2006-011RESOLUTION N0.06-011
OFFICIAL RECORD
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT
FOR A MASS GATHERING EVENT FOR THE KELLY MILLER
CIRCUS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE,
TEXAS, BEING LEGALLY DESCRIBED AS LOT 1, BLOCK A,
RAVENAUX VILLAGE AND TRACT 6J, SITUATED IN THE
THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event for the Kelly Miller Circus has
been requested by a person or corporation having a proprietary interest in the property zoned as "AG"
Agricultural District and "C-1" Neighborhood Commercial District; and,
WHEREAS, in accordance with the requirements of Sections 45.1 (37) & 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for the Kelly Miller Circus on
the property being legally described as Lot 1, Block A, Ravenaux Village, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in Volume 388-213, Page 31, Plat
Records, Tarrant County, Texas and Tract 6J, situated in the Thomas M. Hood Survey, Abstract No. 706,
more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached
Page 1
hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions
contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following
specific requirements and special conditions shall be applicable to the granting of this Specific Use
Permit:
1. Subject to the conditions of the preceding Specific Use Permit except:
Allowing a vet on-call rather than on-site;
Allowing the City's DPS Director to determine the number of safety officers needed
for security and traffic control.
2. The following conditions were approved with the preceding Specific Use Permit:
Granting a variance on the requirement of a deposit for the water meter but requiring a
letter of liability for damage of the meter;
Granting a variance from the lighting ordinance as requested;
Requiring the applicant to provide a traffic control plan;
Requiring the applicant to lease a water meter from the City of Southlake;
Requiring that there will be an animal control officer on site during the tent raising,
during break down, during the hours the circus is open, and for a minimum of a half
hour before and after hours of operation;
Requiring that the appropriate city staff will determine number of dumpsters and the
dumping schedule that would be needed to support this event;
Requiring the applicant to provide a lighting plan;
Requiring that EMS personnel will be on site during the tent raising, during break
down, during the hours the circus is open, and for a minimum of a half hour before and
after hours of operation;
Requiring that there will be adequate safeguards in place to keep the animals from
escaping;
Requiring that the animals will be treated humanely; given adequate food, water,
shelter. The animals will be given adequate rest and that all of these provisions
regarding the treatment of these animals are subject to the determination by a local
veterinarian
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SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 21sT DAY OF FEBRUARY, 2006.
CITY OF SOUTHLAKE
By:
Andy Wambsganss, Mayor
ATTEST:
5 •••......•• •
Lori Farwell = v i = 0)
City Secretary
Page 3
EXHIBIT "A"
Being legally described as Lot 1, Block A, Ravenaux Village, an addition to the City of Southlake,
Tarrant County, Texas, according to the plat recorded in Volume 388-213, Page 31, Plat Records, Tarrant
County, Texas and Tract 6J, situated in the Thomas M. Hood Survey, Abstract No. 706.
Page 4
CIRCUS AREA
300 x300'
COUNTRYSIDE
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PARKING
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TICKET WAGON I -
PERFORMERS TRAILERS - "BACKYARD"
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POLES & SEATS
Kelly Miller Circus
All Equipment is integral in relation to the
tent and this setup due to the proximity of the
Lot Layout electrical, animal, and wardrobe
MASS GATHERING EVENT
a. General Information on the proposed mass gathering:
i) the promoter — Kiwanis Club of Southlake
ii) the mass gathering area — 2.78 acres located at the northwest corner of White
Chapel Road and Countryside Court (200 Countryside Court), Southlake
iii)the maximum number of patrons anticipated or tickets to be sold for the
gathering — four separate shows with a maximum of 1,500 tickets per show.
iv)the dates and time of day being considered for the mass gathering — March 30
and 31, 2005, shove times on each day are 4:30 p.m. and 7:30 p.m.
v) information pertaining to previous mass gatherings in the same mass gathering
area or sponsored by the promoter or a related entity at other locations, within the
previous two years; and
vi)Infonnation on layout, performer and address of mass gathering —
1) a sketch or rendering showing the general layout or configuration of the
mass gathering area and depicting the general location of the activities and
facilities to be provided — see Site Plan attachment.
2) the name and address of each performer who has agreed to or been invited to
appear at the mass gathering — Kelly Miller Circus, P.O. Box 829, Hugo, OK
74743
3) the address of the property at which the mass gathering is to be held — 200
Countryside Court, Southlake, including all of the land located at the southwest
corner of White Chapel Road and State Highway 114.
b. Promoter agrees to comply with the following requirements during the mass gathering
event:
1) Food Supply — Food preparation, service and storage will be provided for pursuant
to the requirements of state and local officials.
2) Water Supply — an adequate, safe supply of potable water, meeting the state and
local requirements will be provided.
3) Sanitation — Toilet facilities -trill be provided for pursuant to requirements of state
and local officials.
4) Refuse Disposal
a) Refuse shall be collected, stored, and transported in a manner that protects
against odor, infestation of insects and/or rodents and any other condition,
which poses a threat to the health, safety, and welfare of the public.
b) Refuse and recycling containers shall be clearly marked and readily accessible.
c) The grounds and immediate surrounding property shall be cleared of refuse
within twenty-four (24) hours following a mass gathering event.
Page 8
5) Vermin Control — Insect, rodents, and other vermin shall be controlled by proper,
sanitary practices, extermination, or other safe and effective control methods, where
necessary, and animal parasites shall be controlled.
6) Safety
a) Electrical systems shall be installed and maintained in accordance with the
provisions of the applicable State standards and Iocal standards and regulations.
b) Grounds, buildings, and related facilities shall be constructed, maintained and
used in a manner as to prevent fire and in accordance with the applicable State
and City fire prevention regulations.
c) Internal and external traffic and security control shall meet requirements of the
applicable State and local law enforcement agencies.
d) At least one law enforcement officer for each 500 persons expected to attend the
mass gathering (but not fewer than a total of three officers) shall be on site to
assist in crowd and traffic control.
e) The promoter shall ensure that adequate communication between local law
enforcement, fire prevention, and emergency personnel and any private security
personnel, including emergency response protocols, is provided for each mass
gathering event. An on-site communications center may be required.
7) Medical
a) Any and all medical facilities shall be available in a convenient location and
shall be clearly identified as such.
b) An adequate number of emergency vehicles duly licensed by the State of Texas
as ambulance shall be available on the site beginning one half hour before the
mass gathering event begins and until all patrons have left the scene.
8) Noise — Promoter shall control the level of sound emanating from the mass
gathering area.
9) Condition of Area — natural features on the site shall be left intact whenever
possible and the grounds shall be maintained free from accumulations of refuse and
any health and safety hazards.
9) Lighting — The mass gathering area shall be adequately lighted, but the lighting
shall not unreasonably reflect beyond the assembly area boundaries.
11) Alcoholic Beverages — no alcoholic beverages will be sold on the property
12) Sell-out — The promoter will notify the Director of Public Safety at least three (3)
days in advance if the mass gathering event is sold out.
c. Promoter has obtained public liability insurance in at least the following amounts:
i) $1,000,000 Bodily Injury (per person); (ii) $2,000,000 Bodily Injury (per
occurrence); and (iii) $1,000,000 property damage.
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