Item 8BCITY OF
SOUTHLAKE
MEMORANDUM
June 8, 2021
To: Shana Yelverton, City Manager
From: Amy Shelley, City Secretary
Item 8B
Subject: Resolution No. 21-027, Appointing members, chairs and/or vice
chairs to positions on the Building Board of Appeals, Parks and
Recreation Board, Planning and Zoning Commission, Southlake
Parks Development Corporation, and Zoning Board of Adjustment.
Action
Requested: Approve Resolution No. 21-027, Appointing members, chairs and/or
vice chairs to positions on the Building Board of Appeals, Parks and
Recreation Board, Planning and Zoning Commission, Southlake Parks
Development Corporation, and Zoning Board of Adjustment.
Background
Information: Each year, the City Council appoints members of the public to various
boards, commissions and committees. Each member is appointed for
a two-year term, unless indicated otherwise. Members of the public
indicate their interest to volunteer by submitting a completedapplication
to the City Secretary's Office. Applications are available on the City's
website and from the City Secretary's Office.
On May 15, 2012, Council discussed the current appointment process
for boards, commissions and committees. At this meeting, Council
directed staff to implement bi-annual appointments to ease the process
for Council, staff and applicants. At the direction of Council, staff
prepared a schedule which allows Council the opportunity toreview
applications and appoint members in the months of June and October.
On June 2, 2020, Council approved Ordinance No. 1228 amending
member terms and providing Council the authority to appoint chairs.
The City Council will not be appointing a chairman to the Planning and
Zoning Commission as the Southlake Charter Section 11:03 states the
Planning and Zoning Commission shall annually elect a Chairman
from its membership. Historically, the Planning and Zoning Commission
appoints its chair and vice chair at its August meetings following the
June board appointments.
In preparation for these appointments, the City Secretary's Office also
sent an email to board members with expiring terms to determine
interest in reappointment to their respective board or interest in a
different board.
The City Secretary's Office also publicized the upcoming June
appointments with MySouthlake News. com, on social media, and in the
Volunteer Southlake newsletter that was sent to 2,130 subscribers. Staff
also reached out to the public by utilizing the "Notify Me" module on the
City's website that allows members of the public to subscribe to updates
regarding vacancies and bi-annual appointments.
On May 18, 2021, Council received a binder that included applications
filed with the City Secretary's Office for these boards and commissions,
an outline of each board detailing the current membership, terms
expiring in June 2021, and noting existing memberswho expressed
an interest to be reappointed, training and attendance records.
Tonight's item is the remaining action required by Council to complete
the June appointment process. The boards and commissions identified
for appointment in June, together with the individual place terms set to
expire, are listed below.
Building Board of Appeals
Term to Expire
Request to be reappointed
Somesh Nayana
Place 1
June 2021
No
David Carpenter, Chairman
June 2022
n/a
Place 2
Cynthia Bishop
Place 3
June 2021
Yes, 2"d choice
Eric Wang
Place 4
June 2022
n/a
William Kanewske
June 2021
No
Place 5
Qasim Mushtaq
Alternate No. 1
June 2021
Yes, 1st choice
Dawn Androsky
June 2022
n/a
Alternate No. 2
Parks and Recreation Board
Term to Expire
Request to be reappointed
Kevin Craddock
Place 1
June 2022
n/a
Jeffrey Ng, Secretary
June 2021
Yes, 1 st choice
Place 2
Frances Scharli, Chairman
June 2022
n/a
Place 3
Magdalena Battles
June 2021
Yes, 1st choice
Place 4
Stacy Driscoll
Place 5
June 2022
n/a
Chad Bedwell
Place 6
June 2021
Yes, 1st choice
Paul Venesky, Vice Chair
Place 7
June 2022
n/a
Planning and
Zoning
Commission
Term to Expire
Request to be reappointed
Gina Phalen
June 2021
Yes, 1st choice
Michael Springer
June 2021
Yes, 1st choice
Mike Forman, Vice Chair
