bidder
Bid Amount
EARTC
$ 268,695.38
Durable Specialties, Inc.
$ 448,280.00
City staff and the design consultant, KHA, have reviewed and scored
two proposals using best -value criteria as the basis described in the
project manual. The evaluation criteria for this bid were the proposed
contract price, the bidder's reputation, reputation, and quality of the
bidder's goods or services, the bidder's past relationship with the city,
and the bidder's responsiveness. The evaluation of materials and
references provided led to the recommendation of EARTC for this
project.
The bid from EARTC came in at $268,695 for anticipated work; staff
is requesting authorization for a total of $300,000 which includes a
$31,305 contingency for construction expenses that may arise due
to unforeseen field conditions.
Financial
Considerations: Funding for the Dove Road and Kirkwood Boulevard intersection
improvements and various pedestrian improvements along N. Carroll
is budgeted as part of the approved Capital Improvement Program.
The agreement is within the project budget.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Safety & Security and Infrastructure. It specifically relates to the
City's Corporate Objectives, C1: Achieve The Highest Standards Of
Safety & Security, C2: Provide Travel Convenience Within City &
Region, 132: Collaborate With Select Partners To Implement Service
Solutions, and F2: Invest to Provide & Maintain High Quality Public
Assets. The Critical Business Outcome is, CBO2: Enhance Mobility
Page 2 of 2
Item 4G
Through Aggressive Traffic Management Initiatives And Capital
Project Implementation.
Citizen Input/
Board Review: None
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Location Map
Attachment B: Bid Opening
Staff
Recommendation: Approve the Construction Contract Award for the Dove at Kirkwood
and Carroll at Federal Way Intersection Improvements to EARTC in
an amount not to exceed $300,000.
Staff Contact: Rob Cohen, Director of Public Works
Kevin Ferrer, P.E., Deputy City Engineer
Kevin Taylor, P.E., Civil Engineer
Page 3 of 3
Kimley»>Horn
July 26, 2021
Bryan Ahumada
Project Manager
City of Southlake
RE: Bid for Dove at Kirkwood and Carroll at Federal Way Intersection Improvements
KH# 061237055
Mr. Ahumada,
On July 14, 2020, the City of Southlake received bids for the Dove at Kirkwood and Carroll at Federal
Way intersection improvements. The two bids received are listed below.
Bidder Total Bid
EAR Telecommunications, Inc (EARTC) $268,695.38*
Durable Specialties, Inc. (Durable) $448,280.00
* Note: For line item D1 (Potholing), Kimley-Horn hardcoded $20,000 on the bid form as agreed upon
with the City for an allowance. EARTC inputted a separate value of $1,500 for item D1 on the bid form.
The total bid presented above has added $18,500 to the original bid to account for the allowance
provided by the City.
Kimley-Horn and Associates, Inc. (Kimley-Horn) has reviewed both bids and contacted references for
both bidders.
FARTC
Mathew Bushak with the City of Round Rock confirmed that EARTC completed a traffic signal
improvement project at Hesters Cross Road at La Frontera Boulevard. The project was approximately
$278,000 and it consisted of a new traffic signal installation at an existing four way stop intersection.
The project also included sidewalk repair, signage, and pavement markings. The project was completed
on time and within budget. Mr. Bushak reported that the EARTC president cares about his business and
customer satisfaction. There were small change orders on the project, but nothing significant. The only
issue on the project was damaged irrigation equipment at an adjacent hotel property. EARTC "owned
their issues" and handled it quickly and well. Mr. Bushak noted that he "absolutely" would work with
EARTC again.
Brian Craig with the City of Austin indicated EARTC has a multiyear contract with the City of Austin to
install vehicle detection equipment and CCTV Camera's at different locations. The project is still
ongoing and is being completed within budget. There was a minor traffic control issue early on and
EARTC addressed the issue immediately. Mr. Craig stated that they had to reach out EARTC to
address a warranty issue once and EARTC addressed the issue immediately. Mr. Craig said he would
work with EARTC again and shared that a couple of projects will bid soon, and he will not be
disappointed if EARTC gets another project.
Kimley»>Horn
Durable
Page 2
Tracy Nichols of the City of Frisco relayed that he has worked with Durable for over 25 years. They are
a responsible company; their work is thorough, and their staff is experienced. Tracy indicated Durable
can complete the work with minimal instructions. The only "down fall" on the contractor, and it certainly
depends on the project, is scheduling. Sometimes Durable will pull away from a jobsite for a period of
time and will come back to complete the project before the deadline. Mr. Nichols will continue to work
Durable if given the opportunity.
Chad Bartee of the City of Keller confirmed Durable completed a $245,000 traffic signal installation
project at Bear Creek Parkway. The work was completed within budget and ahead of the contract time.
