1993-0423FFICIAL RECORD
RESOLUTION No. 93-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, ESTABLISHING AN AGREEMENT
TO SHARE AND/OR JOINTLY UTILIZE FACILITIES,
EQUIPMENT, PARKS AND MAINTENANCE, AND TO ENTER
INTO OTHER SPECIAL JOINT USE PROJECTS.
WHEREAS, the City of Southlake ("City") and the Carroll
Independent School District ("CISD") are mutually in the joint
utilization, development, and - maintenance of educational,
recreational, and athletic facilities of and for the people of the
City of Southlake; and the City and CISD desire to undertake the
mutual effort to provide the maximum feasible public use of their
respective facilities or assets in the accomplishment of this goal;
and
WHEREAS, the community and the community planners can benefit
not only from the sharing of facilities but also from mutual
cooperation in the planning, development, and implementation of
these plans and vision; and
WHEREAS, a successful joint utilization program must be based
on an open and ongoing exchange of information and ideas, both
parties agree to integrate a common system, site, facility, and
program planning and implementation to achieve this result; and
WHEREAS, both parties must generally benefit overall from each
joint utilization; and
WHEREAS, both parties will attempt to cooperate to provide the
least possible expenditure of public funds in order to maximize the
benefit for their taxpayers.
NOW, THEREFORE, in consideration of the premises set forth
above, the City and the CISD do hereby undertake the following:
1. The joint utilization or sharing of existing facilities,
equipment, and park land for events, activities, or
programsl.
2. The formation of a committee(s) to explore the
possibility of implementing joint utilization agreements
I
for, among other things, purchasing common supplies,
maintenance of vehicles, support, and maintenance
services for buildings, development, utilization,
maintenance, and scheduling of recreational facilities.
3. The possible funding of future research endeavors and
sharing all input with each other so that the planners
can utilize identical information in attempting to make
the best and most efficient use of the existing and
planned systems and programs.
4. The maintenance of a committee(s) to explore short- and
long-range strategic plans for emphasizing the proper
planning, development, purchasing, and utilization of
current and future systems, programs, amenities, and
structures.
IT IS FURTHER AGREED all actual decisions shall be approved by
the City Council and the Board of Trustees or their respective
designees upon proper authorization and approval.
The City and the CISD agree to enter into an agreement or
series of agreements providing a system for scheduling the use of
facilities and/or equipment so that each party is treated fairly
and equitably. The agreement or series of agreements will detail,
among other things, specific rules of usage, maintenance, liability
personal and property), reimbursement of costs or expenses [and
other matters listed]. The party which originally constructed and
maintained a respective property shall have priority of usage
thereof, with the other party having second priority and other
groups or agencies having third priority.
Nothing in this agreement shall change or affect the duties,
responsibilities, liabilities, or immunities provided under the
Texas Tort Claims Act, Section 101.001, et sea., of the Texas Civil
Practice and Remedies Code.
this 4 day of . 1993
CITY OF SOUTHTAKE, EXAS
r
By: ¢
Msydr /
ty Secretary
CARROLL INDEPENDENT SCHOOL DISTRICT
FBy :
c E"" -j
President, Board of Trustees
ATTEST•
ec etary, Board Directors
City of Southlake, Texas
Cly MANAGER
MEMORANDUM S/3/q3
r
May 13, 1993
To: Curtis Hawk, City Manager
From: Chris Terry, Asst. to the City Manager
Subject: Resolution No. 93-42, An agreement in support of
Joint Utilization between the City of Southlake and
Carroll I.S.D.; Setting out guidelines for the
committee.
The City Council was presented with a draft resolution establishing
a Joint Utilization Committee at the 5/4/93 City Council meeting.
The Joint Utilization Committee will be charged with the
responsibility of exploring opportunities and methodologies to
enter into joint use projects between the City of Southlake and the
C.I.S.D Board of Trustees.
The purpose of such an agreement is to pursue sharing of
facilities, maintenance, equipment, research, and other cost saving
measures to the benefit of both the two entities. The Commitee has
already held two organizational meetings on 3/25/93 and 4/13/93 to
begin work on projects of an immediate nature. The Committee feels
that once this agreement is formally in place, project specific
agreements which detail the procedures of special joint use
projects may be entered into.
Current members of the Joint Utilization Committee include:
Co -Chairs: Buddy Luce and Rick Wilhelm
Members: Stephen Apple
Janet Murphy
Bethann Scratchard
Ex -Officio C.I.S.D staff
Members: City of Southlake staff
Attached is Resolution No. 93-42 establishing a Joint Utilization
Agreement between the C.I.S.D. and the City of Southlake.