June 2022
n/a
Scott Dyche
June 2021
Yes, 1 st choice
Daniel Kubiak, Chair
June 2022
n/a
Craig Rothmeier
June 2021
Yes, 1st choice
Austin Reynolds
June 2022
n/a
Southlake Parks Development
Term to Expire
Request to be reappointed
Corporation
Lori Palmer
Citizen Representative
June 2021
Yes, 1st choice
Ronell Smith
June 2022
n/a
City Council Representative
Chad Patton
City Council Representative
June 2022
n/a
Kathy Talley
City Council Representative
June 2022
n/a
Randy Williamson
June 2022
n/a
City Council Representative
Frances Scharli
Parks & Recreation Board
June 2022
n/a
Representative
Tamara A. McMillan
June 2022
n/a
Citizen Representative
Zoning Board of Adjustment
Term to
Expire
Request to be
reappointed
Michael Quinones - Place 1
June 2021
Yes, 2"d choice
David Treichler — Vice Chairman —
Place 2
June 2022
n/a
Trey Verbick — Place 3
June 2021
Yes, 1" choice
Heather King — Place 4
June 2022
n/a
Jeff Medici — Chairman — Place 5
June 2021
Yes, 1 sc choice
Britton Wells — Alt. No. 1
June 2022
n/a
Robert Kemins — Alt. No. 2
June 2022
n/a
Clinton Snead —Alt. No. 3
June 2022
n/a
Alexander Sexton — Alt. No. 4
June 2022
n/a
Financial
Considerations: Non -applicable
Strategic Link: C5: Promote opportunities for partnerships and volunteer involvement
Citizen Input/
Board Review: Non -applicable
Legal Review: Non -applicable
Alternatives: None
Supporting
Documents: Resolution No. 21-027
Board and commission application binder (previously provided to
Council)
Ordinance No. 1228
Staff
Recommendation: Approve Resolution No. 21-027, appointing members, chairs and/or
vice chairs to positions on the Building Board of Appeals, Parks and
Recreation Board, Planning and Zoning Commission, Southlake
Parks Development Corporation, and Zoning Board of Adjustment.
RESOLUTION NO. 21-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS, CHAIRS AND/OR VICE CHAIRS TO VARIOUS
POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION
BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, ZONING BOARD OF ADJUSTMENT;
PROVIDING AN EFFECTIVE DATE.
Whereas, the City Council appoints members of the public to various boards,
commissions and committees to serve a two-year term, unless indicated
otherwise; and,
Whereas, each appointee shall be a citizen of Southlake and a registered voter;and,
Whereas, the membership and qualifications for each board, commission and
committee are identified by City Charter, ordinance, or resolution; and,
Whereas, Council will begin bi-annual appointments for Council -appointed boards;
and,
Whereas, Council desires to appoint members to various positions on the following
boards; and,
• Building Board of Appeals (also naming a Chairman)
• Parks and Recreation Advisory Board (also naming a Chairman)
• Planning and Zoning Commission
• Southlake Parks Development Corporation
• Zoning Board of Adjustment (also naming a Chairman and Vice
Chairman)
Whereas, the Southlake Parks Development Corporation shall elect a Chair and Vice
Chair from its membership; and, therefore the City Council will not be
appointing those positions; and,
Whereas, the Southlake Charter Section 11.03 states the Planning and Zoning
Commission shall annually elect a Chairman from its membership; and,
therefore the City Council will not be appointing a Chairman to the Planning
and Zoning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. All the findings in the preamble are found to be true and correct and the City
Council does hereby incorporate said findings into the body of this
resolution as if copied in its entirety.
Section 2. The following citizens are appointed to serve as board, commission or
committee members for the stated terms and until their successors have
been duly appointed and qualified by Council.
BUILDING BOARD OF APPEALS
NAME
PLACE
TERM EXPIRING
Place 1
June 2023
Place 3
June 2023
Place 5
June 2023
Alternate No. 1
June 2023
The City Council hereby names
Appeals.
PARKS AND RECREATION BOARD
as Chairman of the Building Board of
NAME
PLACE
TERM EXPIRING
Place 2
June 2023
Place 4
June 2023
Place 6
June 2023
The City Council hereby names
and Recreation Board.
