2010-018U
OFFICIALRECORD
RESOLUTION NO. 10-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING FOR CISD RELAY FOR LIFE / RACHEL'S
CHALLENGE LOCATED AT 800 WHITE CHAPEL BOULEVARD AND
801 SHADY OAKS, SOUTHLAKE, TEXAS, BEING DESCRIBED AS LOT
1, BLOCK 1, CARROLL ISD NO. 2 ADDITION AND LOT 1, BLOCK 1,
CARROLL ISD NO. 1 ADDITION, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED
SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering for CISD Relay for Life / Rachel's
Challenge has been requested by a person or corporation having a proprietary interest in the property
zoned as "NR -PUD" Non -Residential Planned Unit Development District and "CS" Community Service
District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering for CISD Relay for Life / Rachel's
Challenge, on property within the City Of Southlake, Texas, located at 800 White Chapel Boulevard and
801 Shady Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1, Carroll ISD No. 2
Addition and Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant
County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site
Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to
the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein.
The following specific requirements
and special conditions shall be applicable to the granting of this Specific Use Permit:
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
ATTEST:
0 w `,'
Lori Payne
City Secretary
PASSED AND APPROVED THIS 20TH DAY OF APRIL, 2010.
CITY OF SOUTHLAKE
By: (-
11( -
4CD
John Terrell, Mayor)
Co
CITY OF SOUTHLAKE
By: (-
11( -
4CD
John Terrell, Mayor)
EXHIBIT A
Property within the City Of Southlake, Texas, located at 800 White Chapel Boulevard and 801 Shady
Oaks Drive, Southlake, Texas, location being described as Lot 1, Block 1, Carroll ISD No. 2 Addition and
Lot 1, Block 1, Carroll ISD No. 1 Addition, an addition to the City of Southlake, Tarrant County, Texas.
Gaines, •` . f,
Concessions,
Vending
Tr<Icl: First Aid SitedE ^
ght
Camping 1 t i s ', t t k 1.
stage and ` •
large
gathering
area -- 4
7
PO11.Ii1iC ..— I _ - •
Res4 vonls I My
u
V
z Cancer -
Survivor1
000,.
Pavilion
all
Traffic
Barricades '
m
x
Event Date: Friday, May 21
Carroll High School
r 0
RELAY
FOR LIFE
0. W R
society
Sign up online
www. rela yforlife. org/southlaketx
Calling ALL DRAGONS!
Form Your Classroom or
4
Organization's Team Now
Although this is an overnight event, you are
not required to stay all night. Simply sign up to walk!
This will be Southlake's largest
overnight fundraising effort.
Volunteers, Sponsors, Cancer Survivors
and Team Captains
Contact: florest@cisdmail.com
ENTERTAINMENT TIME LINE
TIME STAGE A TIME STAGE B
5:45 6:00 Wind Ensemble/Rachel's Rally BAND
6:00 6:15 Dana's Dance DANCERS
615 6:30 MISS SOUTH LAKE VOCALIST
6:25 6:40 Dana's Dance DANCERS
6:35 6:50 MADELINE STELZER VOCALIST
6:45 7:00 Spicar Karate karate
6:55 8:10 OPENING CEREMONY
OPENING CEREMONY 7:05 8:00 opening ceremony
OPENING CEREMONY opening ceremony
OPENING CEREMONY
8:05 8:20 YUSHIN LEE BALLET GYMNASTS
8:15 8:30 GOD'S COUNTRY KIDS VOCAL GROUP
8:25 8:40 Southlake Gymnastics
8:35 8:50 GOD'S COUNTRY KIDS VOCAL GROUP
8:45 9:00 OLD UNION CHOIR CHOIR
8:55 9:10 Bailey Buck VOCALIST
9:05 9:20 CMS CHOIR CHOIR
9:15 9:30 Townsend Davis VOCALIST
9:25 9:40 Eubanks Puppet Show Puppets
9:35 9:50 Townsend Davis VOCALIST
9:45 10:00 ASL Students SIGNERS
9:55 10:30 RunnlhgonlB /luminaries
Running on Faith/luminaries 1005 10:40
Running on Faith/luminaries
Running on Faith4uminaries
10:35 10:50 KAYCEE KOONTZ VOCALIST
10:45 11:00 Cheerleaders CHEERLEADERS
10:55 11:10 MISS FORT WORTH VOCALIST 1105 11:20 Color Guard FLAGS
11:15 11:30 Melody Cherry VOCALIST 11:25 11:45 Drill Team DRILL TEAM
1135 11:50 Miss Arlington VOCALIST 11:50 12:05 Top Flight Gymnastics
11:55 12:10 JEAN THOMAS LOUVI ERE VOCALIST
Dallas Party Tent and Event
200 S Belt Line Rd. Sulte 100 972-002-3303 phone
Irving, TX 75060 972-767-0566 fax
www.dallaspartytentandevent. corn
Cusw.* 5511
Relay For Life Southlake
800 N. White Chapel
Grapevine, TX 76092
Oty, Items Rented Each
1 TENT, 40X80 POLE GENESIS $998.75
Customer responsible for all applicable tart permits as required by local city ordinance (cell
your city inspections department at least 2 -weeks prior to tent installation). Customer
responsible for DIGS Test between 4.14 days prior to tent installation (800) 245-4545. DPTE
not responsible for any damage to subsurface water, gas or electric lines.