There were a couple of minor change orders at the City's request. Mr. Bartee indicated the City called
Durable to address a warranty issue. It only required one phone call to have Durable address the issue.
Mr. Bartee would recommend Durable to anyone.
Based on the information above, it appears that both bidders are capable of completing the project in
accordance with the contract documents.
Enclosed is a copy of the bid tabulation for your reference.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
C aw 10r,1/zole-
Thomas P. Grant, P.E.
TBPE Firm Number F-928
Received by:
BID TABULATION
KIMLEY-HORN AND ASSOCIATES, INC.
Owner: City of Southlake
Job No.: 061237055
Project: Intersection Improvements @
Kirkwood at Dove, Carroll at Federal,
and Carroll at Ownby
Date: 7/15/2021
(Bid Opening on 7/14/2021)
BIDDER 1
BIDDER 2
Designer
Carlos Reyes
EARTC
1012 W Fuller Ave
Fort Worth, TX 76115
(682) 250-2955
Patrick C Bryan
Durable Specialties, Inc.
PO Box 535969
Grand Prairie, TX 75053
817-430-9500
Kimley-Horn and
Associates Inc.
Opinion of Probable
Construction Cost
Item No.
Item Description
Bid Plans
Quantity
Unit
Unit Price
It Cost
Unit Price
Item Cost
Unit Price
Item Cost
Al
PREPARING ROW
1
LS
$5,379.88
$5,379.88
$9,000.00
$9,000.00
$ 2,100.00
$2,100.00
A2
MOBILIZATION
1
LS
$4,160.00
$4,160.00
$39,000.00
$39,000.00
$9,800.00
$9,800.00
A3
BARRICADES, SIGNS AND TRAFFIC
1
LS
$2,658.00
$2,658.00
$28,000.00
$28,000.00
$8,400.00
$8,400.00
B1
REMOVING CONIC (PAV)
5
SY
$50.00
$250.00
$165.00
$825.00
$40.00
$200.00
B2
REMOVING CONIC MEDIANS
76
SY
$50.00
$3,800.00
$140.00
$10,640.00
$40.00
$3,040.00
B3
REMOVING CONIC CURB OR CURB &
126
LF
$15.00
$1,890.00
$90.00
$11,340.00
$10.00
$1,260.00
B4
REMOVING CONIC SIDEWALK OR RAMP
122
SY
$50.00
$6,100.00
$120.00
$14,640.00
$25.00
$3,050.00
B5
FURNISHING AND PLACING TOPSOIL
1
CY
$500.00
$500.00
$110.00
1 $110.00
$500.001
$500.00
B6
MULCH
9
SY
$60.00
$540.00
$45.00
$405.00
$30.00
$270.00
B7
ADJUSTING MANHOLES TELEPHONE BOX
1
EA
$1,500.00
$1,500.00
$2,100.00
$2,100.00
$1,500.00
$1,500.05
B8
CURB RAMPS TY 1
1
EA
$3,000.00
$3,000.00
$4,200.00
$4,200.00
$1,700.00
$1,700.00
B9
CURB RAMPS TY 7
7
EA
$3,000.00
$21,000.00
$4,200.00
$29,400.00
$4,200.00
$29,400.00
B10
CURB RAMPS TY 21
1
EA
$3,000.00
$3,000.00
$4,200.00
$4,200.00
$3,500.00
$3,500.00
B11
IN SM RD SN SUP&AM (FURN & INST SIGN
1
EA
$1,000.00
$1,000.00
$350.00
$350.00
$250.00
$250.00
B12
REMOVE SM RD SN SUP&AM SIGN ONLY
1
EA
$150.00
$150.00
$150.00
$150.00
$50.00
$50.00
B13
INSTALL PAVEMENT MARKINGS AND
1
LS
$10,000.00
$10,000.00
$3,500.00fi
$3,500.00
$7,300.00
$7,300.00
B14
REMOVE PAVEMENT MARKINGS AND
1
LS
$5,000.00
$5,000.00
$5,000.0
$5,000.00
$1,300.00
$1,300.00
B15
BLOCK SODDING
102
SY
$25.00
$2,550.00
$50.01
$5,100.00
$40.00
$4,080.00
B16
6" FLEXIBLE BASE
81
SY
$45.00
$3,645.00
$200.00