PLANNING AND ZONING COMMISSION
as Chairman of the Parks
NAME
PLACE
TERM EXPIRING
NA
June 2023
NA
June 2023
NA
June 2023
NA
June 2023
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
NAME
PLACE
TERM EXPIRING
Citizen Representative
June 2023
ZONING BOARD OF ADJUSTMENT
NAME
PLACE
TERM EXPIRING
Place 1
June 2021 or 2023
Place 3
June 2021 or 2023
Place 5
June 2021 or 2023
The City Council
hereby names as Chairman and
as Vice Chairman of the Zoning Board of Adjustment.
Section 3. This resolution is hereby effective upon passage and approval by the City
Council.
PASSED AND APPROVED THIS THE 15T" DAY OF JUNE 2021.
ATTEST:
Amy Shelley, TRMC
City Secretary
CITY OF SOUTHLAKE, TEXAS
John Huffman
Mayor
ORDINANCE NO. 1228
AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS AND
COMMITTEES," OF CHAPTER 2, "ADMINISTRATION," OF THE SOUTHLAKE CODE OF
ORDINANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION AS REQUIRED BY LAW; AND PROVIDING
AN EFFECTIVE DATE.
WHERAS, the City of Southlake is a home rule city acting under its charter adopted by
the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Local Government Code; and
WHEREAS, the City Council of the City has previously enacted ordinances creating
various boards, commissions, and committees;
WHEREAS, these boards, commissions, and committees advise the City Council on
matters related to City policies, planning and programming, and/or fulfill statutory
responsibilities of the City; and
WHEREAS, the City Council now deems it advisable and necessary to update and the
ordinances creating and regulating the operation of the boards, commissions, and
committees.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE:
SECTION 1.
Division 1 "Generally" of Article V "Boards, Commissions, and Committees" of Chapter 2
"Administration" is hereby amended to read as follows:
Sec. 2.152. — Terms of office.
(a) Each member of a city board, commission, or committee appointed after June 2,
2020, unless otherwise provided by subsection (b) hereof, or state law, the City
Charter, the Code of Ordinances, shall serve for a term of office to commence upon
the date of appointment by the city council and to continue for a term of two (2)
years, and until the board member's successor is appointed and qualified. Three (3)
members shall be appointed each even numbered year. The remaining four (4)
members shall be appointed each odd numbered year.
(1) No board, commission, or committee member may serve on the same board,
commission, or committee for more than three consecutive two-year terms.
(2) After completion of their term, a board, commission, or committee member
may be reappointed to the same board, commission, or committee after the
expiration of one year.
(3) After completion of their term, a board, commission, or committee member
may be immediately appointed to serve on a different board, commission, or
committee.
(4) Any alternate member of a city board, commission, or committee's term, for
the purpose of term limits, does not begin until appointed as a full member to
the board, commission, or committee.
(b) Unless otherwise provided by state law, the City Charter, or the Code of Ordinances,
a member appointed to fill a vacant place on a board, commission, or committee
shall serve for the length of the unexpired term.
(c) In the event a Council member's office becomes vacant, the vacancy will have no
effect on the board, commission, or committee member appropriately appointed to
the corresponding place.
Sec. 2.153. — Removal from boards.
Members of boards, commissions, and committees, unless specifically provided
otherwise by state law, the City Charter, or the Code of Ordinances, shall serve at the will and
pleasure of the City Council, and may be removed from office in accordance with the City
Charter.
Sec. 2.154 —Appointment of Chairperson
(a) Unless otherwise provided by state law, the City Charter, or the Code of Ordinances,
in making appointments, the City Council shall name one appointee of each board,
commission, and committee as chairperson.
(b) A board, commission, or committee member who serves any term as chairperson
may be appointed to serve a fourth consecutive two-year term on the same board,
commission, or committee.
SECTION 2.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs, and section of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid
judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this
ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
This ordinance shall be cumulative of all provisions of ordinances and of the Code of
Ordinances of the City of Southlake, Texas, as amended, except where the provisions of this
ordinance are in direct conflict with the provisions of such ordinances and such Code, in which
event the conflicting provision of such ordinances and such Code are hereby repealed.
The City Secretary of the City of Southlake is hereby directed to publish this ordinance
to the extent required by law.
This Ordinance shall take effect immediately from and after its passage and approval,
and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2020.
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