3200 TENT LIGHTING BASIC $0068
160 TENT SIDE WALL SOLID 8- $0.85
Sidewalls are made of virryl and will'tlap" in blowing winds. DPTE cannot be responsible far
sidewall "flap
1 TENT, 30X60 POLE $61625
Customer responsible for ail applicable tent permits as required by local city ordinance (cog
your city inspections department at least 2 -weeks priorto tent installation). Customer
responsible for DIGS Test between 4-14 days prior to tart installation (800) 245-4545. DPTE
not responsible for any damage to subsurface water, gas or electric lines.
1800 TENT LIGHTING BASIC $0068
120 TENT SIDE WALL SOLID 8- $0.85
Sidewalls are mads ofvinyl and will "flap" in blowing winds. DPTE cannot be responsible for
sidewall 'flap".
20 T RECTANGLE TABLE $7.14
Use of staples on surface of tables prohibited and will result in damage charges (not covered
by damage waiver). Any staples used an bottom of table crust be removed to avoid a
25table fee.
20 60' ROUND TABLE $8.033
Use of staples on surface of tables prohibited and will result in damage charges (not covered
by damage waiver). Any staples used on bottan oftable must be removed to avoid a
25Rable he.
aY Items Sold Each I176092DELNERY/PICKUP $70.00 O
DELIVERY AND PICKUP
Delivery Date: Fri 5/21/10 Contact: -
T
Pickup Date: Sat 5/22/10 Phone:
Address: 800 N. White Chapel; Grapevine, TX 76092
Quote valid for 30 days.
Event End Date: 5!2212010
Status: Quote
Quote# 82816
Event Date: Fri 521/2010
Operator: Matt
Loaded
0
Page 1 of 2
Price
998.75
217.60
13600
616.25
122.40
102.00
142.80
160.6.5
Price
7000
RENTAL CONTRACT
This Is a contract The back of this contract contains Importer# terms and conditions Including lessors disdalmer from at liability
Rental W/ 15% Disc: 2,486.45
for injury or damage and del ails of customer's obligations These terms and conditions area part of this contract -READ THEM Damage Waiver. 0.00
If equipment does not function properly notify lessor within 30 minutes of occurrence or no refund or allowance will be made Sales: 0.00
972 602 3303 after hours select 'AFTER HOURS EMERGENCY'
Delivery Charge: 70.00
Cancellation Policy (20% or more of total )
30-11 days - 25% of total MSG Charges: 0.00
10 days or less 50% of total
Heaters/Evap Coolers must be cancelled 14 days pnorto delivery date for refund I Subtotal: 2,566.45
Standard delivery is within 50 feet A $100 00 charge will be added to all orders requiring delivery personnel to carry equipment
war 50 feel
75 00 will be added for for stairs and $50 00 for elevator Sales Tax: 0.00
1 certify that I have read and agree to all terms of this contract
TOTAL: 2,566.45
SIGNATURE: I PAID: 0.00
Relay For Life Soltthlaks AMOUNT DUE: 2,566.15
Printed on 3/22010 3 50:42 pm Mon-Fri 8:00-4:30 Closed Sat-Sun Modification 01
SofMareby Point-of-Rental Sysbera VNNWPOINT-OF-Fr=NTALCOM c ftAReportslContract-Params rp
Event Siqnaqe
On -Site signs include:
Banners will be placed along fence lines
Ground signs will be placed around
the track and throughout the event
Flag signs that will be placed on the
field near the stage
Off-site signs include:
3 or 4 ground signs will be placed at the
intersection of White Chapel and FM 1709.
The applicant has been informed that no
signs shall be placed in the public ROW
IN,
k(c
3 or 4 ground signs will be placed at the
intersection of White Chapel and FM 1709.
The applicant has been informed that no
signs shall be placed in the public ROW