$16,200.00
$150.00
$12,150.00
B17
2" HMAC TY D SOUTHLAKE
54
SY
$45.00
$2,430.00
$60.00
$3,240.00
$50.00
$2,700.00
B18
6" HMAC TY B SOUTHLAKE
54
SY
$45.00
$2,430.00
$105.00
$5,670.00
$85.00
$4,590.00
B19
CONIC PVMT CONT REINF - CRCP 8"
27
SY
$200.00
$5,400.00
$440.00
$11,880.00
$120.00
$3,240.00
B20
CONIC CURB TY II
6
LF
$22.00
$132.00
$70.00
$420.00
$15.00
$90.00
B21
CONIC CURB & GUTTER TY II
68
LF
$40.00
$2,720.00
$60.00
$4,080.00
$20.00
$1,360.00
B22
CONIC SIDEWALKS 4"
66
SY
L $100.00
$6,600.00
$340.00
$22,440.00
$115.00
$7,590.00
C1
DRILL SHAFT TRF SIG POLE 24 IN
36
LF
$225.00
$8,100.00
$405.00
$14,580.00
$215.00
$7,740.00
C2
DRILL SHAFT TRF SIG POLE 36 IN
13
LF
$340.00
$4,420.00
$545.00
$7,085.00
$385.00
$5,005.00
C3
CONDT PVC SCH 40 1"
25
LF
$13.00
$325.00
$22.00
$550.00
$10.00
$250.00
C4
CONDT PVC SCH 40 2" BORE
65
LF
$29.00
$1,885.00
$52.00
$3,380.00
$25.00
$1,625.00
C5
CONDT PVC SCH 40 3"
60
LF
$15.00
$900.00
$26.00
$1,560.00
$18.00
$1,080.00
C6
CONDT PVC SCH 40 3" BORE
25
LF
$29.00
$725.00
$54.00
$1,350.00
$30.00
$750.00
C7
CONDT PVC SCH 40 4" BORE
65
LF
$29.00
$1,885.00
$58.00
$3,770.00
$35.00
$2,275.00
C8
ELEC CONDR NO.8 INSULATED
946
LF
$2.29
$2,166.34
$3.00
$2,838.00
$2.00
$1,892.00
C9
ELEC CONDR NO.6 BARE
272
LF
1 $2.29
$622.88
$4.00
$1,088.00
$2.00
$544.00
C10
GROUND BOX TY C 162911
3
EA
$700.00
$2,100.00
$1,415.00
$4,245.00
$900.00
$2,700.00
C11
GROUND BOX TY C 162911 W/APRON
2
EA
$900.00
$1,800.00
$2,000.00
$4,000.00
$1,200.00
$2,400.00
C12
REMOVE GROUND BOX
5
EA
$200.00
$1,000.00
$400.00
$2,000.00
$500.00
$2,500.00
C13
INSTALL HWY TRF SIG UPGRADE
1
EA
$19,000.00
$19,000.00
$9,000.00
$9,000.00
$15,000.00
$15,000.00
C14
INSTALL HWY TRF SIG UPGRADE
1
EA
$19,000.00
$19,000.00
$7,000.00
$7,000.00
$10,000.00
$10,000.00
C15
VEH SIG SEC 12" LED GRN
3
EA
$310.00
$930.00
$800.00
$2,400.00
$450.00
$1,350.00
C16
VEH SIG SEC 12" LED GRN ARW
3
EA
$310.00
$930.00
$800.00
$2,400.00
$450.00
$1,350.00
C17
VEH SIG SEC 12" LED YEL
3
EA
$310.00
$930.00
$800.00
$2,400.00
$450.00
$1,350.00
C18
VEH SIG SEC 12" LED YEL ARW
2
EA
$310.00
$620.00
$800.00
$1,600.00
$450.00
$900.00
C19
VEH SIG SEC 12" LED RED
3
EA
$310.00
$930.00
$800.00
$2,400.00
$450.00
$1,350.00
C20
VEH SIG SEC 12" LED RED ARW
2
EA
$310.00
$620.00
$800.00
$1,600.00
$450.00
$900.00
C21
FED SIG SEC LED COUNTDOWN
4
EA
$750.00
$3,000.00
$1,600.00
$6,400.00
$950.00
$3,800.06
C22
BACK PLATE 12" 3 SEC VENTED ALUM
4
EA
$60.00
$240.00
$200.00
$800.00
$150.00
$600.00
C23
BACK PLATE 12" 4 SEC VENTED ALUM
1
EA
$70.00
$70.00
$220.00
$220.00
$160.00
$160.00
C24
TRF SIG CBL TY A 14 AWG 5 CONDR
160
LF
$2.80
$448.00
$3.00
$480.00
$2.00
V120.00
C25
TRF SIG CBL TY A 14 AWG 7 CONDR
70
LF
$3.10
$217.00
$4.00
$280.00
$2.00
$140.00
C26
TRF SIG CBL TY A 14 AWG 10 CONDR
292
LF
$3.14
$916.88
$5.00
$1,460.00
$4.00
$1,168.00
C27
