1995-046City of Southlake, Texas
RESOLUTION NO. 95-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
BETWEEN THE CITY AND THE AMERICAN RED CROSS, TARRANT
COUNTY CHAPTER, TO INSURE UNDERSTANDING AND AGREEMENT
ON INTERPRETATION AND IMPLEMENTATION OF DISASTER RELIEF
RESPONSIBILITY; PROVIDING FOR MASS CARE SHELTERS WITHIN
THE CITY OF SOUTHLAKE; PROVIDING AN EFFECTIVE DATE.
WHEREAS, pursuant to the terms of federal statutes, the Red Cross provides emergency
services on behalf of individuals and families who are victims of disaster; and, f
WHEREAS, the Red Cross services to the City include shelters, individual family
assistance, and response to single family fires; and,
WHEREAS , the Mass Care Shelter Agreement allows the Red Cross to work with
Southlake in an effort to shelter and provide family assistance to citizens in city owned pre -
designated buildings; now,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. The City Council hereby authorizes the Mayor to enter into an agreement between
the City of Southlake and the American Red Cross, Tarrant County Chapter, to insure
understanding and implementation of disaster relief responsibility, in the form attached hereto
as "Exhibit A."
Section 2. The City Council hereby authorizes the Mayor to execute a Mass Care Shelter
Agreement between the City of Southlake and the Red Cross, Tarrant County Chapter for use
of citv owned facilities as physical facilities within the City of Southlake. Such agreement is
attached as "Exhibit B. "
Section 3. This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS THE 5TH DAY OF DECEMBER, 1995.
AT EST:
VPL. LeGrand, City Secretary
T CITY2AVOR
AKE
BY:
EXHIBIT
AMERICAN RED CROSS AGREEMENT
I. GENERAL
The Chapter of the American Red Cross, hereafter referred to as
the Red Cross, identifies all personnel employed by this
disaster relief agency, to include its volunteer force, and any
other personnel assigned for special duties.
II. MOBILIZATION
The executive director, when notified of impending disaster,
will remain at his/her regular position at chapter headquarters.
From this vantage point, he/she will coordinate, under
direction of the chapter disaster chairperson, all disaster
relief activities as they apply to the Red Cross. Personnel
with predisaster assignments will proceed to designated points
and carry out their assigned duties.
Take all precautions necessary to safeguard chapter records.
Services Provided: Emergency mass care assistance:
A. Food for disaster victims and emergency workers
B. Temporary shelter
C. Medical and nursing aid
D. Clothing
E. Blood and blood products
III. STANDARD OPERATING PROCEDURE
A. The executive director or disaster chairperson will be
notified before any impending disaster. During this stage,
designated committees within the chapter will activate
in-house emergency plans that outline specific duties that
must be accomplished before any disaster occurs. For the
benefit of the citizens of SOUTHLAKE these plans
should include, but are not limited to:
1. Notifying designated representative to take up
assigned duties in the EOC to serve as liaison between
the City ofSouthlake/Tarrant County and the
Red Cross.
f
Z. Notifying cnafoter communications c -ordinator to take
up assigned duties at chapter 7eaoquartars and
establish radio contact with appropriate agencies
3. Checking all emergency equipment, special clothing,
supplies and special vehicles required to carry out
predisaster and recover duties
4. Checking fuel to include type, amount needed, and
procedure for refueling, location, and time needed
5: Coordinating with the following SOUTHLAKE
departments concerning shelters:
a. Emergency management agency for evaluation and
determination of which buildings will be opened
as Red Cross shelters. (For Red
Cross—designated shelters, administrative
responsibility and financial control are
inseparable. Red Cross makes no commitment for
expenditures other than designated shelters
agreed on by Red Cross and the emergency
management agency). Shelters will be opened
when evacuation begins.
b. Police department for auxiliary police
c. School systems for shelter kits and letter of
credit, as appropriate
d. Senior citizens for shelter and first aid kits
and letter of credit in designated shelter for
the aged and infirm
e. Housing authority for temporary shelter where
needed in the recovery stage
B. If disaster occurs, all personnel will report to designated
places and proceed with assigned duties.
The emergency management agency will be kept informed on a
recurring basis of the status of all shelters used, to
include:
1. Shelter location
2. Number of shelterees
3. Special requirements
IV. DISASTER RECOVERY
The ted Cross, since its beginning, has served as the community
agent for disaster relief. Its ability to responc,. to the needs
of the community is based on the organized efforts of many
volunteers, on community grnuos, an on the recognized fields of
responsibility of the individual, the family" the community, and
the components of the community.
The availability of each of these groups to function in a ~
disaster represents a vital community resource that must be considered
when combating the efforts of disaster and bringing about an orderly
recovery.
It is also during this phase that the Red Cross has a vital rule
in providing assistance to help alleviate human suffering.
A. Immediate assistance on individual family basis may provide
l. Social services inquiry and information services
2. Emergency assistance for food, clothing, rent,
bedding, selected furnishings, transportation, medical
needs, temporary home repairs, occupational supplies,
and other essentials
3. Referral to government disaster programs
8, Additional aid for recovery to families may be provided
after all are used,
AUTHORITY
Authority for the preceding is contained in Public Law 4, approved
January 5, 1905 (33 Stat. 599)^ as amended.
CITY 09 SODT8L/\KE Tarrant County Chapter
Cit][
DECEMBER S, I995
DateDate
EXHIBIT
MASS CARE SHELTER AGREEMENT
THIS AGREEMENT IS MADE AND ENTERED INTO BETWEEN THE GOVERNING BOARD OF
CITY OF SOUTHLAKE OF TARRANT COUNTY, STATE OF
TE:IAS, AND THE TARRANT COUNTY CHAPTER OF THE AMERICAN RED CROSS.
RECITALS:
Pursuant to the terms of federal statutes, the Red Cross provides
emergency services in behalf of individuals and families who are
victims of disaster. MAYOR is authorized to
permit the Red Cross to use city owned fqrilitipq is
buildings, grounds, and equipment for mass care shelters required in
the conduct of Red Cross Disaster Services activities, and wishes to
cooperate with the Red Cross for such purposes.
The parties hereto mutually desire to reach an understanding that will
result in making the aforesaid facilities of SOUTHLAKE
available to the Red Cross for the aforesaid use. Now, therefore, it is
mutually agreed between the parties as follows:
MAYOR agrees that, after meeting its responsibilities
Pupils/parishioners/members/clients, it will permit, to the extent
of its ability and upon request by the Red Cross, the use of its
physical facilities by the Red Cross as mass, shelters for the victims
of disasters and peacetime radiological emergencies/nuclear accidents.
2. The American Red Cross agrees that it shall exercise reasonable care
in the conduct of its activities in such facilities and further agrees
to replace or reimburse CTTY OF qn1JTHT.AWF
for any foods or supplies that may be used by the Red Cross in the
conduct of its relief activities in said mass shelters.
In witness thereof, the governing board of the CTTY C)E q0jjjjjj-*AKr
has caused this agreement to be executed by the President of its_
governing board, and the American Red Cross has caused this agreement
to be executed by the Tarrant County Chapter, said agreement to become
effective and operative upon the fixing of the last signature hereto.
natures o reement: Si nat t the! 19.'
Disaster irector/Chairman
Tarrant County Chapter
Red Cross Chapter
4 -fa-9
Date
5-92
Mayoe/C OfficialCyv
Mayor Gary Fickes
CITY OF SOUTHLAKE
City
DECEMBER 5. 1995
Date