TRF SIG CBL TY A 14 AWG 20 CONDR
203
LF
$5.00
$1,015.00
$7.00
$1,421.00
$5.001
$1,015.00
C28
TRF SIG CBL TY C 12 AWG 2 CONDR
455
LF
$2.00
$910.00
$3.00
$1,365.00
$2.00
$910.00
C29
TRF SIG CBL TY C 14 AWG 2 CONDR
61
LF
$1.40
$85.40
$3.00
$183.00
$2.00
$122.00
C30
PEDESTRIAN PUSH BUTTON POLE 5'
2
EA
$800.00
$1,600.00
$2,050.00
$4,100.00
$2,500.00
$5,000.00
C31
FED DETECT PUSH BUTTON (APS)
4
EA
$850.00
$3,400.00
$1,500.00
$6,000.00
$1,200.00
$4,800.00
C32
FED DETECT PUSH BUTTON STANDARD
2
EA
$350.00
$700.00
$1,000.00
$2,000.00
$600.00
$1,200.00
C33
REMOVAL OF CABLES
200
LF
$1.50
$300.00
$2.00
$400.00
$2.00
$400.00
C34
REMOVAL OF SIGNAL HEAD ASSM
2
EA
$150.00
$300.00
$300.00
$600.00
$200.00
$400.00
C35
REMOVAL OF SIGNAL RELATED SIGNS
5
EA
$150.00
1 $750.0011
$150.00
$750.00
$200.00
$1,000.00
C36
REMOVE PED POLE ASSM
1
EA
$350.00
$350.0011
$400.00
$400.00
$500.00
$500.00
C37
ILSN LED 8 D
1
EA
$3,800.00
$3,800.00
$4,500.00
$4,500.00
$4,500.00
$4,500.00
C38
VIVDS CAM ASSY FXD LNS
1
EA
$2,300.00
$2,300.00
$7,000.00
$7,000.00
$3,000.00
$3,000.00
C39
VIVDS COMMUNICATION CABLE COAXIAL
243
LF
$5.50
$1,336.5011
$5.00M
$1,215.00
$3.00
$729.00
Sheet 1 of 2
Received by:
BID TABULATION
KIMLEY-HORN AND ASSOCIATES, INC.
Owner: City of Southlake
Job No.:
Project:
Date:
061237055
Intersection Improvements @
Kirkwood at Dove, Carroll at Federal,
and Carroll at Ownby
7/15/2021
(Bid Opening on 7/14/2021)
BIDDER 1
BIDDER 2
Designer
Carlos Reyes
EARTC
1012 W Fuller Ave
Fort Worth, TX 76115
(682) 250-2955
Patrick C Bryan
Durable Specialties, Inc.
PO Box 535969
Grand Prairie, TX 75053
817-430-9500
Kimley-Horn and
Associates Inc.
Opinion of Probable
Construction Cost
Item No.
Item Description
Bid Plans
Quantity
Unit
Unit Price
Item Cost
Unit Price
Item Cost
Unit Price
Item Cost
C40
FURN/INS PREEMPTION CAMERA
1
EA
$900.00A
00
$1,500.00
$1,500.00
$925.00
$925.00
C41
FURN/INS PREEMPTION CABLE
253
LF
$2.50.50
$4.00
$1,012.00
$2.00
$506.00
C42
FURN/INS DECORATIVE 36' MAST ARM AND
1
EA
$38,500.0000
$42,250.00
$42,250.00
$26,700.00
$26,700.00
C43
FURN/INS DECORATIVE FED POLE
4
EA
$4,900.0000
$7,000.00
$28,000.00
$4,100.00
$16,400.00
C44
FURN/INS PUSH BUTTON EXTENDER
8
EA
$200.0000
$700.00
$5,600.00
$250.00
$2,000.00
C45
CONDUIT CONNECTION AT TRANSFORMER
2
EA
$500.0000
$1,604.00
$3,208.00
$500.00
$1,000.00
D1
POTHOLING EXISTING UTILITIES
1
LS
$20,000.0000
$20,000.00
$20,000.00
$20,000.00
$20,000.00
Intersection Improvements @ Kirkwood at Dove, Carroll at Federal, and Carroll at Ownby
8
$448,280.00i
$267,676.00
Section A)
$80,982.88
$193,070.00
$97,140.00
Section B)
$8,252.00
$16,380.00
$4,690.00
Section C)
$156,860.50
$210,022.00
$142,846.00
Section D)
$22,600.00
$28,808.00
$23,000.00
A,B,C
$246,095.38
$419,472.00
$244,676.00
D
$22,600.00
$28,808.00
$23,000.00
A-D
$268,695.38
$448,280.00
$267,676.00
NOTES:
Sheet 2 of 2